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Village of Maryville, Illinois

Description Board Minutes
Date11/2/2005 Location Council Chamber
Time Speaker Note
7:00:25 PM Gulledge Called the Board meeting of Wednesday, November 2, 2005 to order and asked those in attendance to join in the Pledge of Allegiance. He asked for a roll call of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock, and Garcia. Also in attendance were Public Works Director Presson, Building & Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Police Chief Schardan, two (2) reporters, and eleven (11) citizens.
7:01:16 PM Gulledge Asked for a motion to amend the agenda to consider Pay Request #4 to HS Contractors in the amount of $27,881.94 for the Outreach Center. He also asked to change the hiring of a new Public Service Officer under Old Business with Trustee Garcia; stated the item should have been listed as a consideration of appointment by the Mayor. Motion was made by Bell and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt -yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:20 PM Gulledge Called for approval of the Board Minutes from October 19, 2005. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. A motion to approve was made by Schmidt, and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:55 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. He asked for a motion to pay the bills. Motion was made by Kostyshock, and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:31 PM Gulledge Went to Communications. There were no communications from the Clerk or the Board Members. He read the National Business Women's Week Proclamation for permanent record in the Board minutes. He asked for a motion to place the Proclamation on file. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:08 PM Gulledge Went to Legal Matters with Attorney Wigginton.
7:06:16 PM Wigginton Discussed Ordinance 2005-52, An Ordinance Authorizing the Execution of Water Service and Pre-Annexation Agreement pertaining to the property of Stephen and Danielle Harris, Lot 10 University Hills Subdivision, 3rd Addition, commonly known as 2004 Hillcreek Road, Collinsville, Illinois, 62234, subject to Public Hearing held this evening at 6:45 pm. Stated this is the standard required agreement, authorizing the Mayor and Village to enter into and execute water service and pre-annexation dated September 30, 2005.
7:07:11 PM Gulledge Called for a motion to approve Ordinance 2005-52. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:46 PM Wigginton Discussed Ordinance 2005-53, An Ordinance Authorizing the Execution of Water Service and Pre-Annexation Agreement pertaining to the property of Andre L. Morgan, Lot 6 Brewster's Acres, commonly known as 6 Sher Nan Drive, Maryville, Illinois, 62062, subject to Public Hearing held this evening at 6:50 pm. Stated this is the standard required agreement, authorizing the Mayor and Village to enter into and execute water service and pre-annexation dated September 30, 2005.
7:08:41 PM Gulledge Called for a motion to approve Ordinance 2005-53. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:22 PM Gulledge Asked if there were any other legal matters to be discussed. There were none. Went to Old Business.
7:09:33 PM Bell Made a motion to approve Pay Request #4 to HS Contractors in the amount $27,881.94 for the Outreach Center. Motion was seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:33 PM Bell Made a motion to approve the computer service agreement with Computron from August 1, 2005 through July 31, 2006 in the amount of $3,000. Motion was seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:34 PM Kostyshock Made a motion to approve Pay Request #2 to HCS Lynch Construction for the 18" parallel interceptor sewer in the amount of $67,533.99 Motion was seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:32 PM Kostyshock Made a motion to approve Pay Request #1, which is the final payment to Missouri Petroleum Products for the 2005 Microsurfacing program in the amount of $26,718.00. Motion was seconded by Garcia. Mayor commented that Presson assured him today that everything was taken care of regarding the project. Presson agreed. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:38 PM Gulledge Went to New Business. There was none. Went to Calendar Updates. Commented that the Village will be closed for Veterans Day on Friday, November 11th.
7:14:19 PM Callahan Commented there is an Economic Development Committee meeting scheduled for November 14th at 7:00 pm. Bell commented he expects to get his laptop back by the end of the week/early next week, so everyone should let Clerk Long know about the additions/changes to the calendar and he will update it.
7:14:46 PM Gulledge Commented that Tuesday, November 8th at 6:30 pm, there is a Library meeting scheduled. Stated there will be no Caucus meeting held on November 23rd, but there will be a meeting held on November 30th to make it up. Went to Staff Reports.
