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Log of Council Chamber on 2/16/2011

Village of Maryville, Illinois

Description Board Meeting
Date 2/16/2011 Location Council Chamber
Time Speaker Note
7:00:01 PM Gulledge Called the Board meeting of Wednesday, February 16, 2010 to order and invited all to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Attorney Motil, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Treasurer Henry, Police Chief Schardan, Comptroller Brussatti, two residents and two reporters.
7:00:45 PM Gulledge Asked for a motion to amend the agenda to include a vote on STP application and fees for the East Main Street Phase 2 Reconstruction Project. Motion was made by Vallino and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:28 PM Gulledge Called for approval of the February 2nd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:04 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:02:19 PM Vallino Asked about the $11,897 payment for a service pump motor.
7:02:39 PM Gulledge Stated a high service pump went out, so the purchase was authorized on an emergency basis. With no further questions or comments, asked for a motion to approve. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:26 PM Gulledge Went to Communications.
7:03:33 PM Fenton Presented a thank you note from resident Joanne Martychenko regarding snow removal. She read the notice in its entirety. Next stated she received a notes that the Suburban Journals newspaper will be hosting two town hall meetings for readers. She read the notice and stated it will be posted at the Village Hall.
7:04:27 PM Gulledge Called for a motion to place the communications on file. Motion was made by Bell and seconded by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:49 PM Gulledge Went to Legal Matters and asked attorney to discuss.
7:04:54 PM Motil Presented Ordinance 2011-06 amending the sign regulation code. Read the ordinance in its entirety. Motion to approve was made by Short and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:08 PM Gulledge Went to Old Business.
7:09:17 PM Schmidt Made a motion to rename the "Senior Building" to Village of Maryville Community Center. Second was made by Garcia. Mayor commented, that the building was originally built as a community center; however over the years it came to be known as a senior center. With no further questions or comments, asked for a roll call. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock -yes; Garcia - yes; Short - yes. Motion carried.
7:10:33 PM Bell Made a motion to renew the BusComm Inc. maintenance contract for audio equipment and FTR software in the amount of $3,538.86. Second was made by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:39 PM Kostyshock Made a motion to approve an expense request from the Museum Committee for office supplies and membership dues in an amount not to exceed $1,000. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:24 PM Kostyshock Made a motion to approve RJN Group proposal for consulting services for Phase II storm water permit compliance in the amount of $1,500. Second was made by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:13 PM Kostyshock Made a motion to approve the Juneau engineering agreement for East Main STP funding project phase 1. Second was made by Vallino. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:03 PM Kostyshock Made a motion to approve change order #12 to Plocher Construction for water system improvements in the amount of $2,767.98. Second was made by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:44 PM Kostyshock Made a motion to approve pay application #9 to Plocher Construction for water system improvements in the amount of $81,375.47. Stated this is the last payment. Second was made by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:29 PM Kostyshock Made a motion to purchase a replacement motor from Brotcke Well &Pump in the amount of $1,850 plus shipping. Second was made by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:10 PM Kostyshock Made a motion to purchase an air compressor for the Water and Sewer Department from CK Power in the amount of $2,034.10. Second was made by Short. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:11 PM Short Made a motion to purchase five body armor vests from Leon Uniform Company in the amount of $3,250. Second was made by Bell. Short commented they are replacing five vests that have reached the recommended use life. Further commented they will receive 50% back from a grant. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:15 PM Short Made a motion to purchase four Starcom mobile radios from Motorola in the amount of $12,513. Second was made by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:57 PM Gulledge Went to New Business/Trustees' Comments. Asked for a motion to approve the STP Program application for a grant in 2015 for funding for phase 2 of the East Main Street project for an application fee of $4,034.34. Explained if Maryville is not awarded the grant the check will be returned. Motion was made by Kostyshock and seconded by Bell .
7:20:47 PM Vallino Asked how far the construction will go. He was told just past the cemetery.
7:21:05 PM Gulledge Explained it will be a three-phase project because the STP cap is $1 million. Stated they are trying to get as much help as possible.
7:21:27 PM Schmidt Asked from what budget the funds will come. He was told streets.
7:21:55 PM Short Confirmed the target date for the project is 2015. He was told that is correct.
7:22:23 PM Kostyshock Commented construction bids have come in well in the past and they are hopeful they will be able to get even further down the street.
7:23:22 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:36 PM Gulledge Continued with New Business/Trustees' Comments.
7:23:39 PM Vallino Stated the rabies clinic has been tentatively set for March 26th pending Community Center availability. Stated the prices stayed the same as last year at $15 for rabies, $20 for distemper and $15 for bordetella.
7:26:07 PM Gulledge Went to Calendar Updates. Events were discussed.
7:27:27 PM Gulledge Went to Staff Reports.
7:27:35 PM Flaugher Stated the ISO inspection was completed yesterday and he estimates up to six months before receiving a result. Kostyshock asked when construction is scheduled for the Casey's. Flaugher responded according to the plans, construction is to begin in March and be completed by the end of June. Stated the plan has been reviewed and the permit has been issued and they are out for bid on contractors. Schmidt asked the estimated value of the improvement. He was told $1.6 million.
7:30:09 PM Henry Updated the Board regarding receipts. Stated the State has caught up on income tax through August 2010. Stated they received the OSLAD grant money in the amount of $327,200. Stated the agreement with the County on Lakeview Acres Road Phase 2 for 25% participation is being reimbursed as pay applications are being paid. Stated to date we have been paid $140,000. Stated they are at 97.5% for property taxes for 2009. Stated she distributed worksheets for next fiscal year's budgets to Department Heads, and they are due back by Friday, March 4th after which meetings will be held with each Department on Thursday, March 10th. Stated her projection is they will be ready to discuss at Caucus for the fifth Wednesday in March. Stated she finished the January financial report today and encouraged the Trustees to call her with any questions.
7:33:29 PM Presson Stated they poured the concrete for phase 2 of the Lakeview Acres road project today and the road will be open by the end of the next week. Next stated they have requested bids for grass cutting services.
7:34:47 PM Schardan Thanked the Board for the purchase of the body armor and radios. Commented they have had no update on the cars ordered. Schmidt asked how dispatch is going; Schardan responded it is fine.
7:35:17 PM Short Commented the Safe Haven sign is still up at the Police Department. Asked Schardan to research whether they still qualify as a Safe Haven since the switch to Glen Carbon for dispatch.
7:36:05 PM Gulledge Went to Business from the Floor. There was none.
7:36:21 PM Gulledge Went to Mayor's Comments. Gave Allied Waste totals for January. Thanked attorney's Beatty and Motil for their donation of filing cabinets to the Museum. Stated the Census figures were released today and Maryville's population is up 207 from the Special Census number for a total of 7,487. Commented Maryville's growth statistic is 61% for the last ten years.
7:39:01 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:39:20 PM   The meeting ended.
Respectfully submitted,

Tracy Fenton, Village Clerk

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