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Village of Maryville, Illinois

Description Board Minutes
Date9/6/2006 Location Council Chamber
Time Speaker Note
7:00:01 PM Gulledge Called the Board meeting of Wednesday, September 6, 2006 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Callahan, Kostyshock and Garcia. Bell was absent. Also in attendance were Clerk Long, Attorney Wigginton, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Public Service Officer Jones, Police Chief Schardan and three (3) reporters.
7:01:17 PM Gulledge Called for approval of the August 16, 2006 Board minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:43 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:18 PM Gulledge Went to Communications.
7:02:22 PM Long Read a flyer received from Madison County Planning and Development regarding used tire collection and recycling program. She read the flyer in its entirety. Gulledge commented the flyer will be posted at the Village Hall.
7:03:38 PM Gulledge He asked if there were other communications to be presented. There were none. Called for a motion to place the communications on file. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:07 PM Gulledge Went to Legal Matters.
7:04:15 PM Wigginton Presented Ordinance 2006-26, Water Service & Pre-Annexation for Vanessa J. Bragg, Lot 40 University Hills Subdivision, 10th Addition, commonly known as 14 Hillside Drive, Collinsville, Illinois, 62234. He read the ordinance in its entirety. Commented this is the standard ordinance for water service and pre-annexation.
7:05:36 PM Gulledge Called for a motion to approve Ordinance 2006-26. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:19 PM Wigginton Presented Ordinance 2006-27 to Amend Section 154.032 of the Subdivision Code referring to Green Space Fees. He read the ordinance in its entirety. Commented this item was the subject of a public hearing held this evening, September 6, 2006 at 6:55 p.m.
7:09:16 PM Gulledge Called for a motion to approve Ordinance 2006-27. Motion was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:51 PM Wigginton Presented Ordinance 2006-28 regarding a zoning amendment to Zoning Ordinance #7-1 for the property located at 197 Anthony Drive owned by B&K Auto Sales. He read the ordinance in its entirety.
7:12:21 PM Gulledge Asked how he should word his request for a motion.
7:12:44 PM Wigginton Answered the Planning Commission is a recommending body, so any member of the Board can make a motion to approve or disapprove the ordinance.
7:13:03 PM Gulledge Called for a motion to either approve or disapprove Ordinance 2006-28. Limberg made a motion to disapprove. Second was made by Garcia.
7:14:00 PM Kostyshock Asked what the owner can do to put the land to use.
7:14:15 PM Wigginton Answered he can use it for whatever is permitted under MR2 zoning.
7:14:17 PM Callahan Commented there is nothing permitted in MR2.
7:14:25 PM Wigginton Responded he can request a variance if the issue is set-backs. Stated he can use it for whatever is permitted under MR2 or MR1, as it is in the same zoning district.
7:14:47 PM Kostyshock Asked if he could request special use in the future.
7:14:53 PM Wigginton Answered yes; however there is a one-year waiting period after request for rezoning.
7:15:04 PM Gulledge With no other questions or comments, asked for a roll.
7:15:08 PM Callahan Asked for an explanation on a yes vote to this motion.
7:15:11 PM Wigginton Answered this is a motion to disapprove, which means a yes vote agrees to disapprove; in other words, a yes vote is for rejection of the request.
7:15:24 PM Gulledge Asked for a roll call. Limberg - yes; Schmidt - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:00 PM Wigginton Commented he will need Eric Jones to assist in an upcoming trial on October 3, 2006 regarding clean up of the Zimmerman Trucking property.
7:16:21 PM Garcia Asked about this issue.
7:16:22 PM Wigginton Answered Jones' office has issued several citations to the property owner to clean up the property.
7:16:46 PM Garcia Commented her understanding they were moving out.
7:16:51 PM Gulledge Responded that is what the Village was told; however they are still there.
7:17:01 PM Gulledge Went to Old Business.
7:17:07 PM Schmidt Discussed a meeting with Dawn Mushill of the Troy Chamber of Commerce, about which a discussion was held at the last Caucus meeting. Stated at that meeting, the Board agreed that the Village will join the Troy Chamber of Commerce. Made a motion to join the Chamber for a membership fee not to exceed $110. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried
7:18:20 PM Schmidt Stated a discussion was held at Caucus September 27, 2006 regarding the Village Accountant's recommendation to close out the NESSE fund. Made a motion to transfer the fixed assets of $237,602.60, with an accumulated depreciation of $64,153.00, which nets $173,429.60 contained in the NESSE fund to water and sewer. Second to the motion was made by Garcia. Gulledge reminded the Board there is no money there, only assets. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:50 PM Gulledge Commented Trustee Bell's daughter is involved with a college recruiter this evening, which accounts for Bell's absence. On behalf of Bell, asked for a motion to pay Pay Application #4 to Plocher Construction for the final payment of $22,247.95 for the Drost Park Comfort Station, which will close out the payment on the project. Motion was made by Schmidt and seconded by Kostyshock.
