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Village of Maryville, Illinois

Description Board Minutes
Date8/2/2006 Location Council Chamber
Time Speaker Note
7:00:08 PM Gulledge Called the Board meeting of Wednesday, August 2, 2006 to order and invited those in attendance to join in the Pledge of Allegiance as led by the Girl Scouts and Brownies in attendance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock. Garcia was absent. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Service Officer Jones, Fire Chief/Building and Zoning Administrator Flaugher, Police Chief Schardan, four (4) reporters and fifty-three (53) citizens.
7:01:52 PM Gulledge Called for approval of the Wednesday, July 19th Board Meeting minutes. He asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:24 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills as presented.
7:02:36 PM Callahan Added a bill for Police and Fire. Explained that several truck batteries went bad, and Fireman Kevin Watts went to purchase new ones at O'Reilly's Auto Parts. Further explained the Village does not have an account set up at O'Reilly's, so Watts purchased the batteries personally. Made a motion that the Village reimburse Watts in the amount of $461.28 for fire truck batteries. Motion to pay the bills was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:04:00 PM Gulledge Went to Communications.
7:04:27 PM Long Presented the communications: The first was a card addressed to the Mayor regarding clean-up efforts after the storm. She read the card in its entirety. Next, she presented a letter addressed to Rod Schmidt and carbon-copied to the Mayor from Al Hrubetz regarding the Mayor's Portrait Unveiling. She read the letter in its entirety. Next, she presented a letter addressed to the Mayor from Al Hrubetz regarding the Mayor's Portrait Unveiling. She read the letter in its entirety.
7:07:29 PM Gulledge Presented a letter addressed to him from Osborn Development regarding the Remington Place 2nd Addition Construction Plans. He read the letter in its entirety. Next, he read a letter addressed to the Village Trustees from Vantage Homes regarding building permits for display homes. He read the letter in its entirety.
7:10:09 PM Long Presented a letter addressed to Kevin Flaugher from Anderson Hospital, regarding a commendation for George May and Daniel Gulledge. She read the letter in its entirety.
7:11:30 PM Gulledge Called for a motion to place the communications on file. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes, Motion carried.
7:11:54 PM Gulledge At this time talked about the presentation of certificates to the Girl Scouts for the work they did collecting food for the Outreach Center this past May. Explained the issue regarding food donation shortages at the Outreach Center during the Spring and Summer months. Stated the idea was raised through a member of the Maryville Kiwanis who is also a Girl Scout leader in the Alhambra area, who got in touch with the Chapter to coordinate a food drive with area troops. Stated his understanding they collected over 1,500 pieces of food for the pantry. Commented when they first heard about the drive, he thought they might get 200 to 300 cans. Stated he received a call from Outreach Center Director Bev Busch, who was amazed at the results brought in by the group of volunteers. Conveyed appreciation for all their hard work. Presented each of the girls by name, and asked them to come up and be acknowledged. Stated the following Troops are represented: 983, 293, 590, 830, 664, 361, 79 and 736. Went to Legal Matters.
7:22:00 PM Wigginton Presented Proclamation 2006-02 proclaiming August 6, through August 13, 2006 as Air Force Week. He read the Proclamation in its entirety.
7:23:54 PM Gulledge Called for motion to approve Proclamation 2006-02. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion Carried.
7:24:25 PM Wigginton Presented Ordinance 2006-22 authorizing the sale of a tractor owned by the Village. He read the Ordinance in its entirety.
7:26:14 PM Gulledge Called for a motion to approve Ordinance 2006-22. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:27:05 PM Gulledge Went to Old Business.
7:27:38 PM Bell Made a motion to purchase six (6) directional signs for Drost Park. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:28:42 PM Bell Made a motion to prohibit the Drost Park comfort station, known as Pavilion 5 and located on the bike trail, from being rented or reserved until further notice. Second to the motion was made by Schmidt.
7:29:48 PM Limberg Asked if this issue will be reviewed at a later date.
