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Village of Maryville, Illinois

Description Caucus Meeting
Date6/27/2007 Location Council Chamber
Time Speaker Note
6:47:48 PM Gulledge Called the Caucus meeting of Wednesday June 27, 2007 to order. Skipped the Pledge as it was said at the Special Board meeting held immediately prior to this meeting. Asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell and Garcia; Callahan was absent, and Kostyshock arrived late. Also in attendance were Deputy Clerk Fenton, Village Engineer Juneau and three (3) reporters.
6:48:13 PM Gulledge Called for approval of the June 13th Caucus meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes ; Bell - yes; Garcia - yes. Motion carried.
6:48:41 PM Gulledge In the absence of Trustee Callahan, took up Pay Request #3 to RCann Electric for Police Station power upgrades in the amount of $13,941. Explained the contract award price was $61,960. Stated if this request is approved, it will bring the contract work performed to date to $46,470 less the 10% retainage of $4,647. Stated the amount due after tonight's request is $41,823; and the amount requested on this application is $13,941. Asked for any questions. Commented they are approximately two-thirds of the way done with the project. There were no questions. Stated the item will be placed on the agenda for payment. Commended RCann for the good job they are doing.
6:50:07 PM Gulledge In the absence of Trustee Kostyshock, took up Pay Request #9 to Petroff Trucking for Old Town road improvements in the amount of $48,846.04. Stated this would bring them up to two-thirds complete. Asked for any questions. There were none. Stated they are holding the 10% retainage.
6:50:51 PM Bell Asked what the plans are to accommodate Homecoming.
6:51:01 PM Gulledge Stated this was discussed at the last meeting with Petroff and Juneau approximately 2 weeks ago. Stated they have a meeting set for tomorrow to get an exact update. Commented the rain has affected the progress. Explained they won't get all the utilities off to be able to put the 2-inch overlay on the other areas. Stated they do not want to damage the overlay when pulling poles. Explained they will cover the exposed man-holes with rings. Explained everything is supposed to be finished except Donk from Division south to East Main. Stated curb and gutter and sidewalks should be done.
6:52:42 PM Bell Stated he is concerned about Division in front of the Village Hall, as that is the bigger entrance/exit for parking during the Homecoming.
6:52:55 PM Gulledge Stated he is being told it will be finished. Stated he will try to get something out to the Trustees Friday after Thursday's meeting.
6:53:10 PM Limberg Asked if they will allow parking on the streets towards the end of Lange and Donk.
6:53:22 PM Gulledge Stated they have not had thoughts of prohibiting parking other than on the parade route.
6:53:43 PM Limberg Commented he foresees a problem with people pulling up on the sidewalks.
6:53:52 PM Gulledge Concurred there are a couple places where poles need to come out that do not have barrier curb yet.
6:53:59 PM Limberg Stated there is an establishment across from the Legion where trucks pull on sidewalks at the depressed curb areas.
6:54:15 PM Gulledge Stated they have had the police down to move several that continue to block sidewalks.
6:54:24 PM Garcia Asked if he will mention the shuttle buses. Mayor responded he will under his comments. Commented if the ground is soft, they should not allow parking on the Village Hall lawn.
6:54:37 PM Gulledge Commented they have to hope that doesn't happen, as that is the majority of parking available. Garcia commented they can use the shuttle busses. Limberg commented that will not be enough capacity. Mayor commented they need to worry about this issue if it happens. Went back to the issue of the Pay Request. All were in favor. Stated the item will be placed on the Board meeting agenda.
6:55:03 PM Gulledge Went to next agenda item, CMT YMCA request to partner with the Village for use of the Senior building. Commented the new Director, Andy Thornton is good to work with. Stated he forwarded the request to the Trustees. Commented the times given are examples and the Board does not have to agree to all of them. Stated they have not yet discussed rent. Stated he would like to know if the Village can work the request into the schedule, what is the Board's opinion of the request. Commented his opinion it does a lot for the community.
6:56:33 PM Schmidt Asked Garcia about parking. Stated his first impression is it seems like a large request and they are not very definite on the latchkey program.
6:56:48 PM Gulledge Explained whatever is said now does not mean they are committed to do later; he simply does not want to spend a lot of time discussing the idea if the Board is not in favor of granting it.
6:57:08 PM Schmidt Stated his opinion that during the discussion the Village needs to ask about equipment storage, clean-up requirements, etc.
6:57:21 PM Gulledge Stated they have briefly discussed that; there is still some room to put some equipment in the old Mayor's office. Reiterated this is a wish list; it does not mean the Village can help them with every time requested.
6:57:55 PM Schmidt Stated his opinion they need to get more information; however if they are going into the fall, they will incur more utilities than normal due to daylight savings time.
6:58:21 PM Gulledge Clarified he is not opposed to going forward with discussions. Schmidt answered no. Bell indicated he is not in favor of the idea, although he did not elaborate as he was on a phone call discussing technical issues. Mayor stated he will discuss the issue with the YMCA to get more information and bring the request back for discussion. Went to next agenda item, Project Light Speed.
