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Village of Maryville, Illinois

Description Board Meeting
Date11/7/2007 Location Council Chamber
Time Speaker Note
7:00:23 PM Gulledge Called the Board meeting of Wednesday, November 7, 2007 to order and invited those in attendance to join in the Pledge of Allegiance as led by Madison Presson. After the Pledge he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, Police Officer Tony Manley, Comptroller Brussatti, Attorney Wigginton, ten (10) residents and two (2) reporters.
7:01:34 PM Gulledge Called for approval of the October 17, 2007 meeting minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:05 PM Gulledge Called for approval of the bills submitted for payment. He asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:36 PM Gulledge Stated before going to Communications, asked Elizabeth Biggs to make a presentation to the Police Department. Biggs presented a painting to Chief Schardan and explained it was inspired upon reading an article in the newspaper about the "Catch a Kid" program, and is given in appreciation of the police officers for getting young people involved with the Police Department on a friendly basis first, which she believes deserves recognition.
7:04:14 PM Gulledge Asked Chief Schardan to present an award to Officer Tony Manley in recognition of fifty (50) DUI arrests.
7:04:29 PM Schardan Explained this is an award given to officers upon reaching different plateaus. Presented Officer Manley with a certificate, pin for his uniform and decal for his squad car. Commented he is honored with Manley's good work.
7:05:09 PM Manley Commented he will continue working his way up to 75.
7:05:15 PM Gulledge Commented his appreciation for the good work.
7:05:20 PM Gulledge Went to Communications.
7:05:30 PM Long Presented a letter from the Troy Chamber of Commerce thanking the Mayor and Village for hosting the October Business After Hours event. She read the letter in its entirety. Next, presented a letter from the Warren Billhartz Cancer Center thanking the Mayor for donated ball caps. She read the letter in its entirety. Next, presented a letter from the Village of Maryville Police Pension Fund requesting a $167,000 levy to cover funding. She read the letter in its entirety. Next, presented a letter from the Village of Maryville Firefighters Pension Fund requesting a $39,000 levy to cover funding. She read the letter in its entirety. Next, presented a letter of resignation as editor of the Village Gazette from Jack Kime. She read the letter in its entirety.
7:09:07 PM Gulledge Asked for a motion to place the communications on file. Motion was made by Garcia and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:33 PM Gulledge Went to Legal Matters and asked attorney to discuss.
7:09:36 PM Wigginton Presented Resolution 2007-17, Acceptance of a Preliminary Development Plan for Executive Plaza Lots 1, 2 and 3. He read the Resolution in its entirety.
7:11:27 PM Gulledge Called for a motion to approve Resolution 2007-17. Motion was made by Limberg and seconded by Kostyshock.
7:11:46 PM Callahan Asked what the area is zoned. Gulledge responded commercial, B-1.
7:11:56 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:15 PM Wigginton Stated he would like to discuss the status of the tax levy, which is required each year regarding revenue brought in to the Village for the municipal portion of the taxes. Stated he distributed two (2) different drafts of a proposed tax levy. Explained they will present an ordinance to the Board on December 5th. Stated prior to that regular Board meeting, they will hold a public hearing that evening to go over the tax levy ordinance. Stated this item will also be the subject of a Caucus meeting discussion on November 14th. Read the levy estimates by column, not including detail of the underlying matters: Estimated 2007 Madison County Property Value in the Village will be $173,000,000. Stated the estimated tax levy will be up to but not exceed the following amount: General - $432,500; Fire Protection - $346,000; Police Protection - $129,750; Street Lighting - $86,500; Street and Bridge - $173,000; Liability Insurance - $145,000; Audit - $12,000; Unemployment Insurance - $6,000; Public Comfort - $57,609; Working Cash Fund - $86,500; Social Security/FICA - $112,962; IMRF Pension - $106,270; Police Pension - $167,000 (as directed by the Police Pension Board); Fire Department Pension - $39,000 (as directed by the Fire Pension Board); Total Estimated Levy - $1,900,091; Calculated Rate - $1.09. Stated they expect the figure will be reduced, as they anticipate an adjusted amount that will reduce the levy and calculated rate to keep the rate equal to the rate at 2006. Reiterated these are preliminary numbers and will be the subject of discussion at the next Caucus meeting as well as at a public hearing on December 5.
7:15:36 PM Gulledge Went to Old Business.
7:15:49 PM Limberg Discussed the list of four concerns on the construction plans for Timber Creek. Stated during a meeting at the site, a resolution was found for each item. Made a motion to accept the construction plans for development of Timber Creek. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:56 PM Schmidt Stated as discussed at the Caucus meeting, the plan was to make the early payment to the Illinois Municipal League Risk Management insurance so as to take advantage of a 2% discount on the premium. Stated he discussed with the Comptroller the possibility of using the other payment plan so as to continue to draw interest on the funds at the bank and whether that would result in a bigger savings than 2%. Stated the Comptroller indicated they would not recoup the amount being saved by making the payment early. Made a motion to make an early payment to the Illinois Municipal League Risk Management Association for insurance premium in the amount of $138,287.80. Second to the motion was made by Kostyshock.
