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Village of Maryville, Illinois

Description Board Minutes
Date12/7/2005 Location Council Chamber
Time Speaker Note
7:00:22 PM Gulledge Called the Board meeting of Wednesday, December 7, 2005 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll were Trustees Limberg, Schmidt, Bell, Kostyshock and Garcia. Trustee Callahan was absent. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Building and Zoning Director/Fire Chief Flaugher, Public Works Director Presson, Comptroller Brussatti, four (4) citizens and five (5) reporters.
7:01:15 PM Gulledge Called for a motion to approve the November 16th Board minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:51 PM Gulledge Called for a motion to approve the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills as prepared by the Clerk. There were none. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried
7:02:35 PM Gulledge Went to Communications.
7:02:44 PM Long Presented a thank you card from the Drenkhahn Family regarding the expression of sympathy from the Village upon the death of Terry Drenkhahn. Next, she presented a letter from Charter Communications, dated December 1, 2005 regarding price adjustments to the cable products and services offered in the community.
7:04:45 PM Gulledge Asked if there were any other communications to be presented. There were none. Called for a motion to place the communications on file. Motion was made by Garcia and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:06 PM Gulledge Went to Legal Matters with attorney.
7:05:15 PM Wigginton Stated there were a number of matters on the Agenda this evening, the first being the Annual 2005 Tax Levy, Ordinance 2005-54. This ordinance was the subject of a public hearing at 6:30 p.m. this evening, and has been the subject of a number of other discussion among the Board. Read through the ordinance in sections, and gave the totals of each: Section One is $313,750.00 for general corporate purposes; Section Two is $251,000.00 for the purpose of providing fire protection; Section Three is $94,125.00 for the purpose of providing police protection; Section Four is $125,500 for the Street and Bridge Fund; Section Five is $15,000.00 for purposes of providing street lighting; Section Six is $85,000.00 for the purpose of paying premiums for liability and workers compensation insurance; Section Seven is $4,600.00 for the purpose of paying unemployment insurance; Section Eight is $10,000.00 for the purpose of paying the cost of the annual audit; Section Nine is $41,791.50 for the purpose of establishing, equipping and maintaining public comfort stations; Section Ten is $62,750.00 for the Working Cash Fund; Section Eleven is for $90,500.00 for the purpose of providing revenue for a fund from which contributions are paid to the Federal Social Security Fund; Section Twelve is $68,000.00 for the purpose of providing revenue for a fund from which contributions are payable to the Illinois Municipal Retirement Fund; Section Thirteen is $127,400.00 for the purpose of providing revenue for a fund from which contributions are payable to the Police Pension Fund; Section Fourteen is $32,585.00 for the purpose of providing revenue for a fund from which contributions are payable to the Fire Department Pension Fund. Stated this concludes Ordinance #2005-54, Village of Maryville Tax Levy Ordinance.
7:08:03 PM Gulledge Stated Ordinance #2005-54 is the yearly tax levy ordinance for the period of May 1, 2005 ending April 30, 2006. Called for a motion to approve the ordinance. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:42 PM Wigginton Presented Ordinance #2005-55 for the levy of taxes for the fiscal year beginning May 1, 2005 ending April 30, 2006 for Special Service Area #1. Explained this ordinance sets for a tax levy for Special Service Area #1 in the amount of $18,000.00. He read the ordinance in its entirety.
7:09:16 PM Gulledge Called for motion to approve Ordinance #2005-55. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:53 PM Wigginton Presented Ordinance #2005-56 for the levy of taxes for the fiscal year beginning May 1, 2005 ending April 30, 2006 for Special Service Area #3. Explained Special Service Area #3 has a levy the same as last year of $19,821.00.
7:10:22 PM Gulledge Called for a motion to approve Ordinance #2005-56. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:54 PM Wigginton Presented Ordinance #2005-57, an ordinance abating the taxes hereto levied for the year 2005 to pay the principal and interest of $850,000 general obligation providing water works and sewer system bonds series 1997. He read the ordinance in its entirety.
7:12:35 PM Gulledge Called for a motion to approve Ordinance #2005-57. Motion was made by Bell and seconded by Schmidt.
7:13:08 PM Limberg Commented there is a misprint on the second page of the ordinance: the year shown is 2004 and should be 2005. Gulledge responded that attorney caught the error and it has been corrected.
