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Village of Maryville, Illinois

Description Board Minutes
Date5/2/2007 Location Council Chamber
Time Speaker Note
7:00:06 PM Gulledge Called the Board meeting of Wednesday, May 2, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Service Officer Jones, Comptroller Brussatti, Police Chief Schardan, Building and Zoning Administrator/Fire Chief Flaugher, three (3) firemen, thirteen (13) residents and three (3) reporters.
7:00:57 PM Gulledge Called for approval of the April 18th Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to place the minutes on file was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:30 PM Gulledge Called for a motion to approve the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes.
7:02:09 PM Gulledge Went to Communications. Stated he invited Jim Johnson, Maryville Fireman, to discuss a Firedog Essay.
7:02:40 PM Jim Johnson 2057 Pinehurst Way, Maryville. Stated he came across a contest several months ago given by Firedog.com asking for essays about local fire departments and what they have done for their communities. Stated the first individual he thought of was Christi Sikora, given that he knows both her and Joe well and the Maryville Fire Department answered a fire call at their home on Thanksgiving morning. Stated Christi submitted an essay. Explained the company picked their top ten; however outside of that he believes Christi's essay is great and asked her to read it to the group.
7:03:50 PM Christi Sikora 1439 Martin Drive, Troy. Explained although they did not win, she wrote the essay with the utmost sincerity. Read the essay in its entirety (copy attached).
7:08:41 PM Gulledge Commented he does not understand why the essay did not win. Stated he appreciates it and knows the Fire and Police Departments and community appreciates how she feels. Thanked Jim for putting this together. Stated Jim failed to mention he did this because the grand-prize winning fire department will receive $100,000. Stated he appreciates Jim's initiative on the project. Thanked both most sincerely.
7:09:15 PM Gulledge Stated they will come back to the next item, Mr. Dunstan, who he hopes will arrive shortly. Explained they had a regular County Board meeting this evening. Went on with Communications with Clerk Long.
7:09:38 PM Long Presented a letter from Jay Hoffman dated April 25, addressed to the Mayor reporting the Village will receive $41,831.34 from the State's Disaster Relief Fund for the severe storms that occurred last summer. She read the letter in its entirety.
7:11:02 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:21 PM Gulledge Went to Legal Matters and asked attorney to discuss.
7:11:24 PM Wigginton Presented Ordinance 2007-19 Adopting and Enacting a Supplement to the Code of Ordinances for the Village of Maryville and Declaring an Emergency. Explained this is an annual ordinance to update and supplement the Code. Read the ordinance in its entirety.
7:13:33 PM Gulledge Called for a motion to approve Ordinance 2007-19. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:09 PM Wigginton Presented Ordinance 2007-20 Amending Section 31.01b, Elections, concerning inauguration of newly elected officials as discussed at last week's Caucus meeting. He read the ordinance in its entirety.
7:15:32 PM Gulledge Called for a motion to approve Ordinance 2007-20. Motion was made by Schmidt and seconded by Bell.
7:16:00 PM Schmidt Asked whether it should read "from the local election authority". Wigginton answered that was his thought as well; however this is the language as recommended by the Municipal League. Stated using "from" is fine, and can be changed.
7:16:16 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:35 PM Wigginton Presented Ordinance 2007-21, which has been the subject of past Caucus meeting discussions regarding water use not tributary to the sewer system. He read the ordinance in its entirety.
7:20:13 PM Gulledge Called for a motion to approve Ordinance 2007-21. Motion was made by Kostyshock and seconded by Schmidt.
7:20:33 PM Garcia Asked the procedure for this year.
7:20:37 PM Gulledge Stated they are going to take them this year. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:08 PM Wigginton Presented Resolution 2007-07 to Accept the Final Development Plan for Villa Marie Winery. He read the resolution in its entirety.
7:22:54 PM Gulledge Called for a motion to approve Resolution 2007-07. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:29 PM Wigginton Presented Resolution 2007-08 regarding authorization for Village delegates to attend the Illinois Municipal League Conference from October 18th through 21st, 2007. He read the resolution in its entirety.
7:24:27 PM Gulledge Called for a motion to approve Resolution 2007-08. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:06 PM Gulledge Went to Old Business.
7:25:24 PM Bell Made a motion to purchase a lap top computer and accessories for Public Service Officer Jones from Computer Counselor for a cost not to exceed $3,800.00
7:26:14 PM Gulledge Asked for a second to the motion. Second was made by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:46 PM Schmidt Asked if this comes from this year's budget.
