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Village of Maryville, Illinois

Description Board Minutes
Date8/15/2007 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, August 15, 2007 to order, and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Callahan, Kostyshock and Garcia; Bell arrived late. Also in attendance were Clerk Long, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Public Service Officer Jones, Police Chief Schardan, Comptroller Brussatti, two (2) residents and four (4) reporters.
7:01:00 PM Gulledge Called for approval of the August 1, 2007 meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:44 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:25 PM Gulledge Went to Communications.
7:02:29 PM Long Presented a letter addressed to the Mayor from Linda Mauck regarding a rental fee agreement for the library. She read the letter in its entirety.
7:03:44 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:02 PM Gulledge Went to Legal Matters and asked Wigginton to discuss.
7:04:06 PM Wigginton Presented the Save a Life Proclamation. He read the Proclamation in its entirety.
7:06:31 PM Gulledge Called for a motion to approve the Save a Life Proclamation. Motion was made by Garcia and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:00 PM Gulledge Went to Old Business.
7:07:10 PM Bell Made a motion to accept the bid from R Cann Electric for pole removal and electrical service replacement at Firemen's Park in the amount of $2,395. Second to the motion was made by Kostyshock.
7:07:50 PM Schmidt Asked from what fund the monies will come.
7:07:48 PM Gulledge Answered the Board needs to choose and suggested including it as a change order with the Roadway Improvements, as that is what caused the issue. Schmidt concurred, and all were in favor. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:44 PM Bell Made a motion to accept the bid from R Cann Electric to move the electrical power box into a new vault for a cost of $8,430.00 Second to the motion was made by Kostyshock.
7:09:34 PM Schmidt Asked from what fund the monies will come.
7:09:33 PM Gulledge Answered either Public Comfort or Parks. Schmidt responded his opinion Public Comfort will be fine. All were in favor. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:18 PM Bell Made a motion to accept the bid from Computron for license for terminal service and set up of the Public Service Officer laptop for using Time Matters software in the field.
7:10:36 PM Jones Commented on an e-mail sent regarding a change on the cost of the card, which originally was thought to be free; however that offer was only for private customers. Explained the cost of the card is $29.99. Further explained it is a one-year service contract. Gulledge asked if these items should be added to the motion. Bell answered it is a separate aspect of the project. Gulledge asked Bell to re-state the motion.
7:11:25 PM Bell Made a motion to accept the bid from Computron for $220 for terminal service, license and set up of the PSO laptop; $29.99 for the purchase of the Nextel Wireless card; and $59.99 per month for a one-year service contract with Nextel for the wireless service. Second to the motion was made by Schmidt. Kostyshock asked if the $29.99 was a one-time cost. Jones responded yes. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:50 PM Bell Discussed Park Recommendations. Made a motion to purchase and place additional signs regarding surveillance areas in the park for a cost not to exceed $200. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:15 PM Bell Made a motion to re-name the Park Committee to Maryville Parks & Recreation Committee. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:12 PM Bell Discussed the changes to the OSLAD grant application including removal of the bridge project and addition of a paved walking surface. Explained the reason for the change was to meet the OSLAD criteria for the ratio between infrastructure and recreational facilities. Explained the changes resulted in a total price reduction of almost $100,000.00. 
7:16:52 PM Gulledge Commented due to time constraints the changes need to be approved tonight without further discussion at a Caucus. For this reason, they gave the Board the opportunity to ask questions before voting on the motion.
7:18:39 PM Bell Explained they picked up some recreational items as well, including lighting of a second ball diamond; a circular basketball court; additional walking areas; addition of a horseshoe pit and bocce ball courts; and a total of eight portable bleachers for the ball fields.
7:19:52 PM Callahan Asked at what percentage they came in.
7:19:52 PM Bell Stated they are now at 65.5% recreation and 34.5% infrastructure.
7:20:22 PM Garcia Asked if the circle ball court will take away parking. Bell answered no; it is in the grassy area next to the playground facility.
7:20:36 PM Gulledge Reminded all if the plan is approved they are picking up 143 oil-and-chip parking spots, plus the additional parking out front to be installed using the $60,000 grant.
7:21:11 PM Bell Made a motion to approve the changes to the OSLAD grant application as noted (copy attached). Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:57 PM Callahan Discussed an e-mail Chief Schardan received from the Madison County Clerk's office notifying him they want an order for traffic tickets by August 31st. Explained as there is no Board meeting before that time, they need to take up the matter now. Explained Schardan would like to purchase 7,000 tickets, which is an 18 month supply for a cost not to exceed $1,600. Explained there is $756 in the Operating Expense fund; however there is $2,500 in appropriations for the fund. Made a motion to purchase the tickets not to exceed $1,600 from the Madison County Clerk's office. Second was made by Kostyshock. Discussion ensued regarding from where the funds will come.
7:23:36 PM Schardan Commented Clerk Long suggested the funds could come out of Operating Supplies.
7:23:52 PM Gulledge  Stated this line item has funds available. Explained he understands the money can be spent due to the appropriation; however they would like to stay within budget. Clarified using this fund is acceptable to Schardan. Schardan commented he is unsure whether there is enough in that fund to cover the expense. Clerk Long responded she believes there is probably enough. Discussion ensued. Mayor suggested they pass the motion, and then Schardan can decide from where the funds will come based on his budget and inform Clerk Long and Trustee Schmidt. All were in favor. 
7:26:03 PM Garcia Asked if this means they will have enough supply until 2010. Schardan responded he believes this should get them to April of 2009, using the last six months as a guide.
