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Village of Maryville, Illinois

Description Caucus Meeting
Date6/13/2007 Location Council Chamber
Time Speaker Note
6:30:17 PM Gulledge Called the Caucus meeting of Wednesday, June 13, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Callahan, Kostyshock and Garcia; Bell was absent. Also in attendance were Deputy Clerk Fenton, Public Works Director Presson, and two (2) reporters; Attorney Wigginton arrived late.
6:31:00 PM Gulledge Called for approval of the minutes from the May 30th Caucus meeting. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:28 PM Gulledge Went to first agenda item, Pay Request #8 to Petroff Trucking for Old Town Roadway Improvements.
6:31:39 PM Kostyshock Stated the pay request is in the amount of $103,959.64. Commented they are close to three-quarters of the way done. Stated they will get Division Street to 159 from Lange and from Lange to 159 on East Perry done before the Homecoming. Commented Donk will be done after the Homecoming.
6:32:13 PM Gulledge Asked for questions.
6:32:19 PM Limberg Asked whether Petroff is doing a better job. Kostyshock responded yes.
6:32:26 PM Gulledge Commented in the last three to four months after the meeting with the owner, they have had few problems. Kostyshock and Presson concurred.
6:32:47 PM Schmidt Clarified Division, Perry, Union, and Lange will be done by Homecoming.
6:33:00 PM Kostyshock Explained just the first layer, which will make the streets drivable.
6:33:06 PM Schmidt Asked whether the equipment will be moved out so there are no obstructions for parking, etc. Kostyshock responded yes.
6:33:17 PM Gulledge Explained they have another construction meeting scheduled tomorrow at 3:30 p.m., at which they will go over the list of things the Village wants accomplished.
6:33:23 PM Limberg Asked what the affect will be on the parade.
6:33:26 PM Gulledge Answered the only area that won't be finished is from East Main north to Division. Explained they are projected to be completely finished by mid August.
6:33:57 PM Schmidt Asked what they will do regarding the currently exposed manhole covers above grade.
6:34:05 PM Gulledge Stated the road will come up another two inches when done.
6:34:20 PM Presson Commented for the parade route they will have to look at a temporary solution.
6:34:30 PM Gulledge Commented there is an outside chance they may get the final two inches down if they can get the utilities moved.
6:34:58 PM Kostyshock Stated they will re-pave East Main from 159 to Lange as well.
6:35:09 PM Gulledge Explained they will skip item #6, Storm Water Ordinance due to the absence of the attorney. Stated he will discuss the next item, Wholly Surrounded Property Annexation. Stated the Trustees were provided a copy of the public notice of the wholly bound area annexation which appeared in the Edwardsville Intelligencer Monday. Explained it is approximately 52 acres of properties that will be wholly bounded. Explained State statute says that anything less than 60 acres can be force-annexed by a community. Stated an ordinance will be placed before the Board at next Wednesday's meeting for a vote. He opened the issue to discussion.
6:36:54 PM Callahan Asked if this is the area that had previously been zoned PDR.
6:37:00 PM Gulledge Responded no. Referred to the map to illustrate where the area is. Discussion ensued.
6:37:26 PM Wigginton Arrived and was seated.
6:38:27 PM Schmidt Asked how many parcels are involved.
6:38:30 PM Gulledge Responded he is unsure; they have a list and thinks it may be approximately 70 parcels.
6:38:39 PM Schmidt Asked the estimated populous.
6:38:44 PM Gulledge Responded his opinion of approximately 225 people. Explained they are trying to get this annexation accomplished before the Special Census.
6:39:16 PM Schmidt Displayed the area via projection of the map. Explanation was given that they cannot annex the other portion in the area as it is more than 60 acres.
6:40:47 PM Callahan Asked when people will find out they have been annexed.
6:40:50 PM Gulledge Stated although they are not required to do so, they will send letters of notification tomorrow or Friday at the latest.
6:41:10 PM Schmidt Asked whether the Fire District had been notified.
