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Village of Maryville, Illinois

Description Caucus Meeting
Date8/10/2006 Location Council Chamber
Time Speaker Note
6:30:49 PM Gulledge Called the Caucus meeting of Thursday, August 10, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Callahan, Kostyshock and Garcia; Bell and Limberg were absent. Also in attendance were Clerk Long, Public Works Director Presson, Fire Chief/Building and Zoning Administrator Flaugher, Police Chief Schardan, two (2) reporters and three (3) representatives of Vantage Homes.
6:31:53 PM Gulledge Called for approval of the July 26th Caucus meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:16 PM Gulledge Went to first agenda item, Vantage Homes request. Commented there were representatives in attendance from Vantage to answer any questions. Asked Flaugher to discuss their request. Commented the Vantage representatives supplied letters and brochures on each of their home styles, which he has distributed to each trustee.
6:32:55 PM Flaugher Summarized the request for a variance to the ordinance restricting building permit issuance prior to as-built drawings being submitted. Stated the reason for the request is to get the display homes under construction to facilitate sales. Stated they have proposed an agreement whereby they are aware they cannot sell the display homes and will not be issued certificates of occupancy by the Village until the subdivision construction is complete and as-built drawings have been recorded.
6:34:17 PM Gulledge Stated Wigginton is on vacation today. Stated originally Wigginton had some concerns about being careful that some of these homes are not sold. Stated Vantage prepared an agreement for Wigginton's review; Wigginton discussed the issue with the Mayor the day before he left for vacation. Stated Wigginton indicated if the Board is okay with this arrangement, he is okay with it, because they will provide a signed agreement. Stated his understanding that Vantage will also make it part of the contract with any individual buyers on those houses. Explained he has spoken with Limberg on the issue and knows his feelings in his absence; however he has not spoken with Bell. Asked Schmidt his opinion.
6:35:54 PM Schmidt Commented he has some questions for the Vantage representatives.
6:35:55 PM Gulledge Invited Rob Tiemann to come to the podium to address Schmidt's issues.
6:36:07 PM Rob Tiemann Vantage Homes, 13 Executive Drive, Suite 12, Fairview Heights, Illinois.
6:36:21 PM Schmidt Asked if the displays will be clustered together.
6:36:42 PM Tiemann Answered no, they will be spread throughout the development. Explained the displays are typically side-by-side; the spec-homes will be spread out through that phase of the development.
6:36:58 PM Schmidt Clarified the one that is currently built is the Oxford. He was told that is correct. Clarified that is on Oxford Lane.
6:37:26 PM Tiemann Answered yes; lot 49.
6:37:32 PM Schmidt Clarified they are requesting six (6) more in Oxford Village, which will all be on Oxford Lane, but not clustered together.
6:37:45 PM Tiemann Answered they will be in Oxford Village. Commented he can give the lot numbers for better explanation (in reference to the printed map): Lots 48 and 49 are the two (2) displays; Lots 8, 9, 15 and 42 will be built in that section.
6:38:35 PM Schmidt Asked him to give the lots for Manchester Village.
6:38:42 PM Tiemann Commented he has the list, if that will help.
6:38:47 PM Schmidt Stated he does not think the other Trustees have the layout, as he does. He asked Tiemann to communicate them.
6:39:00 PM Tiemann Stated lots 51 and 52 are the displays; lots 57, 79, 112 and 114 will be spec-homes.
6:39:36 PM Schmidt Asked him to cover the villas and town homes.
6:39:40 PM Tiemann Stated for the villas, lots 116 and 117 are displays; lots 124/125, 154/155 and 162/163 will be spec-homes.
6:40:07 PM Schmidt Clarified that is on Kensington Drive.
6:40:12 PM Tiemann Answered that is correct. Went on to town homes: Lots 169/170 will be displays, which is a four-unit building, so 171/172 will be specs as well as 181 through 184. Commented if they are interested, he also has the information on which specific plan will be built on each lot, as well as the elevation.
6:41:02 PM Schmidt Commented that is not necessary. Asked what percentage of the infrastructure is completed.
6:41:12 PM Tiemann Estimated 85-90%. Stated they have most of the water done; however they still have a lot of street left to do.
