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Village of Maryville, Illinois

Description Caucus Meeting
Date1/10/2007 Location Council Chamber
Time Speaker Note
6:31:13 PM Gulledge Called the Caucus meeting of Wednesday, January 10, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also present were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson and three (3) reporters.
6:32:04 PM Gulledge Called for approval of the December 13th Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:40 PM Gulledge Went to first agenda item, Pay Application #1 to Petroff Trucking for Old Town Roadway Improvements.
6:33:03 PM Kostyshock Stated this is the first payment on the $1,178,282.12 contract. Explained they got a 10% retainage fee. Stated the amount is $70,279.38. Commented Petroff is really making progress on the project.
6:33:27 PM Presson Commented they have curbs and some sidewalks down Lange, Donk, Third and Second streets. Stated they have a couple of spots left to move water hydrants and meters, and some Illinois Power poles.
6:33:59 PM Gulledge Asked for questions for Presson.
6:34:03 PM Callahan Commented one of the residents commented to him they are concerned they will lose their parking because the streets are not wide enough. Commented his surprise that, upon viewing the project, the streets have been narrowed and gave each resident five (5) feet of ground, resulting in the streets being eight (8) to ten (10) feet narrower than before.
6:34:25 PM Presson Responded that the streets are not any smaller, they are just curbed now. Stated the Village will have to provide some type of parking situation; i.e., parking allowed only on one side or the other. Stated it would not be his recommendation to allow parking on both sides. Stated as the work progresses, there are currently vehicles parked on both sides of the street and vehicles are able to get through.
6:34:59 PM Callahan Concurred that one vehicle could pass, but not two. Stated he does not understand why the sidewalks were moved. Stated instead of leaving them where they were and retaining the easements, they moved them four (4) or five (5) feet in toward the street so they technically lost eight (8) to ten (10) feet of roadway.
6:35:13 PM Presson Stated that would be a design question for Juneau.
6:35:21 PM Gulledge Stated on the night Juneau attended the meeting to discuss the curbs, road width was discussed. Stated at the time it was going to be 26 feet, which is what it is now. Stated Juneau commented Granite City has 26 foot streets and are okay without restricting parking. Commented once the roads are done, if two-sided parking does not work out the Village will restrict it; however they are not going into the project thinking they will need to put a restriction on it. Stated nothing is changing on East Main, where parking is full on Thursday nights. Commented there are a couple of parking lots on that end of town. Commented regarding sidewalk set-backs; there are some areas where there were no sidewalks.
6:36:38 PM Callahan Responded they required an individual to install a sidewalk approximately one year ago; it has now been torn out, but is now three (3) feet closer in from where the Village originally required him to install it.
6:37:00 PM Gulledge Commented they have new utilities and storm sewers.
6:37:09 PM Callahan Responded he is not referring to anything but sidewalks the Village tore out, which were on easements. Stated they have moved them in toward the street and now are giving up the sidewalk. Commented there are people that will have to move their fences forward because now their front yard is five (5) feet bigger. Commented this is the case across the street from the old post office.
6:37:37 PM Gulledge Explained they have to match the street. Commented he had a discussion with a resident on this issue, who understood this point.
6:38:10 PM Callahan Stated he looked at it today and there were approximately three (3) spots where he had to be careful to get through with a small pickup truck.
6:38:20 PM Presson Stated standing at the end of Donk and looking towards Main, at one time most of those were not grassy areas but over time the oil and chip spread and the area grew, and those people became accustomed to that being their parking. Commented this was never intended as parking.
6:38:50 PM Callahan Stated he does not believe they can make that argument in spots where there were sidewalks on both sides and now they have ten (10) feet of space that can't be used.
6:38:57 PM Gulledge Asked where Callahan is referring. Stated there were not sidewalks on the west side of Third Street, which is where he believes Callahan is referring.
6:39:10 PM Callahan Answered not at the far end, but closer to the old post office there were sidewalks on both sides. Stated these sidewalks are still there; however they are installing new ones closer to the road.
6:39:28 PM Gulledge Commented, again, it is to match up the road. Stated the Board approved 26 feet curb to curb.
6:39:31 PM Kostyshock Commented Mayor is right, as in some areas they only had 26 feet.