6:41:12 PM Wigginton Responded notices have been sent to all taxing districts. Stated the notice of publication is published in the paper ten days prior, as required by statute, advising the public the Village would consider an ordinance annexing property on June 20th.
6:41:41 PM Gulledge Asked for other questions. There were none. Went to previous item #6, Storm Water Ordinance, and asked Wigginton to discuss.
6:42:01 PM Wigginton Explained in 2003 the Village adopted the Madison County Storm Water Drainage and Detention ordinance. Stated this comprehensive ordinance was put together by Madison County and is Chapter 152 in the Maryville Code. Stated subsequently, the County has enacted some amendments, so the Village will adopt an ordinance of amendment to comport with the County so that they are consistent. Stated this ordinance will be on the Board meeting agenda next week. Callahan asked what the major changes were. Wigginton responded he did not have the highlighted version with him, but would be happy to e-mail it to Callahan.
6:43:13 PM Callahan Asked if there was a change in the size of lots that could not be sewered.
6:43:20 PM Presson Responded he does not recall.
6:43:28 PM Gulledge Responded he did not see anything about lot size; however this ordinance regards storm water only, not sewer. Went to next item, Safe Routes Grant and asked Fenton to discuss, as she has been the point person for the Village.
6:44:18 PM Fenton Stated the grant requires letters of support and resolutions from various jurisdictions. Explained the resolution included in the packets is what will be submitted on behalf of Maryville. Stated this resolution will change, as further guidance has been received that the resolution should include the specific projects for which funding is applied. Explained the application is for infrastructure including sidewalks in Rolling Meadows, and signage and pavement markings along West Main Street. Stated the maximum amount granted for infrastructure projects is $400,000; the maximum granted for non-infrastructure projects, including education materials, incentive programs etc., is $50,000.
6:45:29 PM Gulledge Explained this is a 100% grant, with no matching funds required from the Village. Explained the plan was to start from the school and work out within the areas with no sidewalks to connect to West Main; the original plan included Williams, Gary and others, however the cost estimates were such that they cannot do more than Rolling Meadows this year. Explained they can re-apply next year. Commented the possibility of getting this grant is probably slim, as there is not much money available throughout the state. Commended Fenton on the work done regarding application.
6:47:00 PM Fenton Explained there is the potential for partial funding, as IDOT may choose certain projects to fund while not funding others.
6:47:43 PM Schmidt Asked if there are easements in place.
6:47:46 PM Gulledge Responded yes. Explained they might have to get some temporary easements, but they have ten feet around all properties. Stated if they are unable to get temporary easements, they may have to work off the street. Further discussion ensued regarding specific projects in the application. Asked for other questions. There were none. Stated they will need to adopt the resolution at the next Board meeting, as the application deadline is June 29th. Went to next agenda item, Project Light Speed, and asked Schmidt to discuss.
6:51:07 PM Schmidt Stated a copy of the permit request from AT&T to install seven Project Light Speed Nodes was included in the Trustee packets. Stated Wigginton has not yet had a chance to review. Invited the Board's comments regarding the agreement. Explained the request is to install the nodes with no other binding agreement or contract with the Village. Explained his understanding that the Senate bill controlling the service is getting close to passage in both houses; once it is passed, Maryville will not have any control over the situation anyway. Stated if there are no problems or concerns from Wigginton, he would like to bring the agreement to the Board for a vote next week.
6:53:43 PM Gulledge Commented he received an e-mail that the measure has passed both houses and they were urging Mayors around the State to send notice of encouragement for the Governor to sign it. Commented his only concern is if they allow the installation of the boxes, that an agreement for landscaping be in place. Explained AT&T previously indicated they will do landscaping, but will not maintain it.
6:55:57 PM Wigginton Asked how many this agreement covers. Mayor responded seven. Asked if there is an attached plan with locations. He was told yes.
6:56:14 PM Gulledge Commented he, Presson and Schmidt visited the sites.
6:56:17 PM Schmidt Stated they have not yet submitted the permit for all seven.