6:41:17 PM Gulledge Added he has spoken with John Dutton, who told him if they stay on their work schedule and the weather cooperates, it should be done within a month. Stated Dutton commented the only thing left on the water is the bore, for which the Village has held them up trying to get the wording correct for the Resolution from the state. Other than that, they have the streets to finish.
6:41:53 PM Tiemann Commented that is correct; they are proceeding on the streets as best they can, weather permitting. Stated it typically takes approximately three (3) months to build a home. Commented they have had a lot of traffic from potential buyers.
6:42:25 PM Gulledge Commented if he understands correctly, the infrastructure should be done within one (1) month, and it takes two (2) to three (3) months to build a house, so none of these will be ready by the time the infrastructure is completed; all they are trying to do is get a jump-start on the building season and sales. Tiemann concurred.
6:43:04 PM Garcia Clarified this is the meaning of "subdivision improvements" as contained in the letter.
6:43:14 PM Tiemann Explained they have approximately half of the streets left to do, meaning the black-top itself. Stated the streets are about 60% done; the water line is about 95% done with the exception of the bore on to Route 162. Stated these are the only two (2) items left to finish, other than completion and submission of the as-builts.
6:43:39 PM Garcia Commented her concern in setting a precedent for other builders.
6:43:48 PM Gulledge Answered the Village rules are specific; they can come and ask, but the Board does not have to grant the request.
6:43:54 PM Garcia Asked how they can allow one and not another.
6:43:56 PM Gulledge Commented Vantage is asking for a variance.
6:44:03 PM Tiemann Commented his understanding from Flaugher is the reason this ordinance was put in place was due to different developers and home-builders, and the lack of communication between the two. Explained Vantage is both the developer and builder, which will avoid such a situation.
6:44:51 PM Garcia Asked what would happen if they started this project and they, as a builder, go "defunct".
6:45:08 PM Tiemann Responded the bank would then take over.
6:45:10 PM Garcia Asked who would finish the project.
6:45:12 PM Tiemann Answered the bank would sell it to somebody else. Explained the Village would not have any involvement or ownership of the utilities. Garcia commented they would be held responsible because the roads aren't done, etc. Tiemann answered the bank would be required to complete the project.
6:45:31 PM Gulledge Explained the Village retains no risk in this project, because they don't own anything, i.e., they have not done a final inspection or walk through. Explained everything Vantage is doing, including construction of these homes, is at their risk. Commented he wants the Board to understand that, although they will not be getting an occupancy permit, the Village will be receiving the fees from the building permits and water/sewer taps.
6:47:11 PM Schmidt Asked how many lot deposits they currently have.
6:47:22 PM Tiemann Answered his guess would be seven (7) to eight (8) lot deposits.
6:47:57 PM Schmidt Asked if these people are wondering what the hold-up is. Tiemann answered no, they understand. Commented there are line-items with the contracts explaining the situation.
6:48:35 PM Schmidt Asked if there was a rule as to percentage of the entire development completed before starting on the pool-house.
6:48:46 PM Tiemann Answered they will start on the pool house immediately, which is part of the application today. Commented they expect to have the pool house done and opened in the spring.
6:49:09 PM Gulledge Asked for other questions or comments. Explained whatever is decided tonight, the issue will have to go to the Board meeting next week for a formal vote.
6:49:42 PM Kostyshock Commented on working for builders in the early 1960's, who did this all the time. Commented his understanding that they are trying to get a head start.
6:50:41 PM Schmidt Asked Flaugher his opinion.
6:50:42 PM Flaugher Answered there is no risk to the Village. Stated this was done up until two (2) to three (3) years ago. Commented the Village does not own anything out there until a final walk-through is done and they are accepted; and after the fact they have to post a three-year letter of credit of 25% of the total construction cost, which is a substantial amount. He sees no problem with this request. Commented his opinion that Juneau is supportive of this situation.
6:52:47 PM Gulledge Commented the contract to which Tiemann referred was provided to the attorney, which is what changed Wigginton's mind about the issue. Explained buyers must sign-off their understanding that they cannot do anything until the Village has everything recorded.
6:53:17 PM Flaugher Commented his agreement with Garcia's concern; however the Village holds the leverage, as Vantage can build houses on all 243 lots, but if the Village does not issue a certificate of occupancy, they cannot sell the homes.
