Click to Home
Go To Search
 

View Other Items in this Archive | View All Archives | Printable Version

Village of Maryville, Illinois

Description Board Minutes
Date9/5/2007 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, September 5, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Callahan, Kostyshock and Garcia; Limberg arrived late. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Service Officer Jones, Police Chief Schardan, Comptroller Brussatti, six (6) residents and three (3) reporters.
7:00:57 PM Gulledge Called for approval of the Wednesday, August 15, 2007 Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:21 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:55 PM Limberg Arrived and was seated.
7:02:10 PM Gulledge Went to Communications. Clerk Long presented a letter addressed to Mayor Larry Gulledge from the Collinsville Area Vocational Center requesting "ride-along" observations with Maryville Fire Department personnel for First Responder students. She read the letter in its entirety. Motion to place the Communications on file was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:00 PM Gulledge Went to Legal Matters.
7:05:06 PM Wigginton Presented Ordinance 2007-39 providing for the annexation of certain property located at 7331 West Main Street pursuant to the provisions of 65ILCS5/7-1-13, surrounded or nearly surrounded territory. He explained the territory is less than 60 acres, is contiguous to the Village and is wholly surrounded by the Village. Stated public notice has been given at least ten (10) days prior to adoption of the ordinance. Stated notice has been sent to all appropriate taxing districts. Stated passage of the ordinance will annex the property to the Village and authorize the Village Clerk to record a copy of the ordinance with the Recorder of Deeds along with the map.
7:06:11 PM Gulledge Called for a motion to approve Ordinance 2007-39. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:54 PM Wigginton Presented Ordinance 2007-40 authorizing execution of a Water Service and Pre-Annexation Agreement pertaining to the property of Ronald Lynn Gilchrist located at 5712 State Route 162, Glen Carbon, Illinois, 62034. Stated this is the standard water service and pre-annexation agreement for which a public hearing was held on September 5, 2007 at 6:50 p.m. Stated passage of the ordinance would authorize and direct the Mayor and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated July 26, 2007.
7:07:46 PM Gulledge Called for a motion to approve Ordinance 2007-40. Motion was made by Bell and seconded by Kostyshock.
7:08:08 PM Callahan Asked about the owner's name listed on the back page being different than the owners listed on the front page. Clerk Long explained there was a mix-up in photo-copying; however she has the original correct copy to file.
7:08:24 PM Wigginton Commented his understanding of Callahan's comment that the owner listed on the Madison County Assessor's printout shows different than Gilchrist. Commented it could have been changed, as the County does not update their website daily.
7:08:54 PM Gulledge Agreed that is the case. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:46 PM Wigginton Presented Ordinance 2007-41 authorizing execution of a Water Service and Pre-Annexation agreement for property of Ronald Crouch and Kim Hawcroft -Crouch located at Lot 27 Beverly Hills Addition #2, commonly known as 156 North Ridgemoor, Glen Carbon, Illinois, 62034. Stated the agreement was the subject of a public hearing held September 5, 2007 at 6:40 p.m. Stated passage of this ordinance would authorize the Mayor and Clerk to execute and attest a document known as Agreement for Water Service and Pre-annexation dated July 27, 2007.
7:10:42 PM Gulledge Called for a motion to approve Ordinance 2007-41. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:19 PM Wigginton Presented Ordinance 2007-42 authorizing execution of a Water Service and Pre-Annexation agreement for property of Pamela S. Burton, located at 6010 Sunrise Drive, Collinsville, Illinois, 62234. Stated the agreement was the subject of a public hearing held September 5, 2007 at 6:45 p.m. Stated passage of the ordinance will authorize the Mayor and Clerk to execute and attest a document known as Agreement for Water Service and Pre-Annexation dated July 31, 2007.
