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Village of Maryville, Illinois

Description Board Minutes
Date11/15/2006 Location Council Chamber
Time Speaker Note
7:00:28 PM Gulledge Called the Board meeting of Wednesday, November 15, 2006 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Callahan, Kostyshock and Garcia. Limberg was absent. Also in attendance were Public Works Director Presson, Public Safety Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, Comptroller Brussatti, Attorney Wigginton, Clerk Long, eight (8) residents and four (4) reporters.
7:01:23 PM Gulledge Called for approval of the November 1st Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to place the minutes on file was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:56 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:30 PM Gulledge Went to Communications.
7:02:36 PM Long Presented a thank you card from the Earl Schardan Family in response to the expression of sympathy given by the Village. She read the card in its entirety.
7:02:58 PM Gulledge Asked if there were other communications for the Clerk. There were none. Called for a motion to place the communications on file. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:20 PM Gulledge Went to Legal Matters.
7:03:28 PM Wigginton Presented Ordinance 2006-40, authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Timothy R. and Lori Ann Kovar, Lot 20 University Hills Subdivision, 5th Addition, commonly known as 5609 Woodland Drive, Collinsville, Illinois, 62234. Stated this ordinance was the subject of a public hearing held November 15th at 6:45 p.m. pursuant to notice and statute; all other statutory procedures as provided in Division 15.1 of Article II of the Illinois Municipal Code have been fully complied with. Stated this ordinance authorizes the President to execute and the Village Clerk to attest a document known as Agreement for Water Service and Pre-annexation dated September 1, 2006. Stated this is the standard ordinance used for the execution of this agreement.
7:04:30 PM Gulledge Called for a motion to approve Ordinance 2006-40. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:22 PM Wigginton Presented Ordinance 2006-41 declaring certain personal property owned by the Village as surplus property. He read the ordinance in its entirety. Referenced attached Exhibit A, identifying certain computer related equipment that is obsolete, including model and Serial Numbers. Continued the reading of the ordinance.
7:06:56 PM Gulledge Called for a motion to approve Ordinance 2006-41. Motion was made by Garcia and seconded by Schmidt.
7:07:14 PM Bell Commented the list should be provided to Computron, as they keep track of some of the inventory listed.
7:07:23 PM Gulledge Stated they will make sure Computron receives a copy. Explained this is the equipment that will go to the Madison County Planning and Development recycling program. With no further questions or comments, called for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:57 PM Wigginton Commented they will be bringing to the Board a new tax levy ordinance during the first meeting in December, scheduled for December 6th. Stated he has an estimate prepared that will be the subject of a public hearing. Stated they have estimated that the 2006 Madison County assessed valuation for all property in the Village of Maryville will be $141,000,000. Reminded the Board that is simply an estimate. Stated last year the actual assessment came in at $128,261,470. Stated they believe there has been substantial growth in the Village, as is seen each year. Stated based upon that assessed valuation, they believe the amount levied for the General Fund will be up to $315,000; for Fire and Protection will be approximately $282,000; for Police Protection will be $105,750; for Street Lighting will be $7,500; for Street and Bridge will be $141,000; for Liability Insurance will be $105,000; for Audit will be $8,000; for Unemployment Insurance will be $7,500; for Public Comfort will be $30,000; for Working Cash will be up to $50,000; for Social Security will be $95,805; for IMRF will be $96,000; for Police Pension Fund will be $145,000; for Fire Department Pension Fund will be $37,500; for an estimated $1,481,055, which represents a calculated tax rate of approximately $1.05. Stated the actual tax rate for the Village last year was $1.0313; the goal is to keep it at or lower than last year's figure.
7:10:34 PM Gulledge Stated this will be discussed at the November 29th Caucus meeting, and the public hearing is set for Wednesday, December 6, 2006 at 6:15 p.m. Next, commented regarding the agenda, the first line item under "Old Business" is a motion to grant a variance request from Anderson Hospital for the Women's Pavilion; this item was discussed at the last Caucus meeting. Explained after considerable research, they have discovered the Village is still operating under the 1999 BOCA Code. Stated by way of explanation is that the matter was taken up in March, at which time they had to contact the Capitol Development Board to give them thirty (30) days' notice that the Village would be switching to International. Stated the night they were set to approve the switch, the attorney advised they had not yet received the reply from the Capitol Development Board; so the item was tabled. Stated the item never made it back on the agenda and "fell through the cracks". Stated for this reason, attorney has advised that Anderson Hospital does not need a variance to perform the necessary work as outlined.
7:12:48 PM Wigginton Commented he researched the issue as well. Reiterated mayor's explanation. Stated they have the plan to do it in December; however at the present moment it is still the 1999 BOCA Code. Stated the plans submitted by Anderson Hospital are in accordance with this code, so no variance is necessary.
