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Village of Maryville, Illinois

Description Caucus Meeting
Date2/28/2007 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Caucus meeting of Wednesday, February 28, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Callahan, Kostyshock and Garcia. Schmidt was absent. Bell arrived later. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, two (2) citizens and three (3) reporters.
6:30:48 PM Gulledge Called for approval of the February 14, 2007 Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:25 PM Gulledge Went to first three agenda items, recommendations from the Planning Commission meeting held on the 26th. Asked Limberg to discuss.
6:31:42 PM Limberg Discussed re-zoning of a plat by Wynncrest Corp, located off of the west side of Keebler. Stated it is 80 acres with a potential 124 lots. Stated there was some discussion about re-zoning to SR1 because some of the lot dimensions did not meet that qualification. Stated the developer explained there are approximately 22 lots that don't meet SR1, but are so close they exceed the SR2 rating. Stated for this reason the Planning Commission recommended the re-zoning be accepted as SR1. Explained currently it is agricultural. Stated it will be single family only. Commented this will be one of the nicest developments in the Village of Maryville. Stated his recommendation is to accept the Planning Commission recommendation to re-zone the plat to SR1.
6:33:43 PM Gulledge Asked if there were any questions.
6:33:49 PM Kostyshock Clarified the smaller lots will come under a variance.
6:33:55 PM Gulledge Stated they will be spelled out in an annexation agreement. Stated the property is currently not in the Village limits. Stated the annexation agreement will probably be in the packets Tuesday. Stated this will spell out the lots needing a variance. Explained the situation via the map provided. Explained anything less than 16,000 square feet is SR1 zoning. Stated there is an out lot along the front facing Keebler that will be a 25 foot set back that will have a covenant that runs with the development. Stated the homeowners' association will landscape these areas. Explained this is one of the reasons there is not 16,000 feet. Stated the other reason was he wanted to have a diverse selling market in this development. The development will consist of a section of homes at $300,000 and up; a section at $400,000 and up; and a third section at $500,000 and up. Stated this will be an upscale development. Stated the reason he did not come in with mixed use is because they are all single family. Stated they decided it would be easier to spell this out in an annexation agreement.
6:36:18 PM Garcia Asked where the development is.
6:36:27 PM Gulledge Answered it is across the street from where Lerch lives. Commented there was an old gray two-story house, which has now been knocked down. Explained it is 80 acres on the west side, and is the old Bean farm.
6:36:47 PM Limberg Commented Wynncrest is on the other side of the Osborn development.
6:36:55 PM Gulledge Stated they will have a public hearing next week at 6:40 p.m. for Wynncrest re-zoning and a second hearing at 6:50 p.m. for the annexation agreement. He asked if there were other questions. There were none.
6:37:45 PM Limberg Went to next item. Stated Planning Commission reviewed the preliminary plat of Timber Creek Estates. Stated all questions posed by Juneau as listed were addressed and the answers as to resolutions to those issues were accepted by the Planning Commission.
6:39:24 PM Gulledge Stated what was discussed is contained in Resolution 2007-02.
6:39:34 PM Callahan Asked where the private street is located. Gulledge pointed it out. Explained it is six lots on a private street called Oak Bluff Court. Commented those are the $500,000 and up homes. Stated it will be gated with a stamped concrete road.
6:39:59 PM Limberg Commented the Fire and Police Departments will have a pass key for the gates. Explained the concrete stamping on the street will look like cobblestone. Stated this will be a private drive maintained by the development. Stated the Planning Commission had no problem with the private street.
6:40:31 PM Callahan Commented in reading the minutes, one Planning Commission member asked why they are not doing a PDR; another member asked why they are not doing a PDR to give them the variances. Clarified they are not required to have a PDR to do variances. He was told he is correct.
6:40:48 PM Gulledge Commented that was explained because this is strictly single family.
6:41:06 PM Wigginton Commented this is the cleanest way to handle the situation. Explained they are not doing mixed use development.
6:41:15 PM Callahan Asked if he understands correctly the variances will be negotiated in the annexation agreement.
6:41:27 PM Wigginton Clarified they will be set forth in the annexation agreement. Callahan commented this is a little different than normal. Responded normally the property is already in the Village. Explained since it is outside the Village and subject to an annexation agreement, it is a private contract between the Village and developer and can include terms and conditions.