7:26:51 PM Bell Answered yes.
7:26:58 PM Bell Made a motion to purchase Time Matters software, including installation, customization and training, for the Code Enforcement and Building and Zoning Departments for a cost not to exceed $7,525.00
7:27:47 PM Gulledge Asked for a second to the motion. Second was made by Callahan.
7:27:56 PM Schmidt Asked whether the cost is being split between the two departments.
7:28:01 PM Bell Answered yes.
7:28:05 PM Callahan Commented his thanks to Bell for handling this issue, as he did not understand the software and Bell did a good job going over it.
7:28:17 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:39 PM Bell Made a motion to purchase a Digigram PCX Pocket Card, which is an audio recording card for the back-up lap top. Explained they are expensive and hard to find. Stated the purchase will be from Computron, including installation, for a cost not to exceed $1,090.
7:29:25 PM Gulledge Asked for a second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:57 PM Bell Made a motion to allow the Drost Park Khoury League to name and dedicate a ball field as Ken Oberkfell Field, which will be done at the Opening Day Ceremony Saturday, May 5th at 9:00 a.m.
7:30:15 PM Gulledge Asked for a second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:47 PM Kostyshock Reminded the Fire and Police Departments of the planned field trip by Maryville Elementary tomorrow. Stated they will leave the school at 8:45 a.m., start at the Museum, arrive at the fire house approximately 9:15 a.m., which is one of the highlights of the trip. Explained the rain date is Friday at the same time. Asked the Police Department to escort the children and help get them across Route 159 on the way to the Museum as well as on the way to Bobby's.
7:31:47 PM Gulledge Went to New Business/Trustees' Comments.
7:31:59 PM Kostyshock Commented he would like to discuss at an upcoming Caucus meeting the possibility of restricting residents from planting trees directly under or near power lines.
7:32:25 PM Gulledge Went to Calendar Updates. Commented on the Bike Rodeo on May 12; the Rabies Clinic on May 19th from 9:00 a.m. to noon at the Seniors' Building; Memorial Day Service May 28th at 10:00 a.m.; the consensus of the Planning Commission was to change the scheduled meeting to May 31st because of the holiday; Fire Department golf tournament on May 12th.
7:33:26 PM Callahan Commented on the MCIB meeting scheduled for Monday evening. Stated they have been given permission by the State to plant flowers. Commented this Saturday morning at 9:00 a.m. the Khoury League will hold their Opening Day Ceremonies at which they will have a dedication of the ball field. Gulledge commented they will have games going on as well.
7:34:01 PM Presson Commented the paint drop off is May 19th at Collinsville Township.
7:34:17 PM Gulledge Went to Staff Reports.
7:34:26 PM Flaugher Gave Building and Zoning report for April: Total permits issued were 30; 17 single family; 3 single family additions; 7 decks or sunrooms; 1 accessory building; 2 sign permits; total fees collected were $13,909.35; total fees collected year-to-date were $27,841.99; total estimated valuation of new construction was $2,595,000; total estimated valuation year-to-date was $7,538,603.00.
7:35:22 PM Gulledge Invited questions for Building and Zoning. There were none.
7:35:30 PM Flaugher Gave Fire Department report for April: Responded to 80 calls; 51 for EMS; 4 structural fires; 1 vehicle fire; 6 motor vehicle accidents; 5 brush/rubbish fires; 9 fire alarms; 1 hazardous material; 1 investigation; 3 standby for neighboring communities; of the 80 calls, 63 were within the Village limits, 5 were within the Fire Protection District and 12 were mutual aid assist to neighboring communities.
7:36:08 PM Gulledge Invited questions for the Fire Department.
7:36:10 PM Schmidt Commented the report for April is through five (5) months, and with year-to-date totals they have responded to 376 calls in five months. Stated by his estimation, if this continues through the year they will be right at 900 calls.
7:36:38 PM Bell Asked the total last year.
7:36:40 PM Flaugher Answered approximately 750.
7:36:49 PM Callahan Asked how many EMS calls were for Cambridge.
7:36:51 PM Flaugher Answered he does not have an exact figure; however he paid attention as he was typing the report, and the calls are dropping off. Stated he approximates 8 calls this month were for Cambridge House.
7:37:07 PM Flaugher Announced Captain appointments: Doug Drobisch, Terry Hodapp, George May, Craig Short and Kevin Watts. Stated he is excited about all five individuals being in that position, and thinks they will do a great job.
