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Village of Maryville, Illinois

Description Board Minutes
Date10/3/2007 Location Council Chamber
Time Speaker Note
7:00:22 PM Gulledge Called the Board meeting of Wednesday, October 3, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Public Service Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Comptroller Brussatti, Attorney Manion, one (1) resident and three (3) reporters.
7:01:49 PM Gulledge Called for approval of the September 19, 2007 Board meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:23 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:59 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked Attorney Manion to discuss.
7:03:21 PM Manion Presented Resolution 2007-15 regarding acceptance of the final plat for Stonebridge Bluffs. He read the resolution in its entirety.
7:05:48 PM Gulledge Called for a motion to approve Resolution 2007-15. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - no; Bell - no; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:40 PM Gulledge Went to Old Business.
7:06:54 PM Bell Made a motion to accept the bid from Computron for the Dispatch Room Upgrade in the amount of $1,656.97. Second to the motion was made by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:34 PM Bell Made a motion to accept the bid from R. Cann Electric in the amount of $2,316.00 for Receptacle, Junction Box and Weather Head Replacements at Fireman's Park. Second to the motion was made by Schmidt.
7:09:16 PM Limberg Asked when the work will start.
7:09:18 PM Gulledge Responded he was there today and indicated, if approved, he would probably start next week. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:44 PM Bell Made a motion based on a Park Recommendation that the Village remove the tree from the south bay of Drost Lake near Pavilion 3. Second to the motion was made by Kostyshock.
7:10:39 PM Callahan Asked why they are voting on this. Mayor responded because it is a recommendation. Callahan asked why it is not treated as a work order. Bell responded there will be cost involved.
7:10:57 PM Mayor With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:18 PM Bell Made a motion based on the second Park Recommendation to aerate and plant shade tolerant seed in Firemen's Park and water regularly. Second to the motion was made by Limberg.
7:11:48 PM Garcia Asked if they will hire more Public Works people.
7:11:54 PM Kostyshock Explained they do not have the manpower to sit at the park and irrigate it. Stated they need volunteers versus paid employees.
7:12:11 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - no; Garcia - no. Motion carried.
7:13:04 PM Kostyshock Made a motion to approve Pay Request #12 in the amount of $110,391.53 to Petroff Trucking for Old Town Improvement. Second to the motion was made by Schmidt.
7:13:37 PM Bell Asked where this payment will bring the total due.
7:13:40 PM Gulledge Responded amount due to date is $937,861.17. Kostyshock commented they are at 88% completion.
7:14:04 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:36 PM Gulledge Went to New Business/Trustees Comments.
7:14:42 PM Schmidt Reminded the Board members to review the zoning change information and get suggestions to him.
7:15:05 PM Bell Commented they held the last Movie in the Park event, at which approximately 200 people attended. Explained the sound system has been sent to California for repair, as they have a six-year warranty. Garcia asked if a vote was held for next year's movies. Bell explained they took input from the public and will compile a list from which to choose.
7:16:08 PM Callahan Commented they held a Community Improvement Board meeting Monday evening, and would like to add to next week's agenda review of bids to add an electronic message board to the Village Hall marquee. Commented they are unsure from which budget the fund should be taken, as it was not originally brought to the MCIB but was taken to them for recommendation. Next, commented the Landscaping Committee and volunteers were out planting flowers last weekend. Explained they spent a little over $2,000. Stated they originally took $2,050 from the Miscellaneous line item for the expense; however in talking with the Khoury League and Welcome Packet Committees that were over-budgeted, they agreed to each use $1,200 of their allocated funds to replenish Miscellaneous. Asked Schmidt to make the adjustment to the budget. Stated they discussed the marquee sign, the monument signs for the entrances to town and the "Brought to you By" signs for MCIB projects.
7:18:51 PM Gulledge Went to Calendar Updates.
7:19:03 PM Schmidt Commented the Rabies Clinic will be held Saturday from 9:00 a.m. to noon at the Seniors' building.
7:19:16 PM Bell Commented the Pooch Party will be held Sunday, at which rabies certificates are required.
7:19:45 PM Schmidt Commented the Economic Development Committee will meet on October 8th to discuss various issues.
7:19:55 PM Gulledge Commented on the concert in the park on October 14th; the Fire Department Open House on October 13th.
7:20:33 PM Schmidt Explained the Village will host the Troy Chamber of Commerce Business After Hours on October 11th from 5:00 p.m. to 6:30 p.m. in the Village Council Chamber. Explained he and Millie Belobraydic have planned for several local restaurants to cater the event for a small "Taste of Maryville".
7:21:34 PM Gulledge Commented Belobraydic has asked that the Village staff and Board members attend. Went to Staff Reports.
7:22:19 PM Flaugher Gave monthly September report for Building and Zoning: 15 permits issued; 7 single family new construction; 2 electrical; 1 residential alteration; 1 residential addition; 3 decks/sunrooms; 1 sign; total fees collected for September were $5,360.55; total fees collected year to date were $86,574.21; total estimated valuation for September was $1,787,000; year to date estimated valuation was $32,860,003.