7:29:54 PM Gulledge Answered yes, as soon as the facility is inspected by the state grant representative. Stated after speaking with this individual, the issue will be brought back to the Board for a vote. Called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:30:47 PM Bell Made a motion to purchase the bonded rubber surface materials for the playground from Playscapes Systems at a cost of $8,203 in the colors of black and sandstone.
7:32:13 PM Gulledge Asked for a second to the motion. Second was made by Limberg.
7:32:45 PM Bell Asked if this is in addition to the $16,000 from the grant.
7:32:49 PM Gulledge Answered the cost came down due to the amount of people included in the project.
7:33:01 PM Bell Asked if the total cost is $24,000.
7:33:06 PM Gulledge Answered no, the total price is $16,003. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:33:45 PM Callahan Made a motion to accept the workout equipment use rules drawn up by the Police Department. Gulledge commented the only addition was suggested by Schmidt to date and sign the sign-in/sign-out sheet, which has been added (copy of rules attached). Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:34:57 PM Gulledge Went to New Business/Trustee Comments.
7:34:59 PM Limberg Requested the Proclamation of Air Force Week from August 6th through 13th be advertised on the marquee.
7:35:32 PM Bell Commented on the second Movie in the Park event, at which there were almost 300 people in attendance. Stated the movie was "Back to the Future", and they had a couple of local residents bring out their Delorean automobiles for display. Stated they plan to show three (3) movies next year.
7:36:05 PM Kostyshock Thanked Presson and his crews for the work done on the storm clean up. Also thanked the Soehlke's for their letter. Stated later he plans to discuss the schedule for oil and chipping, etc.
7:36:46 PM Gulledge Went to Calendar updates. Commented on the Library meeting Tuesday August 8th at 7:00 p.m. Stated there is an Economic Development Committee meeting on August 14th at 7:00 p.m. Stated there is a Park Committee meeting at 6:00 p.m. Stated there is a Planning Commission meeting scheduled. Went to Staff reports.
7:37:58 PM Schardan Gave monthly report: There were 300 calls for service, which were up for the month; citations written were 156, of which 40 were from the Click It or Tick It campaign the first nine (9) days of the month; accident reports dropped to ten (10) this month, which he hopes will continue to drop since the road work is completed. Gulledge asked him to comment on where he had been earlier in the week. Schardan explained he is on the LEADS Advisory Board for the State, which is the system the Police Departments use for access to information on license plates and driver's licenses, stolen property, etc. Stated he has been involved since last August with the development of a system that Chicago started called CLEAR, which they have used since 2003. Stated the desire is to institute this system State-wide, which will be called I-CLEAR. Stated, as a member of the Advisory Board, he was invited to be part of the presentation team to the Illinois Chief's Association Conference in Chicago.
7:39:40 PM Bell Started to ask a question; however Mayor interrupted and suggested they talk about the issue with the Chief after the meeting.
7:40:10 PM Jones Gave monthly report for July: Fifty (50) contacts were made; fourteen (14) verbal warnings; four (4) written; five (5) no-action; one (1) contact sticker; six (6) citations; five (5) animals to the county; eleven (11) other duties performed; one (1) another department; seven (7) pending.
7:40:36 PM Kostyshock Asked about "Dog at Large": Was that the same dog. Jones answered no, he has had two different dogs.
7:40:55 PM Flaugher Gave the July report for Building & Zoning: Permits issued totaled ten (10), of which six (6) were single-family, one (1) commercial, one (1) deck, one (1) pool and one (1) sign; total permit fees collected were $5,920.52, bringing the year to date fees collected to $42,531.65; total estimated valuation of new construction was $2,579,500, with a year to date estimated valuation of $14,471,500.
7:41:45 PM Schmidt Asked the status of the lot containing a foundation at the corner of East Zupan and Lange.
7:41:52 PM Flaugher Stated the last conversation he had with the resident was that the matter is in court. Explained she paid a contractor to build her house and he skipped town. Stated he has been in contact several times to tell her to keep the weeds and grass cut; however he is not sure what can be done with the foundation.