7:11:57 PM Gulledge Called for a motion to approve Ordinance 2007-42. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:53 PM Wigginton Presented Ordinance 2007-43 amending the Zoning Ordinance and authorize the re-zoning of 2425 North Center Street from SR-2 to B-1. Stated the ordinance was the subject of a public hearing held August 27, 2007 before the Maryville Planning Commission at which time the Commission issued an advisory report recommending the rezoning request. Stated pursuant to the Code of Ordinances, on September 5, 2007 a public hearing was held before the Village Board to consider the re-zoning. Stated passage of the ordinance would authorize the re-zoning of the property, owned by Edward and Rose Kostyshock from SR-2 to B-1, which is consistent with the comprehensive plan.
7:14:00 PM Gulledge Asked for a motion to approve Ordinance 2007-43. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - abstain; Garcia - yes. Motion carried.
7:14:40 PM Wigginton Presented Ordinance 2007-44 amending the Zoning Ordinance and authorizing rezoning of the property located at 2321 North Center Street from SR-2 to B-1. Stated this was the subject of a public hearing held before the Maryville Planning Commission on August 27, 2007 after which an advisory report was issued recommending the rezoning request. Stated pursuant to the Code of Ordinances the Village held a public hearing September 5, 2007 before the Board of Trustees to consider the request. Stated passage of this ordinance would authorize the re-zoning of 2321 North Center Street, owned by Edward and Rose Kostyshock from SR-2 to B-1, which is consistent with the Comprehensive Plan.
7:15:29 PM Gulledge Asked for a motion to approve Ordinance 2007-44. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - abstain; Garcia - yes. Motion carried.
7:16:20 PM Wigginton Presented Resolution 2007-13 relating to the acceptance of the final plat of the Villas at Remington by developer Osborn and Company. Explained the Planning Commission met on June 28, 2004 and reviewed and approved the preliminary plat; and on August 27, 2007 and reviewed and approved the final plat for compliance. Stated a copy of the Planning Commission's advisory report is attached hereto. He read the Resolution in its entirety.
7:17:27 PM Gulledge Asked for a motion to approve Resolution 2007-13. Motion was made by Limberg and seconded by Kostyshock.
7:17:53 PM Schmidt Commented on the question he brought up at Caucus regarding lot lines and green space. Stated the lot lines do not go all the way to the street and exterior perimeters of the tract of land. Stated if the lines went to the exterior lines, they would not be able to count that as green space. Commented his opinion it is a way for the PDR to get out of allowing additional green space.
7:18:46 PM Callahan Commented his agreement that PDR's are a way to get around the ordinances.
7:18:56 PM Schmidt Commented in his opinion this goes a step beyond that, as the foot prints that are on the plat are not just the buildings but small parcels of land as reflected in the graph. Commented his opinion is this is not the way the PDR was intended. Commented as there is no representative from the Osborn Development, he cannot ask the question.
7:19:50 PM Gulledge Asked for further questions or comments. Garcia asked if the item can be tabled. Mayor stated no, as there is a motion and a second on the floor.
7:20:02 PM Schmidt Commented there was also a question at the Planning Commission regarding the extension of time between the preliminary plat filing and final plat approval. Commented the Board can entertain a motion to give the Osborn's an extension of time on a PDR.
7:20:34 PM Wigginton Explained if the Board chooses to do something different, the Trustees that made the motion and second need to withdraw them, respectively.
7:20:50 PM Gulledge As the motion was not withdrawn, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - no; Bell - yes; Callahan - no; Kostyshock - yes; Garcia - no; Mayor - yes. Motion carried.
7:21:36 PM Gulledge Went to Old Business.
7:21:47 PM Callahan Made a motion to authorize the Police and Fire Board to hire a full time police officer with full benefits using the eligibility list. Second to the motion was made by Schmidt.
7:22:13 PM Schmidt Commented on the question he posed at Caucus, after which he and Schardan discussed the issue and is he is now in agreement with the Chief.
7:22:38 PM Garcia Asked if this is a replacement hire. Gulledge answered no, it is an addition of an officer. Callahan commented it was in the budget. Garcia commented she was not present during the Caucus discussion.
7:23:05 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:25 PM Kostyshock Made a motion to accept the bid from Collinsville Township in the amount of $10,501.86 for the Sher Nan Drive Overlay Project. Second to the motion was made by Limberg.
