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Village of Maryville, Illinois

Description Board Minutes
Date2/1/2006 Location Council Chamber
Time Speaker Note
6:59:59 PM Gulledge Called the Board meeting of Wednesday, February 1, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, and Garcia. Callahan arrived later. Also in attendance were Clerk Long, Public Works Director Presson, Public Service Officer Jones, Comptroller Brussatti, Police Chief Schardan, Firemen Hartman and Cruz, Attorney Wigginton, and three (3) reporters.
7:01:00 PM Gulledge Called for approval of the January 18th Board minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - present; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:40 PM Callahan Was seated.
7:01:49 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:22 PM Gulledge Went to Communications.
7:02:36 PM Long Stated she had one communication from the Illinois Lions Club, that was a request for Candy Day street corner solicitations. She read the request in its entirety.
7:04:02 PM Gulledge Called for a motion to have the communication placed on file. Motion was made by Garcia and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:24 PM Gulledge Went to Legal Matters.
7:04:36 PM Wigginton Stated there are a number of Ordinances and Resolutions for the Board's consideration this evening. Stated the first is Ordinance 2006-02 Declaring 2000 Ford Crown Victoria as Surplus Property. Stated this ordinance authorizes the Village to declare this vehicle, which has mileage of 94,702 miles, as surplus property and to be sold through a sealed bid process under certain conditions including minimum reserve and right of rejecting any and all bids. Stated this was previously discussed at the January 25 Caucus meeting. He asked that the Board pass this ordinance so that they move forward with the process of selling this surplus vehicle.
7:05:21 PM Gulledge Called for motion to approve Ordinance 2006-02. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:58 PM Wigginton Stated the next item for the Board's consideration is Ordinance 2006-03, declaring a 1985 Cadillac Eldorado as surplus property. Stated this vehicle has mileage of 57,613 miles and will be sold through the sealed bid process with certain conditions including a minimum reserve and the right to reject any and all bids. Stated by passing this ordinance the Board is giving permission to declare the property as surplus and proceed with the sealed bid process.
7:06:36 PM Gulledge Called for motion to approve Ordinance 2006-03. Clarified with Chief Schardan that this vehicle was a forfeiture. Motion was made by Limberg and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:32 PM Wigginton Stated the next item is Resolution 2006-01 adopting tow requirements and a tow application form. He read the resolution in its entirety.
7:08:46 PM Gulledge Called for a motion to approve Resolution 2006-01. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:18 PM Wigginton Stated the next item is Resolution 2006-02 authorizing a grant fund application to Madison County Park and Recreation Grant Commission for 2006 PEP Grant funds in the amount of $15,000. He read the resolution in its entirety.
7:10:39 PM Gulledge Called for a motion to approve Resolution 2006-02. Motion was made by Bell and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:11 PM Wigginton Stated he will need to go into Closed Session for purposes of discussing and updating the Board on the status of collective negotiating matters between the Village of Maryville and its employees of the Police Department pursuant to 5ILCS-120/2c2 and to Section 24 of the Illinois Public Relations Labor Act, which is 5ILCS-315/24.
7:11:51 PM Gulledge Stated they will enter Closed Session later, if Attorney is agreeable. He was. Mayor went to Old Business.
7:12:01 PM Limberg Stated at the last Caucus meeting they discussed new Citation forms. He made a motion to have these forms printed by Kwik Copy for a cost of $780.28.
7:12:28 PM Gulledge Asked for a second to the motion. Commented that this cost was the lowest of three bids. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:50 PM Limberg Made a motion to hire Fred Bathon as Treasurer of the Fire Pension Board.
7:13:26 PM Gulledge Asked for a second to the motion. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:53 PM Bell Made a motion to approve the 2006 Park Committee Calendar of Events discussed at the last Caucus meeting.
7:14:19 PM Gulledge Asked for a second to the motion. Second was made by Limberg.
7:14:30 PM Bell Asked Marvin to make sure Clerk Bailey receives a copy so as to update the website. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:55 PM Bell Made a motion to purchase catfish to stock Drost Lake of 100 each of three sizes: 4-6 inch, 6-8 inch, and 8-10 inch. Stated the total cost for 300 fish is $220 from Madison SWCD.
