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Village of Maryville, Illinois

Description Caucus Minutes
Date5/24/2006 Location Council Chamber
Time Speaker Note
6:30:01 PM Gulledge Called the Caucus meeting of Wednesday, May 24, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Keck, Public Works Director Presson, Public Service Officer Jones, Police Chief Schardan, four (4) citizens and four (4) reporters.
6:31:07 PM Gulledge Called for approval of the May 10 Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:54 PM Gulledge Stated before beginning the agenda portion of the meeting, there were two citizens that would like to address the Board. He invited Mr. and/or Mrs. Faust to step to the podium and state their name and address for the record.
6:32:18 PM Faust Robert Faust, 908 Borri Drive. Stated they are thirty-five (35) year residents of Maryville. Stated they are there to discuss problems with their neighbor's sewer system and to seek a solution. Stated they reported the problem to Zoning Administrator Flaugher; he and Public Works Director Presson came out to the property and agreed there is an odor and stated they would begin working on the issue immediately. Stated the same day they reported the issue to Delegate Semanisin. Stated they received a letter from Semanisin on April 29th stating he had brought the issue to the attention of Mr. Tom Hawkins at the Madison County Board and Development Office. Stated to date they have had no reply. Stated since reporting the issue, the flow from the septic system has increased on their property and also a neighbor's property. Stated they contacted Trustee Callahan, who contacted Public Service Officer Jones; Jones investigated the situation on May 23rd. Stated Jones told them he would make the necessary calls and get back to them with an answer. Commented he understands these things take time, but they have a major problem and they would like for someone to do something about it; for this reason, they are coming to the Board.
6:34:40 PM Callahan Discussed their problem, explaining their property is a little lower than the neighbor next to them, whose septic system has failed. Stated the owner explained they tried to fix it, but did not have enough money, so they only partially fixed it, which was not successful. Stated as a result, the raw sewage is draining into the Faust's' property, as well as the people who live right next to them. Stated it is the duty of Madison County to take care of this issue; however they have instructed the Faust's' to call the Village. Stated it is not necessarily in the realm of the Village's responsibility; however according to Jones it is a now a public safety issue. Stated Jones is waiting for a return call from Mr. Hawkins after leaving two (2) messages that day. Stated he also contacted Presson, who explained his hands are tied because according to the rules, Madison County is supposed to take care of these problems.
6:36:21 PM Gulledge Asked to comment on the issue. First, he asked for Mr. Faust's phone number (288-7966). Stated he will call Hawkins personally tomorrow and see if he can speed up the process. Stated he will also view the property with Jones and Presson. Explained that no community in Madison County has control over septic issues, as Madison County manages all aeration and septic systems; however if it is a health issue, the Village will be able to get involved.
6:37:53 PM Faust Commented his opinion that municipalities or counties should pay better attention to the contractors doing such work. Stated his opinion that they should not be able to limit their services because an individual does not have enough money.
6:38:08 PM Gulledge Responded he understands Mr. Faust's position; reiterated that the County monitors all applications for aerations. Stated the Village only inspects the sewers that are the responsibility of the Village. Stated his appreciation for the Faust's' attendance at the meeting and will be out in the morning and will do everything they can to help.
6:38:45 PM Callahan Commented the property has been foreclosed on and the residents will be moving in a few days.
6:39:05 PM Garcia Asked if this is the area where the sewers will be installed. 
6:39:11 PM Gulledge Answered yes, however that will not help them right now. Garcia stated she understands the issue needs immediate attention. Gulledge commented although he does not believe there has yet been a complaint as bad as this, there are other people in that area with similar problems that the Village is currently working on.
6:39:30 PM Bell Asked if that septic system will be abandoned when the sewers go through. He was told yes. Asked if anyone was living in the house. Callahan answered there are people living there, but they must have lost the home and someone has purchased it "as-is".
6:39:47 PM Limberg Asked if the purchaser will be moving in to that situation. Callahan answered that is his assumption. Limberg responded they should not allow occupancy.
