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Village of Maryville, Illinois

Description Board Minutes
Date1/18/2006 Location Council Chamber
Time Speaker Note
7:00:02 PM Gulledge Called the Board meeting of Wednesday, January 18, 2006 to order, and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, and Garcia. Callahan arrived later. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Service Officer Jones, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, one (1) citizen and four (4) reporters.
7:01:06 PM Gulledge Called for approval of the January 4, 2006 Board minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:38 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills as prepared by the Clerk.
7:01:59 PM Kostyshock Made a motion to add a bill for fencing at the water tower in the amount of $29,500.00 to T-N-T Fence.
7:02:32 PM Callahan Arrived and was seated.
7:02:41 PM Gulledge With no other additions, subtractions or questions on the bills, asked for a motion to pay with the addition of the bill for $29,500.00 to T-N-T Fence. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:32 PM Gulledge Went to Communications.
7:03:41 PM Long Read an e-mailed thank you note from one of the families the Village employees helped at Christmas.
7:04:57 PM Gulledge Called for a motion to have the communications placed on file. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. Went to Legal Matters. There were none. Went to Old Business.
7:05:54 PM Limberg Made a motion to purchase a third Taser for the Police Department from Ray O'Herron in the amount of $804.95. Motion was seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:35 PM Limberg Made a motion to send the Fire Chief and one other representative of the Fire Department to the Instructors' Conference held in Indianapolis, Indiana on April 27 through 29, 2006 for a cost not to exceed $700. Second to the motion was made by Kostyshock.  Voting on the motion:  Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:02 PM Bell Made a motion to pay Pay Request #6, which is the final bill for $7,454.36 for the Outreach Center to HS Contracting. Stated the grant portion of the total bill is $5,322.87, and $2,131.49 comes from Ministerial Alliance funds. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:26 PM Kostyshock Made a motion to accept the bid from RJN Group for $1,500 for Storm Water Phase II from April 2006 to April 2007. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:25 PM Kostyshock Made a motion to pay Change Order #2 in the amount of $4,334.57 for the Old Town storm water improvements to Petroff Trucking. Motion was seconded by Schmidt.
7:11:12 PM Bell Asked if Change Orders #2 & 3 are included in Pay Request #4, or are they in addition to that Pay Request.
7:11:42 PM Gulledge Answered no, they are separate. Asked for a roll call on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:15 PM Kostyshock Made a motion to pay Change Order #3 in the amount of $1,420.00 to Petroff Trucking for the Old Town storm water improvements. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:04 PM Kostyshock Made a motion to pay Pay Request #4 to Petroff Trucking in the amount of $168,415.59 for Old Town storm water improvements. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:58 PM Kostyshock Made a motion to accept the bid from Spring Valley Contracting as part of the Copper Creek/Parkview Drive water line extension directional bores in the amount of $11,400.00. Second to the motion was made by Garcia. Gulledge commented for the record that there were four bids received, and Spring Valley was the lowest of the four. Garcia asked if they had checked out the company. Gulledge answered yes, and that they came highly recommended. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:23 PM Garcia Made a motion to hire Daniel Cronovich as a part time probationary fireman to start immediately. Stated the probation period would be six (6) months, and there will be no medical benefits. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:58 PM Gulledge Commented that he was not sure they were hiring so much as accepting the application as a Fire Department employee.
7:16:03 PM Garcia Commented that he is a volunteer, not an employee.
7:16:05 PM Gulledge Answered they are really not volunteers because they are paid on calls at the end of the year. Went on to reiterate the rest of the motion made by Garcia, and asked for a second. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:53 PM Garcia Commented that technically they cannot call the Fire Department a "Volunteer" Department.
7:16:55 PM Gulledge Answered that in the truest sense of the word, no. Commented they don't get very much, but the definition of a volunteer is that they do not receive any kind of compensation.
7:17:22 PM Callahan Commented that the pay is not guaranteed. Gulledge answered that is correct. Callahan asked if any other volunteer departments in the area pay per call. He was told yes.
7:17:46 PM Gulledge Commented he still thinks they are volunteers based on what they get.
7:18:07 PM Gulledge Went to New Business.
7:18:23 PM Limberg Commented that each Trustee received a packet from the Police Chief. He apologized that they were not able to get the item in at last week's Caucus Meeting. Stated the Chief would like to send Public Safety Officer Erik Jones to Chicago to attend the Level One National Animal Control Association Training on February 6 through 10, 2006 for a cost not to exceed $1,500. Stated the Chief believes it will be beneficial to the community for Jones to attend this training. Made a motion to send Jones to this training. Second was made by Schmidt.
7:20:24 PM Kostyshock Commented that in the last two years they have hired two (2) Code Enforcement Officer's, both of whom quit. Stated he believes they should wait at least six (6) months until Jones has exceeded the probationary period.
