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Village of Maryville, Illinois

Description Board Minutes
Date1/17/2007 Location Council Chamber
Time Speaker Note
7:00:09 PM Gulledge Called the Board meeting of Wednesday, January 17, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock. Garcia arrived later. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Public Service Officer Jones, Police Chief Schardan, four (4) reporters and one (1) citizen.
7:01:07 PM Gulledge Called for approval of the January 3rd Board Meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:01:34 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:12 PM Gulledge Went to Communications.
7:02:20 PM Long Presented a letter of resignation addressed to Chief Schardan from Officer Luke Tillman. She read the letter in its entirety.
7:03:34 PM Gulledge Asked if there were any other Communications to be presented to the Clerk. There were none. Called for a motion to place the communications on file. Motion was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried. Gulledge asked Callahan to bring up Officer Tillman's resignation under New Business.
7:03:59 PM Gulledge Stated there are no legal issues to be discussed; however there will be a Closed Session held this evening. Went to Old Business.
7:04:18 PM Bell Made a motion to approve applying for the 2007 Recycled Rubber Poured Solid Surface grant in the amount of $16,000 to be used at the Drost Park playground.
7:05:00 PM Gulledge Called for second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:05:25 PM Kostyshock Made a motion to approve Change Order #1 on the high service pump replacement reducing the cost from $229,800 to $225,340, which results in a savings of $4,460.
7:05:44 PM Gulledge Called for a second to the motion. Second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:06:24 PM Kostyshock Made a motion to approve Pay Application #1, Old Town Roadway Improvements to Petroff Trucking in the amount of $70,279.38.
7:06:36 PM Gulledge Called for a second to the motion. Second was made by Schmidt. Commented this is for work performed up to December 19, 2006. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:07:19 PM Kostyshock Made a motion to approve payment of the Federal STP Program refundable application fee of $3,630.84 for the East Main Street improvement project.
7:07:33 PM Gulledge Called for a second to the motion. Second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:08:05 PM Gulledge Commented Trustee Garcia was unsure whether she would be in attendance tonight, as her mother is very ill. Went to New Business/Trustees Comments.
7:08:26 PM Bell Commented that the lights are burned out both on the marquee at Firemen's Park and the Village Hall.
7:08:36 PM Gulledge Responded Brussatti takes care of these issues; he did give him the message, but Brussatti was ill today and not at work.
7:09:08 PM Callahan Made a motion to accept Officer Tillman's resignation.
7:09:13 PM Gulledge Called for a second to the motion. Second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:09:39 PM Callahan Requested Brussatti order a larger flag and fix the lights at the pole.
7:09:52 PM Gulledge Responded they are trying to fix the lights at the pole. Stated Presson is aware of the issue and they have electrical problems which they are trying to resolve.
7:10:10 PM Bell Asked how the generator installation went the previous night.
7:10:15 PM Presson Answered not well.  Gulledge commented he will have Presson cover this under his Staff Report.
7:10:21 PM Kostyshock Commented on the good progress being made on the Old Town street improvement project.
7:10:38 PM Gulledge Went to Calendar Updates. Commented on the Planning Commission meeting scheduled for Monday at 7:00 p.m., which will include public hearings and ordinance changes; Community Involvement Board special meeting on January 29th; Community Involvement Board regular meeting on February 5th; commented they hope to be able to have the Board review the ordinance officially organizing the Board at the Caucus scheduled for January 31st.
7:12:02 PM Bell Commented on the Discovery Series to be held every Sunday in February.
7:12:18 PM Gulledge Asked for other Calendar issues. There were none. Went to Staff Reports and invited Flaugher to discuss Building and Zoning/Fire Department.
7:12:34 PM Flaugher Updated the Board on the property clean up issues: The garage on Third Street has been removed; a demolition permit has been granted for the store next to the Maryville Garage, which should be demolished within a month.
7:13:13 PM Gulledge Invited questions for Flaugher.
7:13:22 PM Callahan Asked the status on obtaining a generator for the Fire Department.