7:42:17 PM Gulledge Stated they need to make sure she keeps the grass cut, and asked Flaugher to make another phone call.
7:42:31 PM Flaugher Concurred. Gave Fire Department report for July: As reported in June, they answered 76 calls which was a record month; in July they answered 83: 47 EMS calls; five (5) structural fires; one (1) vehicle fire; nine (9) motor-vehicle accidents; three (3) brush/rubbish fires; four (4) fire alarms; one (1) carbon monoxide detector; eleven (11) investigations, most of which were power line calls on the day of the storm; two (2) calls for stand-by for other departments; of those 83 calls, 66 were within the Village, 40 were within the Fire Protection District, and 13 were assist to other departments.
7:43:27 PM Schmidt Asked how Dean Luessenheide is doing.
7:43:51 PM Flaugher Answered he saw him today and is ambulatory and wearing a back-brace. Stated doctors are telling him it looks like approximately three (3) months before he can be considered for full active duty. Stated he is able to drive; however is unable to do any lifting or physical work.
7:44:00 PM Gulledge Thanked Flaugher for his report. Went to Public Works Department.
7:44:12 PM Presson Gave year to date totals: 188 million gallons; current month is 36,945,000 gallons; maximum daily treated is 1.5 million; current yearly average is 890,000 gallons; leaks found and repaired were five (5); meters replaced were 81; general work orders were 400; they are rapidly approaching, if not surpassed that day, their 400th load of tree limbs.
7:44:56 PM Kostyshock Commented on the oil chipping, which was supposed to start in mid-August, but has been moved back to mid-September.
7:45:04 PM Presson Stated it is at a minimum mid-September; he has another meeting with the township this week so they should have a confirmed date by the end of the week.
7:45:16 PM Gulledge Commented he is sure they are backed up, just as Maryville is; however they will just have to work with them and asked Presson to keep them posted. Asked if they will continue to leave the tower gates open. Commented they had originally discussed leaving them until Sunday night.
7:45:43 PM Presson Answered his recommendation would be to leave it open for at least another two weeks.
7:45:47 PM Gulledge Concurred. Commented for the benefit of the press, the gates at the dump-site at the water tower will be left open for the next two weeks. Stated this site is for burnable or chippable brush only; no rubbish is allowed. Commented they plan on chipping as much as they can; if they have to burn, they will. Commented on the amount of limbs that continue to show up at the curbs.
7:46:56 PM Bell Asked how many piles of mulch they currently have.
7:46:59 PM Presson Stated, to be honest, in accordance with EPA rules and regulations, they have been burning all the brush they can get their hands on for the room-sake of the tower. Commented even at that, it is backing up quickly.
7:47:14 PM Callahan Asked how the chipper is working. Presson answered it works well, and he is impressed with it.
7:47:23 PM Schmidt Asked how close they are on recommendations to fill the vacancies in the department.
7:47:28 PM Presson Stated they sent off notifications that day for physicals for the two possible employees.
7:47:35 PM Gulledge Commented they are hoping to be able to submit the names at next week's Caucus meeting, discuss the issue in Closed Session, and possibly make the job offers at the next Board meeting. Stated this is contingent on receiving the physicals back in time.
7:48:15 PM Limberg Commented about the meeting concerning the lights.
7:48:25 PM Presson Answered they met; apologized that with the storm, he has not had time to get the information together.
7:48:28 PM Gulledge Stated the recommendation is scheduled for the Caucus meeting next week. Went to Business from the Floor. There was none. Went to Mayor's comments. Stated the written requests both from Osborn Development and Vantage Homes will be placed on the agenda for next Wednesday night for discussion. Next, stated he and Wigginton met with the cable TV consortium yesterday. Stated they had a long list of problems and complaints. Stated Neil Gilb, Government Relations Officer from Charter, was in attendance. Stated the majority of the communities represented in the consortium were present. Stated it seems like every community has the same problems that Maryville has with service, dropped phone calls, and generally being put-off. Stated almost every government official in attendance had a story of their own personal problems with cable TV, he himself not withstanding. Commented it is an ongoing problem. Stated the current consortium is very conscientious. Stated they plan to take a different approach to the situation, although he will not disclose it because the company does not know it yet. Stated they plan to hold them to any future contract decided upon. Stated there are numerous problems in the community, including cables laying across cul-de-sacs. Stated he himself took photos and provided them at the meeting. Stated for the benefit of the residents in attendance this evening, they are not the only ones that had this problem.