6:53:36 PM Gulledge Asked for other questions or comments. Asked Schmidt if his is okay with placing this item on next week's agenda.
6:53:40 PM Schmidt Asked for Presson's input.
6:53:57 PM Presson Commented his agreement with Flaugher that the Village is under no risk.
6:54:12 PM Schmidt Asked if he has any concerns regarding infrastructure.
6:54:21 PM Presson Answered he would estimate between 85% and 90% completion on total infrastructure. Stated any general concerns up to this date have been corrected timely.
6:54:41 PM Schmidt Asked if it is 90% of the sewers, streets and water; is anything 100%.
6:54:48 PM Presson Answered storm sewers and sewers is 100%; water is approximately 97%; streets is approximately 60%.
6:55:27 PM Gulledge Asked the Trustees their opinion of placing the item on the Board meeting agenda.
6:55:39 PM Schmidt Invited comments from Callahan.
6:55:43 PM Callahan Commented he does not want this development in town anyway. Commented they've already got three or four hundred variances, what is one more. Commented they will not get his vote.
6:55:55 PM Schmidt Indicated it should be put on the agenda.
6:55:58 PM Gulledge Confirmed all the Trustees were in agreement to add the item to the agenda. All were. Thanked Vantage for their attendance. Went to next agenda item, and asked Flaugher to discuss.
6:56:38 PM Flaugher Discussed the request from Osborn, which is the same issue that arose with Stonebridge Bluffs; the developments at Remington fall under the annexation agreement that was put in place around 1996 or 1997 with Mr. Poletti. Stated this agreement stated the developments on that property would be built to specification of the codes in effect at the time of signing. Explained for Remington Place and the first addition it was not an issue, because it didn't happen; however he, Dutton, their developer and engineer all failed to catch the issue. Stated when the Board approved the plat for the second addition, the statement for the street and drainage construction said they would be built to the specification in effect at the time, whereas it should have read they would be built to the specs in effect at the time of the annexation agreement, which is how all the developments have been for both Remington and Stonebridge. Stated the developer has agreed to do the Kodel and external sub-base as well as sidewalks. Stated the plans that were on the plat are correct; the only thing incorrect was that statement. Explained all they are asking is that the statement be corrected. Explained further the construction of the streets will be exactly as they were approved, even actually above the code in effect in 1997, and they have agreed to sidewalks, which they didn't have to do as it was not in the code. Reiterated the same thing happened with Stonebridge. Commented he has letters from Dutton, if anyone would like a copy, which verifies everything he has explained.
6:58:59 PM Schmidt Clarified that the second addition is the larger; the first addition was only twelve (12) lots. Flaugher answered that is correct.
6:59:13 PM Kostyshock Commented the first phase had concrete streets; asked if the second phase will as well.
6:59:20 PM Gulledge Answered no. Stated Joe Osborn told him he plans to do asphalt.
6:59:32 PM Flaugher Commented that does meet the specification of the ordinance.
6:59:41 PM Callahan Asked what "lime stabilization" means.
6:59:42 PM Flaugher Answered it is a stronger sub-base than the Village required back in 1997. Commented this was added four (4) to five (5) years ago due to the problems occurring in Rolling Meadows.
7:00:08 PM Callahan Asked why the Osborn's agreed to put in sidewalks and use lime stabilization if they didn't have to.
7:00:14 PM Flaugher Answered he does not know.
7:00:18 PM Gulledge Answered that was the deal cut when they bought the property from the American Legion and received approval for the villas.
7:00:48 PM Callahan Asked if this is the villas.
7:00:49 PM Gulledge Answered no, these are single family homes.
7:00:54 PM Flaugher Commented they have not yet had a plat approved for the villas. Stated the plans show the lime stabilization and sidewalks to which they have agreed. Stated the only revision is the statement.
7:01:12 PM Gulledge Commented on reading this closer, if they are asking this to be done pre-code with the annexation agreement, he does not believe they allowed asphalt streets back then. Commented it would be worth checking on. Indicated he and Flaugher would check. He asked for other questions on the issue. Callahan clarified it does not require a public hearing. Gulledge answered the attorney indicated it did not. Flaugher commented it is officially called an "amendment to the plat", or something similar. Schmidt commented the sidewalks don't end-up costing Osborn anything, as it is up to the contractor building the home to install it for the lot. All Trustees agreed to place the item on the agenda for the next Board meeting.