7:24:04 PM Schmidt Commented he had a discussion with Presson as to which line item the funds will come. Stated it will come from Road Maintenance, 01-41-514.
7:24:19 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:45 PM Kostyshock Made a motion to accept the bid from Layne Western in the amount of $17,950 for the cleaning of Well #1. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:27 PM Kostyshock Made a motion to approve Pay Request #11 to Petroff Trucking in the amount of $59,974.26 for Old Town Road Way Improvements. Second to the motion was made by Limberg.
7:26:01 PM Callahan Commented there is a difference in numbers, as the contract application says 58 and the pay request says 59.
7:26:22 PM Gulledge Commented Callahan is correct; the pay request is for $58,974.26. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:58 PM Kostyshock Made a motion to approve Pay Request #1 and Final in the amount of $20,584.84 to Keller Construction for Third Street Outfall Project, which was completed earlier in the summer. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:53 PM Kostyshock Made a motion to authorize the Hayden Lane Storm Sewer Project, which is a joint venture between the Village and Collinsville Township. Second to the motion was made by Limberg.
7:28:15 PM Bell Asked for an estimate of cost. Kostyshock answered between $10,000 and $12,000.
7:28:25 PM Gulledge Explained the Village is responsible for the cost of materials; the Township will help with installation. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:53 PM Gulledge Went to New Business/Trustee Comments.
7:29:09 PM Callahan Commented regarding the revised pages for the employee handbook, the last sentence of the health insurance portion says "the health insurance company that provides the group health insurance will provide the rules for determining changes in dependent eligibility after the official start date." Asked if this means the Village will not control the health insurance any more.
7:29:35 PM Gulledge Explained that came from conversations with attorney and the insurance company.
7:30:00 PM Wigginton Explained the item relates to start dates, as sometimes the policies change as to when employees can enroll. Explained this decision was based on the conversation he had with the insurance company and only refers to dependent eligibility.
7:30:36 PM Callahan Commented his opinion it should be cleared up. Wigginton concurred, saying he would contact the company for better verification.
7:31:09 PM Kostyshock Commented he received a book entitled Serving Together: 150 Years of Fire Fighting in Madison County Illinois from Albert Hrubetz III as a donation to the Museum and given in memory of his father Albert Hrubetz II and his good friend Pete Vallino, a Maryville fireman who lost his life fighting a mutual-aid fire in Collinsville. Commented it is a very interesting book.
7:32:02 PM Gulledge Went to Calendar Updates.
7:32:21 PM Schmidt Commented the Economic Development Committee meeting is scheduled Monday, September 10th in the Village Hall conference room.
7:32:22 PM Callahan Commented the Community Improvement Board meeting will be held the same evening and time in the Village Hall Council Chamber.
7:32:47 PM Gulledge Commented the next Movie in the Park event is scheduled for September 28th at which Ghostbusters will be shown, sponsored by the Troy Times Tribune. There were no further comments on the Calendar. Went to Staff Reports.
7:33:25 PM Brussatti Commented he has called the insurance company regarding the memo received regarding riding in the fire trucks; they will be checking on the issue with the liability division.
7:33:43 PM Schardan Thanked the Board for the additional officer. Gave monthly totals for August: Calls for service were 272; 132 citations issued; 15 accident reports taken. Callahan asked Schardan to explain the procedure regarding the hiring of the officer for the benefit of Garcia, who was not in attendance at the Caucus meeting. Schardan stated the test for the academy is September 30th, with the academy starting October 3rd with a December graduation date. Stated currently they have five (5) officers working each day; after the additional officer is ready for patrol on his own, Schardan will come back to the Board to request an additional sergeant position for supervision and administrative purposes.
7:35:06 PM Schmidt Asked if the rifles came in.
7:35:06 PM Schardan Responded they are in and are waiting for the rack installations as well as qualifying all the officers. Stated there is a school in November in Champaign for one officer to become an instructor to train the rest of the department.
7:35:45 PM Garcia Clarified there is an eligibility list. Schardan responded yes. Gulledge clarified it is posted at the police station. Schardan responded yes.
7:36:41 PM Long Commented the audit is well underway.
