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Village of Maryville, Illinois

Description Board Minutes
Date2/7/2007 Location Council Chamber
Time Speaker Note
7:00:28 PM Gulledge Called the Board meeting of Wednesday February 7, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Fire Chief/Building and Zoning Administrator Flaugher, Police Chief Schardan, Public Service Officer Jones, Comptroller Brussatti, three (3) reporters and five (5) citizens.
7:01:27 PM Gulledge Called for approval of the January 17, 2007 Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to place on file was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:09 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:44 PM Gulledge Went to Communications.
7:02:53 PM Long Presented a letter of thanks addressed to Public Works Director Patrick Presson. She read the letter in its entirety. Presented a card of thanks from the Williams Family. She read the card in its entirety.
7:04:04 PM Gulledge Called for a motion to place the communications on file. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:25 PM Gulledge Went to Legal Matters.
7:04:37 PM Wigginton Presented Ordinance 2007-01 authorizing the execution of a Water Service and Pre-Annexation Agreement for the property of Matthew E. Campbell, located at Lot 26 Blake Trails Subdivision First Addition, commonly known as 26 Bliss Terrace, Collinsville, Illinois, 62234. Stated this agreement was the subject of a public hearing held this evening at 6:45 p.m. Stated all other statutory procedures provided in Division 15.1 of Article II of the Municipal Code have been complied with. Stated this ordinance will authorize the Mayor to sign and the Village Clerk to attest the document known as Agreement for Water Service and Pre-Annexation dated the 11th day of January, 2007. Stated this is the standard ordinance and agreement for pre-annexation and water service.
7:05:28 PM Gulledge Called for a motion to approve Ordinance 2007-01. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:20 PM Wigginton Presented Ordinance 2007-02 establishing a Community Improvement Board for the Village of Maryville. He read the ordinance in its entirety.
7:09:21 PM Gulledge Called for a motion to approve Ordinance 2007-02. Motion was made by Callahan and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:49 PM Wigginton Presented Ordinance 2007-03 establishing a new Section 131.04, Fishing Regulations for the Village of Maryville. Explained the Village of Maryville has received advice from the Illinois Department of Natural Resources recommending the Village adopt fishing regulations to prevent the over-harvest of fish in its municipal lake and to maintain and improve fishing opportunities for the public. He read an overview of the regulations.
7:11:09 PM Gulledge Asked for a motion to approve Ordinance 2007-03. Motion was made by Bell and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:38 PM Wigginton Presented Ordinance 2007-04 amending Chapter 50, General Water and Sewer Provisions, section 50.21(a) of the Code of Ordinances. Explained this ordinance will authorize the Village to amend this section with regard to meter deposits. He read the amendment in its entirety. Explained the ordinance increases the deposit for water service from $50 to $100 in order to provide for adequate security to protect the Village against possible non-payment by a water customer.
7:12:56 PM Gulledge Asked for a motion to approve Ordinance 2007-03. Motion was made by Kostyshock and seconded by Schmidt. Callahan asked if customers' credit is checked upon applying for water. He was told sometimes, if they have a history of non-payment. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:33 PM Wigginton Presented Ordinance 2007-05 amending Chapter 50 General Water and Sewer Provisions, Section 50.42(a). Explained the Village Board has determined it is in the best interest of the Village to amend the water tap-on fee schedule by deleting the reference to 3/4 inch water lines as a category, since the Village requires that water service lines shall be a minimum of 1 inch. Explained this ordinance will authorize the amendment to the section.
7:14:19 PM Gulledge Asked for a motion to approve Ordinance 2007-05. Motion was made by Kostyshock and seconded by Bell.
7:14:40 PM Callahan Asked if the reference to minimum working pressure at 160 PSI is unchanged from the previous ordinance. It was determined Callahan was looking at the wrong ordinance.
7:15:52 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:13 PM Callahan Asked if the ordinance just discussed raised the minimum from 3/4 inch to 1 inch. Commented that was 06, so they have been out of order. Stated 05 was the change to the fee schedule.
7:16:39 PM Wigginton Explained for 05 they did not change fees, they only deleted the line that said 3/4 inch with the fee.
7:17:34 PM Wigginton Presented Ordinance 2007-06 amending Chapter 51, Water, Section 51.16(a), Installing and Maintaining Service Lines. Stated the Village Board believes it is in the best interest of the Village to increase the size of water service lines from 3/4 inch in diameter to at least 1 inch in diameter. Stated this ordinance will also address changes in the installation and maintenance of those lines. He read the new section in its entirety. Questioned whether the Village wants to allow polyethylene, as that is what has failed all over the country.
7:19:00 PM Gulledge Stated the recommendation came from the Public Works Committee. He asked Presson to respond.