6:40:06 PM Callahan Responded they have no jurisdiction in this situation; even if they had an occupancy permit, it is up to the County to approve or disapprove the system.
6:40:15 PM Gulledge Commented they will get on the situation.
6:40:25 PM Gulledge Asked Jones to discuss Agenda Item 5 regarding the purchase of Animal Control equipment.
6:40:44 PM Jones Stated his request is to purchase items for animal control: The first is animal handling equipment. Stated all requested items are for his protection to limit bite cases and injury. Stated all recommendations came to him from other animal control officers, and from suggestions from the class he attended. Limberg asked what kind of equipment it is. Jones answered two (2) catch-poles; he has a four (4) foot one now, but wants more versatility with the shorter one listed, and the longer one would be able to help with, for example, an animal under a crawlspace. Stated the next item is a "cat tong", which is for dealing with animals inside of a trap. Stated the next item is "snake tongs", which he needs in order to avoid using just his gloved hands. Stated the next item is two (2) snares, which will be for use with dogs, as well as a pack of muzzles and leashes.
6:42:48 PM Callahan Asked if all of this equipment will be carried in the truck.
6:42:50 PM Jones Answered it will all be secured in the truck, marked appropriately through Comptroller Brussatti with Maryville tags, and will never leave the truck which is locked and enclosed in a fence every night.
6:43:10 PM Schmidt Asked if the bed of the truck is six (6) or eight (8) foot.
6:43:12 PM Jones Answered it is six (6). Schmidt commented his list includes a seven (7) foot pole. Jones responded he just thought of that issue that day and did not get a chance to change it; they have a four (4) to six (6) foot, which he is thinking of purchasing instead, so the cost will be a little cheaper.
6:43:35 PM Gulledge Asked if Callahan is in agreement. He indicated yes, and he spoke with Jones that day.
6:43:37 PM Jones Commented regarding his discussion with Callahan and Schmidt, another item that needs to be considered is a microchip scanner. Commented this recommendation came directly from Dr. Hall. Commented he has had a couple of cases recently that if he had scanned the animal, they would not have gone as far as County, which results in storage fees for the owner.
6:44:19 PM Callahan Asked what they cost.
6:44:20 PM Jones Answered there are two (2) recommendations: The one from Dr. Hall is a "Pole Scanner", which is a little bit longer at a cost of $300; there is also a mini-scanner for a cost of $150. Commented the Pole Scanner recommendation is due to the fact it is longer, eliminating the need to be next to the animal's head.
6:44:50 PM Bell Asked if it reads all types of chips.
6:44:52 PM Jones Answered it reads three (3) out of four (4), the fourth being a chip that is not used much. Commented his understanding that the fourth company will not allow anyone else to read their chips.
6:45:15 PM Garcia Commented her understanding that they will be spending money so that the owner does not have to pay the fee. Bell commented it will also save the Village money.
6:45:24 PM Jones Answered it also saves him time, as they are trying to avoid tying him up in animal control when his main objective is code enforcement.
6:45:41 PM Gulledge Asked what the pole scanner does that the mini scanner does not.
6:45:42 PM Jones Answered the mini-scanner has to be placed directly on top of the animal, so the pole scanner reduces the chance of getting bitten.
6:46:06 PM Gulledge Asked the Trustees, specifically Callahan, their opinion regarding adding a scanner. Callahan commented he trusts Dr. Hall's recommendation, and is in favor of giving Jones the option of staying away from the animal by use of the pole scanner. Gulledge confirmed he is adding $300 to the $472 figure. All trustees agreed. Gulledge stated the item will be placed on the Board Meeting agenda.
6:46:42 PM Jones Discussed the next item, live animal traps. Stated he has had several calls regarding feral cats. Stated his request is for four (4) different traps, one of which is large due to calls received regarding coyote problems. Stated this trap can also be used to catch stray dogs. Stated the other three are smaller sizes for cats. Stated he is currently borrowing traps from Madison County on a short-term basis.
6:47:39 PM Schmidt Asked if he plans to carry the traps with him or secure them at the PD until he needs them.
6:47:44 PM Jones Stated he has room in the back of the truck, and would be more comfortable keeping all the equipment there. Schmidt asked if he has enough room for the large trap. Jones answered he plans to use that as another kennel, setting it next to the one he currently has. Garcia asked if the trap will hurt the animal. Jones explained it is a live trap whereby food is placed as bait, and when the animal enters they step on a plate that closes the trap.
6:48:13 PM Gulledge Confirmed Callahan is in favor of this recommendation. Callahan answered yes. Gulledge stated the item will be placed on the Board meeting agenda at a cost of $583.43. Commented, while it is no reflection on Jones, in his twenty three years on the Board they have purchased other traps that have since gone missing. He encouraged Jones to clearly identify the traps and keep them secured.
6:48:49 PM Jones Commented stealing is an issue, and if the borrowed trap from Madison County were to get stolen, the Village would be responsible for it. Stated he plans to place the traps where they can be secured to a tree, etc., as well as tagging the items and keeping them in the locked truck. Comments were made regarding the trapping of wild animals.
6:49:42 PM Gulledge Asked Jones to discuss the emergency lights for the PSO truck.
6:49:48 PM Jones Explained this is considered a "Hideaway Strobe Kit", which are blinking lights installed in the head and tail lights for high visibility and will help for situations with animal control or, for instance, situations where he is stopped on the highway to take pictures of properties. Stated it will also help with visibility if he is on a call and needs police officer assistance.
6:50:24 PM Schmidt Asked who would install the lights. Jones answered Chris Jamruk of the fire department is able to install them, which will save money on installation.
6:50:36 PM Gulledge Asked if Schardan would recommend these lights as well. Asked what "Hideaway" means.
6:50:42 PM Jones Answered there are no actual lights on the outside of the vehicle, but are actually installed inside of the lenses of the head and tail lights, and are unseen.
6:50:54 PM Gulledge Asked Callahan if he is in favor. He answered he his. Gulledge stated they will place the item on the Board Meeting agenda.
6:51:03 PM Schmidt Asked if these items are included in his budget. Jones answered yes.
6:51:24 PM Bell Asked if the truck has been marked. He was told it has. Gulledge offered that his son commented that the vehicle looks "sharp".
6:51:56 PM Jones Discussed another recommendation from Dr. Hall and several other animal control officers to participate in ride-along training with Madison County Animal Control. Stated they will need a waiver of liability from the Village regarding accident or injury. Explained his plan is to spend at least one entire day and then follow up later with the officer that controls this southern half of Madison County to assist with any calls he deems appropriate, so as not to take away from Jones' other duties.
6:53:05 PM Gulledge Commented that he discussed this situation with Schardan, and Jones will be monitored by the Chief as the objective is to keep the Public Service Officer in-town whenever possible. Asked if there were any questions. There were none.
6:53:47 PM Callahan Commented on the yard sale sign situation, commenting that people are putting out signs each weekend while Jones is off duty, and every Monday morning Jones has to start over again enforcing the ordinance.
6:54:16 PM Gulledge Acknowledged the comment. Asked if there were any other questions for Jones. There were none. Asked Patrick to the podium to discuss his items.
6:54:29 PM Presson Discussed the Stop Sign Ordinance, the first of which would be in Remington on Crossington Lane westbound, at Wellington Lane; the second would be Stonebridge Villa's at Briar Ridge westbound onto Sugar Loaf Road.
6:54:53 PM Bell Clarified this will be amending the current ordinance. Gulledge answered that is correct.
6:55:04 PM Callahan Clarified that every time a new subdivision is opened they have to add to the ordinance. He was told that is correct.
6:55:31 PM Gulledge Explained they are simply keeping the Board informed for purposes of the authorization process. Presented a copy of a facsimile Presson had been waiting for regarding the Mary Knoll Drive bid. Explained there was a bid opening today.
6:56:08 PM Presson Read the facsimile correspondence which recommends rejecting the three bids and re-opening bidding for the project.
6:56:21 PM Gulledge Explained that the engineer and Presson are both recommending the bids be rejected and authorize a re-bidding. Stated one bid was very high; the other was a little off; the last was good, however the company did not follow state protocol. Explained the feeling that if the project is re-bid, the bids will come in much better, as they are already better from the previous bid process.
6:56:59 PM Presson Explained the bid was one sheet of paper that was an apprentice program sheet that was not signed, which forced rejection through IDOT.
6:57:11 PM Gulledge Further commented the other two bids were higher and, based on the engineer's estimates he does not think they would be interested in accepting them. He asked if there were any questions on the item. There were none. Stated the item will be placed on the Board Meeting agenda for June 7th. He asked Presson to relate the project worked on that day to Trustee Bell.
6:57:40 PM Presson Stated the first dock is completely installed. Stated the concrete pad will be poured no later than Friday afternoon. Stated the dock was raised approximately fourteen (14) inches. Explained it still needs to be cleaned, and is currently staked off, as there are three to four more poles that need to be installed due to the additions added which are not quite level. Stated they will continue work on it tomorrow, but the project is close to completion.
6:58:27 PM Garcia Asked if the fence was put back up at the water tower.
6:58:30 PM Presson Answered it is there and standing. Stated they have not yet received an invoice, however the cost was low.
6:58:39 PM Garcia Asked if it was covered by insurance.
6:58:41 PM Presson Answered most of it was, except for the deductible.
6:58:47 PM Gulledge Commented it would not have been; however Presson got multiple bids away from the installer, and the end result was more than reasonable. Explained the Village had to pay the deductible because it was a wind issue, which blew down almost one-fourth (1/4) of the new fence.
6:59:07 PM Callahan Asked if they increased the size of the poles.
6:59:09 PM Presson Answered no; they will be putting "wind channels" in it, which will allow the directional wind to blow through. Explained it will basically be windows cut into the fence. Stated they are currently in the process of that project.
6:59:35 PM Bell Mentioned the park recommendations while Presson is in attendance: The first was to ask that the grass cutters make two or three header rows next to the walking path to avoid the need to drive across it, which is damaging the path. Stated the other was to ask if there was any more lime available to be spread.
7:00:16 PM Presson Answered between twenty five (25) and fifty (50) tons of lime was ordered that afternoon and will be used this week; additional lime will be ordered as necessary. Stated the weed kill and dragging of the path will be done within the next week.
7:00:39 PM Bell Asked Mayor if they had checked on the fence falling down into Drost Park. Gulledge answered he told Jones where it was, but was unsure whether he had been there yet. Bell indicated he did not understand the last recommendation regarding the stake next to the tree. Gulledge indicated he thinks he knows where it is. Bell stated he visited the new comfort station, and it looks as if a lawn tractor slid down in the ditch, causing ruts where they planned to seed. Asked whether it could be patched up and reseeded.
7:01:42 PM Presson Stated he believes the issue was the gardening club needing certain supplies within a period of time which forced the department to drive into the park in wet conditions. Stated they are aware of several ruts in the park that will be repaired.
7:02:09 PM Gulledge Asked if there were other questions for Presson. There were none. Went to the next agenda item, the Annual Audit Fee. Stated in the past the fee has been $5,500 until last year when they spent approximately $8,000 due to GASB 34. Stated the fee this year is $6,500, which is $1,000 increase. Explained they levied $10,000 for the annual audit.
7:03:31 PM Schmidt Commented on his discussion with Mr. Ferris that afternoon, and reiterated Mayor's comments on the fees. Commented Mr. Ferris will not need to put in as much time regarding GASB as he did for the initial year, which is why the fee is less this year. Stated after filing around mid-July, they will set a date for Ferris to present it to the Board. Commented the requirement is to file it by the end of October; however they do not want to wait that long.
7:04:31 PM Gulledge Stated the item will be placed on the agenda for the Board meeting. Went to next item, a resolution approving sending delegates to the IML Conference in Chicago.
7:05:29 PM Schmidt Stated the desire to present the resolution at the Board Meeting.
7:05:42 PM Long Explained all that needs to be done is to make a resolution regarding how many people they will send; the individual names are not necessary.
7:05:52 PM Gulledge Asked if there were questions on this issue. There were none. Went to next item, lap top computer.
7:06:05 PM Bell Commented on computer presentations and reports given by Schmidt in the past. Stated his opinion that the lap top computer would further benefit Schmidt now that he is on a different committee. Asked Limberg if he feels he would use a lap top as the Trustee for Building and Zoning. Commented he would like to continue the reports and presentations as previously done by Schmidt, as they are very useful to him.
7:07:11 PM Schmidt Commented his opinion that the lap top was also very useful for the Planning Commission when developers had electronic submissions.
7:08:09 PM Bell Commented the reason he included the item on the agenda is he would like those type of efforts to continue; however it is up to Limberg if he will use it. Stated they have a "back up" lap top for Clerk Long; however he does not like to use it for anything other than a backup for Long, as if hers was to go down they would not be able to use the Log Notes or Audio Recorder for the meetings.
7:09:04 PM Garcia Suggested Limberg and Schmidt share. Schmidt commented it would be difficult. Garcia argued that they would not be using it for reports at the same time. Schmidt commented they will not be at the same meetings. Garcia indicated she is referring to Board meetings. Bell indicated it would also be used for Planning Commission, Economic Development Committee, etc. Garcia stated it is up to Limberg to decide if he needs a computer.
7:09:31 PM Limberg Said a lap top would be useful during the meetings and he would use it.
7:09:50 PM Bell Explained all the reports used end up on the server, but the work can be done at home, etc. Commented his opinion that when Schmidt used it for Building and Zoning, he found it very useful. Further commented he is not 100% sure it is needed for Finance.
7:10:22 PM Gulledge Commented the lap top currently in use was purchased by the Building and Zoning Department. Asked if the Board chooses to buy the recommended computer, will it be purchased by Finance and go to Limberg. Bell answered that is correct; they will then swap them. Gulledge clarified they are compatible with same software, etc. Bell answered yes. Garcia asked if it is in the budget. Bell commented his opinion that all the Trustees should have lap tops some day. Comments were made regarding the issue. Gulledge asked the Trustees their opinion. All were in favor. Stated the item will be placed on the Board meeting agenda.
7:12:01 PM Bell Discussed the issue with the Mayor's computer. Stated this was the oldest computer; it was hit by lightning, which fried the battery back up system and the computer. Stated they purchased a replacement PC, which is the standard PC currently in use by the rest of the building. Stated he considered this to be a maintenance expense, which was included in the budget. Stated $2,000 is also included in the Admin budget; however he was not planning on upgrading anyone this year. Commented the $2,000 was there in case they had to purchase one computer; the lap top will be that one computer. Stated the other departments do have computer maintenance budgeted. Commented there are a few older computers in use around the Village, but they are pretty well upgraded.
7:14:23 PM Garcia Asked, if it was hit by lightning, is the cost covered by insurance.
7:14:28 PM Bell Answered he did not know; he will look into it.
7:14:51 PM Bell Went to the next agenda item regarding upgrading the network. Stated the cost in the original plan when he put the network together was actually a lot more than it will cost to do it now: They are at 100 speed, and he wants to increase that to 1,000 speed. Stated it replaces the network switches, cards and patch cables that aren't CAT SIG so they can get to 1,000 speed. Stated currently loading the GIS takes three minutes. Stated they did some tests on the 1,000 speed, and the loading the GIS takes thirty seconds. Read the list of included items, and stated the bid is $3,699.00, which will be split across all departments.
7:19:41 PM Garcia Asked if this was to make the computers quicker. Bell replied yes.
7:20:41 PM Gulledge Asked the trustees their opinion. All were in favor. Stated the item will be placed on the Board Meeting agenda.
7:21:46 PM Bell Discussed the next item, Firemen's Park Pavilion renovation pay application #3 in the amount of $65,408.83 to L Wolf Co. Commented they are getting very close to being finished.
7:22:42 PM Gulledge Asked Trustees their opinion. All were in favor. Stated the item will be placed on the Board Meeting agenda for approval. Commented on how nice the pavilion is turning out. Further commented he has had a lot of nice compliments on the new comfort station at Drost Park as well. Asked Schardan to discuss his items.
7:23:31 PM Schardan Stated due to an investigation, two officers have been offered recognition from the Organized Crime and Drug Enforcement Task Force for the West-Central Region, which appears to be mostly federal agencies. Stated the conference is in Vale, Colorado. Stated there is a training conference that goes along with it. Stated he does not see much included in the training that would be good for street officers; it is more for analysts, etc. Stated he checked with the U.S. Attorney's office, who indicated if it is considered training, the cost can be taken out of the asset forfeiture funds received from the case. Stated he spoke with the two officers involved: One indicated he is not interested in attending the entire four (4) days; the other is interested. Stated the cost to the Village would be overtime for two midnight shifts to cover one officer to attend. Stated another option would be to go out on Wednesday, as the awards are not until Thursday; however then they lose the issue of training, and he is not sure they would be able to pay for it through the forfeiture funds. Stated the cost would run approximately $1,500 to send them both for the four (4) days. Stated the conference itself is $100 per officer; airfare is approximately $300 to $350 per officer, round trip; the hotel will be approximately $400. Stated they are flying into Denver, and it is a ninety (90) mile trip to Vale.  Stated he was told for more than one officer it is cheaper to rent a car versus pay for the shuttle; his estimate is $225 for a rental car. Stated the registration begins Friday. Stated he asked Sgt. Howe to make contact through e-mail with the organization to see if they can postpone the registration. Stated the conference dates are June 13 through 15; however they will need to leave on the 12th. Stated that fund currently holds approximately $9,000.
7:26:52 PM Callahan Commented this is good recognition for the officers, good for morale, good publicity, etc. Commented his opinion is that it is a good idea. Stated the main reason they are bringing it up is Schardan will have to do a lot of leg work in the next two or three days to iron out all the details; if the Board is not interested in sending the officers, he wants to save Schardan the work.
7:27:48 PM Gulledge Asked the Trustees if they are in favor of sending the officers. All were in favor. Kostyshock clarified whether it is one officer or two. Schardan reiterated he will need to confirm the officer's attendance, as one stated he does not want to go for the entire four (4) days. Gulledge commented they need to confirm the requirements to cover the costs out of the forfeiture money, and if it will not cover it, that officer may not be able to go. Schardan concurred.
7:29:32 PM Callahan Asked if Schardan had looked at the driveway across from the cemetery as previously discussed.
7:29:38 PM Schardan Apologized, as he had been on vacation and forgot about the issue. Stated he had discussed it with Presson, and will look at it when he can.
7:30:11 PM Gulledge Went to Public Input. There was none. Went to Calendar Updates. Stated as a reminder, May 29th the Village Hall is closed in observance of Memorial Day, and there will be a service in the plaza at 10:00 a.m. Commented the service will be approximately forty (40) minutes in length, and they would like to see as many in attendance as possible. Asked how the rabies clinic went.
7:31:15 PM Jones Commented the most dogs they have ever had were vaccinated. Stated they used approximately 200 syringes, and there were over 100 cats. Commented no one was bitten. Commented it went well and was a good turn out.
7:31:49 PM Garcia Asked if they needed to put the employee party on the calendar.
7:31:52 PM Gulledge Answered he did not think it was necessary on the public calendar.
7:32:12 PM Bell Stated the first movie in the park is scheduled for June 30th at 9:00 p.m. by the library. Commented they have not yet chosen the movie. Comments were made to bring bug spray.
7:32:55 PM Gulledge Went to To Do List, page 1.
7:33:24 PM Garcia Asked about the old town streets and sidewalks project. Mayor answered Presson has been working with Juneau on the project.
7:33:38 PM Bell Commented the next GIS meeting is June 19 at 9:00 a.m., which will actually be a training session for Village employees. Stated all the Department Heads have been informed to decide which employees need the training and send them accordingly. Stated any Trustees wishing to come are welcome.
7:34:33 PM Gulledge Went to page 2.
7:34:47 PM Bell Stated the Village was awarded the grant for $16,000 for the recycled poured surfaced. Stated this grant will be used this year to do half of the playground located near the Village Hall. Stated the Village did not receive the Dave Pollavek grant, which went to four other projects. Commented he hopes to accomplish the bike trail access project some day; however it will not be this year.
7:35:21 PM Gulledge Commented they have not yet heard on the 2006, $8,000 maximum, recycled equipment grant. Commented further they have not heard on the new wood chipper either.
7:35:38 PM Callahan Asked about the sewers on Bauer Lane.
7:35:47 PM Gulledge Answered the EPA moves very slowly. Stated they are waiting to hear on the funding application, which was submitted four (4) to five (5) months ago. Commented his opinion that they should hear within the next thirty (30) to forty five (45) days.
7:36:13 PM Schmidt Asked if there had been any resolution on Birch Lane.
7:36:17 PM Gulledge Answered they are very close to finishing. Stated they received the needed easements, and confirmed with Kostyshock that they are almost done. Kostyshock answered yes.
7:36:32 PM Gulledge Invited the Trustees to sit in on the Public Works meeting on June 1, 2006 at 8:30 a.m. Commented they are informational meetings; what is listed are just a few of the larger projects. Went to page 3. There were no changes. Went to Trustee Comments.
7:37:25 PM Limberg Discussed the property at 2421 North Center Street is in the process of being demolished. Commented they are waiting for Ameren, and are on the schedule for about two weeks out. Stated once this is done, Mr. Bibko has hired a company to demolish the structure. Commented the residence on West Main is still a problem. Stated there is a dumpster in front of the home, but nothing has been done. Stated Jones has been in contact with the owner, but there has not been much success.
7:37:55 PM Gulledge Stated he and Wigginton spoke with the owner. Commented his opinion that it will not be easy. Stated they plan to take the appropriate measures and Wigginton will be filing the paperwork to have it demolished. Commented the Board granted the extra time requested by the owner to demolish it; when it had not been done the Village called to ask the owner why, and he conveyed he had changed his mind and was not in much of a hurry to do it.
7:38:46 PM Garcia Asked if a lien will be placed on the property so that when it is sold the Village will recoup the cost.
7:38:51 PM Gulledge Answered if the Village has to do it, the only way is to place a lien on the property as he will not spend taxpayers' money without the hope of recouping the cost. Reiterated Wigginton is working on the issue. Further comments were made as to the process for such issues. Garcia asked about the second property on West Main. Gulledge answered they are close to a resolution. Stated they were able to locate the heir, who was in Pakistan. Went to comments from Schmidt.
7:40:50 PM Schmidt Discussed the 2005 Tax Levy. Stated the information included in the packets are the finalized figures. Commented they are very close in figures. Stated the Madison County extension for the tax rates ended up allowing $1,322,760.53, which they will begin receiving soon. Next, discussed the Madison County Cable Consortium meeting to be held June 6th. Stated the Mayor assigned this duty to him approximately one year ago, but there has not been a meeting since because at the time it was discovered there was more time than originally thought to work out the contract with Charter. Stated they received a forty-eight (48) page first draft of a new agreement between Madison County and Charter. Stated he will be attending the meeting June 6th; however they have plenty of time, as it is not due to expire until the end of December. Discussed the Rabies Clinic, which was a huge success. Commented he does not mind doing this project, but there seemed to be some confusion as to whether it is a Health Department or Animal Control or Police Department issue. Gulledge commented it is the responsibility of the Public Service Officer. Schmidt commented he has done it the last three or four times, and does not mind doing it. Gulledge reiterated it is a PSO responsibility, which falls under the Police Department with Trustee Callahan.
7:43:56 PM Callahan Asked Schmidt to mention to Charter at the meeting the issue of fixing their property and slating the fence.
7:44:02 PM Schmidt Commented he noticed a representative from Charter giving directions to a landscaping company. Stated regarding the fence, the Board gave them until the end of June to address that issue.
7:44:47 PM Gulledge Went to Bell for comments. He had none. Went to Callahan.
7:45:03 PM Callahan Commented on a discussion he had with Flaugher Monday regarding Fire Department defibrillators. Stated there are two that were purchased two years ago at $18,000 each, and when Flaugher worked on his budget he knew they would need a warranty extension, for which he estimated a cost. Commented the price for the extension is $3,400 per year, or $11,000 for four years. Stated the four-year figure is more cost-effective, as he believes they will keep raising the yearly cost. Commented they plan to discuss the issue at the next Caucus meeting. Stated Flaugher has come up with a way to include it in the budget, but they would also like to discuss amortizing over the four years. Next, commented regarding the tax levy, over 25% of that levy is retirement benefits over which the Board has no say.  Commented that number will continue to grow. Next, thanked Comptroller for putting up the new flag.
7:46:31 PM Kostyshock Stated he would like to send a thank-you note to Gary Bohn for his donation of flowers for the memorial. Stated he met with the Master Gardeners yesterday; there were seventeen (17) people working on the landscaping. Commented on the idea of having a barbeque for the group. Stated it would be a pot-luck style; the Village would only provide meat, soda and water. Commented his opinion that it would be nice, as the group has done a good job on the gardens. Stated they will plant a vegetable garden, and will donate the produce to the Outreach Center. Next, commented his opinion that the Board should consider re-zoning all of Route 159.
7:48:09 PM Gulledge Commented that is an issue that Schmidt and the Economic Development Committee will be discussing in the near future. Further comments were made regarding the issue and previous recommendations.
7:49:01 PM Kostyshock Asked when the pavilions for the playground would be built. He was told they have been ordered, but will not be in until July. Gulledge explained the company makes them in the chosen color, which takes approximately sixty (60) days. Comments were made regarding installation and pouring concrete pads. Kostyshock commented that many people do not realize the park is there, and suggested coming up with a way to inform residents. Complimented the Public Works Department regarding the good appearance of the parks.
7:50:32 PM Garcia Asked when the "banners" would be put up.
7:50:53 PM Gulledge Answered it will be done. Commented when they received the lights, they were orange and white instead of red, white and blue. Stated the company sent the correct lights via over-night service, and the problem was resolved. Asked Bell if he wanted to mention the Work Day in the Park.
7:52:00 PM Bell Answered yes; it will be held next Wednesday, May 31st at 5:30 p.m. at Pavilion One by the comfort station off of Schiber Court. Stated they will be cleaning up trash, branches, trim some trees, etc.; volunteers should bring gloves, tools, etc. Stated questions should be directed to Roger Shoup.
7:52:49 PM Gulledge Commented he is working on committee appointments to bring to the Board on June 7. Stated May 31st is the fifth Wednesday of the month. Commented he currently does not have any issues to be discussed. Stated he will leave the decision to the Board whether they want to meet. All Trustees agreed to cancel the meeting. With no further business to come before the meeting, called for a motion to adjourn. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:54:50 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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