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Village of Maryville, Illinois

Description Caucus Minutes
Date8/22/2007 Location Council Chamber
Time Speaker Note
6:30:07 PM Gulledge Called the Caucus meeting of Wednesday, August 22, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Callahan and Kostyshock; Garcia was absent; Bell arrived late. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, Police Chief Schardan, Village Engineer Juneau, Village Gazette Editor Kime, two (2) residents and three (3) reporters.
6:31:05 PM Gulledge Called for approval of the Wednesday, August 8th Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approved was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Callahan - yes; Kostyshock - yes. Motion carried.
6:31:34 PM Gulledge Went to first agenda item, and asked Kime to discuss.
6:31:45 PM Jack Kime 720 Andra, Maryville, Illinois. Stated the purpose for his address is he disagrees with using the web link as the primary means of distribution of the Village Gazette. Stated if the main intent of the Gazette is to distribute information to as many residents as possible, there is no substitute for hard copy distribution. Stated it has recently been announced that effective in January the Gazette will be available on the internet as the primary means of distribution, with the availability for anyone desiring a hard copy to be placed on a mailing list. Stated he disagrees with this policy, and if it takes effect, he will continue with the Gazette through the November/December edition, after which he will tender his resignation as editor.
6:33:48 PM Kostyshock Asked if he has a replacement in mind.
6:33:51 PM Kime Stated after a notice placed in the last edition, three individuals have sent in resumes.
6:34:00 PM Gulledge Indicated he currently holds four resumes. Stated they are in the midst of finding a solution to continue the process as they have been doing it thus far. Explained there is no money in the budget to pay an individual. Stated they are looking into volunteer possibilities or use an in-house employee. Explained Wigginton asked whether Kime had planned on resigning anyway, to which Mayor responded yes.
6:35:12 PM Kime Stated he had not planned to resign in January. Explained it is possible he may be moving from the area at the end of the school year, at which time he would have resigned. Commented he is unsure whether this policy has been thought through as far as the number of people that will respond to the mailing list.
6:35:59 PM Gulledge Responded they have received a number of calls, although he is unsure as to how many. Stated his opinion is they may try this approach and it may not work out. Explained they have had comments from some that prefer to access the Gazette from the internet. Explained another reason for the change is the expense of mailing the hardcopy. Explained they will be better able to tell if the process will work as they get closer to January 1st.
6:37:09 PM Kime Stated if they revert the policy back to hardcopy distribution, he is willing to stay on. Explained he simply does not think the internet approach will work, and is not worth the time involved in creation of the paper. Explained if the policy does not change and the decision is made to find a new editor, they would need to have someone within the next month.
6:38:13 PM Callahan Commented he suspects he missed the meeting where they discussed this new procedure. Explained he agrees with Kime that it is a waste of time if it is not distributed.
6:39:20 PM Limberg Commented his thoughts are similar, as he personally prefers a hard copy. Wondered how many hits they get per day on the website.
6:40:10 PM Gulledge Responded they get a lot of hits. Explained he does not know the answer; however they will look at the issue and if the Board decides they prefer to have it mailed, that is fine. Callahan questioned when the issue came before the Board. Mayor responded he is not aware it was ever brought before the Board, but was an administrative decision. Explained the item has run in two to three editions of the Gazette informing the public of the change and how to contact the Village to place their name on a mailing list.
6:40:46 PM Kime Stated the current edition has a long paragraph explaining specifically that this is the new procedure.
6:41:06 PM Callahan Asked if the basic reason is to save money.
6:41:10 PM Gulledge Responded yes. Stated they are trying to find out how many people are interested. Explained if they save any money at all it is worthwhile; they can still reverse it on January 1st.
6:41:43 PM Callahan Asked what it costs. Comments were made approximately $1,000, just for postage. It was explained there are six mailings per year.
6:42:08 PM Gulledge Commented he can get the figures together and distribute them to the Board. Discussion ensued as to the pros and cons of hardcopy versus online.
6:43:34 PM Schmidt Commented his opinion the situation needs to be monitored closely, and he would like to see it mailed as he prefers a hard copy.
