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Village of Maryville, Illinois

Description Board minutes
Date7/19/2006 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, July 19, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Village Attorney Wigginton, Fire Chief/Building and Zoning Administrator Flaugher, Public Works Director Presson, Police Chief Schardan, Public Service Officer Jones, Comptroller Brussatti, two (2) reporters and three (3) citizens.
7:00:48 PM Gulledge Called for approval of the July 5th meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:18 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:55 PM Gulledge Went to Communications.
7:02:05 PM Long Presented the first communication, a letter from Mother of Perpetual Help Church asking to be allowed to use picnic tables for their Parish picnic and to advertise the picnic on the Village marquee. She read the letter in its entirety. Next, presented a thank-you card regarding the Mayoral Portrait Unveiling event from Joe Semanisin. She read the card in its entirety. Next, presented a letter addressed to the Clerk regarding the 2004 Audit of the Motor Fuel Tax Fund. She read the letter, as well as comments included with the audit in their entirety. Next, presented a letter addressed to the Clerk regarding the 2005 Audit of the Motor Fuel Tax Fund. She read the letter and comments in their entirety.
7:08:24 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:52 PM Gulledge Stated the issue of Resolution 2006-12 will be tabled, as there were problems with the application and it was decided not to bring the matter to the Board's attention until the issues are resolved. Went to Legal Matters and turned the discussion over to Attorney Wigginton.
7:09:12 PM Wigginton Presented Ordinance 2006-20, the annual Appropriation Ordinance for fiscal year 5/1/2006 through 4/30/2007. Stated this ordinance was the subject of a Public Hearing held this evening at 6:30 p.m., a copy of which is available for public inspection. Read the section and grand totals of the appropriations. Explained these appropriations establish spending caps on the Village of Maryville and does not mean the money will actually be spent; it simply sets the legal limits of spending. Commented the Village is required to pass this ordinance during the first quarter of the fiscal year, which ends at the end of July.
7:12:20 PM Gulledge Called for a motion to approve Ordinance 2006-20. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:52 PM Wigginton Presented Ordinance 2006-21, authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Michael E and Carol Maag located at lot 59 Meierwood Gaslight Estates, fourth addition, commonly known as 16 Chaparral Lane, Glen Carbon, Illinois, 62034. Explained this is the standard water service and pre-annexation agreement, and was the subject of a public hearing held this evening at 6:45 p.m. Stated this ordinance complies will all State statutes, and will authorize and direct the Mayor and Village Clerk to execute a document known as an agreement for water service and pre-annexation dated June 22, 2006.
7:14:00 PM Gulledge Called for a motion to approve Ordinance 2006-21. Motion to approve was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:51 PM Gulledge Went to Old Business.
7:15:02 PM Schmidt Made a motion to amend the budget to allow for additional manpower within the fire department for ambulance service. Stated in order to provide this additional service to the residents of Maryville, it will require amendment to line 12-00-421, Wage Expense, currently in the amount of $320,250, to increase in the amount of $30,000. Stated the second line item to amend will be 19-00-421, Social Security, which would increase the original figure of $118,760 to $121,055, which is a $2,295 increase. Stated the third line item to amend will be 12-00-453, Unemployment Insurance Expense, which will increase the original figure of $720 to $1,110, for an increase of $390.
7:16:37 PM Gulledge Asked Schmidt to add into the motion the pay for the EMTs at $12.00 and $15.00 so as to have a record.
7:16:47 PM Schmidt Stated in addition to the motion on the floor, he is asking for a wage increase to $12.00 per hour for EMTs and $15.00 per hour for paramedics.
7:17:00 PM Gulledge Called for a second to the motion to amend the demonstration budget. Second was made by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:05 PM Bell Made a motion to accept the bid from Computron to renew anti-virus software in the amount of $1,600 for all PCs, laptops and servers, including installation. The second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:11 PM Bell Discussed Park Committee recommendations, which were reviewed at Caucus last week. Stated the first recommendation is to rake out, seed and straw the areas where the new sewers and water lines were installed in Drost Park for the comfort station. Made a motion to authorize Public Works to perform this task. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:11 PM Bell Asked if they should vote on the green space issue.
7:20:13 PM Gulledge Answered they have to hold a Public Hearing for that next month. Indicated it is on the To Do List.