7:13:20 PM Gulledge Stated the plan is to bring up the matter for a Board vote on December 6th. He asked if there were any questions.
7:13:39 PM Callahan Commented some of the neighboring communities have not yet made the change either.
7:13:47 PM Gulledge Concurred. Commented the code is safe, it is simply that BOCA does not operate on their own anymore. Conveyed the Village's apologies to Anderson for the confusion.
7:14:06 PM Gulledge Went to Old Business.
7:14:15 PM Bell Made a motion to allow the Park Board to apply for a State Representative's grant in the amount of $25,000 for a metal pavilion to be placed at the west side of Drost Lake.
7:14:40 PM Gulledge Called for a second to the motion. Second was made by Kostyshock.
7:15:03 PM Schmidt Asked how the grant is proportioned.
7:15:06 PM Gulledge Answered it is 100% grant. With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:41 PM Bell Made a motion to allow for individual sponsorship for the Movie in the Park events scheduled for the coming year. Second was made by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:19 PM Bell Made a motion to allow the Park Committee to purchase direction signs for park events to be placed on the day of the event. Second to the motion was made by Schmidt.
7:16:54 PM Callahan Asked if there is a dollar amount tied to the motion.
7:16:57 PM Gulledge Answered less than $500. With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - no. Motion carried.
7:17:31 PM Callahan Made a motion to accept bids from DC Sales Inc. to purchase police units 144, a 2003 Dodge Intrepid, and 148, a 2003 Chevrolet Impala, each for $3,277. Second to the motion was made by Kostyshock
7:18:25 PM Bell Asked if these were closed bids. Gulledge answered yes; they received five (5) bids.
7:18:29 PM Callahan Commented these bids were by far the highest on both vehicles. Stated they also received a $1,830 trade-in on the Dodge Intrepid; and on the Impala they received a $1,525 trade-in.
7:19:17 PM Gulledge Asked for other questions or comments. There were none. Called for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:38 PM Callahan Made a motion to sell the 1985 Cadillac El Dorado to Steve's Auto Body, 2617 Kay Street, Granite City, Illinois, for the high-bid amount of $1,552.00.
7:20:04 PM Gulledge Asked for a second to the motion. Second was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:45 PM Kostyshock Discussed the purchase, as discussed at last Caucus, of a 2006 E-350 Super Duty cargo van. Explained the dealer does not have a 2006, but does have a 2007, which would cost an additional $962.00. Stated if there is no objection, he would like to make a motion to purchase a 2007 E-350 Super Duty cargo van for the Public Works Department for a cost of $19,829. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:59 PM Kostyshock Made a motion to purchase a 2007 F350 Super Duty 4X2 truck for the Public Works Department at a cost of $26,529.00. Second to the motion was made by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:45 PM Kostyshock Made a motion to approve Pay Request #2 to JE Construction for the Maryknoll gutters in the amount of $11,196.20. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:31 PM Kostyshock Made a motion to approve Pay Request #2 from Plocher Construction in the amount of $6,855.42 for the Drost Park lift station improvement. Second to the motion was made by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:24 PM Kostyshock Made a motion to award Copper Creek lift station bids to D & K Backhoe, who was the lowest of eight (8) bids. Explained this is a three-phase project. Stated the bid will be awarded to D&K Backhoe in the amount of $277,491.75 for contract A and $66,416.50 for contract C. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:40 PM Kostyshock Made a motion to award the bid for contract B to JE Construction in the amount of $118,493. Second to the motion was made by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:31 PM Garcia Made a motion to accept the new medical plan proposal with Baugher Financial Associates, Inc. effective December 1, 2006 with Blue Cross/Blue Shield of Illinois. Second to the motion was made by Kostyshock.
7:27:20 PM Schmidt Asked Brussatti if he has seen the latest figures.
7:27:26 PM Brussatti Answered they were received late that afternoon.
7:27:27 PM Schmidt Asked if this is better coverage for the employees than in the past.
7:27:36 PM Brussatti Answered definitely; it either matches or, in most cases, exceeds what is currently held. Added the premiums are much less.
7:27:45 PM Schmidt Asked if it is cheaper for the employees as well as the Village.
7:27:48 PM Brussatti Answered the employee portion will have to be discussed.
7:27:54 PM Gulledge Commented Schmidt is referring to the deductibles.
7:27:55 PM Brussatti Answered yes.
7:28:00 PM Gulledge Commented regarding the cost issue, the Board will be discussing the break-down in Closed Session at the Caucus meeting on the 29th. Commented all the employees are paid-up for the end of the month. Asked for other questions or comments.
7:28:18 PM Callahan Asked the number of employees on the insurance plan.
7:28:34 PM Brussatti Answered there are six (6) employees that waived the insurance.