6:43:56 PM Kime Commented if this is not a set policy, they need to retrieve the current draft to revise the first paragraph.
6:44:18 PM Gulledge Responded they will look at it.
6:44:21 PM Limberg Commented Kime does a great job and thanked him.
6:44:49 PM Gulledge Went to next Agenda item and asked Juneau to discuss.
6:44:55 PM Juneau Stated he will discuss the Bauer Lane project, and asked Schmidt to bring the presentation up on the projection display. Asked Juneau to hold on, as Bell was arriving and he had a comment before going on with the meeting that he would like Bell to hear.
6:45:13 PM Bell Arrived and was seated.
6:45:18 PM Gulledge Commented on the incident that happened Friday. Informed all the item is still under State investigation, and asked that no questions be asked regarding this incident; also asked the Board to refrain from answering any questions or making any comments regarding the incident. Asked that any questions be addressed individually to the Police Chief after the meeting. Opened the meeting to Juneau for discussion of the Bauer Lane project.
6:46:28 PM Juneau Commented the Village has established a Special Service Area to serve the west end of Bauer Lane. Stated in order to accomplish the sewer project, they need plans, money and easements. Explained the plans have been completed and sent to the EPA for permit; the money was established to be funded by a Special Service Area, which would be passed on to residents taxes. Explained they are stuck on easements. Stated they need several in addition to the existing easements provided when the subdivision was platted. Explained due to the depth of the sewers and the alignment, they not only need permanent easements, but construction easements. Explained only approximately 20% of the required easements have been obtained.
6:48:26 PM Gulledge Commented his opinion is the number is closer to 50%, the majority of which are temporary easements due to the depth of the project and the room needed to work.
6:48:53 PM Juneau Explained in looking at constructability of the project, they felt it would be wise to obtain construction easements as well. Stated with that in mind, the sewer system as planned is in jeopardy. Commented residents in that area have petitioned the Village for years to get sewers. Explained in light of the difficulties, the project may have to take different form. Stated for discussion purposes, he presented a pressure sewer system to the Mayor. Explained this is a totally different concept than everyone is familiar with. Displayed a presentation via PowerPoint projection, explaining the alternative systems: One is to put a pump behind the existing septic tank, which pumps from the tank to the pressure sewer system; or the septic tank is completely abandoned, and a grinder pump is installed. After the presentation, he asked for feedback or questions. Commented Mayor thinks this is a viable alternative. Stated the costs are substantially less. Explained the residents would have to buy and contract to install the pumps to be connected to the main line installed by the Village. Explained this is a similar concept to tapping in to the water main.
7:01:14 PM Gulledge Commented this issue was discussed at a Public Works meeting. Explained the reason they are looking into alternatives is because they are having a very difficult time getting easements. Explained Holiday Shores uses this system. Explained the advantages are there is a good chance they will be able to do this inside of the existing easements. Commented this is not his first choice; however it doesn't look like it will get done the other way because of the inability to obtain the necessary easements. Commented some people in this area desperately need sewer. Commented one of the disadvantages of the system is it depends on electricity, so if the power is out people can't flush the toilet. Also, if there is a problem with the pump and it must be replaced, the responsibility is on the individual. Explained the advantages are perhaps there is no longer a need for a Special Sewer District, and the people that don't want to use the system will not be required to. Commented if a resident chooses to tap on at a later time, they could come up with a fee scheduled that increases yearly. Explained the only other way to get the required easements is condemnation, which is not something they like to do.
7:05:41 PM Bell Asked if the tap-on cost to each homeowner is cheaper than tying into gravity; and what is the approximate cost of a grinder pump.
7:06:13 PM Juneau Responded grinder pumps installed in basements are approximately $3,000; outside installation might be a little more depending on what is involved. Commented his opinion the total approximate cost would be $4,500 per house.
7:07:07 PM Bell Asked if that is cheaper than tying in to gravity.
7:07:13 PM Juneau Responded yes and with a lot less disruption. Commented the homeowner's power runs the pump; however that should not be a large cost.
