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Village of Maryville, Illinois

Description Board Minutes
Date10/17/2007 Location Council Chamber
Time Speaker Note
7:01:10 PM Gulledge Called the Board meeting of Wednesday, October 17, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Public Works Director Presson, Public Service Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Police Officer Howe, Attorney Manion, and two (2) reporters.
7:02:08 PM Gulledge Asked the Board to consider amending the agenda to allow for two matters: First, Resolution 2007-16, an IDOT permit for a 14 inch water line under 157 up to Stonebridge Crossing; and Pay Request #13 to Petroff Trucking in the amount of $45,292.69, which will be explained under his comments later. Motion to amend was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:17 PM Gulledge Called for approval of the minutes from the October 3, 2007 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:46 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:16 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked attorney to discuss.
7:04:35 PM Brian Manion Presented Ordinance 2007-50 authorizing the execution of a water service and pre-annexation agreement for the property of Cheryl Hustedde, 5504 Old Camp Graham Road, Collinsville, Illinois, 62234. He read the Ordinance in its entirety.
7:06:52 PM Gulledge Asked or a motion to approve Ordinance 2007-50. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:29 PM Manion Presented Ordinance 2007-51 authorizing execution of a water service and pre-annexation agreement for the property of Lloyd W. Jarden, Lot 44 Meierbrook Manor, 1st Addition, commonly known as 86 Lou Rosa Drive, Collinsville, Illinois, 62234. Stated this is the same form as the prior ordinance. Stated a public hearing was held this evening at 6:50 p.m. regarding the issue. Stated the agreement is dated September 7, 2007.
7:08:15 PM Gulledge Asked for a motion to approve Ordinance 2007-51. Motion was made by Bell and seconded by Schmidt. Bell asked whether the address is 86 or 87 Lou Rosa. Gulledge stated they must go with what the ordinance reads, which is 87 Lou Rosa. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:18 PM Manion Presented Ordinance 2007-52 authorizing a water service and pre-annexation agreement pertaining to the property of Jason and Lori Rehg, located at Lot 11 Meierwood Gaslight Estates, 1st Addition, commonly known as 12 Trailridge Lane, Glen Carbon, Illinois, 62034. Stated this ordinance follows the same form as the previous two. Stated a hearing was held this evening at 6:55 p.m. Stated the agreement for water service and pre-annexation is dated September 15, 2007.
7:10:04 PM Gulledge Called for a motion to approve Ordinance 2007-52. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:45 PM Manion Presented Ordinance 2007-53 Amending Title 15, Land Usage, Chapter 152, Section 152.23 of the Maryville Code of Ordinances. He read the amendment in its entirety.
7:12:36 PM Gulledge Called for a motion to approve Ordinance 2007-53. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:23 PM Manion Presented Ordinance 2007-54 Approving supplement to the Code of Ordinances in Declaring an Emergency. Read the ordinance in its entirety.
7:15:37 PM Gulledge Called for a motion to approve Ordinance 2007-54. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:14 PM Manion Presented Resolution 2007-16, a resolution from IDOT that will cover the 14 inch main crossing under Route 157 to Stonebridge Crossing towards Keebler. Read the resolution in its entirety.
7:18:08 PM Gulledge Called for a motion to approve Resolution 2007-16. Motion was made by Kostyshock and seconded by Bell.
7:18:28 PM Callahan Asked why they always state the work will not be done by the Village.
7:18:29 PM Gulledge Explained they want to know who is responsible for the work because it must be stated in all the forms requiring signature by he and Clerk. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:39 PM Gulledge Went to Old Business.
7:19:47 PM Callahan Made a motion to allow Chief Schardan to pursue the Justice Assistance Grant for in-car video systems for the Police Department. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:27 PM Callahan Made a motion to allow Chief Schardan to pursue the PSIC grant for radio equipment for the Police Department. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:15 PM Callahan Thanked Tracy Fenton for work done in obtaining bids for the electronic message board. Made a motion to approve expenditure not to exceed $18,000.00 for re-painting of the existing sign and installation of a double-sided electronic message board to Design One of Collinsville, Illinois. Second to the motion was made by Garcia.