7:13:20 PM Gulledge Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:39 PM Wigginton Presented Ordinance #2005-58, an ordinance abating the taxes hereto levied for the year 2005 to pay the principal and interest on $935,000 general obligation providing water works and sewer system and refund bonds, series 2001-a. He read the ordinance in its entirety.
7:15:21 PM Gulledge Called for a motion to approve Ordinance #2005-58. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:02 PM Wigginton Presented Ordinance #2005-59, an ordinance abating taxes hereto levied for the year 2005 to pay the principal and interest on $2 million in general obligation bonds that were construction and equipment for Village complex improvement, series 2001-b. He read the ordinance in its entirety.
7:17:43 PM Gulledge Called for a motion to approve Ordinance #2005-59. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:23 PM Wigginton Went to Resolution 2005-19, for the acceptance or rejection of the Final Plat of Tuscany Ridge. He asked if the developer has complied with all the conditions of the final plat checklist.
7:19:09 PM Flaugher Answered yes. Wigginton asked if this included Letters of Credit. Flaugher answered the Letters of Credit are not issued until after the final plat has been approved. Stated he had a conversation with the developer today stating the Village will not sign the plat until they get the Letter of Credit approved and receive the green space fees still owed. Stated the developers he has spoken to normally cannot get a Letter of Credit issued by the bank until the plat is actually approved. Explained this is the reason they are not signed until they are approved. Gulledge commented this is the procedure they have used for the past few plat approvals.
7:19:50 PM Wigginton Read Resolution #2005-19 in its entirety.
7:21:35 PM Gulledge Called for a motion to approve Resolution $2005-19. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:19 PM Gulledge Went to Old Business. There was none. Went to New Business.
7:22:37 PM Limberg Made a motion to pay $1.50 per point to Fire Department personnel. Referred to the handout showing the number of points earned. Stated this recommendation includes a maximum of $50,232. Motion was seconded by Kostyshock.
7:23:59 PM Kostyshock Asked about the schedules from $1.40 to $1.55.
7:24:33 PM Gulledge Answered this is what he was instructed to do from the Caucus meeting. Kostyshock commented this means they will get a 15 cent raise. Gulledge responded that it was 10 cents, as they paid $1.40 last year. He stated the total from last year was higher than this year's figure. He asked Kostyshock if this answered his question.
7:25:04 PM Kostyshock Answered that is one of the issues.
7:25:11 PM Bell Offered the prior year figure is $54,665.00 at $1.40 per point.
7:25:24 PM Garcia Asked if this was giving them a raise.
7:25:29 PM Gulledge Answered it was an extra ten cents per point; there is just not as many points that were allocated, which is up to the individual.
7:25:48 PM Kostyshock Stated what he means is $1.55 is $51,906.00. He commented that thirty-five or thirty-six firemen will make the salary of one full time firemen. Commented they are getting a lot with thirty-five or thirty-six firemen versus paying one firemen. Commented he thinks they should go with the higher limit. Commented it is more than last year anyway, so they are not really paying any more money.
7:26:29 PM Gulledge Asked for other questions or comments. Explained this is just a motion, and the trustees are not obligated to vote for it.
7:26:42 PM Garcia Asked if it was in the budget.
7:26:45 PM Gulledge Answered yes; he believes Flaugher had $60,000 in the appropriation.
7:26:51 PM Garcia Asked how the points work.
7:27:06 PM Gulledge Answered they get so many for training, so many for making the actual calls, meetings, etc.
7:27:10 PM Garcia Asked why a full time firemen does not get any points.
7:27:17 PM Flaugher Explained the full time do earn points; they don't get points for calls they make while they are on duty, but they get points for what they make on volunteer time.
7:27:29 PM Garcia Asked for clarification that they don't have volunteer time.
7:27:32 PM Flaugher Answered they do, but they also have an ordinance that says if they don't make at least 15% of the calls during the course of the year, they forfeit their points for that year, because the Village has paid the insurance and training, etc. Stated two firemen did not make their 15%, which is why there is a percentage figure next to each person on the list. Stated anyone listed that has a percentage in italics forfeited their points because they did not make 15%.
7:28:10 PM Garcia Asked if they should make the issue mandatory for the full time people.