7:07:26 PM Gulledge Commented back-up batteries are likely available.
7:07:57 PM Schmidt Asked how the change of plan affects the application with the EPA.
7:08:03 PM Juneau Stated the EPA approves them. Stated it changes the application completely, as it is a completely different design. Explained they have already been permitted for gravity sewer.
7:08:23 PM Gulledge Commented the opinion is it would not be hard to change if the Board chooses to go forward with this idea.
7:08:35 PM Juneau Stated this installation of a main line pressure sewer would be such a reduced cost, he does not think they would need to go to the EPA for the money. Explained they would fund the project with the tap on fees provided and borrow the money from a bank. Clarified it would not be economical to go through the paperwork for this size system.
7:09:09 PM Gulledge Commented these are all great questions; however he did not want Juneau to move forward with the project until they presented it to the Board. Stated it is significantly different than a gravity system.
7:09:25 PM Juneau Stated it is something they would have to go back to the public with.
7:09:39 PM Gulledge Commented a little over 50% of the residents wanted sewers, and a little under 50% did not. Stated they don't want to spend extra time and money unless the Board feels it is a viable solution.
7:10:21 PM Schmidt Asked if the resident would be required to choose one system or the other, or could there be a mixture.
7:10:38 PM Juneau Responded they could have a mixture, but he would not recommend it. Discussion ensued.
7:11:53 PM Callahan Commented when he owned a home on Bauer Lane, they had a step system because the water table is only six inches underground. Commented it is a miserable system to take care of and requires constant attention.
7:13:00 PM Presson Commented he has a grinder pump system in the new bathroom at Drost Park. Explained it has been fully operational since installation.
7:13:29 PM Callahan Asked if residents would be required to have a check valve.
7:13:50 PM Juneau Responded yes. Stated there would be some capacity in the tank for approximately five to ten flushes.
7:14:03 PM Callahan Commented the way the ordinance reads residents do not have an option on hook-up, as they are within so many feet of the main.
7:14:33 PM Gulledge Commented he is not suggesting they have to; his idea is that they enact special rules and regulations for the Special Sewer District #4 regarding requirements for tapping on. Discussion ensued.
7:15:50 PM Callahan Asked why they don't go down the middle of the street for the gravity sewer, as the streets are in bad shape anyway. Juneau responded they can, but it is more expensive.
7:16:21 PM Gulledge Explained Juneau's point is they can use the existing ten-foot easement.
7:16:46 PM Callahan Commented in past districts they have allowed neighbors to do "T's" to the front to save some expense.
7:17:01 PM Juneau Responded the existing ordinance says within 400 feet, and they can connect by gravity.
7:17:19 PM Callahan Asked how much more expensive it would be if they eliminate the houses with concrete streets.
7:17:34 PM Gulledge Explained they will not save any money as they still have to run the line for Bauer Lane.
7:17:39 PM Callahan Responded he is not referring to saving money, simply an idea to go with a gravity system. Commented his understanding they were hoping eventually some of the people in the front of the subdivision would agree to get on sewer; his fear is the grinder pump system will be too small to accommodate them.
7:18:04 PM Juneau Responded to the contrary; it would make them easier to serve, as another three-inch line could then be run down the road and they could all tap on.
7:18:27 PM Kostyshock Commented he has received many complaints from people that cannot get on sewers in the Bauer Lane area. Stated with the new system practically everybody will be able to tap on for a third less the cost. Discussion ensued regarding where the line will be run.
7:22:11 PM Gulledge Stated the purpose of the presentation was to update the Board on the status of the project, and find out the level of interest in moving forward with the alterative idea.
7:22:31 PM Bell Suggested with an estimated 50% of people that want sewers, maybe they should hold another public hearing to get their input on a new system.
7:22:45 PM Kostyshock Commented there is more than 50%, as there are a lot of people that want sewers that they couldn't get to in the original plan.
