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Village of Maryville, Illinois

Description Board Minutes
Date4/4/2007 Location Council Chamber
Time Speaker Note
7:00:34 PM Gulledge Called the Board meeting of Wednesday, April 4, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Bell, Callahan and Kostyshock. Schmidt and Garcia were absent. Also in attendance were Clerk Long, Public Service Officer Jones, Public Works Director Presson, Community Improvement Board members Roger and Nancy Shoup, Comptroller Brussatti, Police Officers Lange and Kanzler, six (6) residents and three (3) reporters.
7:01:55 PM Gulledge Asked for a motion to amend the agenda to allow for some mistakes made in drafting it. Stated under Old Business regarding the motion to purchase a 500kw generator: The total cost is $87,315; however only $58,000 would come from CK Power. Requested to add Oakville Electric for $23,455 for the labor for installation, and $5,860 for the transfer switch, for a total of $29,315, added to the $58,000 which brings the total to $87,315. Also missed was one of the additions discussed at the Caucus meeting regarding the Ultra Lite LRB Laser for $2,795, which should be added to Old Business under Trustee Callahan's comments. Motion to amend the agenda was made by Callahan and seconded by Bell. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:03:25 PM Gulledge Called for approval of the March 21st Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:03:55 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:04:30 PM Gulledge Went to Communications. There were none. Went to Legal matters.
7:04:46 PM Wigginton Presented Ordinance 2007-17 authorizing execution of a water service and pre-annexation agreement pertaining to the property of Travis H. and Brooke M. Campbell located at Lot 29 University Hills Subdivision, 10th Addition, commonly known as 9 Valley View Drive, Collinsville, Illinois, 62234. Stated the ordinance was the subject of a public hearing this evening at 6:45 p.m. Stated all other statutory procedures provided in Division 15.1 of Article II of the Illinois Municipal Code as amended for the execution of the agreement have been fully complied with. Stated this ordinance would authorize the Mayor to execute and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated February 18, 2007.
7:05:40 PM Gulledge Called for a motion to approve Ordinance 2007-17. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:06:22 PM Wigginton Presented Resolution 2007-05, an Illinois Department of Transportation resolution for the 2007/2008 Motor Fuel Tax street maintenance in the amount of $200,000. He read the resolution in its entirety.
7:07:46 PM Gulledge Called for a motion to approve Resolution 2007-05. Motion was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:08:24 PM Gulledge Went to Old Business.
7:08:37 PM Callahan Made a motion to purchase three (3) Laser Technology Inc. police car cameras at a cost of $4,995 each for a total cost of $14,985. Second to the motion was made by Bell.
7:09:14 PM Callahan Commented on a memo sent by Chief Schardan stating they have in budget, including the funds intended for the rest of the fiscal year which is thirty more days, approximately $90,000 available that has not been expended. Stated $80,000 of this number is in wages which they realize might be expended if there is a settlement with the Union. Stated a significant amount is there, so he does not have a problem recommending purchase as he believes there is more than enough there given what remains in the budget.
7:09:54 PM Bell Asked if this will equip all cars.
7:10:06 PM Tom Kanzler Maryville Police Department Detective. Responded these three cameras will bring them up to what they should have in the vehicles. Explained vehicle #160 which is their newest purchase, #158 which is a sergeant vehicle, and vehicle #150, do not have cameras in them because they have obtained more cars as time goes on. Stated this will bring all the cars up to having cameras.
7:10:41 PM Callahan Clarified they don't have this kind of camera.
7:10:44 PM Kanzler Responded no. Stated they have the Martels, which are mounted on the dash. Stated prior to those they had Mobile Vision which put the unit in the trunk. Stated this is a self-contained unit that will ride in the front of the vehicle.
7:10:57 PM Gulledge Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:11:16 PM Callahan Made a motion to purchase one Decatur Genesis II Select radar unit at a cost of $1,409. Second was made by Limberg. Callahan commented this is the unit presently being used. Stated it is a good unit; however it is only capable of targeting the closest car and does not have the ability to target a longer-distance car. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes;
7:12:12 PM Callahan Made a motion to purchase one Ultra Light LRV Laser Radar Unit for $2,795. Second was made by Kostyshock. Callahan commented this unit has the ability for the officer to target specific lanes, as on a four-lane road such as Route 159. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:13:31 PM Kostyshock Made a motion to approve the Mayor to sign a ten foot gas and utility easement on North Lange Street with AmerenIP. Second to the motion was made by Callahan. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:14:10 PM Kostyshock Made a motion to approve Pay Request #4 to Petroff Trucking in the amount of $71,003.41 for Old Town Roadway Improvements. Second was made by Bell.
7:14:38 PM Bell Asked what the balance will be after this payment.