7:18:57 PM Callahan Commented he does not understand why they would not recoup the cost as money market rates are close to 4.5%.
7:19:05 PM Gulledge Responded the funds are in a passbook. Asked Brussatti to respond.
7:19:27 PM Brussatti Stated they are in a daily sweep account, which means they sweep out any funds they can and invest it. Stated the rate fluctuates daily. Gulledge asked what it normally runs. Brussatti answered between 3 and 5% depending on the amount to sweep. Gulledge asked if they would be better off making two payments. Brussatti stated if they pay 50% now, the rest will be due December 17th, which is only a month away. Discussion ensued as to when the payment was due; attorney indicated his understanding it would be June 13.
7:20:20 PM Callahan Commented even six months is cutting it close; if it is only a month it is not worth it, but if it is six months they may want to review the numbers.
7:20:36 PM Gulledge Stated the payment needs to be made by the 16th, so they have to take some kind of action tonight.
7:20:46 PM Limberg Commented they need to verify when the second payment will be made.
7:21:05 PM Gulledge Explained if they do not take the 2% discount, the first payment is due December 17th and the second is due in June of 2008.
7:21:26 PM Brussatti Commented they will not save much money in the sweep account.
7:21:35 PM Gulledge Stated they have a motion and a second. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock -yes; Garcia - yes. Motion carried.
7:22:08 PM Gulledge Explained they make this payment every year and realize a small savings.
7:22:28 PM Callahan Stated at the September 26th Caucus meeting they discussed the purchase and installation of IWIN software for the Police Department, and it was inadvertently left off the Board meeting agenda. Made a motion to approve the purchase and installation of IWIN software for the Police Department for a cost of $500 plus installation. Second to the motion was made by Garcia.
7:23:53 PM Bell Commented there is a $5 per month membership fee. Schardan responded yes.
7:24:19 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:39 PM Kostyshock Made a motion to pay Pay Request #14 in the amount of $106,082.27 to Petroff Trucking for Old Town Roadway Improvements. Second was made by Schmidt.
7:25:12 PM Bell Asked whether this is the final payment.
7:25:16 PM Gulledge Answered no, but it is close. Explained the contract award price was $1,178,282.12, and they have had two change orders plus one that Kostyshock will make a motion for tonight. Estimated they are a little over $100,000 away. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:06 PM Kostyshock Made a motion to approve Change Order #3 in the amount of $1,058.02 to Petroff Trucking for Old Town Roadway Improvements. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:58 PM Gulledge Went to New Business/Trustee Comments.
7:27:13 PM Schmidt Thanked Jack Kime for his service on the Gazette.
7:27:51 PM Bell Commented on the work day in the park last Saturday at which 25 persons attended to plant 40 new trees. Thanked all that attended.
7:28:26 PM Callahan Stated Spaller had a rifle instructor course that ended October 26th. Stated he has an instruction course starting Friday and needs some bullets. Made a motion to make an emergency purchase of 2000 rounds of .223 caliber ammo for the new rifles from Natchez Shooting Supply for $674.60. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:54 PM Callahan Asked regarding the Police and Fire Pension requests, how much of it is current year and how much is unfunded accrued liability.
7:30:05 PM Gulledge Stated he does not know. Explained they make a request based on membership. Stated the way he understands it, they are still in the "catch up" mode.
7:30:41 PM Schardan Commented it is based on the estimated wages for that fiscal year. Stated he believes the Department of Insurances makes a recommendation.
7:31:04 PM Wigginton Stated the pension fund itself is very under funded, so the increase is to support the under funding. Stated he has information showing the amount of under funded pensions. Stated they have experienced 25% increases in the pension fund over the last five years and possibly up to 30% in fire because the funds as a whole throughout the state are under funded. Stated he will make copies of the information he received at the IML conference for the Board. Explained every municipality is getting hit with substantial increases.
7:32:41 PM Kostyshock Commented most of the asphalt is down in Old Town. Next, commented the Angel is up for the holidays, and they are working on the additional holiday decorations and lights.
7:33:23 PM Garcia Thanked Public Works for putting up "her" angel.
7:33:31 PM Gulledge Went to Calendar Updates in November. Commented the Village Hall will be closed Monday November 11th in observance of Veteran's Day; the Economic Development Committee will meet on the 11th at 7:00 p.m.
7:34:29 PM Callahan Stated they had a MCIB meeting Monday, at which he asked them to take $2,000 from their miscellaneous fund to pay their portion of the Electronic Message Board, to which they unanimously agreed. Stated they discussed new signs for entry ways to town, for which they have a bid of $5,000; however they are having trouble finding the metal lettering. Stated the contractor believes that with lettering, backlighting and flood lighting, and the Village building the foundations, the five signs can be built for $35,000. Stated they discussed the small "brought to you by" signs for use in front of projects such as the flowers, etc. Stated they have sent the issue back to committee with the intention of buying aluminum signs and spending less than $200-$300. Stated they have not yet come up with new projects, but are working on a list.
7:37:32 PM Bell Stated a Turkey Trot event, which is a 5 mile run and 1 mile walk for accuracy, will be held November 17th. Stated the applications are available on the website.
7:37:45 PM Gulledge Asked for other comments for November. There were none. Went to Staff Reports.
7:38:01 PM Flaugher Gave monthly totals for Building and Zoning: 18 permits issued; 10 for new single family; 1 for single family addition; 1 demolition; 1 pool permit; 2 sign permits; 3 electrical permits; total fees collected of $6,254.55 for October; year to date fees collected of $92,828.76; total estimated valuation of new construction for October was $2,337,000; year to date estimated valuation is $35,197,003. Gave Fire Department totals: 76 responses; 56 EMS; 3 structural fires; 1 vehicle fire; 1 motor vehicle crash; 11 alarms; 3 investigations; 1 stand-by for neighboring communities; of the 76 calls, 54 were within the Village, 7 within the Fire Protection District and 14 assist calls to other communities.
7:39:17 PM Gulledge Commented they have 99 single family with two more months to go until the end of the year. Flaugher commented they are already over 100, as there are six or seven this month already.
7:39:45 PM Callahan Asked the status of the list for fire calls.
7:39:48 PM Flaugher Stated he was waiting on the training committee for points on training, which are done now and can be penciled in; however Schmidt has all the call totals until the end of October.
7:40:05 PM Callahan Asked if they will go through the end of November. Flaugher answered yes.
7:40:48 PM Schardan Commented the Halloween Party was a slightly smaller crowd than the last couple of years due to the nicer weather. Commented those that were there commented on the great time. Stated for October they started the speed grant, for which officers worked 157 hours overtime. Stated out of 321 total citations, 313 were for speeding. Stated the total for the month was 468 citations. Stated calls for service for October was 221; 10 accident reports. Stated over 200 hours of training was done in October as well.
7:42:44 PM Gulledge Asked if Schardan still felt good about the recommendation to IDOT for a 35 mile per hour speed limit.
7:42:59 PM Schardan Responded definitely. Commented they had citations for people going over 50 miles per hour through the 35 mph zone.
7:43:22 PM Jones Gave monthly report: 30 complaints; 10 citations; $250 collected; $1,500 for the year.
7:43:43 PM Schmidt Asked if he plans to submit reports as he did last month.
7:43:50 PM Gulledge Responded he has changed the procedure, as there was too much information on the prior reports. Stated if anyone is interested in particular cases, they can see Jones.
7:44:22 PM Jones Explained they are trying to keep the complainant information as private as possible. Commented he is working on the report format, as they have lost their Time Matters support and Jones has had to learn the programming part of the system. Stated he was able to get Building and Zoning going, but is still working on his items.
7:45:02 PM Schmidt Asked what he means by they "lost" their support.
7:45:02 PM Bell Stated the individual will not return Jones' calls.
7:45:35 PM Presson Stated Petroff will be done in the next couple of weeks. Stated the public restrooms will be closed at the end of the week for the season. Gulledge commented to go on with the plan; however they may have an alternative to the restroom on the bike trail. Presson indicated he is aware of that issue.
7:46:44 PM Gulledge Commented Petroff could not finish due to the cold weather; they believe they have one day left and are hoping for good weather tomorrow.
7:47:14 PM Long Stated the Village Hall is closed Monday, so she will need agenda items tomorrow by 10:00 a.m., as she is taking a vacation day Friday.
7:47:49 PM Gulledge Asked for Business from the Floor. There was none.
7:47:58 PM Gulledge Went to Mayor's comments. Stated the work day in the park went well with many volunteers and Street Department workers. Stated Cub Scout Pack 81 participated in the clean up as well. Next, stated the Caucus agenda for next week will be lengthy including the tax levy, recommendations from Public Works for water and sewer rates, as well as Juneau's attendance to discuss possible alternatives to the Bauer Lane Sewer Project. Thanked Jack Kime for the tremendous job he has done getting the Gazette up and running. Stated the Village staff will be taking over the project, and they are always looking for any volunteers. Stated they have had over 200 requests for mailing of the Gazette. Stated he does not want to leave the impression that this is an attempt to keep the Gazette from getting to everyone in town; they are simply trying to save some money. Stated they will see how this system works out; if it doesn't work, they will go back to mailing.
7:52:09 PM Callahan Stated the MCIB has another sign project they are working on: Roger Shoup brought in a "Do Not Litter Sign" and anticipates asking the Board for permission to install them around town.
7:52:54 PM Gulledge Stated Shoup's conversation with him was whether they could put them below stop signs, etc. Stated he informed Shoup that would be a question for Wigginton and the Public Works Department. Commented they are in the early stages of that project.
7:53:57 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:54:19 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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