7:28:13 PM Flaugher Answered they basically do make it mandatory, if they don't make their 15% they forfeit their points and get no compensation for the volunteer time. Explained this is because they receive compensation for their death benefit, insurance and training, etc.
7:28:31 PM Garcia Clarified that her question is are they getting the proper training.
7:28:35 PM Flaugher Answered yes; this has nothing to do with training. Explained the point system is about how many calls they make: They get six (6) points for every call they make; four (4) points for every training hour; two (2) points for every EMS training hour; three (3) points for meetings, etc. Explained the system is an incentive for their participation.
7:29:04 PM Gulledge Asked for other questions. Stated there is a motion on the floor to pay the volunteer firemen $1.50 per point, with a maximum of $50,232.00. Stated the motion has a second, and asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - abstain; Bell - present; Kostyshock - no, commenting the reason he is voting no is not because he doesn't want to give this raise, but because he wants to give a larger amount; Garcia - yes.
7:29:58 PM Gulledge Deferred to attorney regarding the vote.
7:30:04 PM Wigginton Explained they have a majority of the quorum who voted. Stated the "Present" goes with a yes.
7:30:10 PM Gulledge Stated as it stands, the motion carried at $1.50 per point.
7:30:21 PM Limberg Made a comment to clarify Flaugher's comments; the full time firemen have every opportunity to respond to the calls after they are off duty. Stated it is up to them to make a decision whether they respond or not. Commented by looking at the percentages on the handout, they are not responding. Stated that does not make him very happy.
7:30:56 PM Schmidt Commented on the Planning Commission meeting last month. Stated there were some residents that approached the Planning Commission requesting a variance to subdivide property they own south of the bike trail. He displayed the property using PowerPoint. Gulledge encouraged the Board to pay attention, as the issue is a little confusing. Schmidt explained they want to subdivide three lots. Stated it is almost a horseshoe shaped piece of ground, referring to the PowerPoint display. Stated the owner of the property wants to add an additional three lots. Explained the Planning Commission recommends approval to the Board. Made a motion to approve the subdivision of this property. Stated it is in the Village and is an SR-1 and each parcel is more than two acres each according to the diagram the owner provided.
7:33:02 PM Flaugher Clarified the recommendation is to approve the variance request to use the existing private road, not the sub-division. Stated the owner still needs to come back to the Planning Commission with the sub-division request, just like any other sub-division would. Stated according to the ordinance regarding private roads, they have to request a variance to the subdivision code, which is what he is doing, to ask for the variance to use the existing private road. Stated there is no subdivision to approve yet, because he has not submitted the lot layout. Stated that will come back as a totally separate issue.
7:34:00 PM Kostyshock Asked where the existing roads were.
7:34:03 PM Flaugher Answered right now there is an existing road that comes off Pleasant Ridge that basically circles around the property and comes to the south end. Referred to the PowerPoint display and explained it serves the two lots and dead ends at the second lot. Stated the property owner is going to include in the sub-division request a fifty foot right of way and do upgrades to the existing private street, but it will not be a public dedicated street. Stated he checked in the ordinance, and the Village does allow private roads, but only with a variance. Stated if the owner gets the variance, he will then proceed with the sub-division request.
7:35:00 PM Schmidt Made a re-motion to approve the variance for road usage by three additional lots. Second was made by Limberg.
7:35:33 PM Bell Asked for an explanation of the variance as to will it be a public road, what kind of surface, how wide. Gulledge answered it will not be a public road, as the owner is requesting a private road.
7:35:59 PM Schmidt Stated he understood from the meeting the road will stay the way it is.
7:36:26 PM Gulledge Commented further that he is asking for variance for three additional lots when they come back and it is platted to see if the Board will approve a preliminary and final. Explained that all he is doing is asking the Board to approve the variance for another private road with three additional lots on it. Garcia asked for clarification regarding whether it is another road or the same road. Gulledge explained that when it was put in it was not in city limits, but it is now. Garcia commented she understood the Village did not allow private roads. Gulledge explained they don't unless they give a variance.
7:36:47 PM Bell Referred to the display and commented if he is going to subdivide the lot, he doesn't understand why he couldn't upgrade the road so far in and then tie it to the new lots and allow the private gravel to continue around.