7:23:03 PM Gulledge Asked the Trustees opinion. Limberg indicated he is in favor of the grinder pump, and of opening it to people not covered by the original Special Sewer District to garner interest in the option. Gulledge asked Wigginton what changing the boundaries would do to the original plan. Asked whether this would mean they have to start all over again.
7:23:49 PM Wigginton Stated they would need to amend the Special Service Area Ordinance and go back through the process. Stated one of the rules is that everyone has to be treated the same and all within the Special Service Area are required to connect.
7:24:40 PM Callahan Asked if they have someone outside of the Special Sewer District that wants to hook on that is fine in terms of the system; however the way the District is set up, the residents included pay for the infrastructure and there is no way of having people outside the district pay their share.
7:25:08 PM Wigginton Stated they would need to create an ordinance that would mandate that those that participate out of the Special Service Area would pay their fair share.
7:25:17 PM Gulledge Asked if anyone is against pursuing the grinder pump system. Commented another idea he has is maybe if the project goes forward, they can hold a public meeting for the rest of the community to garner interest and perhaps set up a fifth Special Service Area.
7:26:10 PM Callahan Asked with the 50% permission they have, are they able to put in any system they want.
7:26:24 PM Juneau Commented his opinion it would be difficult, as it was presented as a gravity system; however he does not know.
7:26:38 PM Wigginton Commented that is the point he was trying to make: They have to go back to the original documents to find out what was presented.
7:26:48 PM Gulledge Commented they may have to start all over again.
7:26:55 PM Callahan Commented if they can put the system in, they can simply run an extension off the system if the resident is within 400 feet, eliminating the need for another Special Service Area.
7:27:13 PM Wigginton Commented the ordinance reads if the resident is within 400 feet of a gravity sewer. Discussion ensued as to whether it specifies gravity.
7:27:29 PM Gulledge Stated they will check on all the questions. Asked the Board to direct additional questions to him, Kostyshock or Presson. Went to next agenda item, Additional Water Storage Facility, and asked Juneau to discuss.
7:28:04 PM Juneau Showed a presentation via PowerPoint projection. Explained this is planning for future, as the process needs to be started. Explained they have discussed expansion of the treatment plant capabilities to add new water softeners. Stated they did a pilot study for re-rating the plant for a higher capacity, which was accepted by the IEPA. Stated the plant is now rated for one and one-half times greater than it is now. Stated the plant filtration capacity was rated at 3 gals per minute per square foot; now it is rated at 4.5 gals per minute per square foot. Stated the Village also has a 250,000 gallon elevated storage tower and a half million gallon clear well at the plant. Explained the community will require more storage capacity to meet the daily demands of the Village as it continues to grow, as well as meet additional fire code requirements. Explained these are expensive additions to the water system, and in order to plan for them they need to get in line for IEPA low-interest loan money. To facilitate this, they need to do a Step One Facilities Plan. Explained if everything went well, it will take at least a year to a year and a half to get the funds. Stated they are discussing adding two new softeners, and a new ground storage tank with a pumping station. Stated they have tried several times to find site for a new elevated water tower; however they have been unsuccessful. Stated the proposed site currently is on property owned by the Village under the existing water tower. Showed slides of the proposed water storage and additions to the plant. Stated the estimated cost for the water storage is $1.7; estimated cost for the plant addition is $650,000; making the total cost of the project $1.4 million. Explained a water rate increase might be in the range of 80 cents per thousand gallons, which would cost the typical homeowner an approximate additional $5.00 per month for water service.
7:35:33 PM Gulledge Explained they are under no obligation; however they have to start the process to line-up the loan.
7:35:42 PM Juneau Stated the rate historically has run around 2.6% to 2.7% for a twenty year loan.
7:36:00 PM Gulledge Stated they want to submit the paperwork, for which they are under no obligation. Explained it will be more than a year before they receive an answer.
7:36:17 PM Schmidt Asked if they are able to do this, how long Juneau estimates it will take them into the future.
7:36:27 PM Juneau Stated they have done 20-year projections.
7:37:06 PM Callahan Clarified the water tower site has been checked for undermining. He was told yes. Asked whether it is smart to have the entire water supply in one area.