7:37:32 PM Gulledge Invited other questions. There were none. Went to Public Works.
7:37:40 PM Presson Gave April report: Residential services were 11; general work orders for Water Department were 334; leaks found and repaired were 12; meters replaced were 12; sewer inspections were 9; GPS points collected were 456. Stated he received an IDOT permit for the flowers for the MCIB, with restrictions. Stated May 19th will be the paint drop-off. Stated they are asking for volunteers, and regretfully reports he will be out of town that weekend.
7:38:18 PM Gulledge Invited questions for Presson. There were none. Went to Police Department.
7:38:41 PM Schardan Gave report for April: 186 citations written; 10 traffic accident reports; 334 calls for service. Stated the rewiring of the building is going well; he has the panel in with seven circuits running into it.
7:39:12 PM Gulledge Invited questions.
7:39:13 PM Schmidt Asked if they are figuring in the wiring on this year's budget.
7:39:18 PM Gulledge Answered he thinks so, as they have not yet paid any bills.
7:39:23 PM Schardan Commented he gave two prices on the line item, so the decision is up to the Board.
7:39:39 PM Callahan Commented they had a discussion that they think it is unfair that they have to pay for "past sins" in the buildings and they are of the opinion all building expenses should be lumped together and should not come out of individual budgets.
7:40:01 PM Gulledge Invited other questions. There were none. Went to Public Service Officer.
7:40:06 PM Jones Stated he did not have the monthly report; however he can answer any questions. Commented he will have April's report by the next Board meeting.
7:40:27 PM Gulledge Invited questions for Jones.
7:40:30 PM Bell Asked the status of the beaver situation.
7:40:33 PM Jones Answered they are "beaver-less" as of now; however that is not to say they won't come back.
7:40:38 PM Gulledge Commented they know they will be back; however they need to stay on top of the situation as they are very destructive.
7:40:46 PM Jones Commented he spends at least three mornings per week at the lake.
7:40:48 PM Gulledge Invited other questions. There were none. Went to Business from the Floor. There was none.
7:41:12 PM Gulledge Went to Mayor's comments. First, there is a correction to the 2007 Municipal Maintenance Costs. Stated they need to approve the corrected version. Stated all it does is cover the expenditure statement and no additional funds will come from the MFT. He asked for a motion to approve the corrected Municipal Estimate of Maintenance Costs. Bell made the motion and Schmidt made the second. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:02 PM Gulledge Stated, as previously stated by Presson, the Village is in charge of the paint pick-up and recycling at the Collinsville Township Highway garage. Stated his hope that Mike gets to work with them again. Stated he has asked Larry Truccano that Mike be present that day, to which he assured Mayor he will. Stated they are looking for volunteers. Commented Garcia will direct traffic. Commented it is hard work, but they do have a pretty good time. Asked volunteers to let he or Presson know; they need at least six individuals. Next, discussed the request from the library regarding property for a new facility. Stated they discussed who would be assigned to this project; clarified Kostyshock and Bell will meet with the library regarding this recommendation. Next, commented on the Grade School Walk, from which they leave the school at 8:45 a.m. Stated anyone that wants to walk with the children is welcome. Commented the children enjoy it. Next, publicly thanked Jay Hoffman for helping the Village recoup some of the disaster relief funds from the summer storms. Explained when they first turned in the claim they were told they would not receive any funds. Stated they are thankful to Hoffman and to the Governor for the reimbursement. Next, reminded all of the Mayor's Prayer Dinner at 6:30 p.m. at the YMCA, for which tickets are free and still available. Stated the dinner is hosted by the Maryville Ministerial Alliance. Explained there have been a lot of donations from local businesses; all funds will go to the Residents Assistance Program that helps people in need of budgeting education. Stated it also goes to transient people as well as those having trouble paying bills. Commented they do a good job of governing the program. Next, commented on the MCIB, who met this past Saturday and walked along Route 159 from the old viaduct to Lou Juan Hills on both sides and collected trash. Commented he was astonished they picked up half of a seven-yard dumpster. Commented his thanks to the MCIB. Commented next time they will try to get even more help. Stated he plans to see if the MCIB and Ministerial Alliance can get together on June 30th to do a Village-wide clean-up right before Homecoming. Next, commented his congratulations to the Villa Marie Winery; his opinion is it will be great for the Village and they are excited about the facility. Judy Wieman offered her thanks. Mayor responded his thanks for her patience, as it was a learning experience for all involved.
7:48:01 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:48:25 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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