6:56:25 PM Gulledge Responded he just got two more, which brings them up to five or six.
6:56:32 PM Schmidt Stated he informed AT&T they would like to have all of the permits at one time. Stated he will communicate the Board's concerns to his contact, Jerry Strubhardt.
6:57:10 PM Wigginton Stated Maryville would want the option to add to the permit the equipment will be removed upon request.
6:57:22 PM Gulledge Stated he would be shocked if that happens. Stated his opinion AT&T feels confident the legislation will go through State-wide. Explained he received a call from a neighboring community who's time frames are later than Maryville's. Stated his understanding Maryville has the opportunity to get the service much quicker because of the proximity to Collinsville.
6:58:41 PM Schmidt Further commented the other community is not within the same budget as the hub out of Collinsville.
6:58:53 PM Kostyshock Asked if these are mostly existing boxes.
6:59:00 PM Gulledge Stated they will build new boxes next to existing boxes. Explained they come in different sizes.
6:59:22 PM Schmidt Commented he has no objections if the Mayor prefers to wait for ratification by the Governor. Stated he is also willing to contact AT&T regarding additional verbiage.
6:59:44 PM Gulledge Stated the e-mail indicated the Governor would make a decision within the next few weeks. Stated he will discuss the issue with Wigginton. Stated they will leave the item on the Board meeting agenda and can either remove it or go forward based on the outcome of discussions. All were in favor.
7:00:10 PM Gulledge Went to next item, 2007/2008 Budget.
7:00:22 PM Schmidt Explained the changes made to the budget based on decisions recently made regarding wages for the Public Service Officer, Police Department and Public Works Department, as well as eliminating the 5% increases to health insurance for each of those departments. Explained upon adjusting the figures, the budget was brought into balance.
7:02:55 PM Gulledge Stated with the changes they now have a positive balance of $6,616. Asked for any questions. Reminded all the budget is not binding; however he would like to take a vote on it at the Board meeting and agree to follow it as a barometer for spending.
7:03:43 PM Wigginton Commented they should hold the Department Heads to it.
7:03:48 PM Gulledge Asked the Trustees opinion. All were in favor.
7:04:09 PM Callahan Asked if the positive balance of $6,616 is derived using the surplus in Water and Sewer.
7:04:51 PM Gulledge Explained it is a city-wide budget. Stated although that is an Enterprise Fund, it is still part of the community budget.
7:05:01 PM Callahan Clarified they have the surplus, and his understanding is the Village can't use that money to balance the other side of the books.
7:05:27 PM Gulledge Stated his understanding is they can use the money; however it has to be repaid.
7:05:31 PM Callahan Commented his understanding it can't be used at all. Clarified in reality there is a $60,000 deficit elsewhere and $67,000 surplus in the Water fund.
7:06:01 PM Gulledge Stated he understands the point; however he is unsure how to answer the question. Stated he would need to consult Jim Ferris on the question. Discussion ensued. Mayor stated he will check on the issue. Asked for other questions. There were none.
7:09:03 PM Gulledge Went to Public Input. There was none. Went to To Do List, page one. There were no comments. Went to page two. There were no comments. Went to page three. There were no comments. Went to Calendar. Commented the Fishing Derby is scheduled for 11:00 a.m. to 1:00 p.m. at Drost Lake this Saturday, for which registration starts at 10:30 a.m.; there is a Park Board meeting June 18th at 6:00 p.m.; there is a Museum meeting June 21st at 7:00 p.m. at the museum; Explained the Ministerial Alliance is sponsoring a Village-wide clean up day on June 30th to get ready for Homecoming; clarification was made there is something on the Planning Commission agenda, however no one had the information at hand; reminder the Village Hall is closed July 4th in observance of the Holiday, therefore the Board meeting will be held July 3rd at 7:00 p.m.; The Community Improvement Board meeting is scheduled for July 2nd; Homecoming is scheduled for July 13th and 14th; the Library meeting with Kostyshock and Bell is scheduled for July 10th. Asked for other comments. There were none. Went to Trustees Comments.