7:37:35 PM Juneau Responded there are two loop lines to that area; however Callahan is correct. Explained they have explored several sites, and there is simply nothing available.
7:38:42 PM Callahan Asked whether they should build it at the water plant.
7:38:50 PM Juneau Explained the plant is at the bottom of the hill. Stated he would rather have the storage at the top of the hill so they do not need as big a pump. Explained the problem is with the increase in demand, the water is forced through only one pipeline.
7:39:29 PM Gulledge Stated they have exhausted all possibilities. Explained this is not their first choice. Stated this issue will be critical in the near future. Explained they will continue to look, as it won't make a difference on the application. Discussion ensued as to other site ideas.
7:43:26 PM Gulledge Asked if the Board is in favor of submission of the application. All were. Asked for other questions for Juneau. There were none. Went to next agenda item, and asked Schardan to discuss.
7:44:16 PM Schardan Explained he distributed a memo requesting an additional officer to be hired this fiscal year starting September 1st, which he included in his budget. Explained they are in the last phase of the eligibility list, which is oral interviews. Stated once they get somebody at top the of the list, they will be able to make an offer contingent on successful completion of testing. Explained the problem is the Academy starts September 30th for the Power Test, and classes start October 3, which leaves a small window to get a new-hire into the class. Stated to facilitate the time frame, he is requesting the Board give the Fire and Police Board the authority to hire an individual.
7:46:17 PM Gulledge Asked for any questions.
7:46:20 PM Schmidt Commented during budget discussion, the Chief had the idea to hire a Chief Deputy for administrative purposes. Commented now this idea has been "scrapped" in favor of a Sergeant. Commented his opinion they first need to determine if they need an additional sergeant before deciding to hire a police officer to fill the void of the sergeant's position not yet created.
7:47:09 PM Schardan Explained after the addition of the new hire, he plans to ask the Board to promote a patrolman to Sergeant, which will keep the staffing at five and five each day. Stated the new sergeant would fill times there is no current supervision, and would also allow him time to help Schardan and Kanzler with administrative tasks.
7:48:12 PM Schmidt Commented his understanding; however they first need to vote on having another sergeant in order to justify hiring another officer. Explained they have not yet had that discussion.
7:48:36 PM Schardan Explained he was not going to ask for that position until later.
7:48:40 PM Schmidt Stated he understands; however if the Board does not agree to create the Sergeant position, then they have an additional officer they did not need to hire.
7:48:49 PM Schardan Commented in that instance he will make a patrolman administrative help. Stated at some point they need to get more supervision, as there are blocks of time where a patrolman is all they have on the street.
7:49:28 PM Schmidt Reiterated his opinion that they need to establish whether they will promote a sergeant first.
7:49:52 PM Kostyshock Clarified Schardan's immediate concern is he needs one more officer.
7:50:05 PM Schardan Stated he is trying to work the phases in slowly. Stated his goal has always been to take care of patrol first to get five on each day. Stated he would love to see three officers and a sergeant on every shift; however that is not possible fiscally. Explained he is gradually trying to get the manpower up. Explained this is one of the steps to accomplish this goal.
7:51:39 PM Callahan Commented the Village has working sergeants, not non-working supervisors. Stated every officer on the force is on the street, even the two sergeants. Explained they are getting to the point they want to make a certain individual a supervisor; however he still works a shift. Reminded they still have situations with the union negotiations, etc. Stated he agrees with Schardan that another officer is needed.
7:53:07 PM Gulledge Clarified Schardan is asking to hire another police officer. Stated his understanding in the future some time Schardan will ask the Board to do an inter-departmental promotion for one of the current officers to a sergeant position. Clarified that person would be to primarily work weekends to fill the void when Schardan is not here. Schardan agreed. Clarified this person would continue to be a working sergeant. Schardan agreed. Asked for other questions or comments. Clarified Schardan is asking the Board, at the next Board meeting, to authorize the Fire and Police Board to hire the individual that rises to the number one spot on the eligibility list. Schardan agreed. Clarified Callahan concurs with this recommendation. All were in favor of adding the item to the agenda. Schmidt asked for a meeting with Schardan to be educated on the inner-workings of the department. Asked for any other questions for Schardan.