7:36:46 PM Gulledge Went to Business from the Floor.
7:37:03 PM Charles Jenkins 1432 Saddlewood Drive, Maryville. Stated he would like to address the Board regarding a newspaper article published in the Herald on August 29, 2007 regarding the ongoing discussion of a sewer system for the Bauer Lane area. Stated he and his father have several questions: Why is imminent domain not being used to implement the plan as agreed to as of February, 2005; clarification that the 2005 plan carried with a simple majority in that service area; and how many easements are lacking to proceed with the plan.
7:38:52 PM Gulledge Responded imminent domain is certainly a prerogative of this Board. Stated he cannot say exactly how many easements are short; however it is enough that the project is in jeopardy. Stated he brought the issue to the Board's attention in the hope that they could salvage the project. Stated there has not yet been a decision by the Board to abandon the Special Sewer District. Explained they are simply looking at possible alternatives if the project falls through.
7:39:51 PM Jenkins Asked if he is correct that there was a simple majority when the vote was taken.
7:39:58 PM Mayor Answered yes; however it was very close. Stated if the Board chooses to go forward, his general feeling is there are some easements they will not get; so in order for this to be a Special Sewer District as planned, something will have to be done to force the issue with easements. Commented it is a decision to be made by the Board, not him alone. Stated they are looking for alternatives, and may still be able to do the same with a sewer system that will work just as well in the long run and be a little cheaper. Commented it is not his first choice; however it does work as evidenced in the research they have done with other municipalities that use it. Explained a lot of time, effort and money has been spent on this issue for the past 25 years. Commented his opinion that eventually residents will wish they had acted sooner, as costs will continue to rise and at some point the State government will require residents to be on a sewer system and get off aeration and septic.
7:43:28 PM Jenkins Asked the attorney to answer whether the Village can use imminent domain to obtain the easements.
7:43:35 PM Wigginton Answered that is an option, as it is a public use and municipal infrastructure.
7:43:48 PM Jenkins Commented his father has a lot of experience with grinder pump and pressurized waste disposal systems, and they are adamantly opposed to anything other than a gravity based system. Commented their opinion anything else is too expensive to maintain and too unreliable. Offered an article he brought citing other negatives of the system. Commented there was an approximate 50% reduction in the size of the Special Sewer District as discussed in August compared to the original plan. Commented they are opposed to this, as they believe the more properties included, the more economically logical the project is.
7:45:32 PM Gulledge Responded the reason it was reduced was because if they had kept it the original size, it would have been voted down. Jenkins clarified his meaning that the small area is the area that got the simple majority. Mayor responded that is correct.
7:46:22 PM Jenkins Reiterated they would like to impress upon the Board their distinct preference for the gravity based system and will support the Board in whatever means they need to employ to implement this system.
7:46:37 PM Gulledge Commented the Board's appreciation for Jenkins' comments.
7:46:45 PM Limberg Commented on the numerous time during his twenty year tenure on the Board that they have gone to that area to try to positively influence residents regarding sewers. Explained for some unknown reason, there are a certain amount of individuals that have rejected the issue every time it has been proposed. Commented on the frustration of the Board due to the time and money spent on this issue.
7:47:46 PM Callahan Commented he lived on Bauer for 25 years, and this is the fourth time the project has been proposed. Commented the vote has always been close.
7:48:52 PM Gulledge Commented they are working on a solution. Commented he wishes he had a better answer, and sympathizes with Jenkins. Commented he has had some residents contact him to say the option is not their first choice, but they are willing to listen if a meeting is held. Commented he has also had contact with residents who are desperate and are willing to try anything available. Commented they plan to get a meeting together within the next thirty to sixty days. Commented both the Village attorney and Village engineer are doing some research on more possibilities. Commented his appreciation of Jenkins' comments.
7:51:03 PM Gulledge Asked for further Business from the Floor. There was none. Went to Mayor's comments: The water system is still in great shape; if the weather holds the utilities will be out of Old Town and the project might be finished within the next thirty to forty-five days. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:52:00 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

Produced by FTR Log Notes
www.FTRGold.com


The Village of Maryville