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Village of Maryville, Illinois

Description Board Meeting
Date5/16/2007 Location Council Chamber
Time Speaker Note
7:00:30 PM Gulledge Called the Board meeting of Wednesday, May 16, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton; Attorney Wigginton; Assistant Fire Chief Hartman; Public Service Officer Jones; Fire Chief/Building and Zoning Administrator Flaugher; County Board Chairman Alan Dunstan; County Board Members Larry Trucano, Joyce Fitzgerald and Joe Semanisin; State Representative Jay Hoffman's Aide Cathy Allison; Comptroller Brussatti; Public Works Street Superintendent Jones; Public Works Water Superintendent Hoffman; Public Works Director Presson; Police Chief Schardan; eight (8) residents; and three (3) reporters.
7:01:20 PM Gulledge Went to next agenda item, Swearing in Ceremony per the County Canvassing Board's canvas of the three winners of the local Trustee election. He commented in the absence of Village Clerk Long, Deputy Clerk Fenton will swear in the newly elected Trustees.
7:02:01 PM Fenton Performed the swearing in of elected Trustees Bell, Schmidt and Limberg.
7:04:06 PM Gulledge Went to next agenda item, approval of the minutes from the May 2, 2007 Board meeting. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:46 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:16 PM Gulledge Stated before moving on with the agenda, County Board Chairman Alan Dunstan, along with County Board Members Joe Semanisin, Joyce Fitzgerald and Larry Trucano, as well as State Representative Hoffman Aide Cathy Allison are in attendance to make a presentation.
7:05:56 PM Dunstan Presented a check for $238,311.00 representing funds for the Old Town Roadway Improvement project. Commented on the support of Mr. Semanisin from Maryville.
7:06:55 PM Gulledge Commented his appreciation to the County for their support.
7:07:27 PM Gulledge Went to next agenda item, Communications.
7:07:31 PM Fenton Presented a letter from St. John Lutheran Church expressing their appreciation regarding the attempted transaction with the Village. She read the letter in its entirety. Next, presented a letter from Village Clerk Thelma Long addressed to the newly elected Trustees expressing her regret that she will be unable to attend the swearing in ceremony. She read the letter in its entirety.
7:08:59 PM Gulledge Asked for other communications. There were none. Motion to place the communications on file was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia- yes. Motion carried.
7:09:21 PM Gulledge Went to Legal Matters.
7:09:27 PM Wigginton Presented Ordinance 2007-22 authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Brian Patterson located at Lot 4 Blake Trails Subdivision, commonly known as 7 Bliss Terrace, Collinsville, Illinois, 62234. Stated the agreement was the subject of a public hearing held this evening at 6:45 p.m. and all other statutory procedures provided in Division 15.1 of Article II of the Illinois Municipal Code have been complied with. Stated this ordinance will authorize the Mayor to sign and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated April 4, 2007.
7:10:35 PM Gulledge Called for a motion to approve Ordinance 2007-22. Motion was made by Kostyshock and seconded by Schmidt.
7:10:58 PM Callahan Asked where the Troy water comes in at this area.
7:11:07 PM Gulledge Stated it comes up Lakeview Acres road but does not go into Bliss Terrace.
7:11:23 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:40 PM Gulledge Went to Old Business.
7:12:05 PM Bell Asked whether they received the itemized bids from Computron. Mayor responded no. Stated both agenda items will be tabled.
7:12:20 PM Callahan Made a motion to pay Pay Application #1 for the Police Station electrical upgrade to R Cann Electric for $16,171.56, which is 29% of the project.
7:12:42 PM Gulledge Asked for a second to the motion, which was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:16 PM Kostyshock Made a motion to accept bid results for the 2007 MFT Program.
7:13:29 PM Gulledge Asked for a second to the motion which was made by Limberg. Commented he called the engineer regarding the questions on the bids: There is no load charge on the Schwend's bid, they just try to limit it to at least three (3) cubic yards; and the bituminous patching that listed two (2) different prices is actually $48.75/ton. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:32 PM Kostyshock Made a motion to approve Pay Application #5 in the amount of $159,897.45 to Petroff Trucking for Old Town Improvements.
7:14:49 PM Gulledge Asked for a second to the motion, which was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:18 PM Kostyshock Made a motion to approve Pay Application #6 in the amount of $42,116.90 to Petroff Trucking for Old Town Improvements.
7:15:33 PM Gulledge Asked for a second to the motion, which was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:02 PM Kostyshock Made a motion to approve Pay Application #4 in the amount of $35,337.15 to D&K Backhoe for Copper Creek Lift Station Force Main and 18 Inch Interceptor Extensions, Contracts A and C.
7:16:29 PM Gulledge Asked for a second to the motion, which was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:01 PM Kostyshock Made a motion to purchase a Toro Z593 diesel powered commercial series mower in the amount of $9,969.12 from Franko Small Engine Service.
7:17:19 PM Gulledge Asked for a second to the motion, which was made by Limberg. Commented this is the lowest of four (4) bids. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:01 PM Kostyshock Made a motion to purchase a 30hp low service pump from Lane Western in the amount of $2,936.00 for the water plant.