7:20:45 PM Limberg Commented he thinks it would be worthwhile to send Jones at this time, as it is more of a downtime for him.
7:21:15 PM Callahan Asked for an explanation of the type of training.
7:21:19 PM Limberg Answered it is a basic training, and referred to the packet for the curriculum. Callahan commented that it is basically animal control and making sure he knows how to do it properly so as not to get hurt. Limberg commented it includes animal behavior, rabies/euthanasia, animal identification, first aid for animals, shelter operations, capture techniques, report writing techniques, legal procedures, evidence collection, court testimony and crisis intervention.
7:21:59 PM Callahan Commented he is doing this job now, so he really needs to be trained.
7:22:06 PM Limberg Answered it is part of his job, and that is why the Chief would like to send him to this class to get him at least certified at a Level I.
7:22:14 PM Garcia Asked if he was certified before at his prior job. She was told no. Stated she agrees with Kostyshock that they should wait six (6) months.
7:22:41 PM Gulledge Commented that it is a good point, but the Village does this all the time with Police Officers and Firemen, and with some Public Works employees once in a while. Commented if this had been offered to the previous two employees, they may have been better able to perform their job. Commented that there is a safety issue, as this is part of Jones' job.
7:23:22 PM Gulledge Stated they have a motion and a second, and asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - nay; Garcia - yes. Motion carried.
7:23:57 PM Bell Made a motion to accept a bid from Computron to purchase and install antivirus software for eight (8) new Police Department laptops in the amount of $569.00. Stated this bid also includes installation on two (2) public works computers. Second to the motion was made by Limberg.
7:25:17 PM Garcia Asked if they use Charter as a computer service. She was told yes. Asked if Charter provides virus protection.
7:25:31 PM Bell Answered the Village has Charter Pipeline Business Network, which does not supply virus protection for all of the machines. Stated Symantec anti-virus software is installed on all the computers used at the Village.
7:25:52 PM Garcia Asked if they could get it through Charter.
7:25:55 PM Bell Answered they could if she prefers.
7:25:58 PM Garcia Commented she is asking because she has it included in her personal service from Charter.
7:26:01 PM Bell Reiterated that Charter does not provide it. Stated all services that provide high-speed internet that offer virus protection is protection basically for their e-mail, but it is not complete protection. Garcia commented that was her question, and now she understands.
7:26:41 PM Gulledge Called for a roll call on the motion. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:02 PM Gulledge Went to Calendar Updates. Commented there will be no Planning Commission meeting for January. Stated it is shown on the calendar on the 23rd, but he does not think they will have one. Went to February. Stated the Economic Development meeting is scheduled for Monday the 13th. He confirmed that attorney will try to attend that meeting. Callahan asked if Mayor had saved a copy of the sample ordinances. Mayor answered yes. Stated there is a Park Committee meeting scheduled for February 20th.
7:28:34 PM Bell Stated the Park Committee Calendar of Events for the year is just about complete, and they will discuss it at the Caucus meeting next week. Commented a copy needs to be obtained before reserving pavilions for the public. Stated as soon as it is approved, they would like it uploaded to the Village of Maryville Website.
7:29:15 PM Gulledge Went to Staff Reports. He asked for any report from the Comptroller's office. Brussatti answered there was none.
7:29:26 PM Schmidt Asked Brussatti about the new format of the Balance Sheet. Asked about line-item 2-00-114 -- Surplus Operating Cash. Asked if it were possible that those figures could be the same.
7:30:15 PM Brussatti Answered that is the actual balance that is in the fund.
7:30:25 PM Bell Commented the Village has not added to it since May of 2005. Brussatti answered that is correct.
7:30:31 PM Gulledge Asked if it draws interest.
7:30:33 PM Brussatti Answered yes, the interest is in the WSOM Cash Revenue Fund, which is the line item right above it.
7:30:44 PM Gulledge Clarified that is what is kept for emergencies, and any interest is put in another area.
7:30:52 PM Brussatti Answered yes. Explained this report will now split it out to show what the actual surplus operating cash is every month.
7:31:06 PM Schmidt Asked when the figure will change.
7:31:08 PM Brussatti Stated according to the ordinance it should be funded with any surplus amount that is left after all bills are paid. Stated they have not been funding it because they had to do a one-year payroll transfer, and a nine-month payroll transfer from the Water to the General Fund. Commented this report is still not totally "fine tuned", but he believes it will be a lot better than what they had because they did add some departments and got actual amounts available in those funds. Stated the DataTech Summit technician was here for about four (4) days last week and did a lot of work, but there is still a lot more to do.
7:32:11 PM Bell Asked if the copier needed toner, as the copies are somewhat faded.