7:37:01 PM Gulledge Responded that is not what the property owner is asking for. Explained what he is asking for is a variance to use the existing road, which is a private road, for three additional lots. Reiterated it has nothing to do with final plat, it is simply the first step in finding out whether the Board will grant him the use of a private road for three additional lots.
7:37:24 PM Bell Commented that the road seems to be one lane, so two cars will not be able to pass on it.
7:37:35 PM Garcia Asked for an explanation of where the property is located. Gulledge explained, using the display. More discussion followed regarding the location of the road.
7:39:08 PM Garcia Asked who will take care of the road.
7:39:11 PM Gulledge Answered it would be up to the people that use it, as it will not be the Village's responsibility to maintain it.
7:39:34 PM Bell Commented on his concern regarding getting a fire truck to the homes.
7:39:50 PM Gulledge Asked if there were any other questions. Reminded the Board there is a motion and a second. Stated if there were no other questions they will have a roll call.
7:39:59 PM Kostyshock Asked how wide the road is.
7:40:06 PM Bell Commented that he has seen the road from the bike trail and that it appears to be a gravel road, only wide enough for one car.
7:40:31 PM Flaugher Stated he does not have any information submitted as far as the sub-division, but according to the engineer that will be doing the work, he was told it would be a fifty (50) foot right of way with a thirty (30) foot roadway. Reminded the Board that this is subject to approval of the plat. Gulledge commented that they do not know what the materials are. Flaugher reiterated that this is the only information he can present, as he does not have any other official submittal except for the request for the variance.
7:41:02 PM Bell Commented that if a citizen asks for a variance from a concrete, thirty-five (35) foot wide road, the variance request needs to be what they are asking for i.e., twenty-seven (27) foot-wide asphalt. Stated in other words, they need to know what he is asking for in order to make a decision.
7:41:32 PM Gulledge Commented that is up to the individual. Stated Bell's comment does not apply because this is a private road.
7:41:50 PM Garcia Made a motion to table the request until they have more information, as it is hard to vote on something when you don't know what you are voting on.
7:41:56 PM Gulledge Stated he does not think he can do that unless the original motion is withdrawn. No withdrawal was made. Stated there is a motion and a second on the floor; if there are no other questions, asked for a roll call. Limberg - no; Schmidt - yes; Bell - no; Kostyshock - no; Garcia - no. Gulledge commented the Mayor's vote is no. Motion failed.
7:43:01 PM Gulledge Went to Bell for New Business.
7:43:03 PM Bell Commented regarding the variance request. Stated it was not discussed at a caucus. Commented it needed to be brought to a Caucus meeting to get more information before it is brought to the Board for approval.
7:43:22 PM Gulledge Explained it was discussed at the last Caucus meeting, but no one followed up with any other questions.
7:43:47 PM Bell Regarding New Business, presented four (4) Computron bids for consideration. Referred to the first, #80015, for a replacement lap top for the remote laptop that is used to control the water plant. The amount of the bid is $2,047.
7:44:41 PM Gulledge Called for a second to Bell's motion to purchase an IBM Thinkpad lap top computer with a three-year extended warranty, installed and transfer of data, not to exceed $2,047 from Computron Inc. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:28 PM Bell Made a motion regarding bid #80016 for a replacement upgrade PC and monitor for the water clerk, including transfer of software and data; also includes installation of software and set up of the old PC for the Public Service Officer in the Police Department. The bid is in the amount of $2,099. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:47:13 PM Bell Made a motion regarding bid #80017 for replacement for the Public Works plant workstation, including a complete upgrade of Microsoft Office, monitor, and backup system for a total price of $2,646. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:49:01 PM Bell Made a motion regarding bid #80018 for installation of a Sony DVD writer to the PC at the Fire Department for $129, and a Western Digital backup system for $179, for a total bid of $380. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:50:12 PM Bell Went to Park Committee recommendations. Made a motion to approve a request from Ken Kroschwitz of K-10's Model Trains to sponsor a rocket launching program on the second Sunday of each month between the months of May and September of 2006 at the north end of Drost Park. Stated this program will be at no cost to the Village. It has been requested that a sign be posted stating that portion of the park is reserved for that time. Stated this program will be on a trial basis for one year. Second to the motion was made by Schmidt .
