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Village of Maryville, Illinois

Description Board Minutes
Date9/19/2007 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, September 19, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock and Garcia; Callahan arrived late. Also in attendance were Clerk Long, Attorney Wigginton, Public Service Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Police Chief Schardan, Public Works Director Presson, five (5) citizens and three (3) reporters.
7:01:01 PM Gulledge Called for approval of the September 5th Board meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:28 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:59 PM Gulledge Went to Communications.
7:02:10 PM Long Presented a letter from Madison County Planning and Development addressed to President Larry W. Gulledge regarding the open house hosted by Allied Waste Services at Roxana Landfill on Friday, October 5, 2007. She read the letter in its entirety.
7:03:31 PM Callahan Arrived and was seated.
7:03:41 PM Gulledge Asked for other Communications for the Clerk. There were none. Asked for a motion to place the Communications on file. Motion was made by Bell and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - present; Kostyshock - yes; Garcia- yes; Motion carried.
7:04:07 PM Gulledge Went to Legal Matters and asked Wigginton to discuss.
7:04:10 PM Wigginton Explained the first four items relate to water service and pre-annexation agreements. Stated he will not read the ordinances in their entirety. Presented Ordinance 2007-45, authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Paul J. Bonk, Lot 4 Wildwood Estates, First Addition, commonly known as 2250 Wildwood Drive, Glen Carbon, Illinois. Stated the ordinance was the subject of a public hearing this evening at 6:40 p.m. Stated the ordinance will authorize and direct the President to execute and Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated June 14, 2007. Stated this is the standard agreement.
7:05:20 PM Gulledge Called for a motion to approve Ordinance 2007-45. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:03 PM Wigginton Presented Ordinance 2007-46, also an ordinance authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Vince and Cristen Bissey, Lot 19 Beverly Hills Addition #3, commonly known as 133 Ridgemoor Drive, Glen Carbon, Illinois. Stated the ordinance was also the subject of a public hearing held this evening at 6:45 p.m., and will authorize the President to execute and Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated August 8, 2007.
7:06:43 PM Gulledge Called for a motion to approve Ordinance 2007-46. Motion was made by Kostyshock and seconded by Garcia.
7:07:17 PM Callahan Commented they have had many such agreements in this area, and clarified they are older homes. Questioned what happened to their previous water service.
7:07:33 PM Gulledge Explained the current agreement is when people use Maryville water they must sign a water service and pre-annexation because the previous times Maryville did not have such agreements.
7:07:51 PM Gulledge Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:11 PM Wigginton Presented Ordinance 2007-47 authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Timothy Curran, Lot 97 Deterding Hills #5, commonly known as 110 Kimberly Court, Collinsville, Illinois. Stated this was the subject of a public hearing this evening at 6:50 p.m. Stated the ordinance will authorize the President to execute and Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated June 27, 2007.
7:08:46 PM Gulledge Called for a motion to approve Ordinance 2007-47. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:35 PM Wigginton Presented Ordinance 2007-48 authorizing the execution of a water service and pre-annexation agreement pertaining to the property of Lynn Steven Lewis located at Lot 15 University Hills Subdivision, Third Addition, commonly known as 2016 Hill Creek Road, Glen Carbon, Illinois. Stated this was the subject of a public hearing this evening at 6:55 p.m. and will authorize the President to execute and the Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated August 20, 2007.
7:10:12 PM Gulledge Called for a motion to approve Ordinance 2007-48. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:03 PM Wigginton Presented Ordinance 2007-49 amending Title III Administration Chapter 33 Public Safety and Emergency Services of the Code of Ordinance of the Village of Maryville, Illinois. Explained the ordinance amends the language contained in Chapter 33. Stated the amendment is in the best interest of the health, safety and welfare of the citizens of the Village of Maryville. Stated the ordinance sets forth certain changes in the Supervisor or responsible individual for the Public Safety Officer. Stated the ordinance is lengthy and is available for inspection and copying by any of members of the public.
7:12:04 PM Gulledge Called for a motion to approve Ordinance 2007-49. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:35 PM Wigginton Presented Resolution 2007-14 changing the name of the Park Committee to "Parks and Recreation Committee". He read the Resolution in its entirety.
7:13:10 PM Gulledge Called for a motion to approve Resolution 2007-14. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia- yes. Motion carried.
7:13:45 PM Gulledge Went to Old Business.
7:13:57 PM Callahan Made a motion to purchase two Glock Model 22 pistols for the Police Department at a cost of $434 each for a total of $868. Explained one will be used by the officer hired last week, and the second will be held as a spare. Second to the motion was made by Bell.
7:14:35 PM Callahan Commented one of the officers offered his thanks for the amount of time spent allowing them to learn to use the weapons.
7:14:56 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:12 PM Callahan Introduced Roger and Nancy Shoup, who are in attendance to make a presentation regarding fall plantings.
7:15:57 PM Roger Shoup Thanked the Board for the name change on the Park Committee. Introduced his wife, Nancy Shoup, who will present the information.
7:16:14 PM Nancy Shoup Explained the first part of the presentation is to show the Board the results of the money spent in the spring for landscaping. She showed various pictures via the PowerPoint demonstration. Went over the figures of amounts spent on the plantings. Next, showed pictures of the proposed new projects at the Blue Star Marker, and along the curb in front of the Centennial Memorial. Commented the current plantings are annuals; the proposal is to use perennials. Went over the figures for amounts to be spent on the proposed landscaping, for a total of $2,033.22.
7:23:53 PM Gulledge Asked for questions.
7:23:58 PM Bell Asked regarding the areas at the intersection of Routes 162 and 159, do they plan to leave what is there and add perennials.