7:13:28 PM Flaugher Answered he is putting specs together now and will contact several companies for pricing information.
7:13:49 PM Gulledge Thanked Flaugher. Went to Public Works Department report and asked Presson to comment.
7:14:00 PM Presson Commented on the radio read meters: 776 were purchased in 2003, an additional 500 in 2005, and another 1,000 in 2006, which resulted in a total of 2,276. Stated as of that day they have installed a little over 1,900. Stated they have one more purchase coming up, after which the entire Village will be on radio read meters.
7:14:27 PM Gulledge Clarified the company has agreed to hold the price.
7:14:32 PM Presson Stated he has obtained a letter stating they will hold the price for 2007. Next, commented on the generator. Stated it has been determined more damage was done to the control panel than initially thought. Stated he should have a full report on the issue tomorrow.
7:14:57 PM Bell Asked if it will increase the bid.
7:14:59 PM Presson Stated he cannot say; however his guess is yes.
7:15:08 PM Gulledge Clarified he is speaking about the generator that was hauled out. Presson answered that is correct. Gulledge commented he needs to meet with Presson and Flaugher regarding turning in the generator cost as damage from the storm.
7:15:29 PM Presson Answered they have a meeting scheduled for Monday on that issue.
7:15:33 PM Gulledge Stated he wants to make sure reimbursement through ESDA is included on the list.
7:15:40 PM Callahan Asked the status of the electrical issues at the police station.
7:15:44 PM Presson Stated they have a meeting scheduled with J Sha the next day, and the company is due to have a report to the Board by next Wednesday regarding the status of the job.
7:15:50 PM Garcia Arrived and was seated.
7:16:05 PM Gulledge Thanked Presson for his report. Before moving on, asked Garcia if she had any Old or New Business about which she needs to discuss. She answered no. Gulledge asked Jones for his report; he had none. Gulledge asked Chief Schardan for his report; he had none. Gulledge invited questions or comments for either individual.
7:16:23 PM Bell Commented that a beaver has returned to the park.
7:16:45 PM Jones Stated he received a call from one of the Park Board members the previous day. Explained the thirty days has expired on the contract; however he can call to see if it can be extended.
7:17:04 PM Gulledge Responded they need to do whatever it takes to make sure they do not get reestablished.
7:17:07 PM Jones Responded this will be an annual issue.
7:17:16 PM Gulledge Thanked Jones for his report. Asked for a report from the Clerk's office.
7:17:25 PM Long Commented petitions are still available. Stated another was taken today, making a total of five (5) petitions out for three (3) seats.
7:17:37 PM Gulledge Went to Business from the Floor and invited anyone in attendance to address the Board.
7:17:59 PM Lawrence Oberkfell 125 Third Street. Asked whether he will be getting sidewalks in front of his house, as he has heard different comments.
7:18:18 PM Gulledge Stated if Oberkfell will give him his phone number, he will call with the answer the next day. Stated he has heard both comments to the effect he will get them and he will not. Explained he was under the assumption they were going to be installed; however he has heard from other citizens that they were not going to get them. Stated they will find out and call Oberkfell tomorrow.
7:18:45 PM Oberkfell Commented regarding dirt placed in his front yard, which has turned to mud, as well as bricks, concrete, tree roots. Asked if this will be cleaned up upon completion of the project.
7:19:11 PM Gulledge Commented his question is why it was dumped there to begin with. Stated he will find out and let Oberkfell know during their phone conversation the next day. Assured Oberkfell it will be cleaned up.  Invited other business from the floor. There was none.
7:19:44 PM Gulledge Asked for a motion to go into Closed Session.
7:20:06 PM Wigginton Stated the purpose of the Closed Session is to discuss wages, compensation, benefits and other matters related to personnel pursuant to 5ILCS120/2c1.
7:20:20 PM Gulledge Asked for a motion. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:49 PM Gulledge Commented no official action will be taken upon coming out of Closed Session; however anyone that wants is welcomed to stay.
8:21:48 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:22:14 PM Gulledge With no other business to come before the meeting, called for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:22:42 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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