6:41:50 PM Callahan Clarified there are actually three (3) subdivisions involved.
6:41:58 PM Wigginton Commented it is three roads, but one subdivision.
6:42:00 PM Gulledge Commented Callahan is correct in that they are not connected to the main body and will stand alone.
6:42:08 PM Callahan Clarified it is the private road with very expensive homes, the back end, and the big development. Gulledge concurred: One is 6 lots, one is approximately 17 lots, and one is approximately 100 lots. Asked if Bell agrees with the green space plan. He was told yes. He asked if there is any access to the green space.
6:42:46 PM Gulledge Responded not driving. Commented it is beautiful with large trees that will be kept.
6:42:58 PM Wigginton Commented there will be approximately 11 out-lots, which will all be dedicated to the homeowners' association who can do what they want to provide access. He pointed out the notation on the plat.
6:43:37 PM Gulledge Commented the developer had to do it this way because it would not be cost effective to develop.
6:43:46 PM Garcia Asked why they are allowing a private street.
6:43:52 PM Gulledge Stated one reason is because of the price; however the main reason is the lots fall off hard in that area and the road needs to be narrow. Commented his opinion is it is meant to be six exclusive lots with a private street. Stated the developer explained to the Planning Commission that it has to do with the topography.
6:44:26 PM Wigginton Commented they also need to retain the trees in order to comply with the Village's tree ordinance; development as a regular public road would incur a loss of a lot of the trees. Commented the other thing is the road will be a different texture than what the Village would put in.
6:44:58 PM Garcia Commented her understanding they had previously discussed discontinuing allowance of private roads.
6:45:06 PM Gulledge Responded they do not allow private roads, which is why they are voting on a variance for it. Commented one of the reasons they don't allow private roads is most people want oil and chip gravel due to cost; in this case they are not trying to defray any cost and will install a hard surface. Commented the Fire and Police Chief's are both fine with the fact they will have pass keys for the gate.
6:45:49 PM Limberg Commented on the expense of doing that roadway in cobblestone. Commented an open street would cause a lot of traffic coming through to simply view the homes.
6:46:08 PM Garcia Clarified they cannot change their minds regarding the surface.
6:46:11 PM Wigginton Responded it will be included in the annexation agreement as a requirement.
6:46:17 PM Gulledge Asked for other questions. There were none. Went to next item, Villa Marie Winery Preliminary Plat, and asked Limberg to discuss.
6:46:26 PM Limberg Commented this project has been on the agenda before; however they finally have a viable plat. Stated discussion was held on a few items: Location of the fire hydrant, to which they agreed to adding an extra fire hydrant; as well as the listed questions from Juneau regarding connection of a sanitary sewer to the Village sewer. Explained the owner and architect indicated it would be accomplished. Also discussed was the submittal of a plan for construction of dams in the proposed lakes. Explained they have requested permits from the State; however they have not yet been received. Explained the last issue was the driveway entrance shall be shown on the north side of East Main Street within 250 feet of the entrance, which the architect indicated will be done. Commented there were not many questions on the plan itself. Stated he has copies of the plans for Board review.
6:48:04 PM Gulledge Asked if there were any questions.
6:48:12 PM Kostyshock Commented his understanding the concrete walls will have some kind of insulation.
6:48:21 PM Gulledge Responded they don't know for sure, as that is not part of a preliminary plat. Commented that is what they said at the meeting; however it will not show on the plat.
6:48:33 PM Limberg Responded the building is poured masonry. Explained even so, there is still fire load inside and will have to meet building code. Commented that is the reason for the recommendation of an additional fire hydrant, as the Fire Department carries a 1,000 foot hose, and if there would be a problem between the connection and the building, there would be no water. Stated there is a ten-inch line that feeds the property; however the line to the building is 8-inch.
6:49:34 PM Callahan Asked if there are living quarters in this plan. He was told no. Clarified it is not intended to be a "bed and breakfast". He was told no.
6:49:47 PM Gulledge Responded the current plan is a winery with a gift shop and banquet hall. Asked for other questions. There were none. Stated the three items will be on the agenda next Wednesday for Board action.
6:50:07 PM Gulledge Went to next item, Sprinkler System Tap On Fees, and asked Presson to discuss.
6:50:23 PM Presson Commented this issue has been in discussion for a long time. Stated the Village has come up with a viable option for residents. Explained in order for The Village to maintain, own, operate and service these meters, the recommendation is a charge of $1,150, which is half the cost of current service.
