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Village of Maryville, Illinois

Description Board Minutes
Date11/21/2007 Location Council Chamber
Time Speaker Note
7:00:13 PM Gulledge Called the Board meeting of Wednesday, November 21, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Dawn Mushill of the Troy Chamber of Commerce, two (2) residents and one (1) reporter.
7:01:11 PM Gulledge Asked for a motion to amend the agenda under Motion to Approve FTR Updated Proposal with Maintenance from Buscom, changing the amount from $3664.10 to $5,928.94. Motion was made by Bell and seconded by Schmidt.
7:01:41 PM Bell Commented this includes two (2) years' warranty.
7:01:45 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:59 PM Gulledge Called for approval of the minutes from the November 7th Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:32 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. Bell confirmed the Computron maintenance was included in the bills. Long answered yes. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:19 PM Gulledge Went to Communications and invited Dawn Mushill to make an announcement.
7:03:39 PM Mushill Explained she has some exciting news, and presented a press release. Explained she and Mayor Gulledge have been discussing how best the Chamber can work with the Village of Maryville, and discussed with her Board of Directors the idea of becoming the Troy/Maryville Area Chamber of Commerce. Stated this has been approved. Explained how to get to the website, which was displayed on the wall, and includes a new Maryville link. Explained the Chamber can help with things such as economic development; they also currently do the new resident packets for Troy and would be willing to take this on for Maryville until the committee gets to a point where they want to take it over. Stated they also host Business After Hours. Explained contained in the press release is the fact they have approximately 326 members with 60 plus coming out of Maryville. Explained it seems the relationship between the two communities could be very productive. Explained there is a large cost related to Maryville having its own Chamber. Explained they already cover a lot of Maryville, but will do anything additionally needed to help. Asked for any comments or questions from the Board.
7:05:41 PM Garcia Commented it is a good idea.
7:05:46 PM Gulledge Commented this will help, as new businesses constantly ask whether Maryville has a Chamber. Commented in his opinion Troy has done a much better job with Maryville regarding businesses than the Collinsville Chamber. Stated they are excited about this opportunity.
7:06:28 PM Mushill Explained they can help with things such as press releases, as well as serving as a great resource for any questions.
7:06:47 PM Bell Asked if they will integrate their website with Maryville for such things as business guides and calendars, etc.
7:06:58 PM Mushill Displayed the business guide via the website displayed. Explained they have sixty Maryville members included in the business guide already.
7:07:30 PM Bell Asked about their calendar of events policy and whether they take all requests from the Village or outside organizations such as churches.
7:07:44 PM Mushill Explained they take anyone that is a member of the Chamber.
7:08:02 PM Bell Explained they keep a Maryville calendar, and it would be nice to have the events integrated.
7:08:08 PM Mushill Explained they could link the Maryville calendar, as well as incorporate into theirs.
7:08:18 PM Bell Commented if they try to combine too much information, the days will get too busy.
7:08:21 PM Mushill Commented they will include at least the Council meetings, movies in the park and other library events. Commented it gets cumbersome; however a lot of people hit the calendar looking for things to do. Displayed the new logo. Explained the old logo had a sun; instead of a slash between the two cities, they decided to divide with the sun. Explained the printer and website people have it, and will be in distribution by Monday. Stated she has sent the press release, new logo and a picture with Mayor Carraker, Mayor Gulledge, herself and the Chamber President to all the local newspapers.
7:09:28 PM Gulledge Commented to Callahan that they may be able to help the Community Improvement Board.
7:09:41 PM Bell Asked how they take their calendar inputs.
7:09:46 PM Mushill Explained people either e-mail her directly or go into the calendar to submit.
7:10:08 PM Bell Explained the Village has a calendar and he wondered if she wanted to maintain two.
7:10:21 PM Mushill Responded he should give her the link and they can incorporate it into her calendar. Bell displayed the calendar on the wall.
7:10:52 PM Callahan Commented the Community Improvement Board meeting will be held on December 3rd. Stated they have a committee working on the "welcome wagon". Stated he would like a representative of the Chamber to attend the meeting to help out with this project.
7:11:18 PM Mushill Explained they have already sought her consultation, and she sent a memo with ideas. Explained she encourages them to understand that it is a lot of work. Stated the Chamber can do it for Maryville. Explained the only thing that can be at the Chamber office are members of the Chamber, so they can put it together, send it to the Village, and they can add anything they feel is appropriate. Explained there are 89 pieces in the Chamber packet right now. Commented it is free to any Chamber member to put in information.
7:12:15 PM Gulledge Commented his appreciation, and feels it will be a great marriage.