7:15:25 PM Gulledge Asked for a second to the motion. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia -yes. Motion carried.
7:16:07 PM Garcia Made a motion to hire Joey Cruz as a part time Fireman at $15 per hour with no benefits. She asked if that includes a physical.
7:16:34 PM Gulledge Answered no, he has already had a physical as a fireman. Added that Cruz is a Fireman/Paramedic. Asked for a second to the motion. Second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:11 PM Garcia Commented that Cruz is in attendance, if everyone would like to acknowledge him. Made a motion to purchase thirty (30) American Falling Stars decorations at a cost of $8,865.00 from World Class Flags. She commented that His Honor saved the Village $1,000 with his negotiating skills.
7:17:37 PM Gulledge Asked for a second to the motion. Second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:28 PM Gulledge Went to New Business. There was none. Went to Calendar Updates. Stated the Village will be closed on February 20th in observance of President's Day. Stated there is a library meeting next Tuesday. There were no further updates. Went to Staff Reports.
7:19:29 PM Schardan Gave statistics from January: There were 203 calls for service; in addition there were 89 traffic citations written, and 11 traffic accidents in the Village. Stated the LiveScan equipment is due to come in February 23 and 24 for installation. Stated the mobile data computers are online.
7:20:09 PM Gulledge Asked for questions for the Chief. There were none. Went to Brussatti for a report from the Comptroller's office. He had none. Mayor asked for questions for the Comptroller. There were none. Went to Public Service Officer Jones.
7:20:21 PM Jones Stated for January there were a total of 51 contacts, 34 verbal warnings, 1 written, 7 no action, 3 no contact, 1 contact sticker, 1 citation, 3 for another department, and he still has 13 cases pending, 1 involving an animal trap.
7:20:50 PM Gulledge Asked for questions for Jones. There were none. Went to Public Works Department.
7:20:57 PM Presson Stated the complete statistics were not finished for January, but they did approximately 25 residential services, repaired 19 leaks, and changed approximately 100 water meters. He addressed Trustee Bell, stating he also has the parking blocks for the library installed; the park path has been raised; the picnic tables have been moved. Bell asked about the fishing dock. Presson answered the supplies have been ordered for that project, and as soon as they are in it will be repaired. Gave an update on the computers. Stated they have contacted Tim Cicero with Vandeventer and while he was down there they also met with Linda at Computron and received an initial bid of $2,043. Stated the PC Anywhere is incompatible at this time, so they will need to upgrade it. Stated they will also need to invest in another relay data because of the software that is currently running those computers, the XP will not run with the Omron PLCs. Stated he will get a price. Stated it will actually be two PLCs; one for the plant and one for the tower.
7:22:45 PM Gulledge Asked if he would have the cost for the next Caucus meeting. Presson answered he would. Gulledge asked if there were any questions.
7:22:58 PM Bell Thanked him for the work in the park. Regarding the computers, asked how many tags were included.
7:23:23 PM Presson Stated he got the information, but did not have it with him, but he believes they had 25 left. Stated he would recommend an additional 500 which will be covered by the bid.
7:23:33 PM Schmidt Asked the location of the 100 replacement meters.
7:23:40 PM Presson Answered they are located along Route 162.
7:23:47 PM Gulledge Asked Presson if he is soliciting bids for additional meters.
7:23:52 PM Presson Answered that is correct. Stated they had an installation of their last 3/4-inch Radio Read, and are working on 1-inch right now. Stated letters have been sent to vendors for additional purchase of Radio Read meters, and he will probably have that information within the next couple of weeks.
7:24:09 PM Limberg Asked how many they have in total now.
7:24:11 PM Presson Answered approximately 1,000.
7:24:20 PM Gulledge Commented they have one employee that is dedicated to changing meters all day. Stated they are trying to finish the project as quickly as they can. Thanked Presson for his report. Invited Darin Hartman, Assistant Fire Chief, to make a report for the Department in the absence of Chief Flaugher, who is on vacation.
7:24:37 PM Darin Hartman Commented he was unaware the Chief was going out of town, so he is not fully prepared. Stated he is not sure about the statistics, but will get them together for the next meeting. Stated he is aware they had some EMS and Fire calls. Gulledge commented he has the statistics if Harman would like to read it, which he did: Total of 49 calls; 38 EMS; 1 structure fire; 2 vehicle accidents; 5 fire alarms; 1 C/O detector alarms; 2 investigations. Stated these counts include Village District and Mutual Aid calls. Stated, for those that don't know him, he is the newly appointed Assistant Chief, and he has been with the Department a little over six (6) months. Stated a lot of the members of the new management are experiencing some trying times, but they are persevering. Stated he wanted to let the Board know that himself and the officers are going to be trying to make more of the meetings. Stated the Department is changing just as the Village is in terms of growth. Stated they are running a lot more calls; in the time that he has been with the Department the calls have doubled. Stated they are running approximately 600 calls per year. Stated because of this, training and technology needs to be reviewed. Stated one of his biggest goals is to get better training programs in place, and he will be requesting the Board's help to make that happen. Stated, regarding technology, they would like to invest in computers for the fire trucks. Stated the Village has a new GIS system that they would like to be integrated with. Stated there are many applications available for Fire Departments, including map books, building plans, EMS reporting and many other things that will integrate with the GIS system perfectly. Stated there is much new technology available to make the Department much more efficient and help to meet the new challenges they will be facing. Stated these are points he wanted to bring up for the Board to think about. Stated they have a great group of employees that are dedicated to the Village. Stated the training totals have elevated greatly in the past few months. Stated the training programs are going better than they have in the past, which is encouraging. Thanked the Village for their support. Thanked the Village for hiring Joey Cruz, as that will help with coverage during the day.
7:29:02 PM Bell Asked about the research on a grant program through Dell for computers.
7:29:24 PM Hartman Stated he is unsure where that information came from, but he has not been able to find anything on the subject. Asked Bell if there was something he could research. Bell asked if Hartman had seen the Police Department laptops. Hartman answered no. Bell explained Chief Schardan received them through grants.
7:29:41 PM Gulledge Commented that was just for Police. Stated they have been looking for grants, they just haven't been able to find anything yet.
7:29:57 PM Hartman Stated the hospital is pushing for EMS providers to go to electronic reporting. Commented that EMS reporting is the wave of the future, and will allow workers to get back in-service in about half the time. Commented he just read that the Department of Homeland Security is providing grant money for communications and computer equipment. Stated he does not have all the details, but will try to get the information.
7:30:59 PM Bell Commented that Hartman has a good background in GIS technology. Stated that it will be helpful when they integrate the GIS system to the Police and Fire Departments.
7:31:21 PM Hartman Stated he has discussed with Bell the idea of getting the Fire Department on GIS, so the idea is not anything new. Stated he hopes it works out.
7:31:38 PM Garcia Asked Hartman how he felt about night coverage.
7:31:58 PM Hartman Answered he thinks it is sometimes better than day coverage. Stated there have been some gaps, mainly because of lack of EMTs. Stated they now have one or two additional EMTs, so those holes have been filled. Stated they were losing people at a rapid rate, but they are now "over the hump". Cited the example that they had Chad Kuchta go through the EMT class to fill the spot they were short, and as soon as he was done with the class he received a better job offer in Nebraska. Stated, regarding the night coverage, they are getting more response from firefighters versus just EMT workers.
7:32:45 PM Gulledge Explained to Garcia that they are covered; what Hartman is saying is they have more guys a lot of times during the night.
7:32:52 PM Hartman Commented there is a 6:00 p.m. to 6:00 a.m. shift, and if someone can't make the call they have a group of guys that will cover for each other.
7:33:23 PM Garcia Explained her point that, in the middle of the night, it takes a while for someone to get to the firehouse, versus if someone was already there; and if, for example, someone is having a heart attack, sometimes those few minutes are crucial.
7:33:32 PM Hartman Stated the average response to get the ambulance off in the middle of the night is 4 to 5 minutes, but they are coming from home, staff the ambulance and get it out. Stated a lot of times if it is something like a cardiac arrest, the paramedic and EMT that is close to that person will get there to start CPR and things of that nature; fortunately Village Police Officers have ADs in their vehicles now, and the First Response trucks also have ADs, and those are proven to help out quite a bit. Stated at least they have some things there for cardiac patients. Stated it would be nice if every EMT/Paramedic could be staffed with a full jump-bag to start IVs and things before the EMS crew gets there, but they will have to look at those things down the road and maybe add that to the repertoire.
7:34:33 PM Schmidt Thanked Hartman and Cruz for the good work they have done. Stated he has had the pleasure of serving on the Fire Department with both of these gentlemen. Stated Cruz has come up through the Juniors and is now a Captain. Stated, so everyone understands, Hartman has been with them longer than six months, he has only been in the capacity of Assistant Chief for six months; he has been with the Department for eight years. Stated Hartman is the first recipient of an award just established the past year, which was presented to Hartman at the Christmas Party last December.
7:35:39 PM Gulledge Thanked Hartman for his contribution. Invited Cruz to the floor to comment.
7:35:49 PM Cruz Addressed Garcia's question about the night response. Stated he has made a lot of calls in the past year between 12:00 a.m. and 6:00 a.m. Stated some of the new residents in town don't know the Department has a combination of full time staff and volunteers. Stated there have been comments made by residents asking why it took so long for the ambulance to get there, but they were under the assumption that it was a strictly full time Department. Stated after explaining that it is a volunteer Department during the evening they understood, but a lot of the new residents don't know that it is a combination department.
7:36:30 PM Garcia Explained that she was not in any way complaining, she was just concerned about it. Comments were made that in an emergency situation, minutes can seem like an hour.
7:36:55 PM Gulledge Went to Business from the Floor. There was none. Went to Trustees comments.
7:37:32 PM Schmidt Read building permit totals for January for Flaugher in his absence: Permit fees were $3,964.85 with a total valuation of $1,265,000.00. Stated the permits issued were single family residences and one new deck. Displayed a report via PowerPoint. Stated he tries to compile this information on an annual basis. Stated it shows a comparison of valuations for the last six to seven years. Stated the building permit fees went down in 2005, but the valuation figure held it's own in the last two years. He said the reason for the discrepancy in numbers is the building of the Cambridge House on Route 162, which helped with the valuation figures. Referred to the display, stating the permit fees have slightly declined over the last two years. Referred to the display, saying he believes the revenue for 2005 was $150,000, so they fell short on that end in 2005. Stated 2003 was the biggest year for single family building permits, with a slight decrease in 2004 and another decline in 2005. Stated he does not believe this is anything to be nervous about at this time. Stated they are still having contractors establishing new developments; ground is still being purchased; currently work is progressing on a two hundred unit development across from Anderson Hospital. Referred to the display and explained the percentage comparison of single-family, multi-family, commercial and additional renovations.
7:41:20 PM Bell Commented that he and Roger Shoup met with Henderson Associates to choose the stone colors for the Firemen's Park pavilion upgrade as well as the new pavilion and comfort station at Drost Park. Stated the samples are up in the Mayor's office if anyone would like to look at them. Stated they will be starting on the project very soon.
7:42:29 PM Gulledge Stated they have a notice to proceed on Firemen's Park on February 6, 2006, and one for March 1, 2006 for Drost Park. Stated one has 80 days and one has 90 days, although he can't remember which is which.
7:42:52 PM Bell Commented they need to clear out the storage shed.
7:43:02 PM Gulledge Answered in speaking with Bob, they may not have to, so he wants to wait on that project. Stated he will meet with the representative from Wolf, who will tell them what they need to do.
7:43:12 PM Bell Commented if they need to they can store some of the items in the Firehouse against the wall.
7:43:19 PM Gulledge Commented they will figure it out. No other Trustees had any comments.
7:43:31 PM Gulledge Thanked Jones and Chief Schardan for the good work they did on the tow agreement. Stated he wanted to inform everyone that he received a fax that Senator Dick Durbin will be in Collinsville this Friday at 4:45 p.m. Stated he is planning on attending. Stated if they have any concerns that they would like for him to share with Senator Durbin, let him know. Called for a motion to go into Closed Session.
7:44:37 PM Wigginton Wigginton made a motion to go into Closed Session to discuss collective negotiating matters between the Village of Maryville and its employees pursuant to 5ILCS 120/2c2 and Section 20 of the Illinois Public Relations Act 5ILCS 315/24. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:31:06 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:31:30 PM Gulledge With no further business to come before the meeting, called for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:31:53 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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