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Village of Maryville, Illinois

Description Board Minutes
Date3/1/2006 Location Council Chamber
Time Speaker Note
7:00:17 PM Gulledge Called the Board meeting of Wednesday, March 1, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Public Service Officer Jones, Public Works Director Presson, Fire Chief/Zoning Administrator Flaugher, three (3) reporters and two (2) citizens.
7:01:20 PM Gulledge Called for approval of the February 15th Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:04 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay the bills was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:50 PM Gulledge Went to Communications.
7:02:59 PM Long Read the first communication dated February 13, 2006 from Shirley Soto, 6705 West Main Street, Maryville, Illinois, 62062, thanking the Mayor, Village Board, Police and Fire Departments for her treatment and care upon using ambulance and emergency services. Read the second communication dated February 17, 2006 from Stonebridge Villa Association confirming their conversation with Mayor regarding refund of penalty charges to their October water bill. Read the third communication; a letter of resignation dated February 22, 2006 from Matthew Pomerantz.
7:06:31 PM Gulledge Called for a motion to have the communications placed on file. Motion was made by Kostyshock and seconded by Garcia. Mayor commented regarding the Stonebridge Association letter, saying the individual that signed the letter has already been to the Public Works Committee, but Mayor plans to put the item on the agenda for the Caucus meeting next Wednesday evening for discussion. Stated he explained to Mr. Thalhammer that the Mayor does not have the right to adjust the late charges on the bill.
7:07:27 PM Callahan Commented he did not think the ordinances allowed for a single water meter in a multi-family unit. Mayor explained this is just for the Association, not for the Villa. This meter is for the sprinkler system; there are individual meters for each Villa. More comments were made regarding the late charges; Mayor reiterated they will discuss it at the Caucus meeting next week.
7:08:26 PM Gulledge Called for a roll call on the motion to place the communications on file. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. Went to Legal matters with Attorney Wigginton.
7:09:21 PM Wigginton Stated the first item for the Board's consideration is Ordinance 2006-04, an ordinance authorizing the Village to enter into an agreement with Bethel Sliva to purchase a perpetual right-of-way easement. Stated the easement is necessary for the Village to expand the public sewer system. Stated the Village has negotiated an agreement with Bethel Sliva whereby the Village will pay $2,576.00 for perpetual utility line easement and right-of-way. Stated a copy of the easement document along with the plat of the easement is attached as Exhibit A. Stated the ordinance would authorize the Village to enter into this purchase, directing the Mayor to pay with Village funds, and the Clerk to record the easement documents with the Madison County Recorder of Deeds office.
7:10:18 PM Gulledge Called for a motion to approve Ordinance 2006-04. Motion was made by Kostyshock and seconded by Schmidt.
7:10:45 PM Kostyshock Commented on the easement, saying it will save a lot of time and money, as otherwise they would have to go through many back yards. Stated his opinion that they send a thank-you letter to Sliva. Mayor answered they have not yet, but will send such a letter.
7:11:04 PM Schmidt Asked if the funds will come from WSOM. He was told yes, as it is for a sewer line.
7:11:13 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:43 PM Wigginton Stated the next item is Resolution 2006-03 authorizing the Village to enter into, and the Mayor to execute, an agreement between the Village and Allied Waste Services. Stated this agreement is for the collection and disposal of household and commercial refuse in the Village. Stated the agreement was the subject of multiple discussions at Caucus, with a presentation by Schmidt at the last Caucus meeting regarding terms. Stated they took all of the Trustees' comments made at that meeting and incorporated them into this agreement. Stated they met with management at Allied on Monday and finalized the terms: a three-year term, rates attached, documents available for public inspection this evening.
7:12:49 PM Gulledge Called for motion to approve Resolution 2006-03. Motion was made by Schmidt and seconded by Kostyshock.
7:13:17 PM Bell Asked whether Allied was in favor of the changes the Board requested.
7:13:22 PM Schmidt Responded they were in favor of all of the changes, referring to paragraph 5 where there was additional verbiage, reading it verbatim. Stated they also took into consideration the recommendation by Trustee Kostyshock that they increase the amount of front-loading containers supplied to the Village from four (4) to five (5).
7:14:07 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:28 PM Gulledge Went to Old Business.
7:14:37 PM Limberg Apologized for missing last week's Caucus meeting; he was attending a funeral. Made a motion to grant approval to the Fire and Police Board to hire a full-time police officer. Motion was seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:24 PM Limberg Made a motion to approve the purchase of a 2006 Dodge Dakota pick-up truck for the use of the Public Service Officer in the amount of $16,630.00 including Option 2, which was discussed and approved at the last Caucus meeting.
7:16:09 PM Gulledge Called for a second to the motion to approve this purchase from Bob Ridings Ford-Chrysler in Taylorville Illinois. Second was made by Kostyshock.
7:16:41 PM Kostyshock Asked if they plan to put the funds they receive from the sale of the car towards the cost of the truck. Mayor responded they have not yet determined what they will do with the car. Stated they will not trade it in; but he is sure they will apply funds received from a sale to the purchase.
7:17:07 PM Gulledge Called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. Mayor asked the Board to think about what to do with car for discussion at the next Caucus meeting.
7:17:46 PM Kostyshock Commented he has been looking at used cars and this vehicle is worth a lot more than the quoted trade-in offer.
7:17:52 PM Garcia Commented she can't see getting rid of a newer car than one they are keeping. Stated if they are going to get rid of anything, it should be the oldest vehicle.
7:18:03 PM Gulledge Stated they will review the issue at Caucus, and asked the Trustees to bring their comments and ideas to the meeting.
7:18:36 PM Bell Made a motion to approve RFP #1 for additions of vinyl soffiting and fascia at the Firemen's Park comfort station and pavilion in the amount of $2,995.00, including the 10% contingency, to L Wolf Company. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:34 PM Bell Asked how they should handle the request for payment of additional charges. Mayor suggested they consider all except the $700 charge for the broken water line. Bell stated L Wolf Company is requesting additional funding for problems occurring during demolition of the concrete and removal of the over-poured footings. Stated the request is for $2,978.00, but included in that number is a $700 charge to repair and tie in the existing water line. Stated the Village is not sure they should be paying this charge, so he is making a motion to approve the charges of $2,278.00 for the other items listed, excluding the $700 charge. Motion was seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:28 PM Bell Made a motion to permit Drost Park Khoury League (DPK) to install electric and water at each field and storage shed with materials supplied by the League, requesting the Village trench the lines. Mayor asked if allowance by the Village of use of the water is included in his motion. Bell indicated they had not discussed that issue. Mayor responded they will not include it. Second to the motion was made by Limberg.
7:23:35 PM Gulledge Commented he wants this coordinated with Presson.
7:23:52 PM Callahan Asked what the Village will be doing. Gulledge answered they will allow electric power and water to each field. 
7:23:55 PM Bell Added they need electric for pitching machines and water at each field to spray-down the fields to keep down the dust. He commented on the drawing supplied by the League that is available for the Board's review. Stated the League will need to contact "Julie" and make arrangements through Presson before the trench work begins.
7:24:22 PM Callahan Asked from where the electric will be run.
7:24:22 PM Bell Answered from the Concession Stand.
7:24:32 PM Callahan Asked if there was an arrangement as to who will pay for the electricity.
7:24:36 PM Gulledge Answered he told them they will be responsible for the electricity. Stated the way he understood from the Caucus meeting, the Board's question was regarding who will be responsible for water. Stated he understood the Village would provide water at no-charge on a trial basis until they find out exactly how much will be used; if it will be a lot, they may have to revisit the situation. Asked if that is the way the rest of the Board understood the issue.
7:25:15 PM Callahan Asked if the Concession Stand has a meter.
7:25:20 PM Gulledge Answered no, but when they run the lines, they will probably have to install a meter, as he believes they will want to know about the usage. Stated this is the reason he stipulated coordination through Presson.
7:25:31 PM Callahan Commented he is a little more concerned about the electricity than the water, as it is more expensive.
7:25:36 PM Gulledge Responded he is telling them what he told the League at their meeting; that the Village can no longer subsidize the electric, and the League will have to be responsible for the bill. Commented on the problem the League had a few years ago, which is the reason the Village started helping with the electric expense. Bell started to comment on the issue of other entities using the fields. Mayor commented they cannot get into that discussion at this time, and they will have to let the League work that out. Asked if the Board understood the motion. No one had other comments.
7:26:17 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:37 PM Bell Made a motion to allow DPK to add three (3) new ball fields between fields 4 and 5 and the fence at Illinois Power, as detailed on the plan provided. Stated these will be T-Ball and Coach-Pitch fields. Commented they are approaching 900 kids enrolled this year, which necessitates more fields. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:54 PM Bell Made a motion to add two (2) handicap parking spaces near the DPK Concession Stand, for which the Village will paint and install signs. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:57 PM Gulledge Commented to Bell that he has the map Bell requested, and when they get some time they will mark it and submit it to Presson regarding placement of the signs.
7:29:07 PM Bell Made a motion to approve the Master Gardeners' new master plan, including permission to hold three (3) educational programs. Commented they submitted a master plan several years ago, but have since added a few gardens. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:20 PM Bell Made a motion to approve the Park Board's request to apply for a Forest Relief of Missouri Grant for 25 free trees. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:09 PM Bell Made a motion to give permission to the CHS Girls' Soccer Team to use Drost Park field for practice this Spring, adhering to the same rules previously given to the Boys' team. Commented they allowed the Boys' team the same request last fall, and had no problems. Second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:19 PM Kostyshock Made a motion to award the Drost Park Lift Station project to Plocher Construction in the amount of $131,400.00. Commented this was the lowest of six (6) bids, coming in lower than the Village engineer's estimate. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:34 PM Kostyshock Made a motion to award the purchase of Package #2 for radio read meters to Midwest Municipal, which was the lowest of three (3) bids, for a cost of $172,175.00, to include 500 3/4-inch and 500 1-inch meters. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:00 PM Schmidt Pointed out he has an item to discuss. Mayor responded he was planning on asking if he feels comfortable speaking about the issue. Schmidt responded he can share the portion of the issue of which he is aware. Mayor commented he can explain the issue.
7:35:18 PM Gulledge Stated the issue is in regards to a letter received from Mr. Eckert. Stated the Village received complaints on a house and Flaugher was trying to work on the issue. Stated they finally turned it over to the Attorney, who sent a letter. Stated, as outlined in Mr. Eckert's response, he realizes the house is in poor shape and asked if the Village would give him a final completion date to have the house knocked down and removed by May 1, 2006. Mayor stated he is going on record as saying that if Mr. Eckert does what he has indicated, he would be happy to allow him until May 1st to complete the work. Stated Flaugher just received this letter, and they decided to include it in everyone's packets because they would like to give Mr. Eckert an answer as soon as possible. Stated this is a house located at 6717 West Main Street, which is five or six houses east of the grade school on the south side of West Main. Stated he feels comfortable with the terms outlined in the letter. Stated Wigginton thought they needed to take some type of formal action to allow the man to have time to take the house down. Stated the letter illustrates what he is basing it on. Asked for a motion to allow Mr. Eckert until May 1, 2006 to demolish the house and clean up the property he owns at 6717 West Main Street, Maryville, Illinois. Motion was made by Garcia and seconded by Schmidt.
7:37:36 PM Callahan Asked if the house has a basement.
7:37:38 PM Gulledge Answered no, it is on a crawlspace. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:08 PM Wigginton Stated he will send Eckert a response letter. Stated the reason he needed Board action is because Mr. Eckert thought that Wigginton had the authority to grant him until May 1, and Wigginton advised him that he didn't, but he would take it to the Board.
7:38:21 PM Gulledge Went to New Business and Trustee Comments, combining the two so as to save time.
7:38:35 PM Schmidt Commented on the Planning Commission meeting Monday evening. Stated there were two items on the agenda: First was a new medical building on Vadalabene, for which he will have further information to discuss at Caucus next week; second was approval of a larger bank facility to be built by FNB on a lot just south of Bobby's Frozen Custard. Stated the project requires a special use permit because it is a motorized vehicle-use business. Stated the bank needed a recommendation from that panel to go before the Zoning Board. Stated they received a positive recommendation that will be presented to the Village Board.
7:39:48 PM Kostyshock Made a motion to accept the resignation of Matt Pomerantz, employee of the Public Works Department for Water and Streets. Stated the reason he is resigning is to further his education. Stated he has been a good employee, and the Public Works Department may try to work him in over the summer part-time. Gulledge commented his full-time employment will end March 17, 2006. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:45 PM Kostyshock Commented the Library will be hosting a World War II reenactment from 10:00 a.m. to 3:00 p.m. Stated his understanding that it will be quite a show. Invited everyone to attend and to tour the library. Reminded everyone about the March 21st primary, stating the library will be on the ballot. Encouraged everyone to get out and vote.
7:41:27 PM Gulledge Went to Calendar Updates.
7:41:58 PM Callahan Asked attorney when he will have the practice ordinance ready. Wigginton responded that the meeting is March 13, and asked how soon they would need it. Gulledge commented they would need at least before next weekend. Wigginton responded that was fine.
7:42:41 PM Bell Commented the Art/Photo contest this will be held this Sunday, March 25 at the Senior Center. Reminded everyone of the Chicken and Beer dance for the Fire Department.
7:43:14 PM Gulledge Went to Staff Reports.
7:43:24 PM Schardan Started by thanking the Board for granting the hiring of an additional officer. Stated he believes it will benefit the community and help operations of the Department itself. Stated the electronic fingerprint machine has been installed and the majority of officers have been trained. Stated they are still waiting for one router; they have to change IP addresses so they can communicate with the State. Stated Computron has it ordered, and will install it when it comes in. Stated once that is done, they will need to send eight different tests; one per day until the State gives final approval to start submitting them.
7:44:20 PM Flaugher Gave the month end reports for both departments. Stated the copies of the reports were distributed to the boxes today, as he just finished up the February totals. Stated for February, he issued nine (9) single family building permits; two (2) permits for a three-unit attached single family; one (1) sign permit. Stated total fees collected were $8,793.88. Stated the year-to-date fees collected are $12,758.73. Stated total estimated valuation for new construction permits issued in February was $3,103,000, with a year-to-date estimated valuation of $4,366,000. Stated the Fire Department answered fifty-four (54) calls for service, thirty-two (32) of which were EMS calls, with twenty-two (22) being fire, rescue or miscellaneous calls. Stated they responded to thirty-five (35) calls for service within the Village, eight (8) within the Fire Protection District, and one (1) for mutual aid to assist neighboring communities. Asked Bell if he is responsible for putting the Fire Eligibility List information on the website. Asked if he spoke with Greg about the website information. Bell responded that was correct. Flaugher stated the actual flyer t0hat was put on the web is the one that will go out to area hospitals and colleges through the Fire Service and Paramedic Programs, and that flyer says for additional information to visit the Village website. Stated Greg needs to get Bell more information, as that flyer was supposed to direct people to the website, and additional information was to be on the website. Stated he believes Greg gave Bell the wrong information. Bell commented he gave him the flyer and sent another e-mail. Flaugher responded that the flyer has no information regarding how or where to pick up an application. Bell asked if he can modify the flyer to include the information instead of sending people to the website. Flaugher responded that was perfect.
7:47:00 PM Jones Thanked the Board for their approval of the purchase of the vehicle. Gave February report, stating the figures are different, as he received a lot of calls on the 28th. Stated he had thirty eight (38) total contacts, sixteen (16) verbal and three (3) written; one (1) no action/no violation; four (4) he is still having trouble contacting, and will draft letters; three (3) contact stickers; sixteen (16) pending cases, of which three (3) were animal calls.
7:48:01 PM Callahan Asked the penalty for barking dogs. 
7:48:14 PM Jones Responded that, according to the ordinance, it is a minimum $50 fine for ten (10) minutes of continuous barking. Stated he has had five (5) calls this week, and more added to the to list as it is becoming a common complain now that residents know he is around. Stated for informational purposes, yesterday alone he had six (6) calls by citizens.
7:48:33 PM Garcia Asked if everyone has complied with the January date for boats.
7:48:42 PM Jones Stated he only has one that he knows of and is working on located at 301 West Zupan. Stated at first he had trouble contacting the homeowner, who is avoiding him. Stated he finally contacted the owner of the property, who requested the ordinance be mailed to her, which he did. Stated this is the only non-compliance that he knows of.
7:49:20 PM Presson Gave month-end statistics, stating the water plant has a current monthly use of 20,659,000 gallons, with a maximum daily usage of 898,000 gallons; there were four (4) residential services; one hundred eighteen (118) general work orders and locates, with an additional 120 accomplished by the Street Department; leaks found and repaired were nine (9); ninety-nine (99) meters were replaced; and there were seven (7) sewer inspections.
7:50:05 PM Gulledge Asked Presson if he had talked to Midwest about holding the price of the meters.
7:50:12 PM Presson Stated he spoke with them that day at 1:00 p.m., and that bid will be held for a minimum of one (1) year and may be extended after that at the Village's request.
7:50:25 PM Gulledge Asked him to get that in writing, stating he will mark it on his calendar to take a look at the situation before the price guarantee runs out.
7:50:32 PM Presson Answered he has requested a letter, which should be at his office tomorrow.
7:50:39 PM Bell Asked if there were any updates on the SCADA system.
7:50:44 PM Presson Stated he put the report in Bell's box. Stated if Bell did not yet receive it, he does have an additional copy, and can get it to him after the meeting.
7:51:20 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's comments. Thanked Garcia, Schmidt and Wigginton for their work on the Allied contract. Commented he sat in on the last meeting and they were assured that Allied will be meeting with Jones weekly to find out if there were complaints. Stated they discussed a number of the topics brought up at the Caucus meeting. Stated Allied assured them they will do their best and try to work with the Village in resolving the problems. Stated he wanted to compliment Jones and Flaugher for the work they are doing around town cleaning up some of the problem areas. Stated for the benefit of the media that they have been working hard and will do their very best to clean up the community. Offered his thanks to Jones and Flaugher. Stated the Outreach Center is moving along. Stated they started putting up shelving today. Thanked Kostyshock and Bell for taking time out to help. Stated they will be working again tomorrow from 5:00 p.m. to 9:00 p.m., and he is looking for volunteers. Stated they will also be working this Saturday starting at 8:00 a.m. until they finish. Stated the Staff meeting was cancelled Monday, as some of the staff were at school, and has been rescheduled for 9:00 a.m. Monday, March 6th. Asked Callahan to come up to discuss financing the Old Town Street and Sidewalk project. Callahan responded he could meet Tuesday after 3:30 p.m. Commented that Justin, a friend of the Village, will be 5 years old on Sunday, and wished him a Happy Birthday. With no further business to come before the meeting, called for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:56:32 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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