6:39:46 PM Gulledge Commented they had to have an easement for almost every property off all the streets. Stated on most of the corner lots, they obtained permanent easements. Stated he can ask Charlie Juneau to address the Board to discuss it.
6:40:00 PM Callahan Commented it is done now; however parking will be an issue.
6:40:13 PM Kostyshock Commented they may never have that problem, as it may take care of itself. Stated one car can get through, and traffic is not heavy in this part of town.
6:40:33 PM Gulledge Asked for other questions.
6:40:36 PM Schmidt Commented if they do come to the point of restrictions, they will need to consider trash pick-up issues.
6:41:07 PM Gulledge Commented the parking issue may be a possibility; however he personally does not think it will come to that. Commented his opinion that people who never before parked in their driveways will now do so, as well as people who will start using their alley driveways who have not done so before.
6:41:25 PM Kostyshock Commented most of the trash pickup is done through the alleys currently.
6:41:36 PM Gulledge Asked for other questions on the Pay Request. There were none. Commented due to the Holidays and meeting dates, this pay request is for work that was finished by the19th of December. Stated he suspects at the next Caucus, they will get a rather large request, as they have done a lot of work in the last 30 to 45 days. With no other questions or comments, stated the item will be placed on the next Board meeting agenda for payment. Skipped to item 7 on the agenda, Change Order #1 for the high service pump replacement.
6:42:36 PM Presson Stated this is a reduction from $229,800 to $225,340. Explained the reason for the reduction is there were several parts in the computer control panel that RE Pedrotti is providing that were cheaper.
6:43:07 PM Gulledge Asked for any questions. There were none. Commented he received an e-mail today that there will be a pre-construction meeting on January 18th if anyone is interested. Stated the item will be put on the Board meeting agenda.
6:43:39 PM Callahan Asked Presson to refresh his memory on this project.
6:43:44 PM Presson Answered these are the high service pumps that are changing to variable speed drive pumps providing constant pressure and will go a little over 100 horsepower.
6:43:59 PM Gulledge Commented they will help a lot, especially during the summer months. Asked for other questions or comments. There were none. Asked for other general questions or comments for Presson. Asked Presson to comment on limb and debris pickup.
6:44:27 PM Presson Stated they are moving well on this project with the help of IDOT. Stated they are within the next four to five days of completing general pickup. Stated they will pickup until the last day of January, after which it will be the residents' responsibility to make arrangements for drop-off at the water tower.
6:45:07 PM Schmidt Asked whether they are still doing the chipping policy on the first Monday and Tuesday of each month through phone arrangements.
6:45:16 PM Presson Answered that is correct.
6:45:28 PM Gulledge Commented on the good job done by Village employees. Commented residents need to understand that the Village needs to move on, as there are other jobs needing to be accomplished. Stated they need residents to clean up their properties and get the brush to the curb.
6:46:11 PM Presson Commented a reminder that "manageable pieces" means a piece that one person can handle.
6:46:20 PM Gulledge Asked for other questions. There were none. He thanked Presson and excused him from the meeting.
6:46:28 PM Gulledge Went to agenda item #6, Easement Request from Ameren IP. Explained this is located on the back of the Fire Station that faces MPH Church. Stated they are asking for a ten (10) foot easement strip to install a gas main. Stated Ameren has contacted several other property owners along the street. Stated he is not sure exactly what they are doing, as he thought they already put a gas main on the other side over the past summer. Stated he has discussed the issue with Juneau; if the Board agrees to give the ten (10) feet, they will have attorney review the easement document to make sure it is for the gas line only and would not impede the Village.
6:48:03 PM Schmidt Asked for details on where it is going and where it is coming from.
6:48:09 PM Gulledge Commented it is going the length of Lange Street on the west side. Stated he has not been told where it is going or coming from. Stated if the Board prefers not to take action, that is fine. Stated he can try to get more information from Ameren.
6:48:53 PM Callahan Asked what they will do at the end of Lange.
6:49:19 PM Gulledge Answered he does not know. Stated the line is going along Lange; he does not know where it will tie-in.
6:49:40 PM Kostyshock Commented they put one on the east side last year.
6:49:54 PM Bell Commented maybe they could make a deal for street lights in exchange for the easement.
6:49:59 PM Gulledge Asked what the Board wants to do. Commented he does not have a problem with it as long as it does not impede the Village's use if there is a need.