7:51:42 PM Kostyshock Asked about liability insurance.
7:51:55 PM Bell Commented that it was resolved at Caucus, noting that the rockets are launched now, the request is to organize the launch.
7:52:21 PM Wigginton Commented no one has contacted him. He thought the understanding was they would get a written memorandum from Kroschwitz setting forth exactly what would be done and that he does have liability insurance.
7:52:37 PM Garcia Asked for an explanation of what the program would entail, as she was not at the last caucus meeting.
7:52:47 PM Gulledge Explained they are small rockets that shoot into the air and come down; there is really no danger to anybody.
7:53:27 PM Limberg Suggests approving with stipulation that Kroschwitz provides documentation of coverage for himself.
7:53:37 PM Wigginton Stated the Village always asks that sponsored events have proof of insurance.
7:53:46 PM Gulledge Suggested adding the item to his motion, and asked Bell if he was okay with it.
7:53:46 PM Bell Answered he is okay with it. Commented his opinion that this event is less of a risk than an individual firing rockets on their own.
7:53:59 PM Gulledge Responded his opinion that the Board is not saying they are against the request, they only would like Kroschwitz to show some type of proof of insurance. Stated it was Bell's decision whether to add this to his motion.
7:54:21 PM Bell Commented that his understanding is that anyone playing in the park, regardless of what they are doing, is covered because it is public property. Reiterated his opinion that proof of insurance is not needed because Kroschwitz is not sponsoring an event to make money, it is just a group getting together to launch their rockets. Stated he did not know how Kroschwitz would respond to the request for insurance. Stated he believes this and the next program to be discussed would be nice for the park.
7:55:24 PM Gulledge Reiterated that he does not think anyone disagrees with the idea, they just want to make sure no liability will fall on the Village.
7:55:31 PM Wigginton Explained that the difference between an individual going out and shooting off a rocket and this situation is that the individual is not coming to the Board asking for formal approval to sponsor an event on a certain day every month and having a roped-off area, which is basically asking the Village to sanction the event. Stated the Village asks people requesting sanctioned events with roped-off areas to provide some form of proof of financial responsibility because this individual will be in charge of ensuring that the children stay away from the rockets, etc. Stated he agrees that it is probably not dangerous, but that is not his job; his job is to make sure that the people who use public property have some form of financial responsibility because if there was some type of injury, more likely than not the Village would be brought into the claim simply because it occurred on Village property and they sanctioned the event.
7:56:35 PM Bell Added the requirement of proof of insurance to his motion.
7:56:51 PM Gulledge Asked attorney if the addition to the motion will be sufficient.
7:57:00 PM Wigginton Commented they will have to see what type of insurance he carries. Stated he is assuming he has a general liability policy that if he is going to have an established event on a monthly basis in the Village's parks, that the Village can be named as an additional insured. Stated this is very standard.
7:57:20 PM Gulledge Stated there is a motion and second on the floor. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:58:04 PM Bell Made a motion to allow Ken Kroschwitz from K-10's Model Trains to organize an R/C boat race program on the fourth Sunday of each month between May and September of 2006 from 1:00 p.m. to 5:00 p.m. at the northeast finger of Drost Park Lake. Stated this motion is the same as the previous, with the stipulation that Kroschwitz provide liability insurance. The second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:59:29 PM Bell Made a motion to allow Henry Goff, representative of Black Widows Softball Association, to host a fast pitch softball tournament on April 7th, 8th and 9th, 2006 at Drost Park diamonds, with a back-up date of June 23rd, 24th, and 25th with the stipulation the backup date is approved by the Khoury League. Second to the motion was made by Schmidt.
8:00:42 PM Garcia Commented her understanding that these types of associations carry the proper insurance.
8:01:01 PM Gulledge Responded yes, similar to the Khoury League; however the Village does require it be provided for review. Asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:01:17 PM Bell Made a motion to allow the newly formed Maryville Garden Club to maintain the area around the Centennial Memorial; to maintain the Blue Star Memorial in Firemen's park; to place various plantings in the green space areas along Route 159 after the completion of the widening project; and to plant and maintain shrubs along the fence on the north end of Drost Park. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:03:18 PM Kostyshock Made a motion to approve Change Order #1 from Petroff Trucking for the old town drainage improvements in the amount of $738.00. Second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:04:02 PM Kostyshock Made a motion to approve Pay Request #3 for old town drainage improvements in the amount of $67,783.79 to Petroff Trucking. Second was made by Schmidt.
