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Village of Maryville, Illinois

Description Caucus Minutes
Date4/11/2007 Location Council Chamber
Time Speaker Note
6:30:03 PM Gulledge Called the Caucus meeting of Wednesday, April 11, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Chief Schardan, Public Works Director Presson, three (3) representatives from AT&T, two (2) residents and two (2) reporters.
6:30:54 PM Gulledge Called for approval of the March 28th Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:27 PM Gulledge Went to first agenda item, AT&T Lightspeed Project. Explained they are experiencing technical difficulties with respect to the projection of the presentation and will come back to this item. Went to next item, Purchase of Dispatcher Chair, and asked Schardan to discuss.
6:32:20 PM Schardan Stated he is requesting a new chair for the dispatchers. Stated the current chair is out of warranty and approximately eight (8) years old. Explained the seat is broken causing it to lean forward. Stated he had the dispatchers research what would work, which resulted in a list of three chairs. Stated the company from which they are requesting the chair brought a chair for them to use, so each dispatcher had at least one to two shifts where they could sit in the chair and assess it. All have agreed this chair will be fine. Stated the company will sell it on GSA pricing, which makes the cost $1,055 plus $85 for shipping. Stated this purchase is within his budget for the furniture line item.
6:33:27 PM Gulledge Asked if it has a warranty.
6:33:31 PM Schardan Explained it varies from three (3) to five (5) years for different parts of the chairs. Explained for example, the arm rests are warranted for one (1) year, which is standard for all of the chairs researched. Stated the chair holds up to 500 lbs.
6:33:52 PM Schmidt Asked if the arm rests are replaceable.
6:33:57 PM Schardan Answered yes. Explained there are many features to the chair, including sliding the seat forward and backward and moving the arm rests. He showed a sample of the material that will be used.
6:34:38 PM Gulledge Asked for other questions.
6:34:40 PM Kostyshock Stated they have similar chairs in the Public Works Department. Explained when sitting in them, the individual is leaned forward because the back is very stiff. Expressed his hope that this chair is not similar.
6:35:01 PM Schardan Explained that was the complaint at first, but the dispatchers were told there is an adjustment that can be made to the chair to alleviate the problem. Once the adjustment was made, it was determined the chair will be fine.
6:35:36 PM Gulledge Asked for other questions. Confirmed Callahan approves the item. Stated the item will be placed on the agenda for the next Board meeting. As Bell was still working on the technical issues, went to the Public Works agenda items, and asked Presson to discuss.
6:36:06 PM Presson Presented Pay Application #3 to D&K Backhoe for $68,219.76 for the 18-inch interceptor sewer. Explained deflection testing will start next week.
6:36:32 PM Gulledge Asked for questions. There were none. Stated the item will be placed on the Board meeting agenda.
6:36:48 PM Presson Presented Pay Application #3, final payment to Korte Luitjohan for $85,903.75 for the high service pump replacement. Stated final inspection was done last week by himself, Joe Simpson and their operators. Stated the project is 100% complete and operational. Commented this is one of the finest additions to the treatment plant they have had in at least ten (10) years.
6:37:23 PM Gulledge Asked for any questions. There were none.  Stated the item will be placed on the Board meeting agenda. Asked for further questions for Presson. There were none. Went to next agenda item. Explained the attorney called and is involved in a suit in St. Louis and cannot be at the Village for at least an hour or two. Stated regarding the IEPA loan, the attorney will have an ordinance to pass next week requesting the loan from IEPA. Explained the item has been discussed several times. Stated the ordinance will be in the Trustee packets next Tuesday, and if anyone has any questions it can be pulled from the agenda or put to a vote.
6:38:28 PM Gulledge As the technical issues could not be resolved, asked the AT&T Representative to present the information verbally.
6:38:40 PM Dave Strahl Director of External Affairs, AT&T. Stated he is joined by his colleague Vince Efferzaiz, who will be the continuing contact in Maryville. Stated the purpose for the presentation is to urge the Board to allow AT&T to provide Maryville residents with a video alternative to cable TV. Read from a prepared statement.
6:48:21 PM Gulledge Asked if there were questions.
6:48:22 PM Limberg Commented he personally uses the DSL high speed internet service, which is excellent.