7:28:39 PM Callahan Commented the information indicated there are 43 total employees, but when he added up the total it only came to 33 taking the insurance. He asked if there are part time people that aren't offered the benefit.
7:28:57 PM Brussatti Answered no, it is all full-time people.
7:29:05 PM Gulledge Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:26 PM Gulledge Went to New Business/Trustee Comments.
7:29:37 PM Callahan Asked attorney if the agenda is for public knowledge. He was told yes. Commented the ordinance amendment regarding signs was read properly; however it does not indicate "to purchase" on the agenda. Asked if it can be added, as this makes it look as if they are only giving the Park Committee permission to put up signs.
7:30:20 PM Gulledge Answered the newspapers have already received the agenda.
7:30:33 PM Callahan Asked that it be included in the minutes.
7:30:48 PM Kostyshock Discussed the Library meeting the previous evening. Gave the statistics on the amount of people served from December 2005 until October 6, 2006. Stated they have served 4,224 people, with 4,261 items checked out. Commented the library is busy, especially with kids doing book reports, etc. Next, discussed an auction he attended Saturday where he purchased an old farm wagon built approximately in the late 1800's; a chopping block; and an old plow. Stated all the items are being displayed at the museum. Commented he does plan to refurbish the wagon.
7:32:32 PM Gulledge Went to Calendar Updates. Stated the Turkey Trot event will be held this Saturday. Commented his understanding there are quite a few applicants for the event. Stated Monday there is a Park meeting. Gave a reminder that the Village Hall is closed on Thursday and Friday next week in observance of the Thanksgiving Holiday. Stated the Planning Commission meeting is scheduled for the 27th. Flaugher indicated there is nothing yet on the agenda. Gulledge commented they will leave it, in case something comes in. Stated there will be no Caucus on the 22nd due to it falling on the evening before Thanksgiving, causing the absence of a quorum; however they will convene on the fifth Wednesday, November 29th. Commented tomorrow Kiwanis and the Police Department will hold a blood drive at the Senior Citizens' building. Commented all the blood collected will stay at Anderson Hospital in Maryville. Stated the event is from 4:00 p.m. to 7:00 p.m. Went to December Calendar Updates.
7:34:15 PM Bell Commented on the Holiday Lighting contest. Stated December 16th is the deadline for applicants.
7:34:39 PM Gulledge Commented the Mayor's Christmas Party is scheduled for December 22nd at 1:00 p.m. Further commented City Hall will be closed at noon on the 22nd, as well as all day the 25th and 26th of December. Commented there will be no Planning Commission meeting that night, either.
7:35:11 PM Gulledge Went to Staff Reports. The Comptroller's office had no report. Went to Police Department.
7:35:19 PM Schardan Gave an update on the hiring of a new police officer: He is in the process of getting testing set up. Stated he took one the previous night, and everything went well. Stated the next two tests will be set up. Stated he and attorney are working on the agreement as previously discussed. Stated he hopes to be able to hire the individual December 6th.
7:35:45 PM Gulledge Commented the plan is to discuss the new-hire agreement on the 29th. He asked for questions for the Chief.
7:36:04 PM Garcia Stated she is confused, and asked why they are testing, as she thought they had a list.
7:36:05 PM Schardan Answered this is individual testing of psych, medical and polygraph.
7:36:17 PM Gulledge Thanked Schardan. Went to Public Service Officer's report.
7:36:27 PM Jones Commented at the last Board meeting he neglected to report on the 24th they had a court appearance regarding signs with Tee Time Landscaping. Stated with attorney's help, they ended up pleading out to a $300 fine. Commented they have two (2) more court dates coming up on the 21st: At 9:00 a.m. with Zimmerman and at 1:00 p.m. with a boat violation. Stated he spoke with Mayor that day regarding the beavers at the park; he is still trying to get bids in the hope of making a decision when he is back from vacation.
7:37:12 PM Gulledge Asked for questions for Jones.
7:37:15 PM Wigginton Clarified the comment regarding the court date with Zimmerman; the case involves Zimmerman Trucking, but the individual cited is the individual who owns the property. Explained Zimmerman Trucking is the tenant who has created the violations to the property maintenance code and created the nuisance. Explained the actual citation is issued to the property owner.
7:37:39 PM Gulledge Thanked Jones for his report. Went to Public Works Department report.
7:37:48 PM Presson Thanked the Mayor and Board for approving the purchase of the vehicles.
7:37:48 PM Gulledge Asked for questions for Presson. There were none. Went to Building/Zoning and Fire Department.