7:15:47 PM Gulledge Answered he does not know. Did some figuring and relayed they still owe approximately $932,000. Asked for a roll call. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:16:06 PM Kostyshock Made a motion to pay Pay Request #2 in the amount of $76,922.25 to Korte Luitjohan Contractors for the high service pumps. Second to the motion was made by Callahan. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:16:56 PM Kostyshock Made a motion to purchase a 500kw generator from CK Power at a cost of $58,000.00. Second to the motion was made by Callahan. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:17:35 PM Kostyshock Made a motion to accept the bid from Oakville Electric for the labor to install the generator at a cost of $23,455 and to install a transfer switch for a cost of $5,860, for a total of $29,315. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:18:40 PM Gulledge Went to New Business/Trustee Comments
7:18:59 PM Callahan Commented the Improvement Board had a very good meeting Monday evening: Of the 21 members, they had 19 present and 2 visitors. Stated he and Mayor invited Roger and Nancy Shoup to make a presentation to the Board regarding one of the five projects the Board has decided to take on as a short-term project. Commented this is not all they plan to do; the Board has only been in existence approximately three months. Stated Nancy Shoup had a very good presentation from her sub-committee for pocket landscaping. While Shoup was setting up for the presentation Callahan discussed the other projects the committee is working on. Stated in addition to pocket landscaping, a sub-committee is working on welcome signs at the entrances to Maryville, for which they have identified five areas including where the current population signs are installed. Explained the first sign they would like to focus on is coming into town at Town Center Drive and Route 159. Explained there is a triangle of approximately 2 to 3 acres of land that belongs to the State. Explained they are proposing a large monument similar to that at the entrance of Amberleigh. Commented with various offers for donated materials, the committee believes they can get this sign done this fiscal year and are asking for $10,000 to $15,000 in the budget. Stated they believe they can do it cheaper, but will use excess funds to move on to the smaller monument proposals. Stated they have not yet chosen a design, as they are unsure whether they will choose their own design or bid a design-build project. Stated they are leaning toward designing their own sign.
7:22:29 PM Nancy Shoup Thanked the Board for the invitation to present the pocket landscape committee proposal. Stated the other members of the committee are Roger Shoup, Kathleen Mackey, Jane Soehlke, Michelle Vermaux, Rollin Bardsley and Ann Baron. Stated they took pictures of all the intersections to decide how they will proceed. Stated their focus will be the intersections of Route 159, Route 162, Vadalabene, Main Street and Town Center Road. Stated they also looked at the Village Hall complex entrance, Centennial Memorial, Firemen's Park, entry to the Post Office, and Blue Star Marker. Stated they also discussed a "Yard of the Month" program. Stated she had a program criteria from the garden club she and Roger attempted to start last year. Stated discussion was also held about "Clean Up" days, which would consist of walking along Route 159 to pick up garbage and debris. Explained the decisions that came out of the meeting consisted of four different planning areas: The intersection of Route 159 and Route 162; in front of the Centennial Memorial; entry to the Village Hall Complex on either side of the drive; and along the sidewalk in front of the library. Stated they explored many different types of plantings. Stated they tentatively scheduled some clean up days for the committee and any other volunteers sometime in April, May, June and August. Stated over the next several months they will be scheduling work days; the areas are going to require a lot of work to get them going including new dirt. Stated they then decided to defer "Yard of the Month" until later this year. Showed examples of plantings they are proposing. Stated they are looking for vibrant colors. Showed examples of where the plantings will be placed. Commented the ornamental grass has been donated by the Master Gardeners. Stated they have estimated they will need four yards of compost mixed with four yards of topsoil; hardwood mulch, and fertilizer, for an estimated cost of approximately $370. Stated the moss rose, petunias and marigolds will be approximately $80 each. Explained they are including an additional $50 in case other plants that will work are found. Stated they are also requesting approximately $500 for daffodils for planting in the fall. Stated the total of the budget request is $1,160. She asked if there were any questions.  There were none.
7:30:31 PM Callahan Commented on the presentation. Stated the reception to the idea was good. Asked the media to include in their reports that they are requesting volunteers. Commented his belief the budget will be expanded next year for this project. Thanked Shoup for her presentation.
7:31:28 PM Callahan Stated besides the landscaping and entrance signs, another area the Board is looking at is the Safe Routes to School which is a State program over a three-year period. Explained it is specifically designed for the areas around schools to make sure the children have a safe route to and from school. Stated they are looking at the possibility of installing some sidewalks, some speed bumps to slow traffic around the school. Commented Fenton was not at the meeting as she was ill with the flu; however they received an over-view of the issue and the key item they are waiting on is cost estimates from the Village engineer. Explained as this grant is over a three-year period, they are unsure how effective it will be the first year.