7:24:15 PM Nancy Shoup Stated she would like to add perennials and mix in some annuals in the spring. Explained the difference between the two plants: Annuals will give more color all summer long; perennials bloom at different times of the year.
7:25:03 PM Callahan Commented on the work the Shoups have done with planting and watering. Commented the MCIB has only been in existence for six to eight months. Explained they made a good effort at a budget; however they only budgeted $2,000 for landscaping in fiscal 2007/2008. Stated they spent most of these funds on the spring planting. Stated they have $3,000 in the miscellaneous line item. Suggested if the motion is approved, they take the funds from the miscellaneous line item. Made a motion to expend no more than $2,050 out of the miscellaneous budget to purchase flowers. Second was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:32 PM Kostyshock Made a motion to approve Pay Request #3 from JE Construction for Copper Creek lift station improvements Contract B in the amount of $43,624.67. Second was made by Schmidt.
7:29:07 PM Schmidt Asked what percentage of the project is completed.
7:29:14 PM Presson Answered approximately 95%; they are missing two parts which are on order from Vandeventer.
7:29:23 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:54 PM Gulledge Went to New Business/Trustees Comments.
7:29:57 PM Limberg Commented on the Planning Committee meeting scheduled for Monday, September 24th, at which a recommendation of final plat on the second addition to Stonebridge Bluffs and a recommendation of maintenance to the subdivision street islands will be discussed.
7:30:28 PM Schmidt Commented the Economic Development Committee met Monday to discuss reclassification of business zones. Stated the final proposal will be in the information packets for the Caucus meeting next week.
7:31:13 PM Bell Commented the audio system for the parks went out and has been taken to Swing City for an estimate for repair. Explained the hope is to have it fixed for the next Movie in the Park event at the end of the month. Commented the system is approximately four years old and should last much longer; however it is not under warranty.
7:31:51 PM Callahan Commented he forgot to mention the Community Improvement Board proposal for a Yard of the Month Program. Asked Nancy Shoup to explain the program.
7:32:38 PM Nancy Shoup Commented Collinsville, Edwardsville and Troy all have a Yard of the Month program. Further commented Caseyville has recently instituted a program, and her feeling is Maryville needs to step up and be above Caseyville. Explained they would be looking for residents with gardens in their front yards with visibility from the street; container type gardens; judging on color, organization, etc. Stated the proposal is to mount a sign in the yard. Stated some of the other towns work with the nurseries to obtain gift certificates as prizes. Explained the idea was to start the program in March and run it through the fall. Explained eligibility would be visibility from the street and limited to properties within Maryville.
7:34:06 PM Gulledge Explained they will be working on parameters and rules as a project in the Community Improvement Board.
7:34:49 PM Kostyshock Commented the Old Town project is coming along well. Stated if the weather holds, they will finish the concrete work by the end of next week. Explained Donk is the last area to finish. Commented the utility poles have been moved. Stated the finish date is October 15th. Next, commented on the work the Shoups are doing with the landscaping. Stated they will need a lot of help for the upcoming work days, and encouraged all to volunteer. Commented he has had numerous comments on the beauty of the memorial.
7:35:58 PM Garcia Reminded all of the Lunch for Employees scheduled for Friday, September 28th.
7:36:10 PM Gulledge Reminded the Department Heads they will need a count of staff attending the lunch. Explained this event is for employees only and does not include spouses/families.
7:37:25 PM Gulledge Went to Calendar Updates. Commented on the concert in the park with the Zydeco Crawdaddies, for which 150 were in attendance; there is a Movie in the Park event scheduled at which the movie to be shown is Ghostbusters. Went to October. Commented the Rabies Clinic is scheduled for October 6; large item pick-up will be the week of the October 22; the Pooch Party is scheduled for October 7th; and the Halloween Party will be held. Went to Staff Reports.
7:39:49 PM Flaugher Commented the Public Safety Day/Open House and Blood Drive will be held October 13th. Explained the Police Department and PSO will participate; they will have information on Safe Routes to School; ARCH Helicopter will be there; State Police will participate. Next, gave an update on the grant for the training facility: The foundation work has been done and the containers were ordered and will be delivered next Wednesday. Explained a company has volunteered the use of their crane to set them.
7:41:39 PM Gulledge Went to Business from the Floor. There was none. Asked Bell to discuss moving the pavilion.
7:42:13 PM Bell Explained there will be a recommendation next week to move the new pavilion from Firemen's Park to the end of Division close to the lake. Stated the reasons for the move are due to parking issues, how nice the park looks without it, the fact it is not functional for the Homecoming.
7:42:54 PM Gulledge Asked for a motion to move the pavilion from Firemen's Park to off of East Division, as he would like to get it moved to eliminate the potential for damage. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:57 PM Gulledge Introduced Rollin Bardsley, who is a member of the Community Improvement Board. Commented he recently addressed a homeowner's association where he heard good comments about the landscaping around the Village. Commented this sub-committee, as well as the Community Improvement Board is doing a good job. Gave Allied Waste totals: Trash curbside pickup was 218.93 tons; recyclables were 18.77 tons; yard waste was 5.08 tons. Next, reminded all of the volunteer opportunity for the planting work day this Saturday. Next, commented on an article printed in the newspaper regarding approval of a new subdivision plat. Stated the article discussed the reasons different Trustees voted as they did, and included the quote "Maryville Mayor Larry Gulledge said that despite the green space issue he supported the project". Stated he believes his comment was misunderstood: He said he does not have a problem with the green space issue and he supported it. Commented a PDR is more restrictive, which is the reason he voted in favor of it.
7:47:45 PM Gulledge Asked for other comments or questions. There were none. Asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:48:08 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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