6:48:31 PM Strahl Responded that is one of the side benefits of the infrastructure upgrade. Stated specifically in Maryville, currently less than 10% of the residents have access to high speed internet service through AT&T. Explained with the upgrade, the number will reach 63% whether or not anyone in the community chooses to use the video service offered.
6:49:14 PM Schmidt Thanked the representatives for attending and explaining the information to the Board.
6:49:24 PM Gulledge Commented he has been keeping track of this issue via legislative bulletins from the State. Explained there are some problems; asked Stahl's opinion of the progress of House Bill 1500.
6:49:43 PM Strahl Responded his opinion at the end of the day it will be approved. Explained in the nine (9) states where the legislation has passed, it has passed overwhelmingly. Commented in some states it has passed unanimously by both House and Senate. Stated his opinion it is a very consumer friendly bill. Commented on a discussion with a Trustee regarding the increase in cable rates; his opinion is consumers can appreciate that competition will do a lot to bring those rates down. Stated since consumers are voters, he suspects the legislators will listen to these people. Stated despite this, Mayor may be referring to some of the obstacles and objections brought by municipal governments primarily. Offered to go through these.
6:50:31 PM Gulledge Commented he is not trying to put Strahl "on the spot"; he was only asking his opinion. Commented he is not against the project and thinks competition is good. Stated Mark Blakeman told them if the Board would choose to go forward with issuing permits to build the cabinets nothing would happen until a formal agreement is reached regarding "throwing the switch".
6:51:12 PM Strahl Responded that is correct, and there is language that can be used on the cover of each permit request that specifically preserves the Village's rights to prevent launch of service until an agreement is in place.
6:51:31 PM Garcia Asked the time frame on the project.
6:51:33 PM Strahl Responded it is a six (6) to nine (9) month process to get all infrastructure in the ground. Commented the construction season is upon us, which is one of the reasons they are eager to be allowed to submit permit requests and get approvals. Stated the hope is to launch the television service in the first quarter of 2008.
6:52:04 PM Gulledge Asked for other questions. There were none. Stated his appreciation for the representatives' attendance.
6:52:12 PM Strahl Asked whether this was the forum where approval is given.
6:52:19 PM Gulledge Explained this is a Caucus meeting where issues are discussed, but no formal action is taken until the Board meeting.
6:52:41 PM Bell Stated they have resolved the technical issue and can now run the demonstration.
6:53:45 PM Strahl Asked whether the Village meetings are currently broadcast. Gulledge answered no.
6:55:25 PM   The demo was presented.
6:58:08 PM Strahl Closed with a story he heard while attending a presentation in Texas regarding U-Verse TV and how it can be used in the home: A couple went out for a late supper and told their children to be in bed by 9:00 p.m. While at dinner at 9:05 p.m. the father dialed in to the system from his cellular phone, saw what televisions were on in the house, what channels were being watched, used the text message feature to tell his children they were supposed to be in bed, and turned off the televisions. Commented the inter-connected nature of this technology so far surpasses what is available on cable TV, that it is really exciting.
6:59:04 PM Schmidt Asked Strahl to explain the PEG programming to the Board.
6:59:10 PM Strahl Explained PEG stands for Public Education and Government programming, which is generally "public access" programming. Stated typically the cable companies in many communities have provided studio time to, for example, broadcast Village Board meetings. Stated AT&T is committed to PEG programming just as cable is. Stated they will carry any PEG programming currently in the community, and in addition to the 5% franchise fee they will pay, they will give an additional 1% of gross revenues in lieu of provisioning, that is providing separate studios or video equipment. Explained if they are not currently doing that and would prefer to have the equipment rather than the money, something can be negotiated. Stated unlike cable TV, because this is an IP based system, if they so chose AT&T could archive all Village Board meetings and they would be available not only in Maryville but around the world through the internet. Thanked the Board for their time.
7:00:36 PM Gulledge Thanked the representatives for coming. Went to next agenda item. Explained he previously distributed a letter he received from the Maryville Community Library District, who have approached the Board with a request for a new library property site. Read the request in its entirety, which requests the Board consider the sale or long-term lease agreement for the property along 159 south of Ameren IP and north of the driveway separating the Village Property leading to Village Hall for the purpose of constructing a new library building. The request explains they must obtain land prior to applying for any library construction grants. Mayor explained the Library Board was not aware that the Village is unable to sell property as the eighteen (18) acres actually belongs to the State of Illinois with the agreement that as long as it is being used for community events it is Maryville's to control. The agreement further states if Maryville tries to sell any portion of the property, the land surplus office in Springfield would set the price. Stated his advice is, if the Board is interested in this proposition, it would be a lease. Stated he met with Votoupal and explained his preference would be for them to use the property on the south side so as to access the site from Division Street versus entering Route 159. Stated if they choose to move forward with the project, he will appoint one or two Trustees to discuss the issue with the Library Board.