7:23:15 PM Gulledge Commented the first two building permits have been issued for Tuscany homes. Garcia asked if the property has changed hands. Gulledge answered he is unsure; however Musec Homes bought a number of lots.
7:23:47 PM Schmidt Asked if Home Federal is open yet.
7:23:53 PM Flaugher Answered no; however they have applied for a temporary sign to advertise "Future Home Of". Commented his anticipation they will be open within 30 days.
7:24:06 PM Gulledge Explained Home Federal Savings and Loan has purchased the building that formerly housed FNB Staunton. Asked for other questions for Building and Zoning. There were none. Asked for Fire Department report.
7:24:24 PM Flaugher Gave report for September: 79 responses; 58 EMS; 6 structural fires; 3 vehicle fires; 2 motor vehicle accidents; 6 fire alarms; 3 standby for other departments; 1 miscellaneous; year to date total of calls is 764; of the calls, 54 were within Village limits; 8 within Fire Protection District, 17 mutual aid assist to other communities.
7:25:03 PM Bell Asked the total calls from last year.
7:25:06 PM Flaugher Responded approximately 545. Explained part of the increase can partially be attributed to growth; however the December storms also bumped the number, as they responded to 137 calls in December alone.
7:25:29 PM Schmidt Asked Flaugher to get a point total for the first three quarters of the year.
7:25:46 PM Flaugher Reminded all the Fire Department is having their annual Open House from 9:00 a.m. to 1:00 p.m. on Saturday, October 13th. Explained this year it will also encompass a Public Safety Day, for which the Police Department and other agencies are involved including State Police, PSO, Safe Routes to School, Arch Medical Helicopter, Save-a-Life House.
7:26:45 PM Gulledge Commented parking will be available at Mother of Perpetual Help Church due to road construction.
7:27:01 PM Flaugher Commented they will also have free child safety seat inspections, done by a certified inspector and sponsored by Walsh Chiropractic and Alfonzo's.
7:27:24 PM Gulledge Asked for PSO report.
7:27:25 PM Jones Commented on the new format of his report from the Time Matters software. Stated for August he had 68 complaints; 15 citations; fines collected of $200; fines collected year to date in August was $700. Stated for September he had 45 complaints; 16 citations; fines collected of $650; fines collected year to date for September were $1,350.
7:28:16 PM Bell Commented he likes the new report.
7:28:25 PM Schmidt Asked if he has had more contact with Community of Christ Church.
7:28:30 PM Jones Explained they have been served with a thirty day notice.
7:28:32 PM Schmidt Asked if they have submitted a plan.
7:28:37 PM Jones Explained they have given a verbal plan. Stated the blown-in insulation was completed less than a month ago; they have ordered windows; the main objective now is to get the building painted before winter. Explained the church does not anticipate the new siding will be done until the first of the year.
7:29:22 PM Gulledge Explained they told them spring. Stated the Village has requested a written plan.
7:29:38 PM Bell Asked if the software can number each item.
7:29:47 PM Jones Explained the job number is the address, so there is no way to number them. Discussion ensued as to the specific procedure and use of the software.
7:30:25 PM Schmidt Asked the status of Eastway Court.
7:30:35 PM Jones Responded it is done.
7:30:48 PM Gulledge Thanked Jones. Went to Chief Schardan.
7:31:12 PM Schardan Gave September report: 235 calls for service; 117 citations written; 9 accident reports. Commented Officer Huniak passed his POWER test Sunday and started the Academy today. Explained he will graduate in December, after which there will be approximately 12 weeks of field training. Explained it will be March before he is on his own.
7:32:09 PM Gulledge Went to Treasurer's report.
7:32:10 PM Long Explained she gave the Board members a copy of the Annual Treasurer's report for their review. Invited questions or comments before publishing next week.
7:32:33 PM Gulledge Went to Business from the Floor. Explained Steve Petroff requested he be placed on the agenda to address the Board. Invited Petroff to the podium.