7:38:00 PM Flaugher Asked if they can get the Santa Fest added to the calendar, which is scheduled for Saturday, December 2nd from 10:00 a.m. to noon. Stated Santa arrives at 10:00 a.m. Stated the Fire Department Christmas Party is scheduled for Saturday, December 16th at 6:30 p.m., to which the Board will receive an invitation next week. Commented the venue has changed to the downstairs banquet room at Boogies. Commented all Board members and spouses or guests are invited.
7:39:02 PM Schmidt Asked if he is still working with Darin.
7:39:05 PM Flaugher Answered he printed out all the training information, and they are calculating points right now. Stated he hopes to have it in by the end of the week. Schmidt asked if they will have them for the 29th meeting. Flaugher answered definitely.
7:39:19 PM Gulledge Thanked Flaugher for his report. There was no report from the Clerk's office. Went to Business from the Floor.
7:39:55 PM Kimberly Kolda Resident and owner of the property at 300 South Donk in Maryville. Stated she is looking for more clarification as to work to be done on the street in her area. Stated she has been trying to get in touch with the Mayor for a couple of days. Gulledge answered his engineer has spoken with her. Kolda concurred, and said he indicated Mayor will issue a letter stating he will make sure the fence on her property is properly moved. Mayor agreed. Kolda stated they had a discussion approximately two (2) months ago where he indicated he is not authorized to make that decision and it had to come from the Board. She asked if he has yet had the discussion with the Board.
7:40:34 PM Gulledge Answered no he hasn't; explained his comment was if Kolda wanted it done by a company that was over $500, he would have to get approval.
7:40:44 PM Kolda Argued he did not say that.
7:40:47 PM Gulledge Answered he has an engineer that was in attendance that agrees he did say it. Explained the other problem is he understood that the Public Works Department would handle moving it, which evidently is not good enough. Stated they are working on trying to get someone out with an agreement.
7:41:10 PM Kolda Commented she was only wondering the status. Added she is wondering why they are starting on work on the streets in November, which is the start of the winter months.
7:41:18 PM Gulledge Answered because they are trying to get as much done as possible, as this project is going to take a year to complete. Stated the Public Works Department and Committee has met, and will do the best they can. Commented anytime construction lasts more than a few months, it is not an ideal situation.
7:41:43 PM Kolda Stated she understands. Stated she wants to know how they are going to make sure they will have access to ingress and egress on their property.
7:41:53 PM Gulledge Answered they will do what is necessary for residents to get in and out of their garages. Commented this was discussed at the meetings at the Senior's building.
7:42:07 PM Kolda Stated she understands the company contracted is the same that did the storm sewers last year. Gulledge answered that is correct. Stated she wants it noted that this company often left large open holes in the streets near where she lives. Commented there are a lot of children in her area, and she would like to see them do a better job of putting some temporary fencing up or something so as to avoid a child falling into a hole.
7:42:31 PM Gulledge Answered her comments are appreciated. Stated they would also like to make her aware this company was the lowest responsible bidder, and the Village is good stewards of the public's money.
7:42:49 PM Kolda Commented her agreement; however just because they are the lowest bid, doesn't always make them the best choice.
7:42:56 PM Gulledge Reiterated, his statement was "responsible bidder". Reiterated they appreciate her comments. Stated they have an on-site person from their engineering firm who will be supervising the work. Stated if she has complaints, she can call Presson or Mayor's office to let them know, and they will do their best to keep it flowing. Warned it will be a mess. Kolda indicated she understood. Mayor reiterated they will do the best they can. Encouraged her to remember when the project is done, the result will be nice streets, curbs and gutters, and sidewalks, which will help everyone's property values in the community.
7:43:28 PM Kolda Commented which will also raise taxes.
7:43:31 PM Gulledge Answered he hopes not, and that is not the purpose. Thanked Kolda for coming. Asked for anyone else that would like to address the Board. There was no one.
7:44:01 PM Gulledge Went to Mayor's comments. Was interrupted by a technical difficulty with the recording system. Comments were put on hold as work was done to resolve the issue.
7:49:42 PM Gulledge Brought the meeting back to order. Went to Mayor's comments. Commented Petroff will be starting soon. Stated they will begin at Route 159 and Third Street and come around on Lange and proceed up to Division. Explained they tried to work out the project through the winter where they would cause the least disturbance to the community. Commented on the note in the Gazette regarding starting an Involvement and Appearance Board. Stated he has had a large response from citizens who are interested. Stated he plans on having the first meeting at the Village Hall at 7:00 p.m. on December 4th, which is a Monday night. Stated they will discuss in what direction the committee will go. Encouraged as many of the Board members as are available to attend. Stated they are still looking for volunteers. Gave the Allied Waste totals: Curbside trash pickup was 214.74 tons; curbside recycle pickup was 22.27 tons; curbside yard waste pickup was 7.88 tons. With nothing further to come before the meeting, called for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:53:00 PM Gulledge The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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