7:56:37 PM Bell Commented he has not received the e-mail on the Communications issue.
7:56:47 PM Schardan Stated he sent it and will re-send.
7:58:15 PM Bell Commented to Juneau he found the ordinance and it does not state "gravity" specifically.
7:58:29 PM Gulledge Asked Presson to discuss next item.
7:58:54 PM Presson Discussed SherNan Drive overlay. Explained SherNan is located in the new part of the recent annexation. Explained it was scheduled with Collinsville Township for an overlay this year and removal of an island. Stated in-house they have completed the removal of the island, and the price for the overlay is $10,501.86.
7:59:36 PM Gulledge Commented the Village was unaware of the Township's plan for an overlay.
8:00:21 PM Limberg Asked if the Township will do the work.
8:00:26 PM Presson Responded the Township will do the work in conjunction with the Village.
8:00:33 PM Schmidt Asked if the street has a street and stop sign. He was told yes. Gulledge clarified it also has curbs and gutters.
8:00:45 PM Gulledge Asked for other questions. There were none. Stated the item will be placed on the agenda for the Board meeting.
8:00:57 PM Callahan Commented regarding the question of the private street in the recently annexed area: He was of the understanding when taking areas in, they are taken in as-is. Asked when bringing in a private road, does it stay private or is it accepted as a road no matter the condition.
8:02:19 PM Wigginton Answered it stays private until dedicated to the public entity.
8:02:40 PM Gulledge Went to next item, Cleaning of Well #1.
8:02:56 PM Presson Stated this has been discussed in prior weeks. Explained he got back the final recommendations for this well. Stated his recommendation is to go with Layne Western for a cost of $17,950. He was asked why it is so expensive. Presson answered they had some slight issues that they decided to take care of now. Commented if they wait, they will become larger issues in a year.
8:04:00 PM Gulledge Asked for any questions.  Commented on the large expense.
8:04:13 PM Presson Reminded the Board he explained several weeks ago the cost will be higher because of the amount of encrustation.
8:04:34 PM Bell Asked if it is a different process.
8:04:40 PM Presson Stated it is a high-velocity treatment. Explained after treatment they should get back almost 100% capacity. Explained the well will be down four to seven days.
8:05:11 PM Callahan Asked the cost to get a regular well cleaned.
8:05:15 PM Presson Stated regular price is between $11,000 and $12,000. Discussion ensued regarding comparison of the bid companies.
8:06:57 PM Bell Suggested maybe they should clean it more often.
8:07:11 PM Presson Stated it is going on two years since this well has been done.
8:07:24 PM Gulledge Commented they have to have it cleaned, as it is working at less than 50%, and this is the best bid received. Asked for other questions.
8:07:49 PM Presson Commented they are putting together a program to give the possibility to do in-house injections themselves, which might save money in the future. He was asked what a new well costs. Presson responded approximately $130,000.
8:08:21 PM Gulledge Asked Presson to bring the Board up to date on the Collinsville situation.
8:08:25 PM Presson Explained Collinsville went back on their own system that day; tomorrow they will install a meter between Maryville and Collinsville and go back on Maryville for another week in order to calculate a reading.
8:09:11 PM Bell Asked a question regarding equipment he viewed at the Collinsville water plant. Presson informed he is unsure what it would be; the connection to Maryville is under the Keebler Road viaduct.
8:10:13 PM Gulledge Asked for other questions for Presson. There were none. Stated the item will be placed on the Board meeting agenda. Went to Park Recommendations, and asked Bell to discuss.
8:10:26 PM Bell Stated the Park Committee had one recommendation to install a wrought iron fence around three sides of the barbeque grills at Pavilion #1 for the purpose of keeping children from running by the hot grills during Committee sponsored events.
8:12:07 PM Gulledge Commented if the Board chooses to do this, his opinion is it should not be something a child can reach through.