7:03:39 PM Gulledge Went to Agenda Item #10 while Flaugher is still in attendance in case anyone had questions for him. Asked Presson to discuss the sign issue.
7:04:17 PM Presson Explained the recommendation from the committee as pictured in the handout distributed before the meeting. Stated the sign posts are fluted style, approximately ten (10) foot tall, all black with the mounted concrete base. Stated the street signs would be three-foot and deferred to Schmidt regarding the background and lettering colors.
7:05:02 PM Schmidt Commented they discussed this issue without input from the Fire or Police Departments, which he feels is important. Stated their idea was a reflective white background with black lettering, versus what is shown in the picture which is a black background with reflective lettering.
7:05:51 PM Flaugher Commented it does not matter what color the stripe is when it is reflective, as they found out with the fire trucks. Stated the reflection shows up white, so if you have a white sign with black lettering, at night time the reflection will be white, which in his opinion will be harder to see against a white background. Stated it does not matter the color of the reflective; when light hits it, it shows up white.
7:06:41 PM Gulledge Indicated Chief Schardan is nodding his head in agreement.
7:06:44 PM Presson Commented the only difference shown is the height of the poles; the poles pictured are approximately fourteen (14) feet tall, and the Village will actually end up with ten (10) feet.
7:06:58 PM Schmidt Asked if there is a regulation regarding the height of the Stop sign.
7:07:02 PM Presson Answered eight (8) feet.
7:07:09 PM Callahan Asked how they are going to put a street sign on top of it.
7:07:10 PM Presson Answered that is the mounting; there will actually be another two (2) feet on top of it after the street sign is mounted. Stated it does not mount at the top; for instance regarding the poles shown the Stop signs are all mounted at eight (8) feet, but there is another four (4) foot on top. Garcia clarified the Village is considering another two (2) feet. Presson answered that is correct.
7:07:36 PM Callahan Asked the reason they are doing it that way.
7:07:40 PM Presson Answered it is aesthetics. Stated in his opinion, it takes away from the actual signs, as one finds oneself looking up.
7:08:03 PM Callahan Asked if they could get them with no extension of the pole at the top. He was told yes.
7:08:18 PM Presson Commented the shortest they make these poles is eight (8) feet from ground level up.
7:08:27 PM Gulledge Asked how they are mounted.
7:08:32 PM Presson Answered the base is bolted on a concrete slab.
7:08:44 PM Callahan Asked if these are readily available if replacement is necessary.
7:08:50 PM Presson Answered they will have enough in their inventory to replace them.
7:08:58 PM Gulledge Asked the cost.
7:09:00 PM Presson Answered the entire assembly, depending on the amount purchased and at what time, is between $400 and $600 each, including the sign.
7:09:22 PM Garcia Asked if the Village will require the developers install these signs in the new subdivisions. She was told yes.
7:09:28 PM Gulledge Commented the Village will be responsible, as money is available, to replace other signs. Commented they will begin a program to implement same.
7:09:38 PM Presson Explained next year it will be a line item in the budget.
7:09:43 PM Gulledge Asked regarding the price, does that include concrete, or just the fixture itself.
7:09:57 PM Presson Answered the fixture itself, including the sign. Commented the Village can use their current signs, as they are in good working order and fit into the brackets.
7:10:24 PM Callahan Asked if they will get a plain post and then drill it to where they want the sign. Presson answered that is correct.
7:10:32 PM Gulledge Asked if they will require the developer to install these in the new subdivisions.
7:10:38 PM Presson Answered yes.
7:10:46 PM Callahan Asked if the part that bolts on to the concrete is separate from the post.
7:11:05 PM Presson Answered they have two (2) different styles, and on a cost basis it makes no difference. Stated either will be a poured concrete pad; however they have a fluted post that goes in the concrete for added security, or you can just bolt it straight down. Commented the posts pictured are bolted straight to the concrete. Callahan asked if the pole is molded into the base or is separate. Presson answered it is separate. More explanation was offered as to the pole and base construction. Callahan commented his point is if the sign gets hit, most likely the damage will occur to the base versus the pole and if they are separate, the only cost incurred is for a base versus the whole fixture. Gulledge concurred. Presson indicated that is fine.