7:20:20 PM Bell Made a motion to refrain from entering into any municipal agreements to develop the four (4) acre lot at the end of Duke Drive. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:28 PM Bell Made a motion to repaint parking lot lines at Pavilion #1. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:16 PM Garcia Stated they need to vote on the new insurance rate for employees. Stated for the employee, there was a $79.00 per month increase; it was decided to share half of that expense with the employee, which would be $39.50. Stated for employee-plus-one, there was a $152 per month increase, for which 50% would be $76.00 per month. Stated for employee-plus-family there was a $196 per month increase, for which 50% would be $98 per month. Made a motion to split the cost of the insurance 50/50 with the employee. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:09 PM Gulledge Went to News Business/Trustee Comments.
7:24:12 PM Limberg Made a comment that was not able to be heard.
7:24:25 PM Bell Commented there is another Movie in the Park event scheduled for July 28, for which the movie to be shown is "Back to the Future". Stated the movie will start around 9:00 p.m. at the library.
7:24:41 PM Garcia Asked why they are showing such old movies.
7:24:47 PM Callahan Commented they are all the Village can afford, as they spend all their money on computers. Multiple other comments followed.
7:25:06 PM Gulledge Answered the Village has no authorization to show currently released movies. Commented further they would be very expensive; these movies cost less than $100.
7:25:17 PM Garcia Asked if they are just DVDs.
7:25:18 PM Bell Answered no. Corrected Mayor that "Back to the Future" cost the Village $600.
7:25:26 PM Wigginton Commented the Village has to purchase the rights.
7:25:30 PM Gulledge Commented they have to purchase the rights because they are showing it to the public, even though it is free. Commented they are trying to select movies that are kid-oriented so families can come.
7:25:43 PM Bell Commented "ET" was a little cheaper.
7:25:46 PM Garcia Commented a lot of people don't know these are films; they think they are showing DVDs. Suggested it might be a good point to bring up.
7:26:02 PM Callahan Stated Chief Schardan asked about purchasing some workout equipment for the basement of the Police Department to be used by off-duty personnel. Stated Schardan will be making a presentation. Explained it is equipment that has been offered to the Village at a steep discount to its original value, despite the fact it is not very old. Asked Schardan to make the presentation, and directed the Board to the handout distributed.
7:26:39 PM Schardan Stated one of the issues brought to his attention when he first got to Maryville was the need to clean out the basement, as the officers wanted a work-out room. Stated this was taken care of the first winter; however there was no adequate equipment for them to use. Stated one of the officers brought some down, which the officers have used while off-duty. Stated the Number 1 rule will be there is to be no on-duty use of any of this equipment. Commented the Mayor suggested they do not want to be liable for Worker's Comp. Stated the officers understand that, as well as the rule that use is limited to just Police Department employees, and no friends will be allowed. Explained they went online and found this equipment; it is owned by an individual in Troy who bought it October 2003, which is the elliptical and work-out frame and system. Commented the individual said he only used it for seven (7) months, and it has since been sitting. Stated Officer Radosovich looked at the equipment and said it is in excellent condition; the individual still has the framed poster which gives the work-out sequence for the machine. Stated the price is well over half the price if they were trying to buy it new. Stated one of the key requirements he told them when looking for equipment was the safety features; this machine is made so that if an individual is by himself and loses control, the machine controls the weight. Stated he believes this is a good deal, and this would be uplifting to the officers. Stated there were five (5) officers that expressed interest and were sure they planned on using the equipment. Stated the benefits include at least three (3) officers that will no longer need to pay for club memberships. Commented he believes it is a good benefit for the officers and will keep them in shape. Commented this may even help with sick leave, as the officers will be healthier.
7:29:19 PM Garcia Asked if the Trustees can use it.
7:29:28 PM Schardan Answered if the Board wants to approve it, he does not have a problem with it.
7:29:36 PM Gulledge Commented his opinion that it is a legitimate question, especially after the news in the paper about a neighboring community that had problems regarding this issue. Stated, as Schardan indicated, whoever plans to use this equipment will not be allowed to use it while they are "on the clock" because of the potential liability. Further stated, if the equipment is purchased, the decision needs to be made who will and will not be allowed to use it. Stated the importance of setting the rules now so as to avoid problems later on.
7:30:22 PM Gulledge Interrupted the discussion to ask Chief Flaugher if the Village is under a Tornado Warning. Flaugher answered no, it is only a severe storm warning and a lot of power outages have been reported. Gulledge commented they just received a phone call indicating there might be a tornado warning; he asked Flaugher to check and make sure. Flaugher indicated he already had. Gulledge apologized for the interruption, but wanted to make sure everyone is given the opportunity to leave if they so wish.
7:30:50 PM Gulledge Asked for other questions or comments for Chief Schardan.
