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Village of Maryville, Illinois

Description Board Minutes
Date8/1/2007 Location Council Chamber
Time Speaker Note
7:01:46 PM Gulledge Called the Board meeting of Wednesday, August 1, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Police Chief Schardan, Attorney Manion, six (6) residents and four (4) reporters.
7:02:35 PM Gulledge Asked for a motion to amend the agenda to allow for Ordinance 2007-37, the Annexation of the Starke Property and Ordinance 2007-38, the Zoning of the Starke Property. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:35 PM Gulledge Called for approval of the July 18th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:15 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:47 PM Gulledge Went to Communications. Presented three letters on behalf of Clerk Long. First, presented a letter dated July 19, 2007 addressed to Mayor Gulledge advising the application for sanitary sewer extension on Northwood Drive was not approved. He read the letter in its entirety. Next, presented a letter addressed to the Mayor from Madison County Community Planning and Development congratulating Maryville on their award of a Solid Waste Recycled Landscape Equipment grant in the amount of $6,952. He read the letter in its entirety. Next, presented a letter addressed to the Mayor congratulating Maryville on their award of a 2007 Madison County Solid Waste Recyclable Content Park Equipment grant of $8,000. He read the letter in its entirety. Asked if there were any questions regarding the Communications.
7:07:48 PM Bell Asked about the Northwood sewer letter.
7:07:51 PM Gulledge Explained they did not receive the grant for the Northwood sewer, which is the area across from Flaugher's house for the homes that front Northwood and West Main. Stated they received 31 points, and are the next project if any funds become available. Explained the other two letters: The first grant for $6,952 is for the thumb and claw attachments for the Public Works backhoe; the second for $8,000 is for the 22 trash containers to be installed throughout the Village and park system. Asked for other Communications. There were none. Asked for a motion to place the Communications on file. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:29 PM Gulledge Introduced Bryan Manion, who is an attorney at Wigginton's law firm and is filling in for Wigginton this evening. Went to Legal Matters.
7:09:56 PM Manion Presented Resolution 2007-12, Final Plat Approval for the 1st Addition of Stonebridge Bluffs. He read the Resolution in its entirety.
7:12:44 PM Gulledge Called for a motion to approve Resolution 2007-12. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:27 PM Manion Presented Ordinance 2007-36, Annexation Agreement of Starke Property, 2938 Maryville Road. He read the Ordinance in its entirety.
7:16:07 PM Gulledge Called for a motion to approve Ordinance 2007-36. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:48 PM Manion Presented Ordinance 2007-37, Annexation of Starke Property. He read the ordinance in its entirety.
7:20:47 PM Gulledge Called for a motion to approve Ordinance 2007-37. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:20 PM Manion Presented Ordinance 2007-38, Rezoning of Starke Property. He read the ordinance in its entirety.
7:24:08 PM Gulledge Called for a motion to approve Ordinance 2007-38. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:47 PM Gulledge Welcomed the Starke's to Maryville.
7:25:04 PM Gulledge Went to Old Business.
7:25:16 PM Bell Made a motion to approve the Computron bid of $1,600 for anti-virus software renewal on all PCs in the Administration building, Public Works, Police Department and Fire House. Second was made by Kostyshock.
7:25:55 PM Schmidt Asked how many users that is. Bell answered 38.
7:26:04 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:22 PM Schmidt Commented it is his understanding that will be billed under Administration. Gulledge responded his understanding it was to be split. Commented the item to which Schmidt is referring is the GIS tiles.
7:27:30 PM Bell Made a motion to approve the annual service agreement from August 1, 2007 through July 31, 2008 from Computron in the amount of $3,500. Second was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:13 PM Bell Made a motion to accept the Madison County price quote for 2006 aerial photography tiles for the GIS software in the amount of $950. Second was made by Schmidt. Gulledge commented this is the item that will be billed to the Administration budget. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:09 PM Callahan Made a motion to approve Pay Request #4 to R Cann Electric in the amount of $11,152.90 for the Police Station electrical upgrade, which does not include retention funds. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:13 PM Callahan Made a motion to approve Pay Request #5 which is the final payment to R Cann Electric in the amount of $8,984.20. Explained the walk through was done Friday, July 27th. Second to the motion was made by Schmidt.
7:31:09 PM Gulledge Commented the project was well done, with no change orders.
7:31:40 PM Callahan Concurred, commenting on all the reports he received regarding the good job done by R Cann.
7:31:59 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:15 PM Callahan Made a motion to purchase a 2007 Chevrolet Impala Interceptor vehicle for the police department at a State bid package price of $18,035.60 from Miles Chevrolet in Decatur Illinois. Second to the motion was made by Bell.
7:32:50 PM Callahan Asked about the question brought up at Caucus regarding the locks in the back seat.
7:33:42 PM Schardan Stated they need to add the option.
7:33:53 PM Gulledge Suggested amending the motion to add the option.
7:34:01 PM Callahan Amended the previous motion to purchase the car for $18,025.60 to add an additional $68.20 for the option of having the inside rear door function rendered inoperable. Second to the amended motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:13 PM Kostyshock Made a motion to approve Pay Request #10 to Petroff Trucking in the amount of $43,696.32 for Old Town Roadway Improvements. Commented on the progress made with moving utilities. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:36:15 PM Kostyshock Made a motion to approve Change Order #2 to D&K Backhoe in the amount of $21,531.00 for Copper Creek Lift Station Improvement. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:13 PM Kostyshock Made a motion to approve final Pay Request to D&K Backhoe in the amount of $69,058.48 for the Copper Creek Lift Station Improvements. Commented they did a good job. Second to the motion was made by Bell.
7:37:46 PM Schmidt Asked if there is a final inspection list that needs to be addressed.