7:14:27 PM Kostyshock Stated as of now, Public Works installs the signs and the developer pays the Village. Commented this will require them to change the ordinance.
7:14:41 PM Gulledge Answered they will have to change the ordinance anyway to incorporate the requirement for developers to install the signs for new developments. More comments were made regarding other changes that will need to be made to the ordinance.
7:15:24 PM Kostyshock Asked if they plan to ask the developers that have construction going in right now if they are willing to comply.
7:15:28 PM Presson Stated based on his last conversation, they have no problem with the decorative signs.
7:15:42 PM Kostyshock Suggested they ask Osborn to do Remington Place as well.
7:15:45 PM Gulledge Answered they can ask him, but he does not have to.
7:15:57 PM Garcia Commented her understanding they would have to as they have not filed their final plat, and if the Board passes this before they do the final plat they will be required to do this.
7:16:03 PM Gulledge Answered he does not know, they would have to check on it. He asked if there were other questions. Clarified his understanding with Presson that they are going with the pictured style, using the regular colored Stop signs and overhead street signs will change to black background with white lettering.
7:16:41 PM Callahan Asked if there is a plan in place as to where to start.
7:16:45 PM Presson Commented there have been a lot of people asking him that; his recommendation would be to start with Route 159.
7:16:55 PM Callahan Commented it would not do much good at Route 159 and Main Street, as there are no stop signs.
7:17:08 PM Gulledge Commented he is talking about Zupan, etc. Stated they will let Presson come up with a plan. Stated his belief that when people see them, they will want them in their subdivisions. Commented at this price, there is no way the Village can do this Village-wide.
7:17:39 PM Presson Concurred, commenting this is literally a life-time investment for the Village.
7:17:48 PM Kostyshock Asked what type of lighting will be used.
7:17:53 PM Presson Answered they are limited on that issue. Referred to the handout, starting with the first option called "Traditional Top Lexington". Stated it is being used right now in Fox Mill, Stonebridge Bluffs and Trotters Run.
7:18:20 PM Garcia Commented it would be nice to have some special lighting along Route 159.
7:18:22 PM Callahan Asked how tall they are.
7:18:24 PM Presson Answered sixteen (16) foot.
7:18:26 PM Kostyshock Asked if the power company supplies them.
7:18:28 PM Presson Answered yes, they are maintained, owned and operated by the power company.
7:18:37 PM Garcia Reiterated her opinion it would be nice to have nice lighting going down Route 159, as something is needed.
7:18:44 PM Gulledge Reiterated it will take a long time to implement this plan; however they need to get started.
7:18:52 PM Schmidt Asked Presson to relay the committee's thoughts on the different size and length of signs along Route 159 versus the interior streets.
7:19:01 PM Presson Stated he touched on that briefly: Stated they had discussed a two (2) to three (3) foot section of signs. Commented he does not think the two (2) foot will work and referred to the handout. Stated that is why the recommendation came for the three (3) foot sign.
7:19:27 PM Kostyshock Asked if both utility companies will have identical lights.
7:19:40 PM Presson Answered as of his last conversation, Illinois Power maintains they will be able to provide an identical fixture to Southwestern Electric's "Traditional Top Lexington", including wattage specifications.
7:20:02 PM Kostyshock Commented before each company had different types of lights.
7:20:05 PM Presson Concurred. Explained his understanding that the companies are getting together to discuss more options. Commented it could be there will be more options a couple of years from now; however as it stands right now, this is what the Village is limited to.
7:20:23 PM Callahan Asked how they go about purchasing the fixtures.
7:20:25 PM Presson Answered when they are ready, there are several companies that provide the posts. Explained he will come and ask for a lump-sum from the Village, obtain bids and find out exactly how many they can get.
7:20:52 PM Gulledge Stated they will place the item on the agenda for next Wednesday night, and will approve the style and include verbiage that says the style can be changed upon Board approval so as to avoid multiple changes to the ordinance.
7:21:43 PM Schmidt Asked if the Village will obtain the bid solely for themselves, or can they convince the lowest bidder to give the developer the same price.
7:22:06 PM Presson Answered he will tell the developer that there are several companies and supply the lists, show them the current styles within Village specifications, after which it will be up to the developer to negotiate a price.
