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Village of Maryville, Illinois

Description Board Minutes
Date3/15/2006 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, March 15, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell and Garcia. Limberg and Kostyshock were absent, and Callahan arrived later. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Safety Officer Jones, Fire Chief/Building and Zoning Administrator Flaugher, Comptroller Brussatti, Police Chief Schardan and three (3) reporters.
7:00:54 PM Gulledge Called for approval of the March 1st Board minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:01:33 PM Callahan Was seated.
7:01:47 PM Gulledge Called for approval of the bills for payment. He asked if there were any questions, subtractions or additions to the bills as submitted. There were none. Motion to pay was made by Schmidt and seconded by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:02:19 PM Gulledge Went to Communications.
7:02:25 PM Long Stated they have a bid opening. Opened the bids and presented them to the Mayor to announce.
7:02:59 PM Gulledge Stated there were three (3) bids to be read for the 2000 Crown Victoria police vehicle. First was from Yousef Dabbagh from Bay Ridge Auto Sales Inc. in Chicago, Illinois for $1,116.00. Second was from Mike at Bay Ridge Motors Inc. in Staten Island, New York for $2,099.00. Third was from Ilyas Subhani at Medina Auto Sales in Chicago, Illinois for $2,109.00.
7:05:27 PM Long Presented a letter of resignation from Sgt. Steve Howe, resigning from the Economic Development Committee. She read the letter verbatim.
7:06:08 PM Gulledge Referred the three vehicle bids to the Police Department for review and recommendation at the next Caucus Meeting. Stated the item will be placed on the agenda for next Wednesday. Asked if there were questions or comments regarding the Communications. There were none. Called for a motion to place the Communications on file. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:07:19 PM Gulledge Went to Legal Matters, and turned the floor over to Village Attorney, Steve Wigginton.
7:07:21 PM Wigginton Stated the first item was the approval of the Annual Consultant Services Contract from Juneau Associates, which he reviewed and revised.
7:07:44 PM Gulledge Called for a motion to approve the contract. Motion was made by Garcia and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:08:12 PM Wigginton Stated the next item is Ordinance 2006-05. Explained this is an ordinance amending the Code of the Village Title V Public Works, Chapter 52, Sewers, Section 52.999 ("Penalty"). Stated the purpose of the ordinance is to clarify the language. Stated during recent review he noticed a typographical error with respect to the penalty section. Stated this ordinance will correct that. Read the ordinance in its entirety.
7:10:02 PM Gulledge Called for a motion to approve Ordinance 2006-05. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:10:31 PM Gulledge Went to Old Business. Referred to the agenda, stating Limberg is not in attendance, but they will take up the Suspension Repairs to Units 144 and 146 under New Business.
7:10:46 PM Schmidt Made a motion to approve Al Jer Medical Building Development plan with variance. Explained this is an approximately 8,000 square foot medical building that is to be constructed on Vadalabene which came before the Planning Commission on February 27, 2006. Stated the Planning Commission's positive recommendation to the Board is to approve the plans and variance for the building. Explained the variance is in regards to the amount of space the building takes up on the lot. Stated per Village ordinances, the building cannot take up more than 70% of the lot space; because of the restraints of the dimensions of the lot, this building will take up almost 80%.
7:12:05 PM Gulledge Called for a second to the motion. Second was made by Bell.
7:12:20 PM Callahan Asked the vote of the Planning Commission.
7:12:38 PM Schmidt Answered all were in favor. Stated for the record, they did grant the sidewalk easement parallel to Vadalabene.
7:12:47 PM Gulledge Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:13:12 PM Bell Made a motion to approve Pay Application #1 for Firemen's Park Pavilion in the amount of $51,990.30 to L Wolf Company. Second was made by Schmidt. Voting on the motion: Schmidt -yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:14:03 PM Bell Made a motion for approval to apply for a solid waste recycling grant for Parks for the recycled poured solid surface material for one playground. Second to the motion was made by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:14:58 PM Bell Made a motion to pay the additional $700 to L Wolf Company for the Firemen's Park Comfort Station for repairs to a water line broken during excavation. Second was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:15:59 PM Bell Made a motion for approval to apply for the Dave Poliveck Memorial Trailhead Grant for the Parks for a couple of proposed projects around the bike trail. Second was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:16:48 PM Bell Made a motion on behalf of Kostyshock to accept the bid to purchase the SCADA Wonderware Software upgrade from RE Pedrotti in the amount of $5,765.00. Second was made by Garcia. Gulledge commented this was the lowest of three (3) bids. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:18:05 PM Gulledge Commented Kostyshock had outpatient surgery that day, which is why he is absent. On behalf of Kostyshock, stated the next item was to approve engine repairs to a Ford F150 truck by Jack Schmitt Ford in the amount of $3,480.00. Asked for a motion to approve. Motion was made by Garcia and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:18:55 PM Gulledge Stated, as discussed at the prior week's Caucus meeting, the final total was $167,000 for 2005 Motor Fuel Tax work. Stated, upon further review, the Board will need to pass a resolution for this item. He apologized for not catching the error until now.  Long stated the resolution number will be 2006-04.