7:19:03 PM Wigginton Reiterated his question as to whether the Village allows polyethylene, also referred to as poly-blue.
7:19:11 PM Presson Stated the reference has not changed from the current ordinance.
7:19:35 PM Gulledge Asked for other questions. There were none. Called for a motion to approve Ordinance 2007-06. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:16 PM Wigginton Presented Ordinance 2007-07 amending Section 154.118, fees of the subdivision code. Stated this ordinance was the subject of a public hearing on January 22, 2007. Explained the Planning Commission issued an advisory report supporting amendment to section 154.118 fees relating to the imposition of certain fees for preliminary plat review and engineering costs incurred by the Village for reviewing and monitoring compliance of the subdivision control code. Stated this was also discussed at a Village Caucus meeting and the Village Board has duly considered the matter and recommendation of the Planning Commission and has determined that amending the existing code is necessary and in the best interest of the Village. Explained this ordinance will amend sections A and E. He read the amendments in their entirety.
7:22:52 PM Gulledge Called for a motion to approve Ordinance 2007-07. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:31 PM Wigginton Presented Ordinance 2007-08 amending Section 154.017 (D) Lot Requirements of the Subdivision Code. Stated this ordinance was the subject of a public hearing held by the Planning Commission on January 22, 2007. Stated the Planning Commission has issued an advisory report supporting an amendment to this section relating to the placement of final grades on improvement plans and the marking of design grades at certain intervals within the development. Stated the matter was also discussed in Village Caucus meetings. Stated the Village Board has duly considered the matter and has determined an amendment to the existing code is necessary and in the best interest of the Village. Read the amendments in their entirety.
7:25:07 PM Gulledge Called for a motion to approve Ordinance 2007-08. Motion was made by Kostyshock and seconded by Schmidt.
7:25:23 PM Schmidt Asked if the monuments have a metal pin running the length of the interior. Mayor answered yes. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:54 PM Wigginton Presented Resolution 2007-01 for the acceptance or rejection of the final plat of Remington Place, 2nd Addition. He read the Resolution in its entirety.
7:27:43 PM Gulledge Asked for a motion to approve Resolution 2007-01. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:31 PM Gulledge Went to Old Business.
7:28:42 PM Schmidt Stated the Village has joined the Troy Chamber of Commerce. Explained a requirement of membership is to host from time to time a "Business After Hours" event. As a result, made a motion to host this event on October 11, 2007, with the provision no alcohol will be served, for a cost not to exceed $500. Second to the motion was made by Bell. Garcia asked where it will be held. She was told at the Seniors' Building. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:15 PM Bell Made a motion to revise the 2007 PEP Grant application to apply for a replacement pavilion at Firemen's Park.
7:30:44 PM Gulledge Explained this project is for a cost not to exceed $15,000, which is the amount of the grant. Asked for a second to the motion. Second was made by Garcia. Bell commented the intent is to build something to house the electrical service with very little storage. Voting on the Motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:44 PM Bell Made a motion to allow the Maryville Redbirds traveling select baseball team to use Drost Park Khoury League fields with the restriction that they will coordinate their scheduling and parking accommodations with the League. Second to the motion was made by Kostyshock.
7:32:40 PM Garcia Asked if this is a new team.
7:32:42 PM Gulledge Answered it is a new select team they are forming.
7:32:47 PM Garcia Asked if it was for boys and girls.
7:32:49 PM Gulledge Answered this particular team is for boys; however they may see similar requests from the girls softball league.
7:33:01 PM Callahan Commented this will create a problem in the future, as they will not be able to turn down other requests, and there are not many fields. Stated this will become a scheduling conflict.
7:33:36 PM Gulledge Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:59 PM Bell Made a motion to apply for the Madison County Recycled Material Grant in the amount of $8,000 to purchase 20 trash cans to replace the blue barrels currently in use throughout the Village and Parks.
7:34:27 PM Gulledge Asked for a second to the motion. Second was made by Limberg. Gulledge commented this is a 100% grant, with nothing required from the Village on this purchase. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:20 PM Bell Made a motion to allow the Park Committee to purchase and install three (3) bulletin boards at Firemen's Park pavilion #4, Drost Park pavilion #5 and the comfort station by pavilion #1 at an approximate cost of $226 each, for a total of $678. Noted the existing bulletin board will be moved to the library. Second to the motion was made by Kostyshock.
7:36:20 PM Limberg Asked if this cost includes installation. Mayor answered they will be installed by the Public Works Department.
7:36:40 PM Garcia Asked how they will be placed on the pavilion. She was told they will be attached to the walls. Comments were made as to the design. Garcia asked if they can be vandalized.