7:12:16 PM Callahan Asked whether legal fees will be recouped from the house on West Main that was supposed to have been demolished, but is now being rehabilitated.
7:12:41 PM Wigginton Explained the property was sold after the demolition petition was filed, but before the court order. Callahan asked if the previous owner was fined. Wigginton answered not by the court; however he is unsure whether citations were issued. Explained the new homeowner came in with permits to rehabilitate the house. Callahan commented his understanding they fined the original owner.
7:13:17 PM Gulledge Stated he does not believe citations were issued. Explained Flaugher inspected the home and informed the new owner what had to be done; they have since viewed the work and are very happy with the progress.
7:14:02 PM Callahan Stated his concern is that the Village spent money and has no way to recoup.
7:14:11 PM Gulledge Stated he does not believe a lot of money was spent. Commented it would have cost more to go through the court system. Stated the current situation has accomplished their goal in cleaning up the property. Discussion ensued as to the costliness of condemnation proceedings, citing the example of the Merkel property.
7:16:04 PM Schmidt Clarified the Village can recoup the attorney's fees on the Merkel property. He was told that is correct and is done through liens on the property.
7:16:19 PM Wigginton Explained everything that is recoverable is liened. Commented they have put a much greater emphasis on the Code Enforcement and Building and Zoning Departments to take a more aggressive position with issuing citations in order to avoid getting to the point a petition for demolition is needed.
7:16:52 PM Callahan Next, asked about the status of the house on West Main across from the church.
7:17:04 PM Gulledge Stated new fines were sent.
7:17:13 PM Wigginton Stated they are aware of the issue. Explained he, the Mayor and PSO Jones have been involved in following the Code and issuing appropriate citations. Stated they are also moving along with three petitions for demolitions on homes on South Lange Street and one on Hayden Lane.
7:17:52 PM Gulledge Further commented they are also working on clean up of the yards, and if nothing is accomplished by next Friday, Public Works will clean the areas and lien the properties. Discussion ensued regarding the latitude the courts have given to homeowners.
7:18:53 PM Wigginton Explained this is the reason that before filing petitions for demolition the Village sends out a 15 day notice to rehabilitate informing the homeowner the property was inspected and poses a threat, listing the problems, and that the owner has 15 days to submit a plan for rehabilitation to the Board. Explained he has yet to have one submitted.
7:20:40 PM Schmidt Asked the rule regarding cessation of new construction before completion.
7:21:01 PM Wigginton Stated there is a time period where if construction ceases it has to be renewed.
7:21:09 PM Gulledge Stated they are required to have an inspection in six months from the time of the prior inspection. Stated he has discussed the idea of re-working the ordinance, as problems have come up in Fox Mill and Autumn Oaks. Went on with Trustees Comments.
7:21:59 PM Garcia Asked how long they will allow the resident to leave the logs in the yard.
7:22:14 PM Gulledge Stated the resident has been ticketed. Stated she has paid one set of fines. Stated PSO Jones is doing all he can do. Suggested the Trustees either call Jones for a complete update or wait for the next Board meeting to question him on it. Commented for the media, the Village is getting tough on residents and will not allow these issues to continue. Explained he and Wigginton meet every week with Code Enforcement to go over the issues in town and plans for clean-up.
7:23:34 PM Gulledge Went to Mayor's comments. Stated an e-mail was sent to all Trustees regarding Maryville resident Sam Luna, who is graduating from Police Academy on June 22nd. Explained he plans to attend and will be unable to attend the Grizzlies event. He invited all the Trustees to attend, and stated anyone wishing to go needs to let him or Chief Schardan know by close of business this Friday in order to make reservations. Stated graduation starts at 6:30 p.m., and they plan to leave from the Village Hall at 5:45 p.m. to ride together. Next, stated his intent to ask for a vote at the next Board meeting to pass the annual Proclamation of Air Force week July 2nd through 8th. Next, invited all to attend the Fishing Derby, as it is a lot of fun.
7:27:06 PM Gulledge With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:26 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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