8:12:50 PM Limberg Commented they have five or six grills in different areas of the park.
8:12:59 PM Bell Commented the difference is during Village sponsored events at which many children are attending.
8:14:03 PM Wigginton Commented the best defense against a child being injured is adult supervision. Asked secondly, did the committee take into consideration if the children are young enough not to appreciate the danger of a hot grill, are they going to appreciate the danger of getting trapped between a hot grill and a fence installed around that grill. Suggested the need to further consider this recommendation. Discussion ensued as to how to handle the situation.
8:15:24 PM Gulledge Commented this is a recommendation for the Board to consider. Stated they can place the item on the agenda or ask the committee to reconsider. Commented if they do it for one grill, they should do it for them all.
8:16:05 PM Bell Explained that one was brought up because that is where the Park sponsored events are held.
8:16:35 PM Wigginton Commented the Village has such broad immunity available for recreational activities in the park, they do not have to concern themselves with that. Stated the concern that comes to his mind is whether they are creating a dangerous condition. Commented he has never seen such a thing in any park.
8:17:09 PM Callahan Asked if it fails, is the Village liable.
8:17:14 PM Wigginton Commented that is his point; are they creating bigger problem than already exists.
8:17:22 PM Bell Commented maybe the solution is to buy something to set up at events. Discussion ensued.
8:18:10 PM Gulledge Stated the item will be placed on the Board meeting agenda. Asked for other items for Presson. There were none.
8:18:32 PM Gulledge Went to Calendar Updates. Commented the Movie in the Park event is scheduled for August 31st, at which the move to be shown is Raiders of the Lost Ark. Gulledge stated his opinion they will need to hold a Caucus meeting on August 29th, as there will be recommendations and public hearings from the Planning Commission meeting to be held on the 27th. Asked for other items in August. There were none. Went to September. Commented the Economic Development Committee and Community Improvement Board will both meet at the Village Hall on September 10th; the Village Hall is closed on Monday, September 3rd for the Labor Day Holiday. Went to Public Input. There was none. Went to To Do List, page 1. There were no comments. Went to page 2. There were no comments. Went to page 3. There were no comments. Went to Trustees Comments.
8:21:34 PM Limberg Commented on the Planning Commission meeting to be held August 27th at which they will hold re-zoning public hearings; a final plat review of Timber Creek Estates, Villas at Remington and Second Addition to Stonebridge Bluffs.
8:22:16 PM Gulledge Commented he will make the agenda available to the members of the press after the meeting. Commented there is a possibility Stonebridge and Timber Creek may come off the agenda.
8:22:41 PM Schmidt Commented he gave Kostyshock a bag of movie reels given to him by Irene Ranek of old homecomings dating back to the late 1950s. Limberg commented he already has these reels on DVD, of which Schmidt was unaware.
8:24:33 PM Bell Commented the light on the Fire Department marquee is burned out.
8:25:03 PM Kostyshock Commented construction on Old Town is moving along. Stated they poured curb on Division Street yesterday and Perry Street today. Stated he is concerned the contractor may pull out because AT&T and Charter refuse to move their lines.
8:26:05 PM Callahan Suggested they pull the Lightspeed permits until they comply.
8:26:13 PM Gulledge Stated he had a good conversation with each entity and believes they have come to an understanding. Commented his opinion the work will be done between now and Friday. Commented the last hydrant is scheduled to be replaced tomorrow.
8:27:28 PM Bell Asked if RCann is finished.
8:27:35 PM Gulledge Responded yes; he was done last week. Went to Mayors comments. Commented tomorrow's Public Works meeting has been rescheduled to next Thursday. Stated they have been working with the Township to come up with a solution to the Hayden Lane issue, and believes they have come up with a solution. Commented this will be conditionary on obtaining sufficient easements. Stated they will hold a meeting with affected property owners this Saturday at 10:00 am.
8:29:29 PM Bell Commented Computron will be in tomorrow to update the anti-virus software on all computers.
8:29:56 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
8:30:25 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville