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Village of Maryville, Illinois

Description Board Minutes
Date6/21/2006 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, June 21, 2006 to order and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Callahan, Kostyshock and Garcia. Limberg was absent. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Comptroller Brussatti, Fire Chief/Building and Zoning Administrator Flaugher, Police Chief Schardan, and two (2) reporters.
7:00:50 PM Gulledge Asked for a motion to amend the agenda as follows: Under acceptance of fourteen new firefighters, the number is actually twelve (12); and allow a vote on demolition bids for the building located at 6116 West Main Street, commonly known as the Merkle Property. Motion to amend was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:40 PM Gulledge Called for approval of the June 7th Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:13 PM Gulledge Called for approval of the bills. He asked if there were questions, additions or subtractions to the bills as presented for payment. There were none. Motion to pay was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:56 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked Wigginton to discuss the demolition bids.
7:03:06 PM Wigginton Reported to the Board regarding a recent meeting with Alan Merkle, who is the sole heir to the property at 6116 West Main Street. Stated he advised Merkle of the condition of the property and provided copies of the notices of demolition. Stated he was aware of the problems. Explained he recently inherited the property from his father's estate. Stated he agreed to sign an affidavit authorizing the Village to voluntarily demolish the building at the Village's expense, at which time the Village has the right to place a lien against the property. Stated this saves the Village significant time and expense in court. Stated he told Merkle the Village would receive bids for demolishing, which has been done, and that the Village would likely elect to select the lowest bidder, as is normal practice unless that bid is found to be not responsible. Stated the Village has received two bid responses; one from Scott Schmidt Excavating Inc. in the amount of $12,000; the other is from Hayes Contracting in the amount of $16,250. Stated he informed Merkle that once a bidder is selected by the Village he would notify him of the contractor and amount, at which time a demolition date would be scheduled.
7:04:37 PM Gulledge Asked for a motion to award the bid to Scott Schmidt Excavating in the amount of $12,000 to remove by demolition the house located at 6116 West Main Street. Asked Wigginton if this also means that the company will fill and seed it. Wigginton answered he would have to clarify the seeding; he is aware that it did include the demolition, removal and grading of property. Gulledge asked him to make sure it also includes seeding. Motion was made by Garcia and seconded by Kostyshock. Kostyshock asked if the bid includes all the sheds on the property. Wigginton answered yes, all buildings. Schmidt commented that the company is no relation to him. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:59 PM Wigginton Discussed Ordinance 2006-19, an annual ordinance the Village is required to adopt pursuant to State statute, adopting the Illinois Prevailing Wage for 2006. Stated this applies to work or employment on Public Work projects, except for work performed by the Village itself. Stated the requirement is to pass the ordinance and post it, as well as mail a copy to the Secretary of State Department of Labor.
7:06:52 PM Gulledge Asked for a motion to approve Ordinance 2006-19. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:16 PM Wigginton Discussed a meeting he attended June 6 at Madison County Board Offices for purposes of receiving an update on the Madison County Cable Consortium negotiations. Explained the cable franchise agreement expires at the end of 2006. Stated it has been in place for ten years. Stated the Village, along with many other municipalities, joined with Madison County and retained a law firm from Clayton, Missouri to represent them in negotiations with Charter Cable. Stated the Mayor also attended this meeting. Stated one of the outcomes from that meeting was that the municipal attorneys and several of the mayors or representatives felt that customer service or the lack thereof was not being properly addressed in negotiations, and that more effort is required to address these issues and penalties for failure to provide adequate customer service. Stated he has put together a memorandum for distribution to the various municipalities and city attorneys outlining some of the broader areas, but each agreed that they would go back to their respective municipalities and solicit customer service problems from their citizens. Stated they will ask the residents of the Village of Maryville to provide in writing any particular customer service problems. Explained they do not want any trivial type problems, but are looking for substantial problems i.e., lengthy delays in installation; lengthy delays in response; failure to bury cables despite repeated demands; failure of customer service response within twenty-four (24) hours; failure to make contact via phone, which is a common problem despite the fact that the ordinance requires them to answer within thirty seconds or four (4) rings. Stated they expressed to the negotiators that the level of frustration is quite high. Stated they will place the information in the Village Gazette and ask for any instances of complaints to respond in writing to the Village e-mail site. Stated they are also going to ask the press to invite Maryville residents to send complaints to the Village website. Stated they are scheduling another meeting with negotiators in order to convey a level of understanding of the frustrations in Madison County and the Village of Maryville with respect to Charter Cable.
7:10:35 PM Bell Commented that he will provide the e-mail address to which residents should send complaints. He asked the press not to advertise the website suggestions e-mail address.
7:10:50 PM Wigginton Commented there will be a person at the Village Hall that will be collecting any responses.
7:11:10 PM Gulledge Went to Old Business.
7:11:17 PM Schmidt Discussed the motion to amend the 2006/2007 budget. Stated the reason for the amendment first came to light two weeks prior at the Board meeting, where it was determined there was a need to hire fulltime personnel and also to obtain a Fire Department maintenance contract on a defibrillator. Made a motion to extend line item #12-00-512-Maintenance and Service for Equipment by $10,000 to allow for extension of the warranty for the Fire Department defibrillator at a cost of $11,061.80. Stated after this payment, a balance of $3,938.20 is left in that line item. Second to the motion was made by Callahan. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:36 PM Schmidt Made a motion to amend the administrative budget in order to hire a current part-time position to full time status for employee Tracy Fenton. Stated the fees for wages and benefits for this position will be split between the Administration budget and the Building and Zoning budget. Stated the line items involved are as follows: Under Administration, line item #01-11-421, which covers Wages Expense. Stated the prior figure was $225,000, which will be amended to $226,350. Stated the second line item affected under Administration is #01-11-451 under Health Insurance. The budget figure is $15,000, which will be increased to $19,200. Stated the other line item under Administration affected is #01-11-452 under Life Insurance, with a prior figure of $132 to $154. Stated this brings the total under Administration to $5,572. Stated the affected line items under Building and Zoning are as follows: Under line item #01-17-421 under Wage Expense, the prior figure is $45,000 which will be amended to $55,560. Stated the other line item affected is #01-17-451 under Health Insurance, which will be extended from $5,700 to $9,900. Stated the last line item is #01-11-452 under Life Insurance, which will be increased from $60 to $82. Stated the total figure for Building and Zoning is $14,782. Stated there are two additional line items affected, independent from Building and Zoning and Administration.  These are:  Line item #16-00-462, IMRF Expense, which will be increased from $95,325 to $97,295; and line item #19-00-461, FICA Tax, which will increase from $117,850 to $118,760. Stated these two line items will increase the budget by $2,880. Second to the motion was made by Kostyshock.
7:17:12 PM Bell Stated he had a question.
7:17:14 PM Schmidt Answered the question before Bell had the opportunity to ask. Stated the question is why the increase to the Administrative portion is a little over $1,000 versus the Building and Zoning portion at $10,000. Answered Tracy was already in the Administrative budget for the part-time hours to be put in with the Village. The increase shown is the additional amount the Administration portion will need to add to that figure for the additional hours to be put in at full-time.
7:17:54 PM Gulledge Also summarized the explanation of the issue. With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:30 PM Bell Made a motion to approve Change Order #4, decreasing the amount on the Firemen's Park comfort station by $3,174. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:10 PM Bell Made a motion to approve final Pay Application #4 to L Wolf Company for the Firemen's Park Comfort Station in the amount $9,489.22. Second to the motion was made by Kostyshock.
7:19:46 PM Gulledge Discussed the items discussed in Caucus. Stated he received a fax today from the architect stating they sent out a plumber to fix the toilet; however he has not had a chance to have someone check the work. Stated regarding the other two items, they found no record of the metal toilet tissue dispensers or the push-button faucets.
7:20:38 PM Bell Commented that was definitely in the original plans, and asked how they could not have found a record. Callahan asked if it was in the bid specs. He was told no. Callahan commented if it is not in the specs, it doesn't matter. Bell stated that will be the architect's problem, because the Village definitely asked for it.
7:20:58 PM Gulledge Stated, although he does not have the letter in front of him, it indicated that it is not in their records other than to say the Village wanted vandal-resistant fixtures, under which the installed faucets fall. Reiterated, according to the architect, L Wolf has fulfilled their obligation.
7:21:49 PM Bell Asked if this was all that was left from the punch list. Gulledge answered yes.
7:21:58 PM Garcia Asked whether they should delay payment until they found out if they have the right faucets.
7:22:02 PM Bell Commented if the bid spec says what is indicated, the contractor is not responsible; however the Village told the architect what they wanted.
7:22:14 PM Gulledge Reiterated that the contractor has fulfilled their obligation. Bell commented they need to pay them. Gulledge indicated that is up to the Board.
7:22:27 PM Callahan Asked if they are installed. Gulledge answered yes. Callahan asked if there is a way to find out what it would cost to exchange the faucets.
7:22:35 PM Gulledge Stated they said they would be glad to do that. Explained they need to take care of this issue now, and then decide what to do.