7:30:52 PM Kostyshock Asked about the prior discussion of giving the officers memberships to the YMCA.
7:31:04 PM Gulledge Commented all employees were given the option of a membership at a reduced rate at the YMCA in Edwardsville.
7:31:22 PM Kostyshock Asked whether they would get more benefit from the YMCA than the proposed equipment. Commented he understands it will cost more.
7:31:32 PM Gulledge Answered they already have the YMCA option, if they want it.
7:31:41 PM Schardan Commented the benefit is having the equipment accessible right at the station after the officer gets off their shift. Commented the officers like this benefit.
7:31:59 PM Garcia Asked Schardan's opinion as to whether it will be utilized.
7:32:01 PM Schardan Answered the officers are telling him it will. Commented the cost will come from the calendar sales; i.e., when they bought the tasers they took the money from that fund, and have not used it since, so it has built up to approximately $2,600. Commented he expects another $500 to come in this year.
7:32:30 PM Gulledge Clarified this means it will not come out of General Fund, etc.; it is money that the Police Department has received through donations and selling the calendars. Schardan answered that is correct.
7:32:45 PM Callahan Asked what decision will be made regarding Trustee use.
7:32:48 PM Gulledge Asked the Board how they felt about it. Commented he agrees that non-Village personnel should definitely not be allowed to use it. Stated the question is whether they want to let other Village personnel use it.
7:33:25 PM Bell Asked about the Fire Department.
7:33:31 PM Gulledge Commented Wigginton also brought up a good question; he knows it is not a secured area, as it does not go through dispatch, so his opinion is they cannot bring in people from the outside.
7:33:45 PM Schardan Commented he would not really recommend it, from a standpoint of security.
7:33:56 PM Bell Commented they can't get too many people in there, as no one would have time to work out. Suggested they could open it to anyone with a Village ID.
7:34:11 PM Schardan Commented it would not be constantly in use by the officers; most will use it right when they get off work.
7:34:24 PM Gulledge Asked if there is any evidence, etc. that could be compromised if a police officer was not in attendance.
7:34:28 PM Schardan There is a possibility; however they would have to break in to the room where the evidence lockers are located.
7:34:43 PM Gulledge Made a recommendation to vote on it now to allow only police personnel to use it pending discussion at Caucus regarding allowance of other Village personnel. All agreed. Gulledge commented if they do allow other people, they will need strict guidelines.
7:35:16 PM Callahan Suggested they let Garcia and Schardan work it out. Commented the main concern, and he agrees, is the security. Commented regarding security, people will be "buzzed in", but could potentially leave without anyone knowing, as there is not a system to be "buzzed out". Schardan agreed. Callahan commented as a result, they will need strict guidelines regarding entering and exiting the facility. Commented Schardan and Garcia can work it out, and the Board can discuss it at Caucus.
7:36:02 PM Callahan Made a motion that, pending discussion at Caucus regarding Village personnel use, they purchase the exercise equipment for a cost of $1,350, which has a manufacturer's suggested retail price of $3,177.98, using funds out of the Police Fund generated from selling calendars. Second to the motion was made by Schmidt.
7:37:08 PM Kostyshock Commented the Department is going to purchase the equipment using their own funds; if someone were to get hurt using it, does this mean the Village is not liable.
7:37:16 PM Wigginton Answered the funds are not the Department's; they are funds coming to the Police Department to be used for Police purposes, but it is still municipal funds.
7:37:29 PM Gulledge Answered Workmen's Comp is not an issue, as personnel will not be allowed to use it while on duty.
7:37:58 PM Callahan Amended the motion to include the equipment is only for off-duty personnel use.
7:38:08 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:51 PM Gulledge Went to Calendar Updates. Commented Bell already mentioned the Movie in the Park event. Commented on the Planning Commission meeting, about which Flaugher will discuss later. Asked for events in August. There were no comments.
7:39:14 PM Bell Commented he uploaded all the fishing derby pictures to the website.
7:39:25 PM Gulledge Went to Staff Reports. Invited Brussatti's report from the Comptroller office. He had no report. Gulledge invited questions for the Comptroller. There were none. Went to Chief Flaugher for the Fire Department/Building and Zoning.
7:39:41 PM Flaugher Commented on the Planning Commission meeting Monday at 7:00 p.m. Stated there are two (2) items on the agenda, both of which were tabled at last month's meeting: One is the development plan for Lot 3 Executive Plaza; the other is the development plan for the Villa Marie Winery.
7:40:05 PM Gulledge Invited questions for Flaugher regarding Fire Department or Building and Zoning.