6:51:05 PM Gulledge Explained this has been discussed due to requests over the last ten to twelve years. Stated the way the current ordinance reads, anyone on Village sewer with a sprinkler system must pay sewer fees on all water usage, even though sprinklers do not use sewers. Explained there was no clear, fair way to break out the fees. Stated the Public Works Committee has been working on these recommendations. Explained a current tap on fee is $2,300. Explained the Village will have to replace meters when they go bad, as they last for approximately five years; and will have to do installation of tap work. He referred to the labor figures listed on the recommendation. Explained the committee decided that $1,150 was fair based on the costs involved. Commented this is a one-inch installation. He invited questions.
6:52:42 PM Kostyshock Explained this will be a one-time fee for installation. Stated if the house is sold, it should raise the property value.
6:52:55 PM Gulledge Explained the procedure for meetings for the benefit of the residents in attendance: The Board discusses the issue, and time is given for public input. Commented they will not take action via a Board vote tonight, so these individuals will have a chance to speak.
6:53:19 PM Limberg Stated his questions was going to be whether it is a one time fee, and does it transfer when the house is sold.
6:53:27 PM Gulledge Responded it is a one-time fee for the meter itself.
6:53:35 PM Callahan Asked if it is a separate water bill. He was told yes. Clarified when a new homeowner comes in they will be required to pay two deposits.
6:53:46 PM Presson Answered if the new owner chooses not to use it, the meter will be turned off and locked. Explained they will pay two deposits only if they choose to use both meters.
6:53:58 PM Gulledge Clarified the tapping fees are a one-time charge. He asked for other questions from the Board. He invited questions from the public, and asked the individual to step to the podium and state their name and address for the record.
6:54:19 PM Mike Drake 2501 Gecko, Maryville, Illinois. He asked if there are any alternatives other than a second meter, as the people that installed his irrigation system said they can put a diverter valve in the basement which would cost approximately $100. Explained either the property owner reads it, or Village employees can read it.
6:54:50 PM Gulledge Explained they used to have meters in basements and it is a big problem in terms of getting access to read them. Commented further the Village uses radio read meters. Stated he does not think it is a feasible solution, and he would not be in favor of it.
6:55:39 PM Kostyshock Commented they currently use radio read meters; however in the next year they will have towers to facilitate reading from the water office. Explained reading a meter separately in someone's basement would not be feasible.
6:55:57 PM Drake Clarified it would not be compatible. He was told no. Commented he moved in September 1st, and for three weeks he received a $657 water bill.
6:56:17 PM Gulledge Responded they understand the problem with not having an individual meter, because they are paying sewer on top of water. Explained this will eliminate this problem. Commented if the Board passes this, the unfortunate part is it will cost $1,150; however it is a one time fee, and if the resident is going to be there for any length of time it will not take long for the tap to pay for itself with sewer rates the way they are. Commented they are currently in negotiations with Collinsville, who treats the sewers; and rates are going to get worse, as it is very expensive. Commented the Board is trying to be fair, and this is a compromise. Commented this is the only solution that makes sense and is manageable from an administrative standpoint.
6:58:04 PM Drake Commented his appreciation for any help they can give.
6:58:07 PM Gulledge Thanked him for attending. He invited the second resident to speak.
6:58:27 PM Chuck Tennet 2508 Liberty Drive, Maryville. Commented his appreciation for the consideration. Asked when the meter is installed, is the resident responsible from the meter to the house, or does the Village bring it in.
6:58:45 PM Presson Answered they will be responsible from the meter to the house, just as they are now.
6:58:54 PM Chuck Clarified that would be a separate cost that the homeowner would contract. He was told that is correct. Commented on the new subdivisions in town, and this should be a big selling point for the community. Clarified that the Village sewers are metered into Collinsville. He was told yes. Commented one community he talked to takes a percentage of the winter sewer bill which is calculated the same way and the approximately 1.25 of the winter survey for that.
6:59:47 PM Gulledge Commented he is aware of the community of which Tennet is speaking; the Village looked at that. Stated they determined the fairest way is to do a separate meter, as the other way is still not a true reading of use. Commented sewers will get more and more expensive to treat. Stated they are trying to make it equitable for everyone. Stated they don't want to guess at it; they want a meter that tells exact usage. Commented he appreciates the input.