7:04:42 PM Bell Commented parking will be an issue.
7:04:50 PM Gulledge Stated they would have to supply their own parking, but the issue could be worked out later. Commented they are only asking whether the Board wants to pursue the issue.
7:05:04 PM Kostyshock Commented he would like to be on the committee.
7:05:12 PM Gulledge Asked the opinion of the Board.
7:05:21 PM Schmidt Stated a lot will depend on the size of building they want to construct. Stated the frontage is limited as far as parking because the size of the building will determine the number of parking spots.
7:05:39 PM Gulledge Agreed. Commented his opinion they are not contemplating a huge building currently; however the long-term plan may need to consider this.
7:06:00 PM Kostyshock Stated his opinion they should pursue the project and would like to provide for a place to construct a museum along side.
7:06:12 PM Bell Commented they need to find a better place than where the library is currently located; however he has never given any thought to the property in front of Village Hall.
7:06:23 PM Gulledge Commented they are not saying they will agree; they are simply opening some dialog.
7:06:37 PM Schmidt Commented he would volunteer with Kostyshock.
7:06:45 PM Callahan Asked if they are talking about moving the Memorial.
7:06:46 PM Gulledge Responded no; they will not have any access to Route 159. Stated they need to keep the north side open. Stated he likes the option of access off Division.
7:07:36 PM Bell Commented he would like to be on the committee.
7:07:43 PM Gulledge Stated he would like to keep it at two (2) so as to avoid Open Meetings Act issues. Schmidt asked if Bell should be the representative since he is in charge of buildings. Gulledge responded it is up to them. Stated as Library liaison, Kostyshock should be on it; he will leave the other slot up to Schmidt and Bell to work out. Stated the next Library meeting is the May 8th at 7:00 p.m.
7:08:32 PM Garcia Asked if it will be built through grants.
7:08:38 PM Gulledge Explained they need a site before applying for grants. Commented there is some money out there for libraries, but they must have property first.
7:09:06 PM Schmidt Asked if they have hired an attorney.
7:09:16 PM Gulledge Commented they had a previous attorney from Peoria; however he is unsure whether he is still retained.
7:09:36 PM Gulledge Went to Calendar Updates. Commented on the election next Tuesday; Planning Commission, for which there is a couple of items on the agenda including the winery and one of the Stonebridge additions.
7:10:29 PM Gulledge Asked for other comments on April. There were none. Went to May.
7:10:38 PM Schmidt Commented on the rabies clinic scheduled for Saturday May 19th from 9:00 a.m. to noon at the Senior's building.
7:10:54 PM Gulledge Commented Thursday May 3rd will be a Prayer Dinner versus a breakfast. Stated tickets are available at the Village Hall and all local churches. Stated it is at 6:30 p.m. at the YMCA on Town Center Drive. Stated Paul Ferguson, Provost and Vice Chancellor of SIUE is the speaker. Stated tickets are free and a good-will offering will be collected. Stated 300 tickets are available. Asked for other comments. There were none.
7:11:44 PM Gulledge Went to Public Input and asked if anyone would like to address the Board. There was no Public Input.
7:11:53 PM Gulledge Went to To Do List, page 1. Commented there is a meeting scheduled with Collinsville on April 26th at 8:30 a.m. regarding the sewer agreement. Stated Jolene Henry plans to have the reconciliation's done by tomorrow to get out for the budget. Went to page 2.
7:12:37 PM Bell Asked what was decided on the grant.
