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Village of Maryville, Illinois

Description Board Minutes
Date11/1/2006 Location Council Chamber
Time Speaker Note
7:00:08 PM Gulledge Called the Board Meeting of Wednesday, November 1, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Public Service Officer Jones, Comptroller Brussatti, Police Chief Schardan, four (4) citizens and three (3) reporters.
7:01:01 PM Gulledge Called for approval of the October 18th minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:35 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:06 PM Gulledge Went to Communications.
7:02:17 PM Long Presented a letter of resignation addressed to Chief Schardan from Officer Robert Power. She read the letter in its entirety.
7:02:48 PM Gulledge Asked for other Communications. There were none. Called for a motion to place the communications on file. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:19 PM Gulledge Went to Legal Matters and asked Attorney to discuss.
7:03:33 PM Wigginton Presented Ordinance 2006-36, authorizing the execution of a water service and pre-annexation agreement pertaining to the property owned by Daniel S. and Cecelia F. Eby, Lot 13, Meierbrook Manor Subdivision, commonly known as 105 Lou Rosa Drive, Collinsville, Illinois, 62234. Stated the ordinance authorizes the Village to enter into a water service and pre-annexation agreement, and is a standard ordinance with respect to this issue. Stated the Village held a public hearing this evening at 6:45 p.m. pursuant to notice and statute. Stated if the ordinance passes it will authorize and direct the Mayor and Clerk to sign and attest a document known as Agreement for Water Service and Pre-Annexation dated September 26, 2006.
7:04:29 PM Gulledge Called for a motion to approve Ordinance 2006-36. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:03 PM Wigginton Presented Ordinance 2006-37, authorizing the execution of a water service and pre-annexation agreement pertaining to property owned by Briddell Construction, Inc., Lot 1 Kinder Subdivision, commonly known as 2327 Keebler Road, Collinsville, Illinois, 62234. Stated the matter was a subject of a public hearing held this evening at 6:50 p.m. pursuant to notice and statute. Stated this ordinance will authorize the Mayor and Clerk to sign and attest a document known as Agreement for Water Service and Pre-Annexation dated June 13, 2006.
7:05:50 PM Gulledge Called for a motion to approve Ordinance 2006-37. Motion was made by Bell and seconded by Limberg.
7:06:12 PM Callahan Asked if this is a home or vacant lot.
7:06:15 PM Gulledge Answered he understands it is a vacant lot, on which Briddell plans to build. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:42 PM Wigginton Presented Ordinance 2006-38, authorizing the sale of certain personal property owned by the Village, specifically a 2003 Dodge Intrepid SE vehicle and a 2003 Chevrolet Impala vehicle. He read the ordinance in its entirety.
7:08:39 PM Gulledge Called for a motion to approve Ordinance 2006-38. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:04 PM Wigginton Presented Ordinance 2006-39 declaring certain property owned by the Village as surplus property and authorizing its sale pursuant to Section 5/11-76-4. Stated the ordinance declares a 3 COM Superstack 3 4400 24 port network switch is no longer necessary or useful to the Village.
7:09:48 PM Gulledge Called for a motion to approve Ordinance 2006-39. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:21 PM Wigginton Presented Resolution 2006-18 relating to the acceptance of a final plat for the Francis Subdivision, a minor subdivision located at 409 Nepute Street. He read the ordinance in its entirety.
7:11:40 PM Gulledge Called for a motion to approve Resolution 2006-18. Motion was made by Kostyshock and seconded by Bell.
7:12:04 PM Schmidt Asked if they know what type of surface the road will be.
7:12:23 PM Flaugher Answered he does not believe it was specified; however he believes per the discussion with the Planning Commission they will use asphalt.
7:12:34 PM Schmidt Asked if it was a requirement.
7:12:36 PM Flaugher Answered no.
7:12:41 PM Limberg Commented one of the names is misspelled, and should be Patton.
7:13:01 PM Gulledge Answered they will get it changed before it is submitted. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes.  Motion carried.
7:13:43 PM Wigginton Presented Resolution 2006-19, relating to the acceptance of a final development plan submitted by Al Jer Development Corp. for the Maryville Storage Units located at #14 and #15 Schiber Court. Stated the Planning Commission met on September 25, 2006, reviewed and approved the preliminary plan for compliance with the revised Code of the Village of Maryville. He read the resolution in its entirety.
7:14:56 PM Gulledge Called for a motion to approve Resolution 2006-19. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:34 PM Wigginton Presented Resolution 2006-20, relating to the acceptance of a final development plan submitted by Anderson Hospital for the Anderson Hospital Cancer Center located at 6800 State Route 162. He read the Resolution in its entirety.
7:16:38 PM Gulledge Called for a motion to approve Resolution 2006-20. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:16 PM Wigginton Presented Resolution 2006-21, authorizing the adoption of the Madison County Multi-Jurisdictional Hazard Mitigation Plan. He read the Resolution in its entirety.
7:18:53 PM Gulledge Called for a motion to approve Resolution 2006-21. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:31 PM Wigginton Stated his intention to go into Closed Session to discuss the status of collective bargaining matters between the Village and various units, pursuant to 5ILCS120/2c2; and also to discuss the purchase or lease of real property pursuant to 5ILCS120/2c5.
7:20:06 PM Gulledge Stated they will take the matter last on the agenda in case there is anyone in attendance that needs to leave. Went to Old Business.
7:20:25 PM Callahan Made a motion to accept Officer Power's resignation effective October 27, 2006. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:16 PM Gulledge With no further Old Business, went to New Business/Trustee Comments.
7:21:25 PM Callahan Commented regarding Officer Power's resignation, he was not with the Village for long and Callahan suggests adopting a measure to recoup Village's investment costs in situations such as this.
7:22:12 PM Gulledge Agrees, and stated they are currently working on this issue. Stated he hopes to have something within the next few days for the Board's review.
7:22:45 PM Kostyshock Commented that next Tuesday is election day, and he would like to see everyone get out and vote. Reminded all of the help afforded by various local politicians, and expressed his appreciation.
7:23:14 PM Gulledge Went to Calendar updates. Stated the Village will be closed on November 10th in observance of Veteran's Day. Stated similarly, the Village will be closed in observance of the Thanksgiving holiday on November 23rd and 24th. Commented they need to make a decision on whether they will hold a Caucus meeting on the 22nd.
7:24:30 PM Bell Commented on the Turkey Trot 5K Run and Walk for Accuracy scheduled for November 18th at Pavilion #1.
7:25:05 PM Kostyshock Suggested canceling the Caucus meeting on November 22nd.
7:25:12 PM Gulledge Mayor polled the Board. All were in favor. Mayor stated they will cancel the Caucus for the 22nd, but will meet on November 29th.
7:26:11 PM Gulledge Went to Staff reports.
7:26:21 PM Schardan Gave the October monthly report, explaining it only goes through the 29th for purposes of inclusion in the packets. Stated there were 240 calls for service; 112 traffic citations written; 9 traffic accident reports. Next, stated if anyone is planning on attending graduation for Officer Ponce, he needs to be informed tonight. Trustee Limberg and Mayor stated they will attend.
7:27:45 PM Gulledge Stated he heard comments to the effect the Halloween party was nice. Complimented the Police Department, businesses and volunteers that helped.
7:27:52 PM Schardan Commented regarding the abundance of donations, including pizza, Bobby's ice cream and caramel apples from Conway's Catering. Further commented that the money donated from business buys very nice prizes for the costume contest. Stated they also had donations from Doug Fish of puzzles, which were given to the children that didn't win.
7:29:12 PM Gulledge Commented his appreciation, and asked Schardan to make sure thank-you cards are sent. Went to Public Service Officer's report.
7:29:23 PM Jones Gave totals for the month of October: 44 contacts; 4 verbal; 12 written; 2 no violations; 8 citations; 4 animals taken to Edwardsville; 14 duties performed; 2 cases pending.
7:29:56 PM Schmidt Asked the specifics on the last three (3) items on the first page.
7:30:05 PM Jones Answered it is a boundary issue with MCT.
7:30:10 PM Gulledge Explained they are three (3) property owners that have structures on Madison County Transit's property. Stated the Village delivered letters to that effect. Jones informed one of the letters is still undelivered, as the resident is out of town. Gulledge commented that is the limit of the Village's involvement on these three (3) issues.
7:30:58 PM Garcia Asked where "162/Lakeview Acres" is.
7:31:06 PM Jones Answered by her church.
7:31:22 PM Callahan Commented under building permits, he noticed they have another temporary sign. He asked if Jones is aware when they go up.
7:31:28 PM Jones Answered he was not aware they had another one issued.
7:31:32 PM Callahan Asked how long they are good for.
7:31:34 PM Jones Answered thirty (30) days.
7:31:40 PM Callahan Commented if he does not know they are issued, how does he know regarding citations.
7:31:45 PM Jones Answered he doesn't know it has been issued, therefore he hasn't really looked for it and would not know to give a ticket. Commented anytime he sees a temporary sign, he asks the owner if they have a permit.
7:32:05 PM Gulledge Asked for other questions or comments. There were none. Went to Public Works report.
7:32:20 PM Presson Gave totals for the month of October: Total gallons year to date is 208,378,000, with an average monthly of just a little over one million gallons; residential services were 6; general work orders were 305 for water and street departments and an additional 315 for street and building departments; leaks found and fixed were 17; meters replaced were 156; sewer inspections were 6; GPS points collected were 570.
7:33:02 PM Schmidt Asked if they are nearing completion on the infrastructure at Amberleigh.
7:33:09 PM Presson Answered yes; in fact they just got bacteria samples back, so he believes they will be requesting some sort of walk-through within the next thirty (30) days. Stated he has been in contact with them, and they are looking for street and stop signs, posts, etc.
7:33:35 PM Schmidt Asked about the rear lot grade markers. Presson answered that is a question for Flaugher.
7:33:50 PM Gulledge Asked for further questions for Presson. There were none. Went to Building and Zoning/Fire Department reports.
7:34:04 PM Flaugher Commented on the temporary sign issue with Jones. Apologized for the oversight, and stated he will add a notation on his checklist to forward a copy of the permit to Code Enforcement. Gave permit totals for the month of October: 4 single-family residential; 2 single-family additions; 2 commercial additions; 1 commercial permit; 1 sign permit; total fees were $5,038.81; year-to-date fees collected are $69,649.68; total estimated valuation of new construction was $1,492,000; year-to-date estimated valuation of new construction is $23,730,000.
7:35:17 PM Schmidt Asked if the LTL notation is the old Keller property.
7:35:23 PM Flaugher Answered that is correct; the name of the business is Lombardi Interiors. Explained they are going to utilize the existing building and build an addition, which he believes will be a showroom. Answered the earlier question: They made a clarification with the engineers, as some of the lots for the villas and town homes are zero-lot lines so there was a question as to how the lot markers could be put into place at this time. Stated they are going to mark the two rear corners of the big lot, and not the zero lot lines. Explained there was a question as to how they can mark those, as they don't know until the building is actually on the lot, where the lot line will be. Stated that was the hold up on the issue.
7:36:25 PM Gulledge Asked for questions on Building and Zoning. There were none. Went to Fire Department report.
7:36:31 PM Flaugher Gave the Fire Department Report for October: Responded to 81 calls; 56 EMS; 6 structural fires; 1 vehicle fire; 1 motor vehicle accident; 7 brush/rubbish fires; 7 automatic alarms; 1 carbon monoxide call; 2 stand-by calls; of the 81 calls, 61 were within the Village; 2 within the Fire Protection District; 18 were mutual aid assist calls to other communities.
7:37:16 PM Gulledge Asked for questions regarding the Fire Department. There were none. Went to Comptroller's report.
7:37:29 PM Brussatti Stated they received an updated spreadsheet for the health insurance; however there were no copies made, as they are still discussing a possible rate reduction for the medical portion. Stated the clarification was made that the savings was the specified amount; the figure that was wrong was on the Village's portion. Stated they will get copies to the Trustees this week.
7:37:59 PM Gulledge Commented the plan is to have the information in the packets next Tuesday for discussion at Caucus. Stated he wants to make sure the three Trustees absent at the last discussion have an opportunity to participate in the discussion/decision. Commented Wigginton has been working on answering questions with regards to the unionization of the departments. He asked for questions for the Comptroller. There were none. Went to Clerk's/Treasurer's report.
7:38:35 PM Long Commented the Treasurer's office is reminding the Comptroller, attorney and Mayor that it is time to start working on the Tax Levy.
7:38:43 PM Gulledge Commented he and attorney had that discussion that afternoon. Commented his plan to get it done in the next week or so and be ready the first week in December. Asked for questions for the Clerk. There were none.
7:39:20 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's comments. Echoed Kostyshock's statement about everyone exercising their right to vote, and encouraged all to participate. With no other business to come before the meeting, called for a motion to go into Closed Session.
7:40:23 PM Wigginton Stated the Closed Session will be for two purposes: First, to discuss the status of collective bargaining matters between the Village and certain collective bargaining units pursuant to 5ILCS120/2c2; second to discuss the purchase or lease of real property by the Village of Maryville pursuant to 5ILCS120/2c5.
7:40:55 PM Gulledge Called for a formal motion. Motion was made by Bell and seconded by Schmidt. Commented to the gallery, he is unsure how long the Closed Session will take; however there will be no formal Board Action following the Closed Session. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes.  Motion carried.
8:56:31 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.  Motion carried.
8:56:53 PM Gulledge With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:57:12 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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