7:20:34 PM Limberg Asked if the project has been inspected.
7:20:37 PM Mayor Answered he Presson, Shoup and Juneau met with representatives of IDNR and MEPRD regarding the project. With no further questions, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion approved.
7:21:10 PM Gulledge On behalf of Trustee Bell, asked for a motion to allow the Master Gardners to install a trellis gate entrance in Drost Park at their expense, with the stipulation that after installation it becomes the property of the Village of Maryville. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock -yes; Garcia - yes. Motion carried.
7:21:46 PM Gulledge On behalf of Trustee Bell, asked for a motion to allow the Maryville Fire Department, at their expense, to place a memorial park bench in remembrance of Pauline Scarborough in Firemen's Park. Motion was made by Schmidt and seconded by Kostyshock.
7:22:09 PM Callahan Asked where it will be located.
7:22:11 PM Gulledge Answered close to the stand area. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:38 PM Gulledge Asked for a motion to allow Evan McNeil to complete his Eagle Scout project consisting of construction of a bridge near Pavilion #5, the Drost Park Comfort Station, at a cost not to exceed $500. Motion was made by Garcia and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:24 PM Kostyshock Made a motion to approve Change Order #1 in the amount of $5,708.40 to Plocher Construction for the Drost Park lift station. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:13 PM Kostyshock Made a motion to accept the Petroff bid on Old Town roadway improvements for a base bid of $1,003,418.12. Commented this was the lowest of seven (7) bids and came in under the Village engineer's estimate. Gulledge asked Kostyshock to read the alternate into the motion. Kostyshock stated the alternate is $1,178,282.12 for sidewalks. Mayor asked for a second to the motion. Second was made by Limberg.
7:25:25 PM Callahan Asked how this would be paid for.
7:25:27 PM Gulledge Answered with low-interest loans from the County, supplemented with a bank loan. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:08 PM Gulledge Commented Ordinance 2006-22 allowed for acceptance of sealed bids on an Allis Chalmers D-14 four (4) cylinder tractor, for which they received one bid which was opened at 4:00 p.m. on August 25th. Stated the bid was from Jerry Bohnenstiehl in the amount of $711.00. Asked for a motion to award this bid to Bohnenstiehl. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:19 PM Gulledge Went to New Business/Trustee Comments.
7:27:32 PM Kostyshock Commented the oil and chipping was finished that day, and was a good and quick job.
7:27:41 PM Garcia Asked if the Rabies Clinic will be held this September. She was told it is scheduled for October 14.
7:28:00 PM Gulledge Went to Calendar Updates. There were none. Went to Staff Reports.
7:28:26 PM Jones Stated for the month of August he had 56 contacts; 20 verbal; 13 written; 7 citations; 3 notification sticker; 5 unfounded; 3 animals to Madison County Animal Control; 5 duties performed, which were all sign removals.
7:28:49 PM Schmidt Asked about the portable mail box located at 2915 North Center. Asked what he means by "unfounded".
7:29:00 PM Jones Responded he reported the issue to the Postmaster, who found no violation.
7:29:16 PM Schmidt Asked if they can do something about keeping it from the middle of the driveway.
7:29:20 PM Gulledge Answered yes.
7:29:28 PM Jones Commented it is moved every day, so he can go by each day to see where it is placed.
7:29:34 PM Gulledge Explained the mailbox is not in violation with the Postmaster; however when the owner blocks the sidewalk, the Village can do something about it. He instructed Jones to act on the issue when it is parked there.
7:29:58 PM Garcia Asked if all pools need a fence.
7:29:58 PM Jones Answered no; if it is an above ground pool four (4) feet off the ground a fence is not required.
7:30:13 PM Garcia Asked if it is legal to have seven (7) bags of trash at the curb on Route 159. Stated she is referring to Allen's mall, and asked if they are required to have a commercial trash holder.
7:30:52 PM Gulledge Answered they are supposed to.
7:31:06 PM Jones Indicated he did not receive a call.
7:31:09 PM Gulledge Commented to answer the question, it is not legal. Stated if she sees it again to call Jones and leave a voicemail. Went to Flaugher's staff report.
7:31:32 PM Flaugher Gave monthly statistics for August 2006: Total permits issued were 35; 8 single family; 2 pool permits; 1 sign permit; 1 residential addition; 2 electrical permits; 1 deck; total fees collected in August was $19,519.70; total fees collected year to date is $62,051.35; total estimated valuation of new construction for August is $7,128,000; total estimated valuation of new construction for calendar year 2006 is $21,597,500.
7:32:37 PM Schmidt Asked the reason for the issuance of a building permit for lot 36 in Amberleigh, as that is not one of the lots discussed and agreed to with Vantage.
7:32:50 PM Flaugher Responded he used the minutes from the meeting and thought he had checked them all as being approved. Commented he may have missed it, and indicated he would check into it.
7:33:10 PM Schmidt Asked if any were issued in the month of September for Vantage.
7:33:15 PM Flaugher Responded no.
7:33:19 PM Schmidt Commented they have not yet requested one for the pool and bath house, nor for townhouses 181 through 184.
7:33:33 PM Flaugher Responded he has not received any applications from Vantage this month.
7:33:57 PM Flaugher Gave the Fire Department report for August 2006: Answered 69 calls; 49 for EMS; 1 structural fire; 1 vehicle fire; 4 motor vehicle accidents; 11 alarms; 3 investigations; of the 69 calls, 55 were in the Village limits, 4 within the Fire Protection District and 10 were mutual aid assistance to other communities.
7:34:34 PM Schmidt Asked if they are up from last year. Flaugher answered considerably. Asked for a report on total points, as the Fire Department year ends in November and they may need to amend budget.
7:34:43 PM Flaugher Answered he is waiting on training totals, but the call totals are up to date.
7:35:13 PM Callahan Asked Flaugher to discuss the new turn out gear.
7:35:17 PM Flaugher Responded he is trying to set up a meeting with Callahan and the Fire and Police Committee regarding the need for turn out gear due to the additions to the department. Stated he received four (4) different bids for equipment. Stated he has discussed with the Fire Protection District and the Homecoming Association the possibility of a joint purchase. Stated he will present a written proposal at a future Caucus meeting. Stated the plan is to try and purchase twenty (20) sets of gear. Commented the bids were due September 1st, so they are in the process of reviewing them and putting together a proposal.
7:36:46 PM Gulledge Went to Comptroller's report. There was none. Went to Police Chief's report.
7:37:06 PM Schardan Gave his activity report for August: There were 201 calls for service; 212 citations written; 11 accidents reported; completed the Click and Ticket campaign, which went from August 18th through September 4th, for which 93 citations were written in 84 hours and one arrest.
7:37:36 PM Schmidt Asked if the polygraph test for new applicants is a requirement of the Police and Fire Boards.
7:37:52 PM Schardan Answered that is correct, and is in their budget. Commented during development of the process, it was decided those were the tests that should be given to applicants and is a condition of hiring.
7:38:10 PM Schmidt Asked if this applies to the top five candidates.
7:38:12 PM Schardan Answered no, the one that receives the offer of employment.
7:38:29 PM Callahan Asked the status of the electrical work in the Police building.
7:38:34 PM Schardan Answered Presson went through today.
7:38:38 PM Gulledge Explained they just got it today and the item will be on next week's Caucus meeting. Stated Jay Shah is the electrical engineer that walked through with Presson. Stated he has a proposal. Explained it includes the cost to put it together and includes an A or B option, which is a "quick fix" or a "real fix".
7:39:32 PM Schardan Stated they will be doing another special campaign enforcement period September 14th through September 28th. Stated they had fallen short on a number of hours for the IMAGE grant, so this campaign will make up these hours.
7:39:50 PM Gulledge Asked for a staff report from Clerk's office.
7:39:54 PM Long Stated she distributed the Treasurer's Report, and has not received comments or questions, so she plans on having it published so as to get it recorded.
7:40:13 PM Gulledge Went to Business from the Floor and invited anyone in attendance to address the Board. There was no business from the floor. Commented they may start the gutter and micro surfacing work on Maryknoll Drive possibly as early as tomorrow. Stated they have a pre-construction meeting scheduled with the contractor tomorrow at 8:00 a.m. Next, commented on the signs along Route 159. Commented on the comments he has received from a number or residents that are glad the speed limit has been returned to 35 miles per hour; however he has received a petition from some residents that believe it should be 45 miles per hour. Stated he will make copies of the petition for discussion at next Wednesday's Caucus meeting. Commented it was the desire of the Board to control the speed through town. Commented his appreciation for Chief's help with the State, who agreed. Commented they will have to see where the issue goes from here. He asked for other business to come before the meeting.
7:42:24 PM Garcia Asked about the church sign that was destroyed.
7:42:34 PM Gulledge Answered he was told the Village is responsible for it.
7:42:51 PM Gulledge With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:17 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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