7:32:50 PM Steve Petroff 400 West Juda, Collinsville, Project Manager for Petroff Trucking on the Old Town Maryville Project. Thanked Mayor and Board for his chance to speak. Explained there are some items that had come up over the past weeks, for which he wanted to offer clarification. Explained most of the utilities are moved and out of the way. Stated there are many residents that are not aware of situations that have extended the project, most of which have been utility issues. Explained they are still waiting on some items to be cleared up by tomorrow. Commented his opinion the engineer, Village and himself have worked cooperatively with everyone to try to accommodate the residents as much as possible. Explained they have had many residents questioning the workers; he has instructed his people to direct these residents either to the engineer or Village Hall. Commented there are some that have become irate, about which he has spoken with Presson and the engineers. Commented some residents have been to his daughter's home after hours to complain. Asked that this be put to a stop if possible. Stated he has informed his daughter it is not her job to have confrontations with anyone. Commented the residents have told him upon calling Village Hall or the engineer, they have been informed to call Petroff. Stated he is unaware whether this is true, but wanted to bring it to the Board's attention. Stated they hope to have the concrete crew out of the area by Friday. Stated everything from Main Street north has been completed today. Stated there is an issue regarding an alley off of Lange that was broken by garbage trucks and will need to be repaired. Explained they have tried to accommodate residents regarding the IDOT spec of 7 days, letting residents back into their driveway at 3 or 4 days; however some residents have taken it upon themselves to back-fill and use their driveway sooner, causing breakage of curbing for which Petroff is now responsible. Explained these issues will be addressed this week. Explained the next stage is final-topping of the asphalt of the whole project. Explained there have been many plan changes which has also slowed progress. Stated the entire project is done by compliance of IDOT specifications. Next, commented on the retainage on the contract. Stated it brings the total project completion up to $1,004,000 to date. Explained there is approximately $114,000 carried in retainage on the project. Explained IDOT specs and special provisions of this project give them the right to request the retainage be dropped either to 5% or 2%. Stated IDOT standards no longer even carry a retainage. Explained at the beginning of the project the Village is provided with a payment bond, performance bond and retainage. Stated he asked the Village in writing to consider reducing retainage, and he has not yet heard a response. Explained he is here to ask the Board to consider this request.
7:40:12 PM Gulledge Thanked Petroff for his address.
7:40:15 PM Bell Asked if the attorney has received the letter.
7:40:19 PM Gulledge Responded he does not believe so. Stated the issue was brought to the Village approximately six months ago, at which time the Public Works Committee decided to keep things the way they were to ensure the project kept moving in a positive direction, which it has. Stated this is something to be put on the agenda at the next Caucus, and they will get an answer to Petroff as a full Board. Explained at the time of the request the decision was made to keep the status quo, and the Board was advised of that decision. Commented he is familiar with the spec and there is a lot of lee-way on how it is read. Stated the way he reads it, up to 50% completion they can still hold 10% of the project. Stated they will consider the issue at next Caucus and get him an answer. Commented he believes it is only fair to talk with the engineer and attorney to make sure exactly where they are on the project. Commented Petroff can verify to all in attendance that payments have been right on time. Petroff concurred. Gulledge asked for other comments on the project.
7:44:36 PM Bell Asked Petroff his estimated completion date.
7:44:42 PM Petroff Commented next Monday they plan to put the binder coats on the remainder of Donk, start resurfacing the middle of the week, and hopefully be done close to the end of the month. Explained they should be completely out by the 15th of November.
7:45:38 PM Callahan Asked regarding the resident using the driveway before the proper time, who is responsible for payment for the repair.
7:45:52 PM Petroff Commented by contract the Village goes back on him because it is not acceptable to the Village. Explained there was also damage by the different utility companies, for which Presson offered to send a letter asking them for reimbursement.
7:47:10 PM Gulledge Explained they will assist Petroff in any way they can regarding damage. Stated if Petroff is not responsible for the damage, his personal feeling is he should not have to be responsible for fixing it. Explained this will need to be reviewed on a case by case basis during the punch-list walk through.
7:48:28 PM Gulledge Thanked Petroff for his address. Asked for other Business from the Floor. There was none. Went to Mayor's Comments. Presented a letter of resignation from Toni Geisen from the Community Improvement Board. He read the letter in its entirety. Called for a motion to accept the resignation. Motion was made by Callahan and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt -yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:49:58 PM Gulledge Next, commented on Operation Dead Med to be held Saturday, October 13th, when the Public Works building will be used to collect used medications for disposal by Madison County Environmental. Offered a flyer for use by the media. Next, commented a Fall Computer and Small Electronic Recycling Drive will be held the next day at the Edwardsville Meier Center YMCA. Offered a flyer for use by the media. Stated he received a letter stating on October 17th at 3:30 p.m. the Village of Maryville will be given an opportunity to make a verbal pitch to the OSLAD Grant Committee in Springfield, Illinois. Explained the Maryville project is one of 85 finalists, and they will be given three minutes to present their case as to why Maryville should be awarded the grant.
7:51:53 PM Kostyshock Commented the decision to incur the extra cost of the flowers planted Saturday was his and Mayor's.
7:52:14 PM Gulledge Stated the cost was a little over $200. Confirmed the Board had no problem with the expenditure. Commented the next work day is scheduled for October 15th in Firemen's Park.
7:53:24 PM Callahan Commented they have received many compliments over the years on the reader-board marquees as they inform the community of local events; since then the flowers have been the second-most complimented project the Village has sponsored. Complimented the Shoup's and other volunteers on the good job they have done. Explained to the Board that if the fall planting goes over as well as the spring planting did, they will approach the Board with a plan for an even bigger spring planting plan. Stated they explained to the committee they should not plant new areas unless there is accessible water.
7:54:53 PM Gulledge Commented his thanks to Chief Schardan for his help with planting as well.
7:55:08 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:55:31 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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