7:40:10 PM Callahan Asked, regarding the winery, where they will be getting their sewers.
7:40:12 PM Flaugher Commented that is part of the reason it was tabled. Stated they originally proposed a private sewage system; either septic or aeration. Stated the discussion at the Planning Commission included checking with the engineer to check out the feasibility of tapping into the sewer on East Main Street. Commented he has had some calls from the developer indicating they are checking into this option.
7:40:44 PM Callahan Asked how close they are to that sewer.
7:40:46 PM Flaugher Answered they are pretty far, but according to the developer, they have already obtained easements from Mr. Meier. Stated it will be a small forced main for their particular project; they will not actually run a sewer main.
7:41:06 PM Callahan Asked if and when they get to the point of having sewers, will they be required to hook on to the actual sewers.
7:41:13 PM Flaugher Answered yes, they will just re-tap. Stated as of now, they will need to run down to the area near the bike trail on East Main.
7:41:31 PM Gulledge Asked for other questions or comments. There were none. Excused Flaugher from the meeting. Asked for a staff report from Chief Schardan.
7:41:36 PM Schardan Gave report from June. Commented he missed the first meeting this month, as he was attending his son's graduation from Army Basic Academy. Stated there were 255 calls for service; 125 citations written; 18 accident reports; half the accident reports were on Route 159. Commented hopefully now that the construction is down, these accidents will be down. Stated the "Click It or Ticket" campaign was held from June 26th through July 9th, for which 61 citations were written in 53 hours. Commented they were short on the number of hours because it conflicted with the Homecoming, for which officers worked overtime making them unable to work overtime for this campaign. Stated of the 53 citations, 20 were for speeding, 24 for seatbelts and 9 other violations. Stated at training Officer Spaller had a juvenile eight-hour law update; and Officer Turner completed his firearm qualification class. Updated status of the eligibility list: Monday night they will have interviews, which is the last phase before the list is finalized. Stated he feels comfortable they have some good candidates.
7:43:11 PM Gulledge Thanked Schardan for his report. Went to Public Service Officer report. He had none; there were no questions. Went to Clerk Long's report.
7:43:22 PM Long Stated the hotel confirmations are in for the conference. Commented Schmidt already cancelled. Stated if anyone needs a copy of their confirmation, she can provide it or put it in their packets.
7:43:45 PM Gulledge Asked if there were any questions for Clerk Long. There were none. Went to Public Works Director.
7:43:48 PM Presson Stated the striping in the parking lot has been done, as well as the seeding and grading of the park.
7:44:08 PM Gulledge Asked if there were other questions for Presson. There were none. Commented regarding the award Presson received as Operator of the Year and showed the plaque he was given. Commented Presson's name has been submitted to the State for a chance to be the Operator of the Year for the State of Illinois. Commented on Presson's accomplishment, saying they are proud of him.
7:45:14 PM Gulledge Went to Business from the Floor and invited anyone to address the Board. There was no business from the floor. Went to Mayor's Comments. Stated he had a verbal resignation from the Park Committee from Harlan Scheibal, who has a conflict with the meeting nights. He asked for a motion to accept the resignation. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:46:25 PM Gulledge Asked for a motion to replace Scheibal on the Park Committee with Dennis Reynolds, 5 Hickory Drive, Maryville, Illinois. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:47:00 PM Gulledge Commented on the request from Mother of Perpetual Help Church to use the Village's picnic benches. Commented they have been doing so for years, but he likes to make it part of the official record of the Village. Commented they have never had any trouble with the parish; they have always informed the Village exactly what they are using and have returned all items satisfactorily. Asked for a motion to grant the request. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:47:52 PM Gulledge Gave the Allied Waste report for the month of June: Trash curbside pickup was 22.67 tons; recyclable curbside pickup was 22.22 tons; yard waste curbside pickup was 14.32 tons.
7:48:24 PM Gulledge Stated his intent to go into Closed Session to discuss personnel issues. Asked Attorney to state the legal statute.
7:48:36 PM Wigginton Stated the purpose of the Closed Session will be to discuss the hiring, firing, compensation, discipline or performance of one or more employees pursuant to 5ILCS120/2c1.
7:48:55 PM Gulledge Asked for a motion to go into Closed Session. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:49:13 PM Gulledge Stated for the benefit of the gallery, he was not aware how long the Board would be in Closed Session, and may or may not take action upon coming out of the Session depending on the decision of the Board.
8:21:38 PM Gulledge Asked for a motion to come out of Closed Session. Schmidt made the motion, and Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:21:59 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:22:21 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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