7:12:20 PM Mushill Commented she is excited. Explained the member to member discounts and displayed the list via the website, commenting many Maryville businesses participate in the program. Thanked the Board for the opportunity to address.
7:13:09 PM Gulledge Asked Clerk Long to present the communications.
7:13:29 PM Long Presented a letter of resignation dated November 19, 2007 addressed to Chief Kevin Flaugher from Brian Cronovich, effective immediately. She read the letter in its entirety. Next, presented a letter of resignation addressed to Mayor Gulledge, Board of Trustees, Chief Schardan and Chief Flaugher from Scott Buchannon. She read the letter in its entirety.
7:15:08 PM Gulledge Asked for other Communications. There were none. Asked for a motion to have the Communications placed on file. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:30 PM Gulledge Went to Legal Matters and asked Wigginton to discuss.
7:15:36 PM Wigginton Presented a Proclamation for December to be declared Drunk and Drugged Driving Prevention Month. He read the Proclamation in its entirety.
7:17:17 PM Gulledge Called for a motion to approve Proclamation for Drunk and Drugged Driving Prevention Month. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:49 PM Wigginton Presented Ordinance 2007-55 amending Title V Public Works Chapter 50, General Water and Sewer Provisions, section 50.43 Water Rates and section 50.44 Mobile Homes and Apartments of the Village of Maryville Illinois Code of Ordinances. He read the ordinance in its entirety. Explained it is a lengthy ordinance and is available for copying and public inspection (copy attached).
7:21:32 PM Gulledge Called for a motion to approve Ordinance 2007-55. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:31 PM Wigginton Presented Ordinance 2007-56 Amending Title V Public Works, Chapter 52 Sewers, Section 52.152 User Rates of the Village of Maryville Illinois Code of Ordinances. He read the ordinance in its entirety (copy attached).
7:24:23 PM Gulledge Called for a motion to approve Ordinance 2007-56. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:06 PM Wigginton Presented Ordinance 2007-57 authorizing a Development Agreement with Remington Place LLC relating to the Villas at Remington Subdivision. He read the ordinance in its entirety. Explained the ordinance will authorize the Village to enter into this development agreement relating to a residential subdivision that has previously been approved on a 13.71 acre tract known as The Villas at Remington which consists of 62 residential units in a villa style planned residential development located on Lakeview Acres Road. Stated this development agreement was negotiated for the payment of roadway improvement fees previously established by the Village. Stated the developer has agreed to accept these roadway improvement fees and has submitted a signed copy to the Village.
7:26:55 PM Gulledge Called for a motion to approve Ordinance 2007-57. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:43 PM Gulledge Went to Old Business.
7:27:57 PM Bell Made a motion to purchase a new PC for the Police Chief from Computron in the amount of $1,495. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:54 PM Bell Made a motion to approve the bid from Buscom for an upgrade to hardware and software for the FTR Audio Recording system in the amount of $5,002.86 plus $926.08 for a two-year service agreement for a total of $5,928.94. Second to the motion was made by Kostyshock.
7:29:52 PM Schmidt Asked if the cost will be split across numerous departments.
7:29:58 PM Bell Responded yes, it should be spread across all departments.
7:30:04 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:38 PM Kostyshock Made a motion to approve Pay Request #4 to JE Construction in the amount of $18,240.85 for the Cooper Creek Lift Station Improvements, Contract B. Second to the motion was made by Limberg.
7:31:16 PM Callahan Asked how much they have spent so far.
7:31:18 PM Gulledge Responded total work performed to date is $107,993. Explained they only have a few thousand dollars left for the electric hook-up and the fence. Stated they are holding a 5% retainage, which is $5,399. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:00 PM Kostyshock Made a motion to approve Pay Request #15 to Petroff Trucking in the amount of $194,466.56 for Old Town Roadway Improvements. Second to the motion was made by Schmidt.
7:32:28 PM Bell Asked if the number had been checked after the Caucus discussion last week.
7:32:33 PM Kostyshock Responded they have been checked with Juneau. Bell asked what they owe after this payment.
7:32:39 PM Gulledge Stated they owe approximately $70,000 to $75,000, including retainage. Explained the reason the numbers are different is due to the quantities and add-ons done that were not done as a change order but were brought to the Board's attention as they came up. Gave the example of the extra $20,000 in front of the new fire house as well as extra work in front of the old fire house and various soft spots that were discovered and needed extra rock.