8:04:42 PM Bell Asked what the balance will be. The figures were not available.
8:05:22 PM Gulledge Asked for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:05:39 PM Kostyshock Made a motion to upgrade the NESSE lift station at Drost Park using Village monies. Second was made by Limberg.
8:06:08 PM Gulledge Commented that this motion is done so there will be no required review fees to IEPA. Explained that contractors and developers are required to pay review fees; communities and governmental authorities are not required to pay provided it is stated in a formal document, which in this case will be the meeting minutes, that Village monies will be used. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:06:52 PM Gulledge Went to Calendar Updates. Noted he received an e-mail stating the Library meeting on the 13th has been moved to 6:00 p.m. instead of 6:30 p.m. Commented regarding December 12th, not only is there a Economic Development meeting, but there is also a Public Hearing regarding a zoning change on the Weiman property at 7:00 p.m. Stated this meeting will be in place of the meeting that would have been scheduled on the 26th, since it is a holiday weekend. Noted that the library opened for business the previous Saturday at 9:00 a.m. and encouraged the Board to visit. Went to Staff Reports.
8:09:13 PM Flaugher Gave the November report on building permits: There were a total of ten permits issued. Four were for single family, two were for decks, two patio enclosures, an electrical permit and a sign permit. Total permit fees for the month of November were $3,737.40, with a total estimated valuation of $1,271,000.00, which brings the calendar year to date totals for permit fees to $112,148.25 and a total calendar year estimated valuation of new construction to $35,567,200.00. Regarding the Fire Department: He got the final details with the truck done that day, so they are anticipating next Wednesday or Thursday for delivery. If it is here Wednesday, he will make sure it is up at the Caucus meeting so the Board can look at it. Reminded the Board he needs the RSVPs for the Fire Department Christmas Party by Monday or Tuesday. Lastly, thanked the Board for their consideration of compensation to the Fire Department for their dedication. Stated they always appreciate that recognition; however, as the Board knows, none of them do it for the money. Stated they appreciate what the Board does for them.
8:11:04 PM Schardan Stated in November they had 246 calls for service and 99 traffic citations issued. Stated they just completed the Image Grant. Stated they were told they were only allowed to do seat belt zones where signs are placed to have cars pull over for inspection. Stated they tried the procedure the first week, but were unsuccessful due to the construction on Route 159. Stated that necessitated waiting for permission from IDOT to change it, so they only ended up with thirty-six (36) man hours working it. Stated twenty seven (27) of those hours were a mobile patrol the following week. Stated during that time period they had a total of thirty eight (38) traffic citations and arrests made. Stated the second car they stopped ended up as a drug possession, so that tied up the officer for about five (5) hours with all the paper reports, complaints, transport to the county jail, etc., so they lost some time there. Stated there were fifteen (15) seatbelt violations, five (5) for speeding and four (4) drug related charges. Stated there were fourteen other arrests made during that time.
8:12:33 PM Presson Updated the Board regarding the old town sewer project: Per his meeting Monday with Petroff, completion of the job would be approximately two to two and a half weeks.
8:13:37 PM Gulledge Asked for any business from the floor. There was none. Went to Mayor's comments. Discussed that for a number of years they try to reward the full time employees, less the Mayor, with a Holiday bonus. He asked the Board to continue this practice another year. Stated last year they had thirty eight employees that received compensation of $100 bonus for a total of $3,800. This year he is asking for forty one (41) employees at $100 each which would be a total of $4,100. Stated there are three more employees than they had last year at this time. Stated he would like for someone to make a motion to approve $100 for the forty one (41) employees listed on the bonus list. Motion was made by Bell and seconded by Schmidt.
8:15:16 PM Kostyshock Asked if any part time employees are included in the bonus list.
8:15:21 PM Gulledge Answered there are two: Jolene Henry and Tracy Fenton. Stated Henry works approximately thirty (30) hours per week, and Fenton works twenty (20) hours per week. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:16:11 PM Gulledge Welcomed Amanda Koch, a new reporter from the Times Tribune, and thanked Theresa for her time. With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Limberg and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:17:06 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville