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Village of Maryville, Illinois

Description Board Minutes
Date4/19/2006 Location Council Chamber
Time Speaker Note
7:00:06 PM Gulledge Called the Board meeting of Wednesday, April 19, 2006 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Public Works Director Presson, Public Service Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, Attorney Fred Keck, two (2) citizens and three (3) reporters.
7:01:14 PM Gulledge Called for approval of the April 5th Board minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:51 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay bills was made by Limberg and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:26 PM Gulledge Went to Communications. There were none. Went to Legal Matters with Attorney Keck.
7:02:47 PM Keck Presented Ordinance 2006-13, Water Service and Pre-Annexation Agreement for Fredericks. He read the ordinance in its entirety.
7:05:00 PM Gulledge Called for a motion to approve Ordinance 2006-13 for water service for Dee A S Fredericks, located at Lot 102 Deterding Hills #5 and East Part Lot 43 Meierbrook Manor 1st Addition, 3rd Addition, commonly known as 4 Suncrest Drive, Collinsville, Illinois, 62234. Motion was made by Bell and seconded by Schmidt.
7:05:41 PM Callahan Asked where they had previously been getting water.
7:06:07 PM Gulledge Answered he believes they have split a lot. Stated this is in the unincorporated area. Stated it may have been from the County, but Suncrest gets water from Maryville. Commented maybe it is a new house; he was unsure. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:29 PM Keck Presented Ordinance 2006-14, Water Service and Pre-Annexation Agreement. Stated this is the standard agreement. Explained this is the same ordinance as previously read, except that it is for property owned by Deborah Kay Black located at 2428 Keebler Road, Collinsville, 62234.
7:07:16 PM Gulledge Called for a motion to approve Ordinance 2006-14. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:55 PM Gulledge Went to Old Business.
7:08:30 PM Limberg Commented regarding an error on the Agenda regarding the purchase of a vehicle: The purchase will not be made from Miles Chevrolet, but Jack Schmidt Chevrolet. Explained his opinion that the mistake was made because Miles was used for the State bid; however Jack Schmidt came in under the State bid. Made a motion to purchase a 2006 Chevrolet Impala for the amount of $17,861.28 from Jack Schmidt Chevrolet in Collinsville, to be used as a police interceptor vehicle. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:21 PM Bell Made a motion to approve Pay Request #2 to L Wolf Company in the amount of $58,260.15 for the Firemen's Park Restroom and Pavilion Renovation. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:21 PM Bell Made a motion to approve submission of an application for the Madison County Solid Waste Recycling Program Grant. Explained this is an 80/20 grant that will match up to $8,000. Stated they have a quote for four hex picnic tables, five six-foot plastic tables, seven benches, two bike racks and five circular waste containers in the amount of $10,411.33 from the Plastic Lumber Company of Akron, Ohio. Second to the motion was made by Kostyshock. Gulledge reminded the Board that this is an 80/20 split, and they are just a little bit over the 20% with the $10,411; the actual grant they are applying for is $8,000. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:55 PM Gulledge Asked Bell the colors of the equipment.
7:12:03 PM Bell Answered the choices were cedar and hunter green, or cedar and brown; they are going with the cedar and brown.
7:12:16 PM Gulledge Asked if everyone was in agreement with the color choice. All were.
7:12:35 PM Gulledge Went to New Business and Trustees Comments.
7:13:01 PM Bell Commented regarding the two shelters for the park for which a grant application was submitted. Stated the Park Board chose colors. Explained they decided to choose colors that would match the playground equipment for the shelter to be placed by the playgrounds. Stated the colors chosen were "Ocean Blue" for the roof, red posts and yellow handrails. He showed a picture of an example. Stated two are being ordered from the PEP Grant. Stated the Park Board found out that the "dual top" option is less expensive. Stated originally they were going to order one with a dual top, and one without. The Park Board decided to change both to a dual top, which will cost approximately an additional $552. Made a motion to approve the change to the application to make the second shelter the same as the first with the dual top.
7:14:47 PM Gulledge Commented he did not have a chance to speak with Bell before the meeting; however he called Madison County regarding the change. Stated they told him the change can be made, and they appreciated the phone call because the $552 will come from the Village, not from the grant funds. Reiterated that Bell is asking the Board to approve the change to make both pavilions a dual roof. Reminded the Board they originally agreed to one single and one double. Explained they submitted $888 on the application; however they were wrong, and the cost was actually only approximately $700. Asked for a second to the motion. Second was made by Limberg.
7:16:08 PM Bell Commented the colors on the second pavilion will be a hunter green roof and brown posts and rails.
7:16:25 PM Gulledge Commented they are only voting on the change of the roofs. Suggested they vote on that first, and come back to the color choices. Stated there is a motion and a second on the floor to approve $552 additional from Village money on the $15,000 grant. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:54 PM Bell Reiterated the color choices. Commented the thought from the Park Committee was to have the pavilion near the playground to be colorful to match the play equipment.
7:18:05 PM Gulledge Commented he asked Bell to bring up the colors, as he did not want to order the material and have the Board ask what happened to the brown colors they originally chose.
7:18:36 PM Bell Explained the post and hand railing is a powder-coated finish. Stated the bright colors are very close to the red, yellow and blue in the playground equipment. Commented this shelter is located for the parents to sit while their children play at the playground.
7:18:59 PM Garcia Asked if there will be tables located there.
7:19:02 PM Bell Answered yes, there will be a table at each one.
7:19:05 PM Gulledge Commented the tables will be the two browns they just approved with the other grant.
7:19:11 PM Garcia Asked if they will be "latched down".
7:19:15 PM Gulledge Answered yes, they will be fastened. Kostyshock expressed confusion on the colors. Gulledge showed a picture and pointed out which portions of the shelter will be each color.
7:20:08 PM Bell Added that the brown selection for the handrails and posts, called "Chocolate", is not a dark brown. Commented his opinion that the multi-colored shelter might look better than the brown and green. Made a motion that the Board approve the Park Committee recommendations on the colors. Second was made by Garcia. Voting on the motion: Limberg - no; Schmidt - yes; Bell - yes; Callahan - no; Kostyshock - no; Garcia - yes. With the vote tied, the Mayor made the deciding vote of no on the issue. Motion defeated.
7:22:43 PM Gulledge Commented a color needs to be chosen, as the equipment must be ordered.
7:22:54 PM Kostyshock Suggested they make both shelters the same.
7:23:06 PM Gulledge Asked Bell his opinion on making them both the brown colors, saying they will match the benches and tables they plan to purchase. Stated this will also keep with the brown color scheme approved two weeks ago.
7:23:14 PM Bell Stated the colors approved two weeks ago do not have green included anywhere. Stated these roof choices are either dark brown or a tan color, which is not very attractive. Gulledge and Callahan asked why the roof cannot match the posts. Bell commented the Park Committee's idea was to match it with the playground equipment, and he didn't think it was a bad idea.
7:24:03 PM Gulledge Commented the Hunter Green and Chocolate are more earth-tone colors and not too bright. He asked for someone to make a motion.
7:24:14 PM Bell Commented if the Board does not want to approve the colors the Park Committee recommended, they probably need to go with the same colors on both shelters. He asked if the Board was in agreement with the Hunter Green and Chocolate. The suggestion was made to view the other choices. Bell pointed out the color choices on the pages of the brochure. He made a motion to go with Hunter Green and Chocolate Brown. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - no; Bell - no; Callahan - yes; Kostyshock - yes; Garcia - no; Gulledge - yes. Motion carried.
7:26:23 PM Gulledge Went to Calendar Updates.
7:26:25 PM Schmidt Stated there is a Planning Commission meeting Monday, April 24th at 7:00 p.m. at the Village Hall. Stated there is one item on the agenda as well as a public hearing. Stated both items relate to the request on rezoning of a piece of ground on the north side of Route 162 directly across from Cambridge House. Stated the request is for rezoning from agricultural to PDR and combination B1.
7:27:39 PM Gulledge Stated Sunday the Outreach Center Dedication is scheduled at 2:00 p.m. at the Center. Stated there is an open house from 2:00 p.m. to 4:00 p.m. He invited everyone to attend.
7:28:03 PM Bell Commented regarding the paint for the parking spaces. Stated he spoke that evening with a couple of Khoury League officials to remind them that Tuesday night, Thursday during the day and Saturday morning are the conflict times. Stated he asked them to stress that League members not park there. Commented that the lot is marked, and the police need to either give warnings or tickets for violations. Commented he is trying to get the word out that Schiber Court parking is also available.
7:29:07 PM Gulledge Went to Staff Reports.
7:29:25 PM Flaugher Stated the Fire Department Golf Scramble is scheduled for Saturday, May 13 at Stonebridge, sponsored by the Ladies Auxiliary. Commented if anyone wants to play, they can set them up. Asked to place the item on the Calendar. Stated the Board should have received a memo stating he will try to get an ISO inspection scheduled, probably for late fall. Commented he hopes to get the ISO rating down, which is the rating that determines the homeowners' insurance rates. Stated a committee will be set up which will be comprised of members of the Department; Chris Jamruk will Chair and he plans to have a representative from the Water Department as well. Stated they are at a six (6) rating now; they missed a five (5) last time by less than one (1) percentage point. Stated since then they have made several improvements, both in the Water and Fire Departments. Stated the automatic mutual aid agreement with Troy gives them one point automatically, which would get them to a five. Stated they are confident they can get even a little lower than that.
7:30:46 PM Bell Commented that when they get the rating, the insurance companies do not automatically give a discount; they need to be notified.
7:30:58 PM Flaugher Answered once they get the rating, they will make sure to contact the residents to notify their insurance companies.
7:31:21 PM Callahan Reminded Schardan about placing a "hidden driveway" sign on East Main, as discussed at a previous meeting.
7:31:41 PM Gulledge Commented he has spoken with Schardan and he needs to look at the location with Presson.
7:31:50 PM Garcia Asked Jones whether they are still planning on tearing down the house on West Main with the dumpster in front
7:32:07 PM Jones Answered Flaugher has already issued everything, and a deadline has been set by the Board. Gulledge commented the deadline is May 1st. Garcia answered she understood that to be the deadline for the house on Route 159. She was told it is for both houses. Gulledge commented nothing has been done on either one.
7:32:35 PM Gulledge Went to Business from the floor. There was none. Went to Mayor's comments.
7:32:52 PM Gulledge Commented on the letter from the Public Works Department sent to residents of Old Town regarding the public hearing on Saturday at 10:00 a.m. at the Seniors building. Encouraged the Trustees to attend. Stated the engineers will be present. Stated the purpose is to inform the residents regarding the street renovation. Stated they need a couple of easements, and will have the documents on hand. Stated they will try to answer all residents' questions. Commented it is not a "good time", however he guarantees there will be parking for the residents to attend this meeting. Stated he has the Solid Waste Recyclable Values from Allied Waste for March: Trash pickup was 217.94 tons in Maryville; recyclable pickup was 27.2 tons. Reminded all of the Prayer Breakfast for Costello and Shimkus scheduled for May 1st at 7:30 a.m. at the Convention Center. Stated they have eight (8) tickets. Stated if anyone is planning on attending, they will leave the Village Hall at approximately 7:10 a.m., for anyone that would like to ride down together. Stated Clerk Long has the tickets. Encouraged the Board to get their name on a ticket if they plan to attend. Stated the Mayor's Prayer Breakfast is May 4th. Stated tickets are available from Clerk Long. Stated Jolene Henry made some corrections to the budget, which he passed out. Stated the issue will be on the agenda for the next Caucus meeting. Stated he found out an item that afternoon that will change the number to a positive figure.
7:36:22 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:36:50 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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