7:26:36 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:55 PM Kostyshock Made a motion to approve Pay Request #2 to JE Construction, Contract B for Copper Creek Lift Station Improvements in the amount of $15,085.80. Explained they are to finish the project next week. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:48 PM Kostyshock Made a motion to approve payment of Change Order #2 to Petroff Trucking for Old Town Roadway Improvements, specifically the Fire House apron in the amount of $18,264.00. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:59 PM Garcia Made a motion to accept revisions to the Employee Handbook (copy attached). Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:39:52 PM Gulledge Went to New Business.
7:30:15 PM Callahan Discussed changes to the telecommunications desk, as discussed at Caucus. Stated he has not heard any terribly negative comments, and Springer indicated her agreement that it is a good change.
7:30:36 PM Bell Commented his opinion they have some good ideas regarding eliminating pieces of equipment such as a mouse, second keyboard and control switch. Explained the difference of opinion lies in the configuration of the monitors. Explained he is waiting for an e-mail from Steve Black on prices.
7:31:38 PM Schardan Stated they came to an agreement that majority would rule. Discussion ensued as to the changes to be made.
7:33:43 PM Callahan Commented at the public hearing last week, a resident asked if the contract on her property fell through would she be forced out of her home if it is re-zoned commercial. Commented his recollection in discussing a proposed mass-change along Route 159 to business zoning, one of the main concerns was that people would not be allowed to live in their residences.
7:34:33 PM Wigginton Explained it would come under the non-conforming use section of the zoning code.
7:35:20 PM Callahan Asked if this is the case, why have they not re-zoned all of Route 159 as B-1.
7:35:23 PM Gulledge Responded that would take a vote from the Board and believes it is something that will soon be considered. Commented in the past there were not enough votes on the Board to approve the issue. Commented Schmidt has been working on the issue in the Economic Development Committee.
7:35:50 PM Schmidt Stated they are working on sub-categories of business zoning. Stated they will be bringing the issue to the Board for review before going to the Planning Commission.
7:36:39 PM Callahan Asked if they addressed the question of areas currently zoned multi-family being rezoned as B-1. Schmidt responded no. Callahan commented he and Garcia would prefer these areas be zoned B-1.
7:37:14 PM Schmidt Responded he believes this is something they should act on, and that the other proposal is too expensive and is not needed as they have a comprehensive plan in place.
7:37:30 PM Gulledge Suggested Callahan bring this up at the next Caucus.
7:37:50 PM Callahan Commented at one time they adopted a Future Use Plan, part of which said they would make the Future Use map the present map. Stated for whatever reason, this was not done. Schmidt concurred it did not come up for a vote. Mayor stated there were not enough votes at the time. Discussion ensued.  Callahan clarified that if the area is re-zoned B-1 with a non-conforming use for the present residential property owner, this would preclude them from selling the property as a residence. He was told that is correct.
7:39:40 PM Gulledge Went on with New Business.
7:39:44 PM Kostyshock Stated he attended the Library Board meeting. Commented they have a good group of people that are making great strides. Explained they bought a drop box for return of books after hours. Next, discussed the World War II reenactment. Stated they plan to have it in September next year so as to take advantage of cooler weather. Next, stated Villa Marie Winery will be picking grapes tomorrow and anyone is welcome to help or watch. Explained they are making progress on the building.
7:41:55 PM Gulledge Went to Calendar Updates. Stated they estimated 55 attendants at the Movie in the Park event; commented the next movie to be shown is Raiders of the Lost Ark, sponsored by Maryville Pharmacy; commented there is a Park meeting on August 20th. Went to September; commented the Improvement Board meeting has been moved from the first Monday to September 10th because of the holiday; commented the Village Hall will be closed September 3rd in observance of the Labor Day Holiday. Went to Staff Reports.
7:43:51 PM Schardan Reported the new squad car is in, and the markings are done; it is currently at SECOM.
7:44:39 PM Presson Reported they have had a lot of calls concerning the status of water. Explained they are doing well; they have used a lot, with a maximum to date of 1.749 million gallons. Reminded the Board they upgraded the treatment plant last year to treat almost 3 million gallons, so they are in good shape. Explained Collinsville is still on Maryville water and will be until the end of next week. Schmidt asked the status of the well. Presson stated he received the recommendation that the well is 50% encrusted with iron and manganese, and will need a high-velocity treatment.
7:45:53 PM Callahan Asked if the numbers included in his report include sales to Collinsville.
7:46:17 PM Presson Responded it is included. Commented that is the most water the treatment plant has ever created. Discussion ensued regarding water conservation in other communities.
7:47:26 PM Garcia Asked if the softener is increased when people are added to the water system. Explained she has had several complaints that the water is not soft.
7:47:37 PM Presson Responded in the past two weeks they have done maintenance to the softener, so it went up approximately 20 mg per liter. Stated both tanks are back online, as they had to clean some sludge out of the sand tanks. Explained they are now back to where they should be, and residents should notice a difference.
7:48:39 PM Gulledge Went to Business from the Floor. There was none. Read the Allied Waste report for July 5: Curbside trash pick up was 207.60 tons; recyclables was 18.06 tons; yard waste was 12.07 tons. Commented there is a fifth Wednesday in the month of August, and there is a chance they may not hold a meeting on the 29th. Stated they will discuss the issue next week. Commented articles for the Gazette need to be submitted as soon as possible. Asked Bell to discuss the surveillance equipment with Chief Schardan after the meeting. Bell commented they discussed the issue last week.
7:50:46 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:51:17 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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