6:58:51 PM Schmidt Reminded Board that he submitted sample permit verbiage two weeks ago. Explained the Village Attorney and Mayor indicated they would like to see some additional verbiage added. Stated the additional draft was obtained from AT&T and provided in the Trustee packets. Explained AT&T was opposed to the added verbiage regarding removal of nodes should the Light Speed Project fall through. Stated he was informed the nodes installed will also enhance DSL and Broadband, so if Lightspeed does not go through the additional nodes will still be needed. Explained other items added were verbiage that gives the Village a one-year window to request landscaping around the nodes, as well as a 6-month response time for AT&T after the request. Stated he is now requesting the Board give the Mayor authority to sign-off on the permits. All were in favor.
7:01:07 PM Gulledge Stated the item will be placed on the agenda for next week. Went to Calendar Updates. It was explained they cannot display the calendar, as they are having technical difficulties. Mayor mentioned this Friday evening starting around 8:15 p.m. to 8:30 p.m. is the Movie in the Park event. Stated he has received an email indicating they need help for set up and asking for volunteers. Next, stated tomorrow night Limberg has a special meeting of the Planning Commission at 7:00 p.m., as there was no quorum Monday evening. Asked for other items. There were none.
7:03:43 PM Bell Commented the Fishing Derby was held on the 16th. Commented the Board meeting will be held Tuesday. Mayor indicated he will address that under his comments.
7:04:04 PM Gulledge Went to Business from the Floor. There was none.
7:04:13 PM Gulledge Went to To Do List, page 1.
7:04:26 PM Schmidt Asked if there was feedback from Jones regarding the new computer program.
7:04:31 PM Fenton Stated Jones is using his computer daily and it is working well. Stated the software is installed, for which they have had one training session. Stated the next training is scheduled for Friday, at which she, Jones, Flaugher, Bailey and possibly Mayor will attend. Commented to Juneau they are waiting on the upload of GIS information from his office. Juneau indicated he will check on the issue.
7:06:09 PM Gulledge Asked for other comments on page 1; there were none. Went to page 2.
7:06:20 PM Bell Asked if the issue regarding trash bags for park trash receptacles was addressed. Mayor indicated he was unsure
7:06:42 PM Kostyshock Arrived and was seated
7:06:48 PM Bell Commented the recycle bin is still full and has not been emptied.
7:06:49 PM Gulledge Stated they have called for pickup.
7:06:59 PM Bell Commented his opinion is to give them one more chance to pick it up, and if they don't the Village should dump it. Stated if the can is not going to be emptied, they should get rid of it altogether as it is an eyesore.
7:07:38 PM Gulledge Asked for other items on page 2
7:07:46 PM Bell Asked when the painting of Pavilion 1 will be done.
7:07:52 PM Gulledge Stated nothing will be done until after homecoming, as they have other priority projects ahead of this one including moving water lines, cutting grass, cutting weeds, etc. Asked for other comments on page 2. There were none. Went to page 3. There were no comments.
7:08:20 PM Gulledge Went to Trustees comments.
7:08:23 PM Limberg Reiterated there was no quorum at the Planning Commission Monday night, so no action was taken. Stated they did hold one public hearing on the possibility of a change on some property on Williams Street, which will be brought up again tomorrow night. Stated they will also get a presentation of a final from Korte on the physician's building at the hospital. Commented he believes they will have a quorum for this meeting.
7:09:26 PM Schmidt Stated initial figures for Appropriations have been accumulated by Mayor and personnel and will be ready for review by the Board at the first Caucus in July.
7:09:43 PM Gulledge Stated it will be in the packets next week to give the Trustees an extra week to review.
7:10:02 PM Bell Commented the cable modem and router for the Village and Police Department servers have been moved from the Village Hall to the Police Department to facilitate resetting capabilities at any time by a dispatcher. Explained this has been the issue this evening. Explained Computron has given the dispatchers instructions on how to reset them.
7:11:20 PM Kostyshock Commented the streets around the park are torn up; however next week they will start cleaning up and repairing issues. Explained it will be ready for Homecoming.
7:11:49 PM Gulledge Went to Mayor's comments. Stated he received a call from Kurt's Karstar, who is hosting the Troy Chamber meeting tomorrow at 5 p.m. Stated it is called a "Fun Raising Event" and will raise funds for a young lady in the Make a Wish Foundation. Invited all to attend. Reminded all of the Village-wide clean up effort in conjunction with the Ministerial Alliance and Community Improvement Board on Saturday morning at 9:00 a.m. Volunteers will meet at Copper Creek Church where donuts, coffee and juice will be provided, after which volunteers will be split up for different sections of the Village. Stated he has received commitments from approximately 20 people so far. Stated how much can be done will be based on the number of volunteers that come; they will work from the center of town out on all the main routes and into the neighborhoods. Stated they will be done no later than 12:00 p.m. Explained they will have city workers come around to collect trash bags around 11:00 a.m. Stated Allied Waste has donated a dumpster that will be placed behind the old fire house. Invited the newspapers to come out for a photo opportunity.
7:16:33 PM Garcia Asked if they will provide gloves.
7:16:43 PM Gulledge Responded volunteers should bring their own. Asked for volunteers to contact him, as they need a count for food and beverages. Next, commented the Board meeting change to Tuesday, July 3 at 7:00 p.m. due to the July 4th Holiday.
7:17:41 PM Gulledge With no further business to come before this meeting, asked for a motion to go into Closed Session to discuss employee compensation, specifically raises for employees that have not yet received them due to problems on the business side of the Village. Stated the press is welcome to stay; however no action will be taken. Stated they will answer questions from the press before going into the Closed Session. Motion to go into Closed Session was made by Garcia and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:50:04 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:50:20 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:50:37 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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