7:51:43 PM Pat Carroll 2617 Liberty Drive, Trotters Run subdivision. Stated she has had a problem with cable run across the cul de sac. Stated she had another technician come out the previous night who told her it is a hazardous and dangerous situation, yet he can't do anything about it as it is another crew's responsibility. Stated this has gone on since February, and for some reason they cannot get the other crew out to fix the problem. Stated she does not know what else to do and hopes the Village can help.
7:52:34 PM Gulledge Commented on the fact that the workers at Charter are "specialists" as they have multiple workers that only do one thing, and must have a tremendous workforce. Stated they spoke about this particular problem, as well as a number of others in the community, and he provided photographs. Commented he actually thought it might have been fixed by now; however he is under the impression that it will be fixed pretty quickly.
7:53:15 PM Carroll Stated she also has pictures, if Mayor would like them. Gulledge answered they would. Carroll stated she has called the corporate office numerous times, and the recording indicates they will get back to people within three (3) hours; however she has yet to speak with a representative. Stated Charter sent a card, which she showed to the Mayor. Stated the card indicates they are sorry for the problems she has had with the service, and keeping everything running smoothly for her is their top priority. Mayor commented with humor that the card indicates she can get an upgrade to her service.
7:54:36 PM Wigginton Followed up on the Mayor's comments regarding the meeting; it was a lengthy meeting, almost a two-hour session. Stated they presented a prepared list outlining not only service interruptions, but also customer service complaints backed up factually by case studies such as Ms. Carroll's, who provided a detailed log and account. Stated they were able to rebut every excuse the Government Relations Officer came up with, including the excuse that Corporate had never heard of the problem. Stated he also presented another case study nearly identical to Carroll's situation that occurred in the City of Troy, which took six months or longer to get resolved, involving cable that was not buried that crossed through a cul de sac and over a driveway, almost identical to Carroll's situation, which resulted in a couple of kids getting injured by tripping. Stated it took certain Alderman in the City of Troy to get the situation fixed. Stated they used the Carroll situation as a case study to get Charter to understand that they are not responsive to customer service complaints, and that they intend to hold them responsible from here on out, and intend to hold them accountable in the next contract, if there is one. Stated the Government Relations Officer claimed he was on a "fact finding mission"; the consortium gave him plenty of facts, as well as asked for a written response to each service complaint outlined. Stated Charter promised a written response within thirty (30) days.
7:56:40 PM Gulledge Added he made it known that he did not intend to attend any more meetings unless somebody other than a "Government Relations Officer" was present; i.e., at least one officer of the company. Stated his reason was his doubt that the individual in attendance had much power to get anything done.
7:57:15 PM Wigginton Expanded on those comments, saying they made it clear they wanted someone with authority to make a commitment to improve their customer service operations in the Village of Maryville and Madison County, and they did not want Charter to send another person who was simply there to shake hands and keep municipalities happy on the surface.
7:57:39 PM Gulledge Commented they had another situation within the Village that he and Building/Zoning Administrator Flaugher worked on for over three months. Commented they are working on the issue, and appreciated the Carroll's attendance tonight. Next, commented further on Kostyshock's statements regarding the number of e-mails, cards and letters he has received thanking the Village for the work of the Police, Fire and Public Works Departments during the storm. Stated he plans to gather all the communications to give to each Department Head to share with their employees.
7:59:30 PM Kostyshock Commented his thanks to the Police Department for their job at the homecoming helping people cross Route 159 at Main and Perry Streets.
8:00:06 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
8:00:36 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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