7:32:29 PM Brussatti Answered he did not have anything to do with the copies. Various comments were made about the copier issues.
7:33:09 PM Callahan Asked if all the negative items come out of the General Fund.
7:33:20 PM Brussatti Answered yes, all the items that were negative had to either be put back in or taken out of the General Fund Cash Balance.
7:33:30 PM Callahan Asked if it was a problem to do that more frequently because really instead of having $1.5 million, they actually only have $600,000 in General Funds. Stated you have to add all the negatives and subtract them from the positive.
7:33:45 PM Brussatti Answered as soon as the report is "fine tuned" it will be done on a daily basis. Stated any time there is a check cut or an entry it will automatically adjust these balances.
7:34:12 PM Callahan Stated, for example, it is showing a $507,000 debit in the Police Department; we know that comes out of General Funds.
7:34:17 PM Brussatti Stated that is correct.
7:34:25 PM Bell Stated it looks like that total took the negatives and the positives to come up with a total at the bottom.
7:34:33 PM Callahan Answered right, but you have to take all those negatives away from the General Fund.
7:34:36 PM Bell Answered yes, that is the figure at the top.
7:34:40 PM Callahan Answered if you take all those negatives and subtract it from the General Fund it only equals approximately $600,000. Stated all those other items are reserved. Stated the only thing you have to spend in General is the top line.
7:35:21 PM Brussatti Answered no, all the negatives are already out of the top line. Stated the actual cash fund balance right now in the top line is actually the cash that is available in the General Fund. Stated the technician explained it that way, Brussatti didn't actually total the numbers himself. Stated the way it was explained was that these amounts would come out of the top and the actual total General Fund balance will be at the bottom. Asked if that was what Callahan meant.
7:35:56 PM Callahan Answered no. Stated his belief that the total at the bottom is all the other monies that is left in all the other cash reserve funds.
7:36:06 PM Brussatti Answered he would have to total it up.
7:36:09 PM Callahan Commented you can't have $1.5 million in General Funds and only have $1.2 million in total.
7:36:14 PM Brussatti Answered yes, that is what he is trying to say: The total is that bottom line. Stated all the other items would be taken out of the top amount.
7:36:25 PM Callahan Stated only half of that is General Funds; the other half is special funds. Brussatti answered that is correct.
7:36:33 PM Gulledge Commented when Callahan says "special", he actually means reserved. He clarified what Callahan is saying is that the money is there, but they can't spend it because it is reserved. Brussatti answered that is correct. Gulledge went on to the Public Works Department Staff Reports.
7:37:22 PM Bell Asked Presson the status of the Fastechnology bids.
7:37:38 PM Presson Answered they are waiting for that bid, the Vandeventer bid, and the RE Pedrotti bid.
7:38:04 PM Bell Asked if they are still operating on the old system. Presson answered that is correct. Bell clarified that the new system is up and running, but not with the Wonderware software installed. Commented that means they are without the lap top until the new system is set up. Presson answered that is correct.
7:38:37 PM Presson Stated he has both RE Pedrottii and Vandeventer due out to the water treatment plant this week to confirm the status of the software and the computers that they are getting.
7:38:51 PM Bell Asked if they have the documentation left over from when the system was ordered. Stated he can't remember how many tags they had and does not know if they are getting close to outgrowing that. Stated that was sort of a memory limitation, so he thinks they can add more tags in the software now.
7:39:22 PM Presson Stated the system now is 500, and he believes they are at 435.
7:39:27 PM Bell Stated when they get the bid they need to look at something that can handle 1,000 to 2,000.
7:40:00 PM Gulledge Asked if there were any questions for Flaugher on Building and Zoning. There were none. Asked if there were questions for Public Service Officer Jones. There were none. Stated for the record, Chief Schardan is at a SIPCA meeting, which is why he is not in attendance. Went to Business from the floor. There was none. He reminded those in attendance that tomorrow there will be a Garden Club meeting at 7:00 p.m. at the Village Hall. Stated the Club is growing, so if anyone would like to come and see what it is all about, they will be doing some projects on the Village grounds and around Maryville. Bell commented at the meeting tomorrow night they will have a fern presentation.
7:41:09 PM Gulledge Commented he has received a number of positive comments from the public on the Illinois Department of Corrections that have been working in Maryville to clean up the area, especially the area behind the Senior Center. Commented Presson has plans to remove some dirt and plant grass, and the lake is really looking nice along with what the Master Gardeners are doing as well as the Public Works project on the drainage. Stated they have approximately two-thirds of the drainage fixed on the walking trail. Stated Presson assured him as soon as the weather dries up they will fix the rest of the northeast side of the trail.
7:42:36 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:00 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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