7:12:45 PM Gulledge Stated he has not done anything. Explained they were in line for a DCEO grant for property along West Main they were attempting to purchase from St. John's Lutheran Church. Stated the first phase of the three-phase study by SCI Engineering revealed the site is undermined. Stated the sale was halted and Maryville notified the State that they will not be pursuing the property because it would cost too much to get it ready for a ground surface water storage unit. Stated as a result, they are looking for another project. Stated they need to apply as soon as possible. Stated the prerequisites are projects that have a life of twenty years or better and that are bondable. Stated if there are any ideas, they need to let him know, as they don't want to lose the money. Schmidt asked when it has to be used by. Gulledge answered there is no time frame but he has been told the earlier the better. Garcia asked if they can find another site. Gulledge responded not in this short of a time period because of the problems of undermining in the area. Stated they had been working hard for six (6) months on this project. Commented it is very disappointing, not only for the Village but for the church as well. Commented he has a couple of ideas. Commented if anyone else has some, let him know by Friday and they will find out whether they are eligible.
7:15:58 PM Garcia Asked if it could be for the supersize pavilion.
7:16:03 PM Gulledge Stated it is a possibility because it lasts over 20 years. Asked for other comments on page 2. Commented they got the grant for the Fire Department, for which they have received their first check and they are ordering materials for the training facility. Stated the park pavilion is ordered. Went to page 3. There were no comments. Went to Trustees' Comments.
7:17:04 PM Schmidt Asked if they have room on the marquee to display a reminder regarding the election.
7:17:18 PM Gulledge Commented they usually advertise this and will see what can be done.
7:17:45 PM Bell Commented they were going to have a meeting on Time Matters software for PSO Jones to use; however the individual was unable to make it so they will talk about it later.
7:18:09 PM Callahan Commented he was asked why political signs are allowed and garage sale signs are not. Commented his understanding there is something to do with federal election law that the Village has to provide people with the opportunity for political signs. Commented his confusion that political signs were removed because they were up too long; however it was before the election.
7:18:48 PM Gulledge Responded they had some that went up too early. Stated Jones picked up some that were on Village property. Callahan commented this was on the 7000 block of West Main. Gulledge responded they were up too soon. Stated March the 17th was the starting date at which signs could be displayed.
7:19:30 PM Callahan Asked if Wigginton could answer the question regarding the reason for provision for political signs.
7:19:49 PM Gulledge Referred to an incident in St. Louis where a subdivision had a covenant against signs and Missouri ruled against the homeowners' association.
7:20:37 PM Schmidt Commented the problem with the yard sale signs is that they are in right of ways. Explained residents can have a yard sale sign in their own yards, just as political signs.
7:21:00 PM Callahan Commented many people of the committee did not feel it was necessary to have garage sale signs all over town.
7:21:45 PM Gulledge Commented he had an interesting call from a resident who explained Troy has a designated "Yard Sale Day" each year. Commented there are other area towns that do the same. Commented this might be something the Village considers. Commented this would alleviate the issue of signs.
7:22:52 PM Callahan Commented the off-site real estate signs are also a problem. Commented most of the real estate companies know about the rule.
7:23:10 PM Gulledge Concurred. Explained they call the individuals to let them know they have the signs. Commented his understanding Jones keeps them for one week before getting rid of them.
7:23:29 PM Callahan Next, brought up the issue of the curbs. Commented Juneau is not in attendance. Gulledge responded Juneau was unable to be here tonight. Callahan commented he still sees it as a problem. Commented he noticed the curbs are already being poured, and after a couple more weeks it will be too late to do anything about them. Stated he still senses the Board should attempt to salvage the north side of town. Commented they have accommodated some people who don't have six-inch curbs. Asked why they cannot accommodate others. Stated his opinion the Board still needs to be concerned about the safety and usage issues.
7:24:50 PM Kostyshock Regarding garage sales, commented Hamel has a town-wide sale once or twice a year. Commented he would like to see Maryville do something similar.
7:25:19 PM Garcia Asked regarding Callahan's comments, whether there is some curbing that is not six inches.
7:25:24 PM Kostyshock Stated no, they are driveway aprons.
7:25:34 PM Callahan Commented there is whole yard where there is approximately 50 feet cut.
7:25:41 PM Kostyshock Responded he would have to see where Callahan is referring. Garcia asked where it was. Callahan responded he will show her.
7:25:49 PM Gulledge Went to Mayor's comments. Stated he received an e-mail from the Troy Chamber requesting they participate in a Maryville/St. Jacob/Troy night with the Grizzlies on Friday, June 22, 2007. Bell commented he will put the item on the web site.
7:26:32 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:58 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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