7:22:48 PM Callahan Suggested they pay the bill and then just pay the difference.
7:22:53 PM Bell Commented they already received $3,000 back.
7:22:56 PM Gulledge Reminded the Board they have a motion and second to pay this bill, and then they can discuss what they want Mayor to do. Asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:29 PM Gulledge Stated before the Board members leave, he will provide a copy of the letter, and the item will be placed on the next Caucus agenda to discuss what should be done.
7:23:36 PM Callahan Asked if they will be using the bathroom before the meeting.
7:23:38 PM Gulledge Answered the bathroom is already in use and has been for a week or two.
7:23:45 PM Bell Commented they can put it on the Caucus agenda, but if Mayor speaks to Jamie he should ask him to get a price difference.
7:23:49 PM Gulledge Commented Jamie is on vacation, so he will talk to Bob.
7:24:09 PM Kostyshock Made a motion to approve Korte-Luitjohan bid of $229,800 for the water plant high service pumps. Stated this is the lowest of five (5) bids received. Stated the other four (4) bids were from Ehret Plumbing for $248,727; Hare Plumbing for $254,139; Davinroy Mechanical Contractor for $277,096; Gross Mechanical Contractor for $303,700. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:25 PM Garcia Made a motion to accept Kevin Watts into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:09 PM Garcia Made a motion to accept Christopher Layton into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:40 PM Garcia Made a motion to accept Jason Ralston into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:15 PM Garcia Made a motion to accept Stephanie Petroff into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:45 PM Garcia Made a motion to accept Chad Mueller into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:11 PM Garcia Made a motion to accept Joseph Caradonna into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:36 PM Garcia Made a motion to accept Brandon Ponce into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:02 PM Garcia Motion to accept Jennifer Barker into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:35 PM Garcia Motion to accept Jason Barker into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:00 PM Garcia Motion to accept Rob Naughton into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:26 PM Garcia Motion to accept Ed Karpowicz into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:55 PM Garcia Motion to accept Larry Robertson into membership of the Maryville Fire Department pending passing of physical, background check and successful completion of probationary period. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:30 PM Gulledge Went to New Business/Trustee Comments.
7:31:45 PM Bell Commented on the Fishing Derby at which 65 kids were registered. Stated they caught a lot of fish, as well as some turtles; it was a beautiful day and as soon as they packed up and got home it rained. Stated it was a great time, and there were a lot of compliments on the fishing dock, for which he thanked Presson. Next, stated the Park Committee is having their Movie in the Park event on June 30th; the movie to be shown is "ET" at 9:00 p.m.
7:32:35 PM Gulledge Went to Calendar Updates. Stated there is a Planning Commission meeting scheduled for Monday night for which the agenda includes the final development plan for 1st National Bank; final development plan for the Villa Marie Winery; final development plan for lot #3 of Executive Plaza. Stated this meeting will be held Monday, June 26th at 7:00 p.m.
7:33:14 PM Callahan Asked the location of lot #3.
7:33:15 PM Gulledge Answered it is the southeast part, right behind the proposed car wash.
7:33:39 PM Gulledge Commented on the Homecoming celebration scheduled for July 7th and 8th; the Economic Development Committee scheduled for July 10th; the Library meeting on July 11th.
7:33:53 PM Bell Stated there will be another movie shown, which will be chosen by vote out of five or six to choose from by the attendees of the first movie in June.
7:34:07 PM Gulledge With no further comments on the Calendar, went to Staff Reports. Comptroller's office had no report. Police Department had no report. Public Works had no report. Fire Department/Building and Zoning had no report. Clerk's office had no report. Invited anyone in attendance to address the Board. No one did. Commented regarding the Allied Waste monthly report for May: Trash curb-side pickup was 224.18 tons; recyclables was 27.57 tons; yard waste was 21.85 tons. Next, he shared an e-mail received from Dave Valint, at 7607 Stonebridge Golf Drive, regarding a favorable opinion on living in the Village and complimenting the Police Department. He read the e-mail in its entirety. Next, he commented that the long-awaited ribbon cutting for the Route 159 expansion to five (5) lanes will be this Monday, June 26th at 11:00 a.m. at the Memorial located in front of the Village Hall. Stated Jay Hoffman and some representatives from the State and IDOT will be in attendance. Stated Mr. Hoffman has extended an invitation to any of the Board members or staff that would like to attend. Garcia asked if the project will be done. Gulledge answered that normally when there is a ribbon-cutting, the five lanes are opened.
7:37:48 PM Gulledge With nothing further to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:12 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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