7:37:06 PM Gulledge Responded they will be locked; however the possibility for vandalism is there. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:36 PM Callahan Made a motion to allow Assistant Fire Chief Hartman and Fire Chief Flaugher to attend the Fire Department Instructors' Conference in Indianapolis, Indiana for a cost not to exceed $500. Second to the motion was made by Kostyshock. Garcia clarified whether the $500 was for both or per person. She was told for both. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:38 PM Kostyshock Made a motion to enter into a Phase II Storm Water Permit Implementation Consortium contract with RJN Group in the amount of $1,500 to run from April 2007 to April, 2008. Second to the motion was made by Schmidt. Gulledge commented they will save $300 by approving this tonight versus after the cut-off date. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.
7:39:51 PM Kostyshock Made a motion to accept the bid from M&M Construction to install a handicap ramp at the library for a cost not to exceed $1,000, with all labor being donated by M&M. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:55 PM Kostyshock Made a motion to pay Pay Application #2 to Petroff Trucking in the amount of $92,030.79 for the Old Town Road Improvements. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt -yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:41:47 PM Kostyshock Made a motion to approve Change Order #1 for a trench drain addition at 210 South Lange in the amount not to exceed $2,915, which is also an Old Town project. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:38 PM Kostyshock Made a motion to accept Change Order #1 to DK Backhoe for the contract for the Tegtmeier sanitary sewer replacement in the amount of $24,513.25. Second was made by Limberg. Garcia asked if this is an addition to the contract.
7:43:16 PM Gulledge Explained when they originally bid the project, they did it from the Copper Creek lift station to the connector. Stated this is the piece for which they had to negotiate for the easement; they will cut off the line that has caused some problems. Stated this is the last portion of this project to be fixed.
7:43:50 PM Schmidt Explained if he remembers right it was less than 10%.
7:43:59 PM Gulledge Stated Juneau had given an estimate of $25,000. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:22 PM Kostyshock Made a motion to apply for the 2007 Madison County Solid Waste Recycling Program in the amount of $8,690 to purchase a clam and thumb attachment for the Village backhoe.
7:44:30 PM Gulledge Explained this grant is for the purchase of a clam and thumb attachment for the Village backhoe to aid in the collection of limbs, brush and debris in the amount of $8,690, for which the County will pay 80% and the Village will pay 20%. Asked for a second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:58 PM Kostyshock Made a motion to approve the purchase of a new water and sewer payment drop box in the amount of $1,653. Commented this box will facilitate customer drop off from their vehicle. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:46:48 PM Gulledge Went to New Business/Trustees comments.
7:46:51 PM Schmidt Commented on the establishment of the Community Improvement Board, stating he was very impressed with the number of people that are interested and the level of talent and intuitiveness of the individuals. Commented his opinion this will be a very active board.
7:47:36 PM Callahan Commented 17 people attended the Improvement Board meeting Monday night, at which they elected Angela Schardan as Chair and Charles Dye as Vice Chair.
7:48:17 PM Gulledge Went to Calendar Updates. Commented on the Economic Development Committee meeting Monday at 7:00 p.m.; the Village will be closed on the 19th in observance of President's Day; however there is a Park meeting scheduled that evening at 6:00 p.m. and a Planning Commission meeting at 7:00 p.m.; the Discovery Series continues this weekend; however there is a Pinewood Derby scheduled at the Seniors' Center this Sunday, so the Discovery group will meet at the Village Hall. There were no further comments for February. Went to March. There were no comments.
7:49:31 PM Gulledge Went to Staff Reports.
7:49:43 PM Flaugher Gave Building and Zoning month-end reports: 12 permits issued; 8 single family; 2 electrical; 1 pool; 1 demolition permit; total fees collected $5,043.15; total estimated valuation of new construction $1,850,000. There were no questions regarding Building and Zoning. Gave Fire Department month-end totals: 66 responses; 49 for EMS; 4 structural fires; 5 motor vehicle crashes; 1 brush fire; 4 alarms; 1 investigation; 1 stand-by for a neighboring community; 1 miscellaneous call which was a mutual aid water rescue; of the 66 calls, 51 were within Village limits; 9 within Fire Protection District; 6 were assisting neighboring communities. There were no questions regarding the Fire report.
7:51:15 PM Schardan Gave Police Department monthly report: 245 calls for service; 156 traffic citations issued; 9 accident reports. There were no questions on the report. Stated they will be starting a program this spring: Officer Radosevich approached him with the idea of playing catch with kids. He explained when officers see children out playing ball, officers will stop to play catch. Explained this will facilitate more community-oriented policing. Stated Radosevich has been in contact with someone that will donate ball gloves to keep in squad cars. Explained an officer will stop for five to ten minutes, at most. Stated their opinion this will be a good way to build rapport with kids in the community. Commended Radosevich for coming up with the idea. Stated this idea then evolved; they are also in contact with a company to get a discounted rate on wiffle ball/bat combinations, in limited supply, that officers could give out through the summer months. Stated the funds for these ideas will be taken from the old DARE Program fund.