7:22:12 PM Schmidt Commented his opinion they should be able to find the necessary funding between the various departments of the Village.
7:22:26 PM Callahan Stated he discussed the issue with Mayor, who suggested each of the following departments contribute $2,000 from their respective budgets: Administration, Community Improvement Board, Hotel/Motel Tax, Building and Zoning, Fire Department, Police Department, Parks, Streets and WSOM.
7:23:14 PM Gulledge Commented these are the nine departments that have reason to use the sign, and he does not believe it is fair for only one or two to offset the cost. Stated each department needs to look at their budget to let the staff know from where they will take the funds so the appropriate changes can be made to the budget worksheets.
7:23:59 PM Bell Asked if they will upgrade the lighting in the existing sign.
7:24:15 PM Callahan Responded the repair to the lighting of the website insignia is included in the bid. Stated it is his understanding there is no repair needed to the upper portion of the sign; they will simply install new light bulbs.
7:24:40 PM Gulledge Read from the bid regarding removal of broken neon lighting and converting to better internal lighting and new faces for the website portion.
7:24:52 PM Bell Commented his concern is for the top portion lighting, as it seems there is constantly one or two bulbs out. Discussion ensued.
7:26:41 PM Gulledge Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:04 PM Kostyshock Made a motion to purchase decorative street poles and signs for Old Town from Lighting Resources in the amount of $45,928.Commented this is the lesser of two bids received.
7:27:23 PM Gulledge Commented his understanding that the Lighting Resources portion is $40,928, and another vendor is adding $5,000.
7:27:38 PM Presson Stated the remainder will be not to exceed $5,000 in street signs. Stated the first motion should be to purchase poles in the amount of $40,928. The second motion should be to purchase street signs not to exceed $5,000.
7:28:00 PM Gulledge Confirmed that is okay with Kostyshock. Kostyshock responded yes. Gulledge repeated the first motion. Second to the motion was made by Schmidt.
7:28:33 PM Bell Asked if that covers all the roads that have been repaved. Kostyshock responded yes. Bell confirmed it is being paid for from Streets. He was told yes.
7:28:58 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:16 PM Gulledge Asked if the next motion is for $5,000 from the same people.
7:29:24 PM Presson Responded no; it will be a mixture of vendors, as they purchase signs from Woody's, Hall Signs, and Peachtree.
7:29:29 PM Gulledge Stated his understanding that Presson will get the best price available not to exceed $5,000. Confirmed Kostyshock's agreement of a motion to approve the purchase of roadway signs not to exceed $5,000, allowing the Public Works Director to contract with normal sources for the best price available. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:21 PM Kostyshock Made a motion to purchase a dump truck bed for the 1995 2 ton dump truck from Woody's Municipal Supply in the amount of $9,995.99. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:31:18 PM Gulledge Asked for other questions for Presson.
7:31:26 PM Kostyshock Asked Presson to give an update on Old Town.
7:31:30 PM Presson Stated the walk through was accomplished, and Petroff removed the required sections and is finishing cutting and sealing cracks and replaced the six or seven removed sections. Stated it will be his recommendation to move forward with the retainage issue. Stated they are set to put on the first overlay, barring weather, Monday.
7:32:11 PM Gulledge Asked for other questions for Presson. There were none. Went to New Business/Trustees' Comments.
7:32:22 PM Limberg Stated there is a Planning Commission meeting scheduled for Monday, October 22nd at 7:00 p.m. at the Village Hall. Stated the items on the agenda include construction plans presented from the Timber Creek development and a preliminary development plan for Executive Plaza Lots 1, 2 and 3.
7:32:53 PM Schmidt Reminded the Board to review the Economic Development Committee's reccomendations regarding the re-zoning proposals and get comments to him for report to the Committee. Stated last week he failed to thank Dr. David Hall for attending the rabies clinic. Stated there were 85-90 animals inoculated. Also thanked PSO Jones for his help. Next, thanked the Village administration personnel for tidying up the building and offices for the Business After Hours event hosted last Thursday, at which they had 85-95 attendees. Thanked the businesses that participated and donated items. Offered special thanks to Mille Belobraydic who was integral in pulling the event together. Next, stated large item trash pickup will start Monday on residents' regular scheduled trash day.
7:34:58 PM Bell Commented they received the audio system back from its repair, which has been tested and works well. Next, stated the Park Committee will hold a Park Work Day November 3rd at 9:00 a.m. to plant trees and perform various other tasks in the park.
7:35:37 PM Callahan Asked if there is a schedule for residents to drop limbs at the dump.
7:35:47 PM Gulledge Responded it is the first Monday and Tuesday of each month. Explained residents are asked to call to make arrangements.
7:36:08 PM Callahan Asked the location of Executive Plaza 1, 2 and 3.
7:36:13 PM Gulledge Responded by the car wash next to the Post Office. Callahan asked what the car wash is. He was told it is lot 4.
7:36:36 PM Kostyshock Commented he attended the concert in the park, and was a great performance. Next, commented on the walk through performed last Thursday. Stated Petroff agreed to fix all items on the punch list. Stated to his credit, Petroff jumped on the issue this week and all major repairs are completed.
7:37:54 PM Gulledge Went to Calendar Updates. Commented October 31st there will be no Caucus meeting, and the Police Department Halloween party will be held from 6:00 p.m. to 8:00 p.m.
7:38:44 PM Bell Asked that the Halloween party be added to the calendar.
7:39:01 PM Gulledge Asked that the notation "No Caucus Meeting" be added to the 31st as well. Asked for other comments in October. There were none. Went to November. Commented the Village Hall will be closed on the 22nd and 23rd in observance of the Thanksgiving Holiday. There were no other comments. Went to Staff Reports.
7:40:24 PM Limberg Asked Police Officer Steve Howe how the traffic citations are going along Route 159.
7:40:33 PM Howe Commented they are ahead of the hours put in. Commented speeding is still an issue.
7:40:48 PM Gulledge Asked Howe's opinion if the Village had left the speed limit at 45 mph, would drivers have adhered to the limit.
7:40:54 PM Howe Answered they would push it, as when he did the study the average speed in the 35 mph zone was 47 mph. Commented at a 45 mph limit, drivers usually go over by 10 mph or more.
7:41:14 PM Limberg Asked how much lee-way is being given.
7:41:30 PM Gulledge Commented the answer is the Village is fair.
7:41:31 PM Callahan Asked the fastest speed clocked during the day.
7:41:34 PM Howe Answered around 60 mph. Discussion ensued.
7:42:09 PM Gulledge Asked for other questions for Howe. There were none. Asked for other staff reports.
7:42:27 PM Kostyshock Commented that the Fire Department Open House went well last week.
7:42:41 PM Gulledge Asked if they received a lot of blood donations.
7:42:42 PM Jones Commented they received 24 units.
7:42:49 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's comments. Discussed Pay Request #13 to Petroff. Commented based on the recent walk through, Petroff has performed the requested work; therefore his recommendation is to authorize Pay Application #13 in the amount of $45,292.69 representing retainage up to 10% of 50% of the original contract. Commented the $58,914 retained is more than enough to finish any additional work. Asked for a motion. Motion was made by Kostyshock and seconded by Schmidt.
7:44:24 PM Bell Asked the approximate amount that is owed. Gulledge answered approximately $104,000.
7:44:42 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:45:03 PM Gulledge Gave Allied Waste totals for September: Trash pickup was 188.78 tons; recyclables 16.50 tons; yard waste 7.41 tons. Commented the Troy Chamber night was well attended, and complimented Schmidt and Mille Belobraydic on the great job. Commented his thanks to all staff and employees. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:46:28 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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