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Village of Maryville, Illinois

Description Caucus Meeting
Date2/8/2006 Location Council Chamber
Time Speaker Note
6:30:00 PM Gulledge Called the Caucus meeting of Wednesday, February 8, 2006 to order and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, and Garcia. Callahan was not in attendance, as he was ill. Also in attendance were Clerk Long, Park Committee Chairman Roger Shoup, one (1) citizen, and two (2) reporters.
6:31:05 PM Gulledge Called for approval of the January 25th Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:36 PM Gulledge Went to first Agenda item, Lions' Club Candy Day Request. He said he received a call from a couple of the Lions Club members. He said he explained he thinks the Lions Club is a great organization; they have been good to the Village; they help annually with the Homecoming event; but the bottom line is he is very uncomfortable with anyone -- not just the Lions Club -- soliciting in the intersection with the traffic situation such as it is. He said they asked to write a letter, and he agreed to bring it to the Board for a decision. He said he told them that even if the Board allows it, he is unsure if the State will allow soliciting at the intersection. He asked for comments on the issue.
6:33:00 PM Schmidt Asked if the Village actually has authority to allow this.
6:33:18 PM Gulledge Answered they have in the past. He said he is not sure that they still do. He said in the past, before the road improvement was done, the State Highway Department would concur with the communities if they decided to allow it. He said his opinion is that with the road improvements, it has become too dangerous to continue.
6:33:42 PM Bell Said he disagrees. He sees people collecting at busier intersections than the Village's. He said as long as they are wearing the safety equipment and have people that know how to do it, he does not see a problem. He commented that the Lions Club has done a lot for the Village.
6:34:18 PM Gulledge Stated he agrees with Bell, but his opinion is strictly a safety issue. He commented that if they allow the soliciting and someone gets hurt, the fault lies with the Village Board. He commented he is not going to allow the Village Fire Department to solicit either.
6:35:06 PM Limberg Commented that when this first started it was just a four-way stop sign, not traffic lights. He said he lives on Route 162 and notices numerous times when people run the red light at the intersection of Route 159. He agrees with the Mayor that it is no longer safe to solicit in the intersection.
6:35:39 PM Garcia Commented about an accident she noticed at the intersection the previous Friday evening.
6:36:02 PM Bell Asked if there was a different intersection they could use.
6:36:04 PM Gulledge Commented he suggested that to the Club, telling them to talk to the banks in town. He said the Club told him they had tried that, and some of the banks were not very receptive to the idea. He said he then offered to go with them to ask.
6:36:29 PM Bell Commented that currently, they collect in Collinsville at Main Street.
6:36:36 PM Gulledge Answered that is true, but cars are not driving 35 to 45 miles per hour at that intersection.
6:36:45 PM Bell Commented that by doing it at the traffic light, they reduce the risk.
6:37:13 PM Gulledge Asked the Board what they wanted to do. Limberg said no; Schmidt said no; Bell commented he would rather let the State tell them no; Ed said he doesn't want to see the collections stopped. Suggested offering a different intersection, maybe Main and Route 159. Gulledge stated they need to focus on the issue of Routes 162 and 159 for right now and make a decision.
6:38:25 PM Bell Commented that it actually might be a little safer now that the road is widened because before it was only one lane of travel.
6:38:36 PM Gulledge Commented he does not agree. He reiterated that the request is for the intersection of Routes 159 and 162. He said they can talk about alternatives, but need to make a decision on this specific request first.
6:38:49 PM Kostyshock Commented right now it is too dangerous, and would like to talk about an alternative.
6:38:56 PM Garcia Stated she agrees, and would like to talk about an alternative.
6:38:57 PM Gulledge Stated he will deny the request at Routes 159 and 162, but will offer an alternative. He asked the Board their opinion on that alternative.
6:39:09 PM Kostyshock Commented his opinion to use the intersection of Main Street and Route 159.
6:39:17 PM Schmidt Commented maybe they could use the east and west bound traffic.
6:39:20 PM Bell Answered there would be no where for them to stand. Stated it is safer to use the turning lane for volunteers to stand. Stated he knows, as he has done this several times for St. Jude's.
6:40:12 PM Gulledge Commented that may be how Bell has done it in the past, but he has witnessed volunteers in the past standing in the northbound lane. He said in that instance, even if the light is green, people want to stop and give a contribution, which poses a threat from oncoming traffic behind the stopped car.
6:40:43 PM Garcia Commented, regarding the accident Friday evening; if a volunteer had been in the intersection, they would have been hit, as the oncoming car did not slow down at all.
6:40:45 PM Kostyshock Commented, as there is some time before they will hold the event, maybe they should let the Police Chief check for a safer area.
6:40:54 PM Gulledge Asked if the Board would feel comfortable with him speaking to Don Shank and perhaps write a letter to the banks and other businesses in town on the Club's behalf and try to find an alternative for them. Everyone was agreeable.
6:42:17 PM Gulledge Commented that Limberg will be in and out due to Union contract negotiations. For this reason, they will take the Agenda out of order, and went to Trustee comments in case Limberg had to leave.
6:42:52 PM Limberg Commented he will be meeting with Chief Schardan to discuss the budget.
6:43:12 PM Schmidt Commented he had a handout of the waste contract given to each trustee. Stated he wants them to review it and be ready to discuss at the next Caucus on February 22, so the Board can vote on it at the first Board meeting in March. Commented if they have any questions before the next Caucus, please call him or Linda at home.
6:44:03 PM Bell Had no comments
6:44:09 PM Kostyshock Commented that the Library Committee had a meeting the previous night. Stated they are doing a lot of good things, and asked Roger Shoup to address the Board about it.
6:44:25 PM Shoup Stated for the record, he is on the Library Committee and is also President of Friends of the Maryville Library. Stated they had a meeting preparing mailings for the upcoming election. Stated they will be doing three mailings: two to make people aware of the referendum, and the third is being done by the Friends of the Maryville Library asking people to support the referendum to establish the Library District. Stated they have a Bird expo coming up, that will be presented by Wild Birds Unlimited, on February 16 at 6:45 p.m. at the library. Stated they have a World War II re-enactment scheduled with a WWII campsite on March 4 at the library, and may spill over into the park. He said he will discuss that with the park board to make sure it is not an issue. He said the event is scheduled from 10:00 a.m. until 3:00 p.m. He said Clifford the Big Red Dog will be at the library on March 18. He said he was not positive about the times, but he thinks it is at 10:30 a.m.; children will be able to get their photo taken and each child will be given a Clifford book. He said it was mentioned that last Saturday there were 61 people that visited the library, and they are averaging about 150 people a week.
6:47:37 PM Bell Commented he should receive an e-mail from Carol Frerker with updates on the events to publish on the website. He asked the status of the grant application.
6:48:07 PM Gulledge Commented it was submitted the previous Friday morning. He said he does not expect to hear anything until March. He thanked everyone involved for their help in submitting the grant.
6:48:41 PM Gulledge With no other Trustee comments, went to To Do List, page 1.
6:48:58 PM Bell Asked to pose a question: He said he was looking at the Southwestern Illinois Visitors guide and wondered why the Maryville Museum is not listed under "Museums".
6:49:08 PM Gulledge Commented there is a fee for being listed. Bell commented it lists golf courses, hotels, etc. Gulledge answered the Village did not pay for that, someone else did. Limberg asked if it listed the Firemen's Picnic. Gulledge answered no; it would if they wanted to belong. He said that is something they can consider, if they choose. He went to the To Do List, Page 1.
6:49:57 PM Bell Asked about the Firehouse.
6:50:00 PM Gulledge Stated that the renovation work has been started on the damage to the Firehouse that occurred last Wednesday. He stated Jun Construction was called, as they built the firehouse. Stated it was an emergency situation, on which the insurance carrier agreed 100%. He stated they received bids for the work, which was okayed by the insurance carrier. Stated carpenters built a temporary wall on the outside today, and tomorrow morning the people from the garage door company will be there to remove the doors, and the brick layers will come in right behind them. Stated hopefully the work should be completed within three to four days.
6:51:18 PM Bell Asked if they were going to use the existing stone or try to replace it to match.
6:51:42 PM Gulledge Answered they will have to replace it. He stated the company assured him that when the work is done it will look exactly as it did before it was damaged. Went to page 2.
6:52:03 PM Schmidt Said he understands they tore down the restroom at Firemen's Park.
6:52:26 PM Gulledge Answered yes. Commented they did a good job of removing it. Stated work is underway by L Wolf and Company. Stated he received a call yesterday from Chad Plocher regarding the Drost Park bathroom. Stated they are finalizing a couple of issues and work should start in the next few days.
6:52:57 PM Limberg Stated they could probably eliminate the Tow-List Agreement and the Vest Grant.
6:53:07 PM Gulledge Commented they usually list it as completed and then remove it the next time, so they will do that for the two items.
6:53:30 PM Bell Went back to Page 1 and said they had the wrong date for the GIS meeting; it should be March 20.
6:53:56 PM Garcia Asked about the senior building.
6:53:59 PM Gulledge Answered they are still working on it, and are working on the bathrooms currently. He said they have four to five more days' worth of work left.
6:54:19 PM Bell Asked the status of the Outreach Center.
6:54:26 PM Gulledge Answered they need to decide if the ceiling tile is the way Bell wanted it, because they are done with their portion. Commented he was supposed to check on it. Stated the other work is done, including flooring; doors are hung; the volunteer plumber installed stools; they will be painting Saturday. He commented Schnucks will be donating and delivering shelving. Stated the building is getting close. He invited everyone to go down after the meeting to see it. Went to Page 3. Stated they are still waiting for the slats for the fence at the water tower. Stated the Public Works Department is very busy, and they will need to have a Caucus meeting soon that is devoted mostly to Public Works issues. Stated decisions will be made on projects in the next two weeks. Stated at the next Caucus meeting they will discuss Old Town streets and sidewalks, among other things. Went to Calendar Updates. Stated the Economic Development Committee meeting is Monday; the Village Hall is closed on the 20th in observance of President's Day. He commented that they are ready to start working on the CARD issue, and he will need to set a meeting with Limberg and Bell regarding the issue.
6:58:05 PM Bell Stated the Maryville Art/Photo Contest is scheduled for March 5th.
6:58:19 PM Gulledge Commented to Bell that from now on, unless he is told differently, he can include the Economic Development Committee meeting on the calendar, which will always be the second Monday of the month at 7:00 p.m. He also suggested they include on the calendar the Fire Department meetings held on the first Monday of the month.
6:59:00 PM Gulledge Discussed the budget. He stated the worksheets have been given out to all the Department Heads. He said the plan is to do it a little differently this year and finish the project. He said the Trustees should be meeting with their Department Heads to discuss this issue. He said they will not be bringing the budget to the Board until they feel really comfortable that it is in a position to be passable. He commented in Bell's case with Parks, maybe he should get Roger Shoup's input. He said he wants to have it ready for passage by the end of March, but no later than the middle of April.
7:01:45 PM Schmidt Asked if they will have discussions prior to that regarding salaries for next year.
7:02:08 PM Gulledge Answered they can, but the way he would prefer to do salaries would be for realistic numbers to be in the budget for what they think will cover it.
7:02:42 PM Bell Commented last year they had line items in there for computer software, etc., which were "planned" things. He asked if there were line items for emergency purchases.
7:03:06 PM Gulledge Answered yes; it was the last line item on each budget, and he believed they also had one at the end of the budget called "Contingencies". He commented that the Trustees may need to call each other to get their input on costs. For example, if Limberg has some computer needs, he may need to call Bell and tell him what is needed and ask what he thinks they will cost. He commented that, with the new upgrades to the system, it is possible to obtain reports that will show all the departments and what the expenditures are and the current existing funds are. He commented there is a neighboring community that uses the budget form of government, and is willing to assist Maryville to get it under way.
7:05:18 PM Schmidt Commented that the Board approves the bills at the Board meetings and asked if there is a reason that they don't see, on a pay-check basis, what the employees get paid.
7:05:37 PM Gulledge Responded it is because it is a matter of public record.
7:05:51 PM Schmidt Commented his thought would be they could see how overtime is being handled.
7:05:57 PM Gulledge Answered they can get all that information if that is what the Board wants. Commented that anyone can get that information any time they need it.
7:06:43 PM Garcia Asked Schmidt to clarify that he wants to see what they will pay to the employee that period.
7:06:45 PM Schmidt Answered yes.
7:06:52 PM Kostyshock Commented that Comptroller Brussatti will give out that information any time they want it.
7:06:59 PM Schmidt Explained he is just trying to make it part of the policy.
7:07:31 PM Gulledge Said he would check with Brussatti, Henry and Long tomorrow to see what needed to be done to get the information. He asked Schmidt if he wanted everything on the paycheck, or only information relating to overtime.
7:07:38 PM Schmidt Answered gross. He indicated they know what the pay rate schedule is and can look that up on an individual basis if they are concerned with an individual. He said he wanted the information to compare week to week by bills that they get on the bill reports.
7:08:04 PM Gulledge Answered he would see what can be done and will report back at the next Caucus meeting. He commented that he always looks at the paychecks when he is signing them, and if he has a question about overtime he goes to the Department Head.
7:08:36 PM Gulledge Stated a couple of other items he wants to discuss will need to be handled in Closed Session. He stated he wants to make the Board aware of a few issues. He asked if anyone had other issues to discuss in the open meeting. No one did. He called for a motion for temporary adjournment to locate Attorney Wigginton so as to make a motion to go into Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:09 PM Gulledge Commented after the Closed Session they will not be coming back with anything for the Board.
7:15:23 PM Gulledge After Attorney was located, called for a motion to reopen the Caucus meeting. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:49 PM Gulledge Asked the attorney to state the reasons for going into Closed Session.
7:16:02 PM Wigginton Stated the purpose of the Closed Session was, pursuant to 5ILCS120-2c, first to discuss the purchase or lease of property for the use of the public body; second, to discuss litigation effecting the municipality that is probable or imminent; third to discuss the appointment, employee compensation, disciplining, performance for dismissal of a specific employee or employees; and finally to provide an update to the Board regarding collective negotiating matters between public employer and employees or representatives as a bargaining unit.
7:17:10 PM Gulledge Asked for a motion to go into Closed Session. Motion was made by Bell and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:19:11 PM Gulledge Called for a motion to return to Open Session. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried
8:19:53 PM Gulledge With nothing further to discuss, called for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:20:15 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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