7:33:51 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:04 PM Kostyshock Made a motion to approve the CK Power Generator Maintenance Agreement for 2008/2009 in the amount of $820 per year for two years. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:34:54 PM Kostyshock Made a motion to approve the bid from JE Construction in the amount of $10,252 for Old Town Sidewalk Repairs and Additions. Second to the motion was made by Schmidt. Mayor commented this is the lowest of three (3) bids. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:35:50 PM Garcia Made a motion to amend the Employee Handbook of July 7, 2004 regarding hours of work on page 21 and Holiday pay for part time employees. She read the passage in its entirety. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:23 PM Gulledge Went to New Business/Trustees Comments.
7:37:28 PM Limberg Commented a Planning Commission meeting is scheduled for Monday, November 26th, for which there are several items on the agenda. Explained Flaugher is out of town; however he and the Mayor will attend and any members of the Board are invited to attend as well. Explained they will review a recommendation for a zoning on the Adler property, a preliminary plat on Zupan Villas, a preliminary plat and development plan for the Maryville Retail Center, preliminary development plan for Midkiff Medical Park.
7:38:25 PM Callahan Asked where the Zupan Villas are located.
7:38:33 PM Gulledge Explained it is at the bottom of the hill on West Zupan on the north side. Explained there is a large white house, and the owner owns empty ground behind it.
7:38:45 PM Callahan Asked if it is already zoned multi-family. He was told yes. Asked why they want to give up multi-family to zone PDR.
7:38:57 PM Limberg Responded he does not know. Explained he is sure the Planning Commission will review the issue and discuss it that evening.
7:39:14 PM Gulledge Asked for other questions. There were none. Commented the owners will be at the meeting if Callahan would like to attend and ask.
7:39:25 PM Schmidt Commented the Christmas decorations are up and look nice.
7:39:35 PM Bell Commented there is a problem with the bell outside of the Police Department as some of the lights are out.
7:39:58 PM Bell Commented the Turkey Trot event sponsored by the Park Committee had a very successful turnout with nice weather, etc. Stated there are pictures on the web site including that event and the Pooch Party.
7:40:56 PM Callahan Made a motion to accept the resignation of Brian Cronovich from the Fire Department as a volunteer fireman. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:41:33 PM Callahan Made a motion to reluctantly accept the resignation of Scott Buchanan as a dispatcher in the Police Department. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:20 PM Kostyshock Commented the new park playground surface looks good. Next, commented the power company has been contacted about the lights that are out.
7:42:57 PM Garcia Offered Happy Thanksgiving to all.
7:43:01 PM Gulledge Went to Calendar Updates. Commented the Village Hall is closed Thursday and Friday in observance of the Thanksgiving holiday. Commented there is a Planning Commission meeting scheduled for November 26th. Went to December. Stated there is no Economic Development Committee meeting on December 12th.
7:43:46 PM Bell Commented on the Santa Fest scheduled for December 1st; the Christmas Decoration sale at the Senior Center; the Holiday Lighting Contest deadline for entries is December 16th, and the homes must be displayed starting the 17th.
7:44:21 PM Gulledge Commented the calendar shows a Planning Commission meeting scheduled for December 24th. Explained the Calendar automatically schedules these meetings, and this is a mistake; they will move the meeting up to the 17th if there is any business to come before the Commission.
7:44:46 PM Schmidt Commented the Economic Development Meeting showing on the 10th is also incorrect; December's meeting has been cancelled, and the next meeting will be in January.
7:44:59 PM Gulledge Asked for other comments. There were none. Went to Staff reports.
7:45:15 PM Schardan Commented on Buchanan's resignation, saying he is sorry to see him go; however he has made a decision to go forward with his education and is pursuing zoology which is something he truly cares about. Commented he wishes him the best, and appreciates his prior service. Next, commented Mike Richards has been released to come back to work and plans to be back November 30th. Commented on the strain on Becky.
7:46:31 PM Gulledge Commented there is some confusion regarding dispatchers. Explained Steve Black was hired with the understanding that if Buchannon came back, he would not have full time employment. Explained with Mike Richards coming back, they will have the full compliment of four (4) dispatchers and Becky will be able to go back to being the "swing" person. Commented with the addition of Donna, they will hopefully have enough people here for a while. Commented it has been hard on both the Chief and Dispatchers. Commented at times they had to take Police Officers off the street to dispatch. Asked for any questions for the Chief. There were none.
7:47:34 PM Schardan Commented all of the officers have been qualified on the rifles and they are carrying them in their cars.
7:48:11 PM Gulledge Went to Clerk/Treasurer Long.
7:48:11 PM Long Commented the Tax Levy was published in the paper.
7:48:19 PM Gulledge Asked for any Business from the Floor. There was none. Went to Mayor's comments. Offered Happy Thanksgiving to all, and reminded all the Hall is closed Thursday and Friday. With no other business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:49:04 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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