7:53:23 PM Kostyshock Commended the Department on their great response time when his daughter-in-law called the police due to a concern of a strange van in her neighborhood.
7:53:48 PM Gulledge Clarified his understanding of the program Chief outlined: If a resident calls to report they have seen a police officer out playing catch with kids, they can be told it is part of the Village's policing program. Schardan answered that is correct.
7:54:19 PM Callahan Commented the main concern was that residents would not understand. Stated they will advertise the program in the Gazette. Suggested they also put something out on the marquee closer to the time the program will start. Commented they need a "catchy" slogan. Commented his opinion they will get some complaints.
7:54:52 PM Gulledge Added he likes the idea of community policing. Explained a couple of years ago they had some problems in his neighborhood with residents running stop signs; there are a huge number of children in the subdivision that play in the streets. Explained they had the Police Department out, and the kids got to the point where they were asking if the officers were coming, as they would stand and talk to them while they were working. Commented his opinion this idea gives children an opportunity to see policemen in a different light and know they can trust them and appreciate them. Asked for other questions for the Chief. There were none.
7:56:15 PM Jones Gave January Public Service Officer report: 30 contacts; 2 verbal; 8 written; 2 contact stickers/door hangers; 2 no violations; 7 duty performed; 4 animals to Madison County Animal Control; 5 cases pending. Commented most of the pending is a major clean-up on Hayden.
7:56:52 PM Schmidt Asked if he has had any contact with Bibko.
7:56:58 PM Jones Answered no; however Trustee Kostyshock has. Stated he mailed notice last week regarding clean up of those empty properties.
7:57:13 PM Gulledge Explained Kostyshock had spoken with Bibko about the problem and was trying to get some information; however the issue has gone no further.
7:57:21 PM Kostyshock Stated he gave him three bids, on which Bibko said he would act.
7:57:31 PM Gulledge Asked for further questions for Jones. There were none. Asked for a report from Public Works Director Presson; he had no report. Asked for a report from Comptroller Brussatti; he had no report.
7:57:48 PM Long Reported the ballot placements for the upcoming election: There are six candidates running, of which four were in attendance at 8:00 a.m. on the filing day, which necessitated a lottery for ballot placement. Stated Kim Kolda witnessed the drawing of the numbers. Placement will be as follows: First, Limberg; second, Bell; third, Kolda; fourth, Schmidt; fifth, Weeks; sixth, Shoup.
7:58:42 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's comments. Commented that he is pleased with the attendance and ideas from the Improvement Board. Went to term appointment for the Community Improvement Board. First, submitted names and address for a three year term: Scott Allen, 708 Birch; Rollin Bardsley, 2005 Pinehurst Way; Joe Benker, 6320 West Main; Stan Clark, #7 Forest Drive; Alice Drobisch, 2053 Pinehurst Way; Cheryl Ridgeway, 4948 Autumn Oaks Drive; Jane Soehlke, 103 Maryknoll. Asked for a motion to appoint these individuals to a three-year term. Motion was made by Callahan and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:00:59 PM Gulledge Submitted names and address for a two-year term: Jack Kime, 720 Andra Drive; Rachel O'Neill, 1004 Robert Drive; Dione Rabida, 2623 N. Center Drive (business); John Ridgeway, 4948 Autumn Oaks Drive; Angela Schardan, 505 Birch Lane; Harold Siems, 4904 Autumn Oaks Drive; Michelle Vermaux, 700 Andra Drive. Asked for a motion to appoint these individuals to a two-year term. Motion was made by Garcia and seconded by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:01:57 PM Gulledge Submitted names and addresses for a one-year term: Andy Dressel, 813 Copper Ridge; Charles Dye, 116 Oak Lane; Tracy Fenton, 6500 East Main; Kathleen Mackey, 81 Santa Anita; Patrick Presson, 25 Hunters Glen; Nancy Shoup, 1 Hickory Drive; Roger Shoup, 1 Hickory Drive. Asked for a motion to appoint these individuals to a one-year term. Motion was made by Limberg and seconded by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:03:26 PM Gulledge Commented Thursday evening, Vantage Homes is hosting the Troy Chamber of Commerce Business After Hours event from 5:00 p.m. to 6:30 p.m. Stated the Board, as members of the Chamber, are all invited to this event. Next, commented Thursday at 4:00 p.m. the Board is invited to the ribbon cutting for the new FNB Staunton Bank, with a small reception following. Next, commented Friday at 4:00 p.m. BS Boogies is having a Grand Opening, to which all Trustees are invited as well. Comments were made that this is actually a one-year anniversary.
8:04:41 PM Gulledge With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:05:08 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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