7:22:31 PM Gulledge Commented Schmidt has a good point: They may be able to negotiate with these companies similar to what they did with the radio read meters, asking them to hold the price for some time frame. Commented his agreement if it would improve the Village's buying power and help Village developers.
7:22:57 PM Presson Commented he believes the companies with which they have worked thus far would be willing to do that.
7:23:04 PM Gulledge Indicated they will check on it. Verified the Trustees agreement with the proposed fixtures. All agreed. Thanked Flaugher for his input. Went to next Agenda item, Spectro Meter, and asked Presson to discuss.
7:23:36 PM Presson Explained the spectro meter is used at the water plant to test for everything except bacteriological sampling, which goes to TekLab. Stated the one at the plant has been calibrated and is still within parameters, but because it is very old, they are not able to find repair parts for it. Stated the maintenance tech that was out informed them they are approaching the point where they will need to replace it. Stated the current meter has been in the plant, that he knows of, since 1995. Commented he is not sure when it was purchased; however it has been with the Village since he has been here.
7:24:22 PM Gulledge Stated since he has been on the Board they purchased one other one, which he believes was when Rich Konsky was Mayor.
7:24:41 PM Presson Explained the tests performed with this meter are required to fill out the IEPA paperwork.
7:24:50 PM Gulledge Commented he could make a case that this is an emergency; as such he would like to give Patrick authorization to order the meter while still voting on it at the next Board meeting.
7:25:28 PM Presson Commented this item will fall underneath one of his equipment line items in the budget, so there will be no adverse effect.
7:25:38 PM Gulledge Asked the Trustees their opinion. All agreed. Went to next agenda item, Zero Turn Mower.
7:25:58 PM Presson Explained every year the equipment gets older and more used with the additional hours put on it. Stated they currently own four (4) zero-turn mowers, and are coming to the point where one will have to be taken out of service. Stated this will not be putting them ahead but simply replacing a current machine. Commented he obtained three prices, and referred to the handout. Commented these three mowers are of the exact same specifications. Stated for his own benefit, he priced similar mowers which came in at $11,800 from Bluff Equipment; Seivers Equipment quoted a mower for $10,800, which was an E-mark Laser; Erb Equipment quoted a Skagg mower for $10,899.
7:27:20 PM Callahan Commented on the $6,000 difference between the same mower.
7:27:26 PM Presson Answered one mower has thirty (30) hours, as it was used by Franko himself at his property. Stated this mower has been demonstrated at the Village for approximately one week, at no cost to the Village. Kostyshock clarified they will still get the full one-year warranty.
7:28:33 PM Gulledge Asked the Trustees their opinion. All agreed. Went to next agenda item, Maryknoll Road and Gutter Bids, and asked Presson to discuss.
7:29:03 PM Presson Stated the recommendation is for the low bid from J.E. Construction in the amount of $36,374.20. Schmidt clarified this was the lowest of the previous three. Presson answered yes.
7:29:42 PM Gulledge Stated it finally came in under the engineer's estimate, which is why they kept bidding the project. Stated the recommendation is to accept the bid. Asked if there were any questions for Presson.
7:30:05 PM Schmidt Asked the procedure due to the fact that Maryknoll is a dead-end street.
7:30:16 PM Presson Answered the same way any construction project is done: They will be required to park on one side of the road for a certain length of time until the curbs are done.
7:30:27 PM Schmidt Asked if they will need more easements due to the short width.
7:30:42 PM Kostyshock Commented it is a dead end and there is not a lot of traffic on the street, which helps.
7:30:52 PM Schmidt Asked if there is any indication when the project will get started.
7:30:57 PM Presson Answered they are hoping to be finished before winter.
7:31:06 PM Schmidt Commented as a matter of courtesy, they should notify the residents before getting started.
7:31:16 PM Presson Concurred.
7:31:27 PM Gulledge Asked the Trustees opinion regarding placing the item on the agenda for the Board meeting. All agreed.
7:31:37 PM Callahan Asked if Mayor had a chance to ask Presson about the electrical in the Police Department.
7:31:42 PM Gulledge Answered no. He asked Presson to remind him to speak with him and Chief Schardan tomorrow regarding some electrical work to be done at the Police Station.