7:18:15 PM Gulledge Asked for a second to the motion, which was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:43 PM Gulledge Went to New Business/Trustees Comments.
7:18:55 PM Schmidt Commented the Economic Development Committee met Monday regarding finalizing the creation of smaller business districts. Stated the issue will be taken up at the next Caucus meeting. Explained after Caucus, it will go to the Planning Commission to study, review, change building sizes, parking lot sizes, etc.
7:19:59 PM Bell Commented the Bike Safety Rodeo went well with approximately thirty (30) kids in attendance.
7:20:14 PM Kostyshock Commented the first layer of asphalt has been applied to the old part of town south of East Main, and it looks very good.
7:20:32 PM Garcia Made a motion to hire part time summer help. Stated the first group to be hired are returning from last year at a rate of $8.50 per hour, which is a 50 cent raise, with no benefits: Andrew Wentzel, starting 6/11/07; Ryan Covarrubias, starting 5/30/07; Christy Kime, starting 6/11/07; Michael Canull, starting 5/29/07; and Justin Ellis, starting 5/23/07.
7:21:41 PM Gulledge Asked for a second to the motion to hire the aforementioned individuals as part-time summer help working no more than 35 hours per week. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:21 PM Garcia Made a motion to hire part time summer help. Stated the next group will be hired at a rate of $8.00 per hour, with no benefits: Nathan Elzinga, starting 5/21/07; Jacob Hess, starting 5/22/07; Allyson Henry starting 5/29/07; and Jordan Delamano, starting 5/28/07.
7:23:06 PM Gulledge Asked for a second to the motion to hire the aforementioned individuals as part-time summer help working no more than 35 hours per week. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:40 PM Gulledge Went to Calendar Updates.
7:23:58 PM Schmidt Commented the Rabies Clinic will be held this Saturday at the Senior's building from 9:00 a.m. to noon.
7:24:04 PM Bell Commented the jazz concert scheduled for Sunday has been cancelled.
7:24:12 PM Limberg Stated the Memorial Service will be held May 28th at 10:00 a.m. at the Memorial, sponsored by Post 917 and the Ministerial Alliance.
7:24:27 PM Gulledge Asked for other comments on May. There were none. Went to June.
7:24:40 PM Bell Commented on the Fishing Derby and the first Movie in the Park event.
7:24:47 PM Gulledge Asked for other comments. There were none. Went to staff reports. There was no report from the Comptroller. There was no report from the Fire Department or Building and Zoning. Went to Public Service Officer Jones.
7:25:16 PM Jones Gave his report for April: 43 contacts; 2 verbal; 4 written; 3 citations; 31 duties performed; 1 case pending; 2 animals to animal control. Stated the software came in today, and he is starting to receive some of the ordered equipment.
7:25:39 PM Gulledge Invited questions for Jones.
7:25:41 PM Callahan Asked where Calico is regarding the sidewalk issue.
7:25:45 PM Jones Stated it is the Second Addition to Trotters Run. Explained the homeowner was extending their driveway and did not obtain the proper permission or permit to tear up the sidewalk.
7:26:07 PM Gulledge Asked for other comments. There were none. Went to Public Works: There was no report. Went to Police Chief Schardan.
7:26:19 PM Schardan Reported Friday evening from 4:00 to 7:00 p.m. they will be working with Operation Safe Kids, which is a National Program through federal agencies. Stated Troy, Glen Carbon and Maryville are all working together scanning fingerprints and photographing children, which will be put into a certificate for the family to take home and fill out. Stated the event will be held at the First Baptist Church on Route 162 Friday from 4:00 p.m. to 7:00 p.m., and again Saturday morning from 9:00 a.m. to Noon at the Glen Carbon public facility.
7:27:09 PM Gulledge Asked for questions.
7:27:14 PM Garcia Commented there will be games for the kids at the church as well.
7:27:29 PM Gulledge Went to Business from the Floor and invited Gerald Kimberlin to the podium, who had requested to address the Board
7:27:44 PM Gerald Kimberlin 210 South Lange. Stated he has some questions regarding the Old Town road project. Explained at the meeting regarding easements for this project, it was explained to him there was to be no sidewalk on the property, only a six-inch curb and gutter. Stated the easement says the property would be put back to the same grade as before the project started. Stated to accommodate the installation of a sidewalk, the construction company has been dumping fill in his yard resulting in a three-foot high bank fourteen feet into his yard. Commented in his opinion this ruins his property. Invited the Board to look at the property. Asked the Board to explain the significance of the sidewalk when there is no foot traffic at that end of town and it is cut off at his house and not picked up again until half-way between Lange and Donk streets.
7:29:32 PM Gulledge Stated he was at the meeting to which Kimberlin is referring. Stated he does not know who told him there would be no sidewalk. Stated the sidewalk was always in the plans. Stated they could not bring the sidewalk around due to right of way issues. Stated he agrees there are problems, however they are trying to work through them.
7:30:32 PM Kimberlin Stated the Juneau representative explained to him and Tony Barbarotto that there were no trees to remove and no sidewalk to be installed.