7:15:28 PM Flaugher Gave an update on October building permits. There were a total of eight (8) permits issued in October, two (2) single-family homes; two (2) in-ground pools; one (1) deck; one (1) patio enclosure; one (1) storage building; and one (1) commercial alteration. Stated this brings the total permits for calendar year to date to 160. Total fees collected for the year to date is $112,148.25. Total estimated value of new construction for calendar year 2005 is $35,567,200.00.
7:16:15 PM Gulledge Commented this is a slow month.
7:16:28 PM Flaugher Agreed. Gulledge asked if it matches up with last year at this time. Flaugher responded that compared to last year, permits, collections and valuations are, for the most part, the same. Stated there was one big project that boosted the numbers a little bit, but the figures are close to last year's.
7:16:49 PM Schmidt Commented on single family units, stating that for the calendar year they are at 100. Flaugher responded that last year they did a total of 157. Stated it was an extremely busy November last year due to the sewer rate increase. Stated many people pre-bought their permits, which raised the numbers a little more than normal.
7:17:21 PM Flaugher Stated he wanted to update the Board that Fire Prevention Week activities were finished up last week. Stated there were so many children between the two elementary schools and four preschools, but all activities were finished last week and it looks like the final numbers for materials was demonstrations for almost 1,200 children. Stated all of the materials were provided through the National Fire Safety Council through donations from local businesses. Offered his appreciation to the business that are willing to give back to the community. Stated he realizes he reported last month that the rescue truck was due to be delivered on October 15th; that has been pushed to November 28th. He is hoping it will be here by the first of December.
7:18:28 PM Presson Reported the Water Department has treated a total of 274 million gallons to date. Stated the month of October brought in 16 new residential services, 402 general work orders and locates, 13 leaks, and 27 sewer inspections.
7:19:06 PM Schardan Reported the mobile data computers arrived Friday and the process will be started to get them installed in the vehicles. Stated the officers have been going online to complete their requirements for certification on the use of the computers. Reported that Officer Tillman is in his eighth week in the Police Academy and is doing well. Reported that Officer Manly is in his tenth week of the field training program, and will be released on his own after completion of twelve weeks. Stated about that time Tillman will be back and headed into the field training program. Gave an update on the Halloween Party. Commented that Limberg attended, and Garcia graciously helped with the costume judging. Stated they served pizza and ice cream; the event went well, with no refreshments left over at the end of the evening. Stated his opinion that everyone had a good time. Stated 300 bags of candy were distributed. Stated November 14th will start the Click it or Ticket program for two weeks. Stated the Department received the IMaGE Grant from the Illinois Department of Transportation again this year in the approximate amount of $20,000. Stated road blocks will be set up for this period checking for seat belts. Reported there were 285 calls for service; 75 traffic arrests; and 11 accidents for the month of October.
7:21:16 PM Gulledge Went to Business from Floor, and invited attendants to address the Board.
7:21:34 PM Harold Oberkfell Resides at 106 Oberkfell Drive. Commented that the sewer is being "voted down" through petition. Asked if he is eligible to get a copy of the petition. Said he'd like to know about the rest of the area, stating there was an area that did not vote.
7:22:31 PM Gulledge Responded that he will be provided a copy of the petition. Stated that the last day for filings is Monday, November 7th, so there are actually a few days left on the filing. He stated that right now the signatures that have been filed are being reviewed by Attorney Wigginton to see if they are valid. He stated it looks as if there are enough signatures, pending review, to defeat the sewer. Stated he does not know where that leaves the rest of the subdivision; whether or not the Board will attempt this again. Stated they have tried four or five times since he has been on the Board, and have not been able to get it done. Stated that would have to be a Board decision, but right now he is pretty discouraged with what has happened. Said it is not to say this Board won't try again or see if there is any other way around the issue; we'll just have to wait and see.