7:32:34 PM Callahan Next, discussed the new-resident welcome packets. Stated the group felt it was important that new residents be made aware of what Maryville has to offer. Stated Maryville had some brochures they used a few years ago; the committee plans to use those brochures as a base. Stated they plan to use the Water Department, library, newsletter, the marquee signs, the web page to inform people these packets are available.
7:33:48 PM Callahan Next, discussed the cooperative effort between the Board and Khoury League for an Opening Day Celebration. Commented Khoury League membership is in the 700-900 range, which is a good way to connect with people that may not know what Maryville has to offer as a community. Explained the original idea was for a parade, but this will not work due to road construction. Stated they plan to dedicate a field to Ken Oberkfell and are trying to get a high school band and military color guard. Stated they will try to have activities for the children in place such as a batting cage or pitching machine. Commented the effort will not be extremely expensive, but is a good way of using an organization already in place to get the message out.
7:35:52 PM Gulledge Thanked Callahan for the update. Went to Kostyshock's comments.
7:35:56 PM Kostyshock Stated the annual Maryville Elementary field trip has been set to tour the museum, fire house, Police Department, Administration Building, Centennial Memorial and ending up at Bobby's Custard. Commented due to the fact Route 159 has been widened and sidewalks installed, they have included St. John Neuman School in the day. Stated the date is May 3rd with a rain date of May 4th. Next, commended Carol Frerker who originally instituted this program. Commented Frerker has served on the Centennial Committee, Museum Committee, Library Committee, Parks Committee and he really appreciates all she has done for Maryville.
7:37:16 PM Gulledge Thanked Kostyshock for his comments. Went to Calendar Updates. Invited comments.
7:37:36 PM Bell Commented "Go Fly a Kite Day" at the park is scheduled for April 21st at 9:00 a.m. at Drost Park.
7:37:52 PM Gulledge Asked for other comments. There were none. Went to May. Roger Shoup asked that Clean-up Day on April 28th at 9:00 a.m. be added to the Calendar. Gulledge asked for comments regarding May. Commented May 3rd is the Eighth Annual Mayor's Prayer Dinner, which has been changed from a breakfast, at 6:30 p.m. hosted by the YMCA. Commented the Rabies Clinic is scheduled for May 19th from 9:00 a.m. to 12:00 p.m. at the Seniors building. Limberg commented they will plan a memorial service on May 31st sponsored by the American Legion and Knights of Columbus. Bell commented on the Bike Safety Rodeo scheduled for May 12th at the fire house and the dedication jazz concert on the 20th.
7:39:38 PM Gulledge Went to Staff Reports. Asked for the Police Department report.
7:39:57 PM Sgt Tom Lange Calls for service were 291; citations written were 203; accidents were 7.
7:40:12 PM Gulledge Asked for any questions for Lange. There were none. Asked for the Comptroller's report; he had none. Asked Detective Kanzler if he had a report; he had none. Asked for Public Service Officer's report.
7:40:38 PM Jones Stated for the month of March there were 54 contacts; no verbals; 13 writtens; 2 no violations; 5 citations; one animal to County; 29 duties performed and 4 cases pending.
7:40:53 PM Gulledge Invited questions for Jones. There were none. Went to Public Works Department report.
7:41:04 PM Presson Commented they made the final pay request from FEMA on Monday as follows: For the Fire Department - $2,310.35; for the Police Department - $3,293.06; for one pay request for Public Works of $19,924.77; and a second pay request for Public Works of $500; and a third pay request for Public Works for debris removal of $47,458.63; for a grand total of $73,486.81.
7:41:55 PM Callahan Asked if this is the amount they will receive. Presson answered yes.
7:42:01 PM Gulledge Invited questions for Presson. Commented Presson spear-headed this process, which was an involved process. Commented Chief Schardan and Chief Flaugher were also instrumental in achieving this goal, as well as the clerks, Comptroller and Village Clerk that gathered all the information. Commented Presson did a good job of pulling all the information together. Stated IEMA pays 75% on the dollar. Commented keeping that in mind, they had $100,000 invested in the last storm clean-up. Commented unfortunately they did not receive reimbursement for the summer storm. Thanked Presson.
7:43:04 PM Callahan Commented Ameren is trimming the trees; asked whether they are hauling away the debris or if the Village is responsible.
7:43:14 PM Presson Answered they have been taking care of it and have contracted with an outside company.
7:43:37 PM Gulledge Asked for a report from the Village Clerk; there was no report. Went to Business from the Floor, and commented Gary Kusmerciak, Collinsville District School Board member, requested to be added to the agenda to speak but is not in attendance. Invited other Business from the Floor.