7:32:04 PM Schmidt Asked Presson what the ugly streaks are coming down the base of the water tower.
7:32:12 PM Presson Answered corrosion, rain and dirt. Schmidt commented the outside looks "hideous". Presson answered they plan to add the item to next year's budget, as it is a huge expense. Stated there is a possibility that they can power wash it. Stated he does not plan to bring the issue to the Board until he gets firm numbers for the companies with which he has spoken. Comments were made as to the length of time since the outside was painted. Gulledge commented his belief that it has been six (6) or seven (7) years.
7:33:17 PM Schmidt Requested that Presson include a date on his bids. Presson concurred.
7:33:29 PM Garcia Asked if the summer help is still working.
7:33:31 PM Presson Answered as of that day, the only summer help left is Chad Mueller.
7:33:58 PM Garcia Asked who is responsible for all the weeds and grass growing down Route 159.
7:34:03 PM Presson Answered Erik Jones is working on that issue.
7:34:16 PM Schmidt Clarified the question is who's responsibility is it to cut the weeds between the sidewalk and the highway. He was told the property owner's. Callahan asked about at the bike crossing. He was told that falls under Madison County Transit Authority. Callahan made further comments regarding a fence recently installed. Further comments were made regarding grass mowing responsibilities.
7:36:20 PM Gulledge Asked if there were further questions for Presson. There were none. Went to Public Input. There was none. Went to Calendar Updates.
7:36:44 PM Schmidt Commented on the Economic Development Committee Meeting scheduled for August 14th. Stated they will be discussing possibly changing the zoning in the business areas and considering classifications to help cluster compatible businesses. Gulledge commented Dawn Mushill with the Troy Chamber of Commerce will be in attendance. Schmidt commented on the concert in the park event scheduled for August 20th.
7:37:47 PM Gulledge Commented on a phone call received that day regarding the concert in the park. Stated there was a mistake on the timing with the Joey James Band, and the only way to work it out is to change the Zydeco Crawdaddies that normally play in September to August 27th, and put Joey James into the Zydeco day in September. Asked the Trustees if they are okay with that. All were. There were no further comments on the Calendar. Went to To Do List, Page 1.
7:39:29 PM Schmidt Asked about sealed bids on the Cadillac.
7:39:31 PM Gulledge Answered they are trying to figure out how to get rid of the car. Stated they plan to list it with a national program to sell it. Stated they are working on the issue. Schmidt asked if this is the clearinghouse he read about in the paper. Chief answered yes. Gulledge when to page 2.
7:40:31 PM Schmidt Asked the status of the pavilions purchased.
7:40:36 PM Gulledge Answered they are in; however due to the storm damage projects they have not had an opportunity to install them.
7:40:48 PM Schmidt Asked when they will start the poured playground surface.
7:40:52 PM Gulledge Answered his belief that it is in September.
7:41:02 PM Kostyshock Asked if they contacted anyone about the corrosion and rust at the Firemen's Park restrooms.
7:41:06 PM Gulledge Answered yes; they are waiting for a representative of the company to come out to look at it. Went to page 3. There were no comments. Went to Trustees Comments.
7:41:41 PM Callahan Commented on storm damage he sustained on his house, saying the insurance company gave him an $1,100 clean-up credit. Schmidt commented he did not get an allowance for that. Callahan commented he did not ask for it, but it was given. Stated his point is that a lot of people don't know about this benefit. Next, commented on the article in the Belleville News Democrat stating because of stalled villa and condo sales, they are reverting to rental.
7:43:26 PM Gulledge Went to Mayor's Comments. Discussed the proclamation for Save a Life Foundation, which will be on the agenda for next week. Stated he received a call that at the concert on September 17th, they will do the dedications of park items in the names of residents, etc. Asked for a motion to go into Closed Session in accordance with State Statute 5ILCS120/2c5 for the purpose of discussing the purchase or lease of real property; 5ILCS120/2c11 for the purpose of discussing potential and probable litigation; 5ILCS120/2c1 for the purpose of discussing the appointment, employment, compensation, discipline, performance or dismissal of specific employees. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. Gulledge commented for the benefit of the press, no action will be taken upon coming out of Closed Session. Requested that Chief Schardan accompany the Board for the first portion of the Closed Session.
8:32:33 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:33:13 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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