7:23:46 PM Wigginton Clarified there has been no determination as yet to see whether there is enough significant signatures. Stated he has received a petition that is filed with the County Clerk that was forwarded to the Village, and now we are going through that petition to determine, number one that the petition is valid; number two, whether the people are registered owners; and number three, whether they are registered voters at the time they signed the petition. Stated he did not want to mislead anybody, as there is no indication one way or another whether there is sufficient signatures yet. Stated the Ordinance becomes effective Nov 7, 2005, unless it is challenged.
7:25:41 PM Oberkfell Asked if the Board is familiar with what the engineer would want to do, if he'd want to put it down the street or if he needs to get easements. Commented that some of the easements are growing over. Wigginton responded that he is not familiar with the engineering requirements. Oberkfell commented he didn't think they would want to dig down Bauer Lane because that is "sacred ground". Commented that every other street around here you can't get around; in fact he has a towing bill he wants to give to somebody because the alley between Fireside Inn and the bank didn't have a barricade and he got "hung up" on it. Said he wants to know if the contractors or the city are going to pay for that.
7:26:23 PM Gulledge Told him he needs to talk to the Public Works Department since it is a street problem, and we will take a look at the complaint. Commented, in answer to his other concerns, he cannot tell him what will happen on Bauer Lane. Stated, as he mentioned last time, he does not think they will dig down Bauer Lane because most of the sewers come out in the back of the houses, and if they do go down Bauer Lane it will come out the back of the houses. Commented that a few won't, but it will effect a lot of people that are going to have to install some type of pump in their house to get it up to the sewers, which is an added expense. Further explained that it damages a road that is not in great shape to begin with. Oberkfell commented his belief that it has been the engineers decision that they don't want to dig on Bauer Lane. Gulledge answered that it is not just the engineers, it is also the opinion of the Board. Discussion continued as to whether Oberkfell sat on the Board when sewers were proposed in the past. Oberkfell commented his opinion that, because others did not give an easement, the job has been held up. Gulledge responded that it is not just that; right now the residents who are against it think they have sufficient signatures to defeat it. Reiterated that the Village is checking the signatures right now.
7:27:51 PM Oberkfell Asked what the tap-on fee would be for a new subdivision. Mayor replied the fee is $2,000, and $100 for inspection. Discussion followed regarding cost increases over time. Oberkfell commented that he hopes the Board will keep trying to get the project done.
7:29:20 PM Gulledge Asked the Board to consider the appointment to the Economic Committee of Timothy Just, who resides at 14 Oaklake Ct, Maryville, Illinois, 62062. Asked for a motion for appointment. Motion was made by Callahan, and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:17 PM Gulledge Asked the Board to consider the appointment of Harlan Schiebal, who resides at 160 Summit Ridge, Maryville, Illinois, 62062 to the Park Committee. Motion to appoint was made by Garcia and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:01 PM Gulledge Commented that the Gazette should be mailed tomorrow. Stated there is a special enclosure included which talks about the RV Ordinance. Stated everyone is encouraged to pay particular attention to that notice. Commented that last Saturday there were a number of volunteers that came out to paint the new Outreach Center. Stated a lot was done, and they are hoping to finish up this Saturday at 9:00 am. He stated volunteers would be appreciated.
7:32:16 PM Gulledge Discussed the Public Service Officer position. Stated that he, Garcia and Chief Schardan would like to recommend Eric Jones, Sr. for hiring to the position. Asked for a motion to hire effective November 18, 2005 at $14.75 per hour with a six (6) month probation, after which the wage will be raised by 50 cents per hour. Following another successful six (6) month probation period, the wage will be raised another $1.50 per hour. Stated the position includes full benefits, and that Jones has passed his physical, medical and drug testing. Commented that the Village will be very lucky to have Jones. Motion to hire was made by Garcia, and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:01 PM Gulledge Welcomed Jones as an employee of the Village of Maryville.  Acknowledged the presence of Jones' family at the meeting. Acknowledged two former Trustees: Bob Edwards and Harold Oberkfell, and welcomed them to the meeting. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:57 PM   The meeting ended.

Respectfully submitted,

Thelma Long. Village Clerk

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