7:19:47 PM Wigginton Stated this item is listed on the Agenda under 2005 MFT Expenditures. Stated it is the standard resolution form that is submitted by municipalities to the Illinois Department of Transportation, titled Resolution for Maintenance of Streets and Car-Ways by a Municipality under the Illinois Highway Code. He read the resolution in its entirety.
7:21:20 PM Gulledge Called for a motion to approve Resolution 2006-04 for the final total of $167,000 for 2005 Motor Fuel Tax expenditures. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:22:21 PM Gulledge Went to New Business. Asked Schardan to discuss the Suspension Repairs to Units 144 and 146 on behalf of Trustee Limberg.
7:22:50 PM Schardan Stated Unit 144 is the Dodge, on which repairs were done recently on the rear suspension. Stated at that time the mechanic informed the Department the front suspension would need repairs soon. Stated Unit 146 is the Chevrolet, which has approximately 50,000 miles and needs suspension work as well. Stated at present they are not dangerous, but it is work that needs to be done. Stated they received three (3) bids, for which Lowells was the lowest for both vehicles. Stated the total for the Dodge Intrepid was $598.75, and for the Chevrolet was 740.51, for a total of $1,339.26.
7:24:15 PM Gulledge Called for a motion to approve Lowell's Service Center to repair Units144 and 146. Motion was made by Schmidt and seconded by Garcia. Gulledge clarified with Schardan that Lowell's was the lowest of the three (3) bids. Schardan answered that was correct; the other two bids were verbal. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:25:13 PM Schmidt Stated the Zoning Board of Appeals met Saturday, March 4 regarding the application for a special use permit for a MVOB for the First National Bank of Staunton, who plans on relocating their current business to a lot just south of Bobby's Custard on Route 159. Stated to operate that business, the Village requires a special use permit because of it being a drive-through business. Stated the Zoning Board took testimony from officials of the bank, and it was a unanimous approval to issue this special use permit.
7:26:05 PM Callahan Stated there was an Economic Development Committee meeting Monday evening to finalize the outdoor display ordinance. Stated Attorney, Mayor, Flaugher and Jones, along with eight or nine members of the committee were in attendance. Stated the Attorney will prepare an ordinance for discussion at a future Caucus meeting. Gulledge commented the item is planned for next Wednesday's meeting. Stated Steve Howe moved to Highland; he was a very good member of the Committee, and very knowledgeable about the Village. Stated they will still have the benefit of his knowledge; however he will no longer be on the committee. Made a motion to accept Howe's resignation from the Committee. Second was made by Garcia. Callahan commented he would like a letter of appreciation sent. Gulledge responded that will be done. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:27:30 PM Callahan Commented that Tom Lange had mentioned in the past that if there was ever an opening on the Committee, he would be interested. Stated Lange is also a Sergeant for the Village Police Department, and he thinks it would be a good replacement for Howe. Stated he does not know Lange's exact street address, but he does live within the Village in the Keebler Oaks Subdivision. Made a motion to accept Lange as a new member to the Economic Development Committee to replace Howe.
7:28:02 PM Gulledge Commented this position is actually by appointment. Stated he and Callahan had already discussed the issue, and he agrees. Asked for a second to the motion to appoint Tom Lange, who lives at 14 Oak Valley, Maryville, Illinois, in the Keebler Oaks Subdivision to serve the un-expired term of Steve Howe on the Economic Development Committee. Second was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:28:48 PM Gulledge Apologized for his oversight regarding the memorandum sent regarding the 2006 through 2007 Motor Fuel Tax, as it also requires a resolution. Stated this issue has not been discussed at Caucus; however it comes from Public Works and because there are bids involved at the State bidding process, Presson is trying to get started on the concrete work in April. Stated he is asking that the item be discussed this evening, and will leave it up to the Board whether they want to approve the item or send it back through Caucus; however in that case it would not be back until April, which will set the project back another month.
7:30:00 PM Wigginton Stated Resolution 2006-05 is a form resolution provided by the Illinois Department of Transportation, which reads identically to the last resolution. Stated this resolution is for maintenance of streets and highways by a municipality under the Illinois Highway Code for the appropriation of $215,000.00 of Motor Fuel Tax Funds for 2006 and 2007 expenditures. He read the resolution in its entirety.
7:31:02 PM Gulledge Called for a motion to approve Resolution 2006-05. Motion was made by Schmidt and seconded by Bell. Gulledge commented for the Board's information, regarding the dates and amount changed from $167,000 to the $215,000. Stated they decided they would make the MFT coordinate with the Village's fiscal year, instead of calendar year, which results in an extra five (5) months. Stated the reason for this change is to facilitate the fiscal-year budgeting process for Public Works.
7:32:07 PM Bell Asked if there is a major cost differences in these items, or are they the same as last year. Gulledge commented there are differences. Bell answered he understands, but he is referring to major differences.
7:32:37 PM Presson Answered there is nothing major; however year by year costs increase to a certain extent. Stated they need to get the bids in for the concrete, etc.
7:32:43 PM Gulledge Explained they get the bid price that the State gets. Bell clarified that the costs they are looking at are estimates. Gulledge answered that is correct. Stated that is the reason the 2005 was finalized now. Stated Presson found all those extra projects that were authorized by the State that were eligible for MFT, so they added it to the 2005 number.
7:33:27 PM Bell Asked what caused them to miss the items last year. Presson answered they were projects that were missing.
7:34:18 PM Gulledge Explained they are about the same; the difference is there are five more months included in the 2006/2007 due to the change from calendar to fiscal year. Stated in May of 2007, they may review and find some additional charges, similar to what happened in 2005. Stated this is what they are applying for right now, but it can be changed later. Stated if it stays under 10%, they don't have to ask the State for a change; if it is more than 10%, they have to pass a resolution to change the number.
7:34:29 PM Presson Stated the appropriation also came with the fact that now that they know this type of work is eligible for this fund, they have included it into this year's appropriation.
7:34:50 PM Callahan Asked what percentage of the streets will be done with rock and chip.
7:35:07 PM Presson Answered Lakeview Acres, Parkview, the west side of town. Callahan asked if he knew the percentage that will be re-done this year. Presson answered they flip-flop every year; however they missed the past year because of the storm sewer projects which would have been this side of town. Stated they are actually going back to the schedule they normally would have, minus Lakview Acres.
7:35:36 PM Gulledge Asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:35:51 PM Garcia Stated April 23rd from 2:00 pm to 4:00 pm, there will be a dedication of the new Outreach Center Building. She invited everyone to come, and asked that they bring a non-perishable item for the new Food Pantry.
7:36:18 PM Callahan Stated he wanted to thank Schmidt for his help and input with the Economic Development Committee.
7:36:46 PM Gulledge Went to Calendar Updates. Commented on the Planning Commission meeting. Stated March 21st is the day to vote. Added the Outreach Center dedication on April 23rd. Commented on Go Fly a Kite Day on April 22nd. Stated Clifford the Big Red Dog will be at the library at 10:30 a.m. this Saturday. Went to Staff Reports. Asked for a report from the Comptroller's office. Brussatti had nothing to report. Asked for a report from the Fire Department/Building and Zoning Departments. Flaugher had nothing to report. Asked for the a report from the Public Service Officer. Jones had nothing to report. Asked for the Police Department report.
7:38:40 PM Schardan Reported activities for February, as they were not reported at the last Board meeting. Stated there were 172 calls for service; there were 113 citations written; there were 13 accident reports.
7:38:56 PM Gulledge Commented he likes that Schardan included the training schedule so people know about the officer's continuing education. He asked for a report from the Public Works Department. Presson had nothing to report. He asked for a report from the Clerk/Treasurer's Department. Long had nothing to report.
7:39:26 PM Gulledge Went to Business from the floor. There was none. Stated he received a call from Jim Bain. Stated Bain has been working on a branch of the Moose Lodge in Maryville. Stated they have been meeting for a couple of months in Maryville, and have approximately thirty (30) members. Stated they meet on Wednesday nights at 7:00 p.m., rotating between Humdinger's and Lyle's because, as of yet, they do not have a formal meeting place. Stated Bain wanted him to announce they are having a dedication service for the Maryville branch of the Moose on Sunday, March 19th at 2:00 p.m. at the Edwardsville Moose Lodge. Stated all are welcome to attend. Went on to comment that March 21st is election day for Village residents and residents outside Maryville's corporate limits. Stated this is an opportunity to vote for or against the Maryville Library. Encouraged everyone to vote their conscience. Stated he is a firm believer that, while no one wants to see their taxes raised, he believes this is a minimal amount at 15 cents per dollar of assessed valuation. Stated he thinks it is important for the Village to have their own library because there is a possibility if it is not approved, Maryville could be a part of someone else's library district some day in the future. Encouraged residents, if they are going to be a part of a library district, they should make it Maryville so as to avoid another incident such as what happened with CARD, where Maryville's money goes elsewhere and very little is received for it. Asked for other comments on the library.
7:42:17 PM Callahan Commented that a resident had told him they are reluctant to vote in the primary because they do not want to declare a party. Asked if he is correct that there is a way to vote by declaring nonpartisan.
7:42:30 PM Gulledge Answered as far as he knows, that is correct. Reiterated his encouragement for all to go out and vote.
7:42:58 PM Gulledge With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Garcia - yes. Motion carried.
7:43:19 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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