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Village of Maryville, Illinois

Description Board Minutes
Date10/18/2006 Location Council Chamber
Time Speaker Note
6:59:59 PM Gulledge Called the Caucus meeting of Wednesday, October 18, 2006 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Service Officer Jones, Police Chief Schardan, Comptroller Brussatti, Building and Zoning Administrator/Fire Chief Flaugher and two (2) reporters.
7:00:45 PM Gulledge Asked for a motion to add three items to the agenda: Missouri Petroleum Micro Surface Bid for $4,321 for Maryknoll Drive; the 2007 Park Calendar of Events; and J Shah Engineering Contract for $7,200 for Re-wiring of the Old Police Station. Motion to amend the agenda was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:47 PM Gulledge Called for approval of the October 4th meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Asked for a motion to place the minutes on file. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:24 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:58 PM Gulledge Went to Communications.
7:03:09 PM Long Presented a letter from the Illinois Department of Natural Resources addressed to the Mayor regarding approval of a grant in the amount of $99,100. She read the letter in its entirety.
7:05:11 PM Gulledge Presented a news release from the Governor's office regarding a grant in the amount of $1.8 million for Lakeview Acres Road improvements. He read the release in its entirety.
7:07:35 PM Gulledge With no further communications to be presented, asked for a motion to place the communications on file. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:05 PM Gulledge Went to Legal Matters and asked Attorney to discuss.
7:08:06 PM Wigginton Presented Ordinance 2006-34, a standard ordinance authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Harry C. and Debra K. Brandt, Lot 49 Beverly Hills Subdivision No. 3, commonly known as 118 Ridgemoor Drive, Glen Carbon, Illinois, 62034. Stated the Village held a public hearing regarding this proposal on October 18, 2006 at 6:45 p.m. Stated all other procedures in Division 15.1 of Article II of the Illinois Municipal Code have been complied with. Stated the passing of the ordinance will authorize the Village to enter into and the Mayor and Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated September 2, 2006.
7:09:04 PM Gulledge Called for a motion to approve Ordinance 2006-34. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:42 PM Wigginton Presented Ordinance 2006-35, an ordinance annexing and zoning certain territory to the Village of Maryville. Explained this is a voluntary annexation filed with the Village Clerk. Stated his office sent notices of the annexation to the taxing districts, fire protection districts, highway commissioners and Collinsville Township. Explained the notices and affidavits of service will be recorded in the Recorder of Deeds Office. Explained passing the ordinance will authorize the annexation of the property owned by Sean Turner zoned as SR-1, Single Family Residential. Commented the Trustees may have received a copy showing SR-2; however that was a typographical error. Stated this property is located along Keebler Road at 2716 Keebler Road, Collinsville, Illinois, 62234.
7:10:41 PM Gulledge Called for a motion to approve Ordinance 2006-35. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:20 PM Wigginton Presented Resolution 2006-17, appropriating an additional $5,887.10 for the Route 159 sidewalks. Explained this is a standard Illinois Department of Transportation Resolution relating to the expenditure of Motor Fuel Tax Funds. Stated the Village appropriated $189,267.64 of MFT funds for the project, while the final cost to the Village is $195,154.74, resulting in a shortfall of $5,887.10. Explained to remedy this, the Village must appropriate an additional funding through this supplemental Resolution for the expenditure of the MFT fund.
7:12:11 PM Gulledge Called for a motion to approve Resolution 2006-17. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:51 PM Gulledge With no further Legal Matters, went to Old Business.
7:13:06 PM Bell Made a motion to approve the bid from J Shah Engineering for a detailed inventory in preparation of plan specs and cost estimate on the power upgrade to the old portion of the Police Station in the amount of $7,200. Second to the motion was made by Limberg.
7:13:54 PM Schmidt Asked if this work will be done before four (4) weeks.
7:14:02 PM Gulledge Answered yes; Presson spoke with them, and they indicated they will do all they can. Stated they gave Presson a timeframe of two (2) to four (4) weeks.
7:14:17 PM Bell Asked about the initial meeting with the low responsive contractor and inspection of completed installation: Will they also monitor the project as it is in process.
7:14:36 PM Gulledge Answered if the question is will they have someone on-sight, the answer is no.
7:14:41 PM Bell Clarified his meaning of periodic checks.
7:14:43 PM Gulledge Answered yes, they will review it periodically and will make the final inspection. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:09 PM Bell Made a motion to approve the Computron service contract in the amount of $3,500.00.
7:15:27 PM Gulledge Called for a second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:59 PM Bell Presented the Park Calendar of Events for 2007 and asked all Trustees to review their copies. Stated this list is brought to the Board each year, and represents the finalized list of events for the coming year, barring any small changes. Commented another Movie in the Park event was added, bringing the number to four (4); they added Discovery Month activities for the month of February; they are planning another Turkey Trot 5K Run/Walk this year. Explained excluding these items, the events are the same as last year. Made a motion to approve the Calendar of Events for 2007.
7:16:45 PM Gulledge Called for a second to the motion. Second was made by Kostyshock.
7:16:56 PM Bell Commented regarding the movies in the park; they are obtaining sponsors for each of these events. Gulledge commented there are currently two sponsors signed up, and they are looking for a couple more. Limberg asked the cost of sponsorship. Gulledge answered around $250. Bell explained they are sponsoring the cost of the movie itself, the cost of which is dependent upon what movie is chosen.
7:17:46 PM Gulledge Explained they will allow the sponsor to choose, within reason, from a list of approved movies. Comments were made as to the two current sponsors.
7:18:33 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:50 PM Callahan Made a motion to approve the purchase of a 2006 Chevrolet Impala Police Vehicle from Miles Chevrolet in Decatur, Illinois for the amount of $17,695 with options.
7:19:07 PM Gulledge Clarified the price is $17,695 including the listed options. Schardan indicated that is correct. Asked for a second to the motion. Second was made by Bell. Gulledge clarified for the record that this price includes extras that will not be charged later. Schardan indicated that is correct. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:27 PM Kostyshock Made a motion to approve Pay Application #1 to JE Construction in the amount of $33,265.75 for the Maryknoll Gutter Replacement project that was just completed. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:11 PM Kostyshock Made a motion to approve Pay Application #1 to Plocher Construction in the amount of $130,252.98 for the Drost Park Lift Station Improvements. Second to the motion was made by Limberg.
7:21:44 PM Gulledge Asked Presson if the punch list was completed to his satisfaction. He indicated it was. With no other questions or comments, called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:08 PM Kostyshock Made a motion to approve the Village Wood Chipping Program, as discussed at the last Caucus meeting. Gulledge commented this program will be sent to Madison County Community Development, as required by the grant. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:46 PM Kostyshock Made a motion to accept the bid from Missouri Petroleum in the amount of $4,321 for micro surfacing on Mary Knoll. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:34 PM Gulledge Went to New Business/Trustee Comments.
7:23:40 PM Schmidt Commented the rabies clinic held Saturday was well attended. Expressed his appreciation for Erik Jones' participation and the services of Veterinarian Dr. David Hall. Gulledge asked how many people attended. Schmidt answered approximate total of both canine and feline were 100.
7:24:11 PM Bell Commented on the Pooch Party held this month, at which there were 25 to 30 dogs. Commented on the dedication concert held this past weekend featuring Joey James Band at which there were approximately 50 in attendance. Commented on the sale of the network switch that the Village is no longer using. Explained they have received an offer for it, so they need a resolution to sell it. Gulledge commented the item was given to Attorney; however they will put it on the Caucus agenda for discussion next Wednesday. Bell commented his idea was to have the resolution at Caucus next week for approval in two weeks.
7:25:05 PM Callahan Asked if anything has been done on the Cadillac.
7:25:11 PM Gulledge Answered Jolene called some newspapers; however he has not yet seen an ad. Stated he will check on the issue. Went to Calendar Updates. Commented on the Planning Commission meeting scheduled for 7:00 p.m. on Monday, October 23rd. Stated the agenda includes Development Plan/Maryville Storage Units; Development Plan/Anderson Hospital Cancer Center; Francis Subdivision. Commented the week of October 23rd is the Village's large item pick up. He explained residents should put items out on their normal pickup day. Stated any questions should be directed to Allied Waste. Next, he asked Schardan if they are still looking for volunteers/donations for the Halloween party.
7:26:47 PM Schardan Commented they can always use donations.
7:26:56 PM Gulledge Asked for further comments on October. There were none. Went to November.
7:27:09 PM Bell Commented the Turkey Trot is a 5K run and 1-mile walk for accuracy, which will start at 8:00 a.m. on November 18th.
7:27:22 PM Gulledge Asked for further comments on the calendar. There were none. Went to Staff Reports. Comptroller Brussatti had no report. Gulledge asked Schardan to discuss the grant received for vests.
7:27:42 PM Schardan Answered he was unsure whether that grant was official. Commented the item has been posted in the newspapers; however when he talked to the partnership about it, they informed him it was not official until he was sent an e-mail. Stated it has been publicized as an approximate $2,600 grant, which will be about half the cost of six (6) vests that will be purchased. Gulledge asked him to discuss the Police Academy graduation. Schardan commented the ceremony is scheduled for November 9th at 6:30 p.m. at Southwestern Illinois College in Belleville.
7:28:59 PM Gulledge Commented anyone wanting to attend should let them know. Commented himself, Limberg and TJ Lange went last year, and it was really nice. Stated Brandon Ponce is the candidate that will be graduating. Schardan commented he needs to let the Academy know the number of attendees by November 3rd. Asked for further questions for the Chief. There were none. Went to Public Service Officer report.
7:29:50 PM Jones Stated in mid-September he wrote a number of citations to a company in reference to signs. Stated Friday he received information that this company wants to go to court to dispute these citations, which will be Tuesday, October 24th.
7:30:14 PM Gulledge Asked for questions for Jones. There were none. Went to Public Works report. Presson had no report. Went to Fire Department/Building and Zoning Report, and encouraged Flaugher to discuss the Fire Department event scheduled the next evening.
7:30:36 PM Flaugher Commented Maryville will be hosting the Madison County Firemen's Association Meeting tomorrow evening at 7:00 p.m. Stated the Village officials are all invited to the meeting.
7:31:18 PM Gulledge Asked if there were any questions for Flaugher.
7:31:20 PM Schmidt Commented he received the requested totals and thanked Flaugher for providing them.
7:31:31 PM Gulledge Went to Clerk's Office report.
7:31:35 PM Long Commented she included information in the packets regarding closed sessions, open meetings and recorded items. Stated these handouts are for informational purposes, and will be discussed later.
7:31:59 PM Gulledge Went to Business from the Floor. There was none. Gave the Allied Waste totals for the month of September: Trash curbside pickup - 183.79 tons; recycling curbside pickup - 17.98 tons; yard waste curbside pickup 9.15 tons. Next, discussed an opening on the Economic Development Committee, for which he would like to bring Kathy Shemwell before the Board, who lives at 2724 Stonevalley Drive, Maryville, Illinois, 62062. Asked for a motion to place Ms. Shemwell on the committee. Schmidt made the motion. Limberg made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:06 PM Gulledge Stated there is also an opening on the Park Committee as Chris Stanley has moved out of the area. Stated he would like to place the name of Louis Butch Bicanic III before the Board, who lives at #4 Ridgefield Court, Maryville, Illinois, 62062. Asked for a motion to place Mr. Bicanic on the committee. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:37 PM Gulledge Announced the Village is working on grant applications for $60,000 through Representative Jay Hoffman's office and the Department of Commerce and Economic Opportunities. Stated this grant is for the purchase of water tower property. Stated they also have a DCEO grant through that same representative for $25,000 for park pavilions; and another $25,000 from that same source for a Fire Department training site in the Village. Commented on the press release previously presented regarding the $1.8 million. Stated that would not have been possible without Jay Hoffman's help, as well as County Officials Joe Semanisin and Larry Trucano and Ed Kostyshock. Stated they have been working on this project for almost two (2) years, and are very appreciative.
7:34:47 PM Callahan Asked if they will be using the existing road pathway.
7:34:55 PM Gulledge Answered they are going to try to straighten a little bit of it; it won't completely come out, but they will try to take as much of the curves out as they can. Commented they will be working on the project tomorrow at 8:30 a.m. with the engineering firm.
7:34:59 PM Gulledge With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.
7:35:33 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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