7:37:49 PM Gulledge Stated the walk through has been done. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:16 PM Kostyshock Made a motion to approve the mechanical evaluation of Well #1 for the amount of $3,950 by Layne Western. Second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:10 PM Kostyshock Made a motion to approve acidizing of Well #4 for the amount of $11,750 by Layne Western. Second to the motion was made by Schmidt. Schmidt asked whether the job has been scheduled. Presson answered they have started on the work. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:06 PM Kostyshock Made a motion to authorize Mayor to sign easement documents with Ameren IP to facilitate Old Town road improvements. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:46 PM Gulledge Went to New Business/Trustee Comments.
7:40:58 PM Bell Commented on the second Movie in the Park Event last Friday, which was Field of Dreams, sponsored by Steve Wigginton.
7:41:20 PM Callahan Commented during the picnic, Maryville EMS was called to help his mother-in-law who had fallen, and he and his wife are very appreciative of responders George May, Danny Gulledge and a third individual who stayed in the truck to handle any needs there.
7:42:12 PM Gulledge Went to Calendar Updates. Commented on the Economic Development Committee Meeting scheduled for Monday at 7:00 p.m.; Two Movie in the Park events in August, the first of which is My Dog Skip sponsored by Cindy's Critter Camp. Went to September; commented the Community Improvement Board meeting will need to be rescheduled due to the Labor Day holiday.
7:43:17 PM Gulledge Went to Staff Reports.
7:43:33 PM Flaugher Gave Building Permit totals for July: Total permits were 28; 19 for single family; 2 commercial buildings; 1 alteration; 2 decks; 3 pools; 1 electrical; total fees collected were $26,525.67; year to date fees collected are $77,386.06; total estimated valuation of new construction on permits issued was $11,966,500; year to date estimated valuation is $29,806,003. Next, gave July Fire Department totals: Total responses were 77; 53 calls for EMS; 2 structure fires; 1 vehicle fire; 4 motor vehicle accidents; 16 responses to alarms; 1 miscellaneous; of the 77 calls, 56 were within the Village, 6 within the Fire Protection District, and 15 were mutual aid calls.
7:45:36 PM Presson Stated Collinsville is still on Maryville water and will continue to be for at least a week.
7:45:56 PM Schmidt Asked if there were any initial findings on Well #1.
7:45:59 PM Presson Answered they are waiting for recommendations; they have the camera work done. Stated it looks as though a simple acid cleaning should suffice. Further commented Well #4 is in process and should be up and running by the end of the week.
7:46:34 PM Limberg Asked how much increase they have had since Collinsville has been on.
7:46:38 PM Presson Answered it will average out. Stated his estimate would be between 50,000 to 100,000 gallons.
7:47:14 PM Schardan Gave July report: Calls for service were 287; citations written were 141; traffic accidents were 9.
7:47:42 PM Schmidt Asked how the new radar gun is working.
7:47:46 PM Schardan Explained the officers really like it. Commented on how pleasurable R Cann Electric was to work with.
7:49:13 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Reminded the Board to let Clerk Long know whether they will attend the Municipal League Conference so she can make the proper reservations. Next, presented an e-mail from a new resident commending the Village on the cleanliness and beauty of the park. He read the e-mail in its entirety.
7:51:13 PM Gulledge Presented some resignations and appointments to various committees: Ed Balling, 7616 Stonebridge, has submitted his resignation from the Economic Development Committee. Motion to accept the resignation was made by Schmidt and seconded by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:24 PM Gulledge Presented a resignation from Doug Keene, 716 Valley Drive, from the Economic Development Committee. Motion to accept the resignation was made by Schmidt and seconded by Bell. Schmidt commented on the good job done by Keene while on the committee. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:53:19 PM Gulledge Presented a resignation from Craig Short from the Planning Commission. Motion to accept the resignation was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:54:30 PM Gulledge Presented a resignation from Lendell Phelps from the Fire and Police Board. Motion to accept the resignation was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:55:25 PM Gulledge Presented various appointments to the Board: Explained there are three (3) openings on the Economic Development Committee, and he would like to appoint two tonight, with the third appointment to come at a future date upon the individual's return from vacation. Asked for a motion to appoint Paul Falbe, 7608 Stonebridge Drive, to the Economic Development Committee. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:56:36 PM Gulledge Asked for a motion to appoint Lendell Phelps, 62 Oak Leaf to the Economic Development Committee. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:57:10 PM Gulledge Explained there are two (2) openings on the Planning Commission. Asked for a motion to appoint Ted Nemsky,15 Blossom Lake, to the Planning Commission. Motion was made by Garcia and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:57:51 PM Gulledge Asked for a motion to appoint Doug Keene, 76 Valley Drive, to the Planning Commission. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:58:26 PM Gulledge Explained there is one (1) opening on the Community Improvement Board. Asked for a motion to appoint Melissa Muehler, 803 Westwood, to this Board. Motion was made by Callahan and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:59:21 PM Gulledge Explained with the expansion of the Park Committee from 11 to 13 members, asked for a motion to appoint Jean Sampson, 27 Belmont Place, to this Committee. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:00:12 PM Gulledge Asked for a motion to appoint Jill Walker, 6707 Route 162, to the Park Committee. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:00:46 PM Gulledge Asked for a motion to appoint Craig Short, 900 Woodland Drive, to the Fire and Police Board. Motion was made by Bell and seconded by Limberg.
8:01:09 PM Schmidt Commented Short has always done a good job no matter what position he has held with the Village.
8:01:23 PM Gulledge Concurred. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:01:59 PM Gulledge Stated, as the position is official, they will swear Short in to the position.
8:02:36 PM Long Performed the swearing-in ceremony.
8:04:16 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:04:37 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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