7:00:29 PM Callahan Added there is no way to break out the softener fees. Tennet indicated his understanding.
7:00:45 PM Gulledge Commented that sewage treatment has gone up everywhere, and will continue to be more costly with new federal laws.
7:00:58 PM Drake Asked if this passes, how soon it will be available.
7:01:01 PM Gulledge Responded as long as the Board has no problem, the attorney will draw up an ordinance and if it is done by next Tuesday, the Board will vote on it next week. Stated if the Board chooses to implement it, it will definitely be in place before the watering season begins.
7:01:31 PM Gulledge Asked the Board's opinion regarding the sprinkler meter issue. All were in favor. Callahan asked if it requires a public hearing. He was told no. Asked Presson to discuss the next item.
7:01:59 PM Presson Presented Pay Request #1 to Korte Luitjohn Contractors for the high service pump replacement at the water treatment plant in the amount of $62,514. Stated this is for work already completed.
7:02:22 PM Gulledge Asked if there were any questions. There were none. Stated the item will be placed on the Board meeting agenda. Asked Presson to discuss Pay Request #3 to Petroff Trucking.
7:02:45 PM Presson Stated this pay request is in the amount of $12,660.00 for Old Town improvement work already completed. Commented there have been several issues; he believes they have all been addressed within the past two to three days. Stated he is currently working on one in particular and should have an answer tomorrow.
7:03:20 PM Kostyshock Stated he checked the progress today and they are making good head-way. Commented his hope it will be completed on that end for the homecoming.
7:03:31 PM Gulledge With no questions or comments, stated the item will be placed on the Board meeting agenda. He invited other questions for Presson.
7:03:52 PM Kostyshock Stated they have been discussing the need for additional people in the Public Works Department. Commented they are losing one this Friday. Commented they have lost a lot of time due to the July and December storms and are six to seven months' behind in their work. Commented they need to hire people in order to catch up. Commented Collinsville has a similar problem. Stated he, Mayor, Garcia and Presson interviewed candidates two weeks ago. Stated they would like to hire two people and replace the recent resignation. Stated they have found three good candidates. Commented if one does not work out for some reason, he would like to re-advertise.
7:05:15 PM Gulledge Commented they had five good interviews, and narrowed it down to these three individuals. Commented they originally had 142 applications for these jobs. Commented Presson did a good job on selection. Commented there is money in the budget for these hires. Commented he spoke with Schmidt in Florida via phone, who is in favor.
7:06:25 PM Presson Commented he has no complaints. Stated his only concern is that the Village is growing and taking on more and more projects for which they need help.
7:06:40 PM Kostyshock Commented they had a lot of projects slated that have not been done due to the backlog from the storms.
7:06:49 PM Presson Commented they met with FEMA; according to latest estimates they lost almost 4-1/2 working months between the two storms.
7:06:57 PM Kostyshock Further commented they were short two people for most of the summer due to injuries. Commented they also need to consider the new Community Improvement Board, which will be coming up with more projects. Commented these hires will be in addition to the part-time summer help they normally hire.
7:07:39 PM Gulledge Asked for any questions or comments. Stated they would like to start the process of contacting the candidates and obtaining physicals.
7:08:01 PM Callahan Asked regarding the FEMA meeting whether they discussed a dollar amount for which Maryville qualifies.
7:08:05 PM Gulledge Interjected in order to finish the discussion on the hiring issue. Asked if the Board was in favor. All were. Stated they would proceed with the offers of employment. Invited Callahan to discuss his question.
7:08:18 PM Presson Responded to Callahan that the first meeting was today. Explained they are going through wage scales, equipment used, supplies used etc. Stated they have another meeting set for next Thursday, after which he should have final details. Stated he may be able to get a copy to the Board for the Wednesday meeting.
7:08:49 PM Gulledge Reminded all that the Village is putting everything they can into the report in following with the guidelines; however it does not mean it will be accepted. Explained the final reimbursement will be at 75%.
7:09:13 PM Callahan Asked if there will be any assistance from the summer storm. Presson answered no. Gulledge explained this area did not qualify.
7:09:29 PM Kostyshock Commented regarding the sprinkler system issue. Stated he read an article in the newspaper saying lawn services will start using sprinkler systems to fertilize lawns. Reminded all there is an ordinance prohibiting this. Questioned how they make sure they make residents aware.