6:50:16 PM Schmidt Stated it depends on when they plan on installation, as they don't want to tear up brand new sidewalks, etc. Commented they will need some coordination with the existing construction.
6:50:40 PM Gulledge Decided they will need to get more information and should ask Ameren to address the Board. Stated they will "scrap" the item.
6:51:09 PM Gulledge Commented to Bell they have another opportunity to apply for the $16,000 grant for a recyclable rubber poured solid surface. Stated he needs official action by the Board in order to apply.
6:51:43 PM Bell Commented there are two other playgrounds. Stated the older of the two is the smaller fit.
6:51:53 PM Gulledge Stated they can make that decision later; all he is asking for is Board approval to apply. Commented there is no other Board meeting between now and the application deadline; however they will have time to discuss it at another Caucus meeting.
6:52:35 PM Gulledge Asked the Board's opinion regarding putting the item on the Board meeting agenda. All were in favor.
6:52:58 PM Gulledge Went to agenda item #9, STP Program for East Main Street. Commented they were fortunate to obtain help from Jay Hoffman and the Governor's office for the Lakeview Acres Drive project. Explained they are looking for possible help to do East Main Street. Stated they have had several meetings with the state. Explained they need to declare East Main a Federal STP Program street in order to be eligible for a federal grant. Explained it does not guarantee help; however without declaring it, Maryville will never receive any federal funds. Stated this involves a refundable application fee of $3,630.84; this check will not be cashed unless Maryville receives federal funds. Explained the fee must be in by the 26th. Referred to the note from the road engineer showing this is one-half percent of what the requested federal amount will be. Explained STP stands for Surface Transportation Program.
6:54:40 PM Schmidt Asked whether Maryville has ever received federal funding for anything.
6:54:45 PM Gulledge Answered no; they were going to get it on West Main, however at the last minute they worked out a deal with the County. Explained they had been approved for help. Explained a lot of the federal programs are an 80/20 split.
6:55:08 PM Callahan Confirmed they are asking for $725,000 from the federal government.
6:55:13 PM Gulledge Answered that is the estimate. Explained it could change; they are turning in documentation at half of today's estimate of the project cost. By the time the project is done, the figure could change.
6:55:36 PM Callahan Asked what they estimate the total cost will be.
6:55:40 PM Gulledge Answered approximately $2.5 million. Explained they have possibilities for help from the County and the State. Stated this is similar to what they are trying to do on Lakeview Acres Drive. Asked Trustees opinion. All were in favor.
6:55:44 PM Gulledge Went to Calendar Updates. Commented on the Park meeting on January 15th; Planning Commission on January 22nd at 7:00 p.m.; need to add Community Improvement Board meeting on January 29th, which is a special meeting due to the fact there are five Monday's in January.
6:57:38 PM Limberg Commented he had intended to make the meeting, but missed it and asked if the decision was made as to whether it would be a committee or board.
6:57:46 PM Gulledge Stated they are leaning towards board. Stated he gave attorney the documentation they had put together to establish the board, and he has marked it up. Stated they have not yet settled on a number for membership. Commented they have a total of 21 people interested.
6:58:33 PM Callahan Commented everyone is very interested. Asked attorney if he can do an ordinance to form a board or committee without a specific number for membership.
6:58:52 PM Wigginton Answered no. Stated 21 is too many due to the difficulty of having a quorum.
6:59:10 PM Callahan Agrees; however it is hard to tell people they have to leave.
6:59:16 PM Schmidt Commented there are a couple of married couples involved; they don't necessarily need both spouses on the board.
6:59:31 PM Wigginton Stated he has several questions.
6:59:35 PM Gulledge Commented they will work on it and discuss it with the group again. Commented a couple of individuals indicated if they were not members of the board they would volunteer for sub-committees.
6:59:54 PM Callahan Asked if they decide on a number that subsequently becomes too cumbersome, is it easy to change the ordinance.
7:00:11 PM Wigginton Answered it depends. Stated that is one of his questions. Stated it would take an ordinance repealing or reducing the number of members; however the suggested way in which to appoint members is staggered terms, which could result in the situation of which staggered term will they eliminate? Stated there are questions on the formation that will need to be worked out.