7:31:21 PM Gulledge~ Reiterated he does not know, as the sidewalk was always in the plans. Stated the Board made a decision to have sidewalks on both sides of the streets.
7:31:42 PM Kimberlin Commented the Board should reconsider this decision for future plans in other parts of town.
7:31:52 PM Gulledge Stated the Board thought it was important to put sidewalks in for safety and curbs for parking. Regarding the problem with elevations, they will have to meet and figure out the issue. Stated he does not know what can be done. Stated Kimberlin's lot has always been low and held water during heavy rains.
7:32:46 PM Kimberlin Stated there was a storm drain; the reason it held water is the drain was constantly plugged and never cleaned out. Stated he complained several times regarding this problem, and tried to clean it himself. Stated the Village dug up the other end and discovered the tile had collapsed where it drained into the ditch. Stated, regarding the ditch, it is silted in and needs to be cleaned out. Stated the new storm tile installed is half full of dirt already.
7:33:47 PM Gulledge Stated they will check on the issue.
7:33:49 PM Kimberlin Commented if the Village intends to change a property, they ought to talk to the property owner first.
7:34:04 PM Gulledge Stated Kimberlin did not talk to him about sidewalks at the meeting. Commented there were approximately 130 people there. Stated he never heard a conversation about sidewalks.
7:34:27 PM Kimberlin Stated Presson has been working with him on the issue and they have come up with a plan.
7:34:39 PM Gulledge Stated they will do best they can. Stated they appreciate his comments.
7:34:48 PM Kimberlin Clarified the weed and grass ordinance is 8 inches. He was told yes. Requested the Village notify Madison County Transit that the strip of land they requested he vacate is now grown up with grass and weeds, and he would like to see it cut.
7:35:15 PM Gulledge Agreed. Stated they will contact MCT. Thanked Kimberlin for his comments. Asked for other comments from the public. There were none.
7:35:36 PM Gulledge Went to Mayor's comments. Stated the Khoury League Opening Day Ceremony was held last Saturday. Commented they had a really good turnout, including several Trustees; there were some speeches made and a dedication of Field Number 3 to former Maryville resident and Major League Player Ken Oberkfell. Commended the League and Community Improvement Board for the job they did. Commented they had the American Legion and local Cub and Boy Scouts stand honor guard. Next, stated they had a work day in front of the Memorial last Saturday, at which they worked hard. Stated they will come back this Saturday at 9:00 a.m. to plant flowers, and volunteers are appreciated. Next, gave Allied Waste totals for April: Curbside trash was 234 tons; recyclable curbside was 20.29 tons; yard waste 25.02 tons. Next, commented on the paint day scheduled for Saturday at the Township shed. Asked if anyone else is available to help. Stated if they do not get enough volunteers, they will have to speak with Presson and Jones to find some people. Stated the event will be from 7:30 a.m. to noon. Commented the concert in the park event was cancelled.
7:38:56 PM Gulledge Went to Appointments. Stated Community Improvement Board member Ann Barron accepted a job in San Antonio and has resigned her position effective at the end of her one-year term. Stated he would like to replace her position for a three-year term with Courtney Wright, 2333 Westchester Drive in Maryville. Asked for a motion to approve the appointment. Motion was made by Callahan and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:15 PM Gulledge Went to Staff Appointments for the fiscal year 2007/2008. Asked for a motion to appoint Thelma Long to Village Clerk. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:48 PM Gulledge Asked for a motion to appoint Thelma Long to Village Treasurer. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:41:12 PM Gulledge Asked for a motion to appoint Marvin Brussatti to Village Comptroller. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:41:33 PM Gulledge Asked for a motion to appoint Richard Schardan to Police Chief. Motion was made by Bell and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:41:59 PM Gulledge Asked for a motion to appoint Kevin Flaugher to Fire Chief. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:18 PM Gulledge Asked for a motion to appoint Darin Hartman to Assistant Fire Chief. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:37 PM Gulledge Asked for a motion to appoint Kevin Flaugher to ESDA Coordinator. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:59 PM Gulledge Asked for a motion to appoint Kevin Flaugher to Building and Zoning Administrator. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:20 PM Gulledge Asked for a motion to appoint Patrick Presson to Public Works Director. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:42 PM Gulledge Asked for a motion to appoint Patrick Presson to Safety Officer. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:02 PM Gulledge Asked for a motion to appoint Matt Hoffman to Water and Sewer Superintendent. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:22 PM Gulledge Asked for a motion to appoint Clint Jones to Street and Alley Superintendent. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:41 PM Gulledge Asked for a motion to appoint Erik Jones to Public Service Officer. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:01 PM Gulledge Asked for a motion to appoint Steve Wigginton to Village Attorney. Motion was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:29 PM Gulledge Thanked the Board. Commented in the past they have had two Assistant Fire Chiefs; however there is no candidate at this time. Stated they will work with one at this time; however he reserves the right to appoint another individual at a later time. Next, thanked Cathy Allison for attending from Jay Hoffman's office, and asked her to convey to Hoffman that they appreciate all of his help, and they are welcome any time.
7:46:10 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:46:29 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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