7:09:52 PM Gulledge Commented the Village will know upon inspection.
7:10:05 PM   Bell arrived and was seated.
7:10:10 PM Kostyshock Commented his fear that someone will do it and it may back up into the system.
7:10:18 PM Gulledge Commented he hopes not. Stated his opinion the restraints are in place to keep this from happening upon inspection.
7:10:26 PM Kostyshock Suggested putting an article in the Gazette.
7:10:36 PM Gulledge Stated they can do so. Commented they can also have something written up to give the customer when they come in for their permit. Thanked Presson and excused him from the meeting. Commented they will skip calendar updates, as they do not have the computer set up to display them. Went to To Do List, page one. Commented regarding the sewer treatment meeting with Collinsville: The meeting was scheduled for Monday afternoon; however it was cancelled due to illness of various Collinsville representatives. Commented on their hope to reschedule in order to continue the contract negotiations. Asked for other comments on page 1. Callahan asked the status of the wiring. Commented he was not in attendance at the meeting; however Presson, Massa and Shah met with all the contractors interested to make sure they understood the scope of the project. Stated they were supposed to have a bid opening yesterday; however none of the contactors felt they could get an accurate bid in. Stated they extended the bid period to this Tuesday at 10:00 a.m. Asked for other comments on page one. There were none. Went to page two. There were no comments. Went to page three. There were no comments. Went to Trustee Comments.
7:13:36 PM Bell Discussed Park recommendations. Stated the first is to purchase 100 six to eight-inch channel cat fish for Drost Park lake at 50 cents each.
7:14:11 PM Gulledge Explained that was the recommendation from IDNR, as channel cat is the only thing the lake is short on. Asked the Trustees their opinion. All were in favor. Stated the item will be put on the Board meeting agenda.
7:14:40 PM Bell Stated the second recommendation is for the purchase of four to five literature display boxes for use at the pavilions and comfort stations to display the calendar of events and various flyers for a cost not to exceed $100.
7:15:17 PM Gulledge Asked for questions or comments. There were none. Stated the item will be placed on the Board meeting agenda.
7:15:29 PM Callahan Commented the Maryville Community Improvement Board (MCIB) meeting will be held at the Village Hall on Monday at 7:00 p.m. Commented everyone is welcome to attend. He asked Mayor if he knows what Chief Schardan wanted him to discuss, as he had not had a chance to get back to him.
7:16:06 PM Gulledge Explained regarding the individual on the police hiring list, because of the schedule of school they will be able to swear him in this coming Wednesday if all the paperwork comes back. Stated Chief wants to make sure it is okay to move it up by two weeks, which will give the individual two additional weeks to ride with an officer before he starts school at SWIC. Explained they have already agreed to hire this individual. Asked the Trustees' opinion. All were in favor.
7:17:47 PM Kostyshock Commented the Centennial Museum Committee will have a meeting at the Village Hall on March 15th. Stated they are trying to recruit new members.
7:18:09 PM Gulledge Asked the media to include the item in their articles, as they are looking for volunteers to work on the committee.
7:18:37 PM Gulledge Went to Public Input.
7:19:02 PM Mike Drake 2501 Gecko, Maryville. Asked, as he is new to the Village, if anyone has ever given thought to the Village having its own sewer system.
7:19:25 PM Gulledge Explained they tried years ago. Stated at that time IEPA was doing regional plants as they liked that concept more than each individual town having their own sewers. Explained Collinsville treats Maryville as well as Mounds Sewer District in the State Park area. Commented his opinion that Maryville will not have their own system in any of those present's lifetimes. Commented they are looking at alternatives besides treatment in Collinsville.
7:20:28 PM Drake Commented that Granite is a lot cheaper.
7:20:33 PM Gulledge Responded if they can do it, they will probably go in that direction.
7:20:36 PM Limberg Commented they cannot control that. Gulledge answered they can price-wise. Limberg responded the State dictates what area they are in. Gulledge responded they are working on it.
7:20:52 PM Drake Further commented his compliments on the Police Department. Gulledge thanked him.
7:21:16 PM Gulledge Went to Mayor's Comments. Stated there were questions regarding the road improvement agreement for Remington Second Addition discussed at the Board meeting last Wednesday. Stated both of the Osborn's came in Friday and signed the agreement, which has been recorded.
7:22:21 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:42 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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