7:00:59 PM Gulledge Commented they did the same on the Economic Development Committee, which was changed from seven (7) to eleven (11) members. Stated the procedure was to repeal the ordinance and pass another. Commented notice is not required to be posted.
7:01:09 PM Wigginton Commented regardless if an individual is on the board, meetings are subject to the Open Meetings Act and held in a public place so people not appointed can participate.
7:01:31 PM Gulledge Commented that is what was discussed at the last meeting.
7:01:37 PM Garcia Confirmed that anyone not on the board could serve on a committee.
7:01:45 PM Gulledge Answered yes. Stated they will do their best to keep them involved.
7:01:57 PM Gulledge Stated the next meeting is the 29th due to the fact there are five (5) Monday's in January; they will come back for a regular meeting the following week.
7:02:19 PM Bell Commented they need to add the regular monthly meeting to the Village Calendar, which is the first Monday of each month.
7:02:29 PM Gulledge Answered yes; however they have not yet formally approved the board. Commented his opinion they will probably approve it at the February board meeting. Asked for more comments on the Calendar. There were none.
7:02:52 PM Gulledge Went to To Do List, page 1. Noted there is a meeting scheduled with Collinsville for Monday at the Collinsville City Hall at 1:30 p.m. Asked for other changes.
7:03:36 PM Callahan Asked if there has been any further progress on the police station rewiring.
7:03:44 PM Gulledge Stated they don't yet have bids back from JSha. Stated they found more issues upon inspection of the attic.
7:04:09 PM Schmidt Asked if they solved the generator problem.
7:04:16 PM Gulledge Answered it has been taken to be repaired. Asked for more comments on page 1. There were none. Went to page 2.
7:04:33 PM Bell Asked if Presson had found out any information on getting the swings repaired.
7:04:39 PM Gulledge Answered he does not know.
7:04:47 PM Garcia Asked if they have heard anything on Bauer sewers.
7:04:53 PM Gulledge Stated he signed off on the final paperwork, which was mailed that day for the loan.
7:05:12 PM Callahan Asked regarding public safety; is there still talk about consolidating.
7:05:25 PM Gulledge Answered yes. Stated they had a meeting last week. Stated a new gentlemen has taken over; he has been getting up to speed on the issue. Stated he will have Chief Schardan come in to relay what was discussed.
7:06:02 PM Callahan Commented they should take off the feasibility study.
7:06:07 PM Gulledge Concurred. Commented there is a Public Works meeting tomorrow at 8:30 am. Asked for other comments on page 2. There were none. Stated he will try to find out about the swings. Stated he will try to have all answers before the Park meeting Monday night. Went to page 3.
7:07:10 PM Callahan Asked what happened to the Pleasant Ridge project.
7:07:24 PM Gulledge Stated Lerch has not resubmitted the plan. Stated they are waiting on his changes. Stated the same is true for the property on Keebler. Asked for other comments on page 3. There were none. Went to Trustees' Comments.
7:08:10 PM Schmidt Commented the 911 Coordinator's name is William Gamblin.
7:08:18 PM Callahan Commented they have a bigger flag up today. Stated he would like to keep the big flag in comparison to the bank across the street with a small pole and large flag.
7:08:38 PM Bell Commented the lights are out on the sign in Firemen's Park. Comments were made as to changing the lights.
7:09:05 PM Kostyshock Commented the library is sponsoring a driver safety course at the Senior's building for those age 55 or older. Stated you can save up to 10% on insurance after going through this course. Stated it will be held March 14th and 15th from 1:00 p.m. to 5:00 p.m. or 6:00 p.m. to 10:00 p.m.
7:09:57 PM Gulledge Commented the Park Committee is sponsoring a February Discovery Series to be held each Sunday from 1:00 p.m. to 3:00 p.m. at the Senior's Building. Stated February 4 is quilting; February 11 is watercolor; February 18 is scrap booking; February 25 is gardening. Commented all are professional instruction. Went to Public Input. There was none.
7:11:11 PM Schmidt Asked the outcome of the Economic Development Committee meeting.
7:11:18 PM Gulledge Responded he did not attend, as he was at the Community Improvement Board meeting. Stated attorney was there, and Schmidt can discuss it with him after the meeting. With no further business to come before meeting called for a motion to adjourn. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:55 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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