7:44:12 PM Lisa McNamara 68 Annebriar in Pinehurst subdivision. Commented she had a garage sale a few weeks ago, which ended at 10:30 a.m. as her signs were taken down by Eric Jones. Commented she is here to communicate her strong disapproval of the sign ordinance, of which she was unaware. Commented this is a family community. Commented she is unaware who voted on the ordinance; however she does not agree with it as anytime you have a garage sale you at least need a couple of signs to pull in business. Commented she has a sale every year and does well when able to use the signs. Commented her understanding from Eric Jones the intent is to keep the community clean. Commented her opinion that residents should be cited if the signs are in disrepair or left up for an extended period of time. Commented others she spoke with were unaware of the ordinance as well. Asked when it started and who voted on it.
7:46:04 PM Callahan Responded approximately eight years ago they paid an individual approximately $20,000 to develop a sign ordinance, which was quite comprehensive. Stated the Economic Development Committee, which at the time was nine people and the Planning Commission, which at the time was seven people, along with four Board members and the Mayor were on the committee. Stated they passed the ordinance about seven years ago. Commented she is the first person to ever have come to a meeting complaining about garage sale signs. Commented in the past they did not enforce the ordinance, which was wrong on the Village's part; however they have since hired Jones to enforce Village ordinances. Commented local realtors are also opposed to the ordinance. Stated the intent of the ordinance was to be the most comprehensive possible to clean up the community and in anticipation of future growth in the business area.
7:48:34 PM McNamara Asked Callahan whether he feels this is a good ordinance or whether it could be revised. Commented she is unaware of any other town with such an ordinance.
7:48:54 PM Callahan Commented Collinsville has the same ordinance regarding off-site signage. Commented they did not write the ordinance because of Collinsville; however they do have the same rule.
7:49:11 PM McNamara Asked if they would consider revising it.
7:49:16 PM Gulledge Commented, as he conveyed on the phone, there was a lot of work that went into this ordinance. Commented the intent was to clean up the community. Commented he understands her feelings and has had other complaints. Commented they looked at many possibilities regarding making it fair and equitable. Commented pick up of signs after the sale is not always the case; many times they are left up and the Village cannot find the home to which they belong. Stated the only entity that can change the ordinance is the Board if they choose to do so. Commented his desire to figure out the issue; however they have done a lot of research and are not the only community in the area that have a similar ordinance. Commented people will see signs up that missed getting picked up; however it is due to work schedules, etc. Commented regarding her comment she was unaware of the ordinance: The item was printed in the Gazette which is sent to every resident. Commented he understands her frustration; however Jones was simply doing his job.
7:51:22 PM McNamara Commented she understands it is his job; however she is strongly opposed to this.
7:51:25 PM Gulledge Commented they appreciate her comments. Commented it would be completely up to the Board whether to revisit the issue. Stated her comments are now on record, and if anything develops on the issue he will call her.
7:51:54 PM McNamara Commented on a resident that was fined $50 because her ground around the fire hydrant is not mowed. Explained this individual is home-bound. Stated she knew nothing about it as she does not leave her home, and the person that cuts her lawn was unable to do it. Commented her opinion it is not right.
7:52:27 PM Gulledge Stated there is a lot of hear-say going on. Explained they cannot give an individual a ticket without properly notifying them. Commented sometimes things get out of context. Commented he knows the particular person about whom she is speaking; this is not the first time they have had problems with the grass on her property.
7:53:23 PM Callahan Commented there is a fine associated with yard signs as well; very seldom does Jones fine residents.
7:54:20 PM Gulledge Thanked McNamara for her comments. Asked for other Public Input. There was none.
7:54:23 PM Gulledge Went to Mayor's comments. Announced the Easter Egg Hunt to be held this Saturday at 11:00 a.m. Commented this is a popular event and always well attended. Stated Gary Cerretto has been heading this event for a number of years. Commented on the Congressional Prayer Breakfast that will be hosted by Jerry Costello and John Shimkus. Stated Maryville Administration has attended for the past nine years. Asked for a motion to approve the purchase of a table of eight for $160 to support the Ninth Annual Congressional Prayer Breakfast to be held April 30th. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Callahan -yes; Kostyshock - yes. Motion carried.
7:56:47 PM Gulledge In the absence of Building and Zoning Administrator/Fire Chief Flaugher, gave the monthly department reports. For Fire Department: 44 calls in the Village, 5 in the District, 8 mutual aid for a total of 57 calls for the month of March. For Building and Zoning: $7,070.61 fees collected for the month, with a year to date collection of $13,932.64; assessed valuation for the month was $2,764,603, with a year to date total of $4,943,603.
7:57:44 PM Gulledge With no further business to come before the Board, asked for a motion to adjourn. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Bell -yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:58:07 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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