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Village of Maryville, Illinois

Description Board Minutes
Date12/5/2007 Location Council Chamber
Time Speaker Note
7:00:01 PM Gulledge Called the Board meeting of Wednesday, December 5, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Police Chief Schardan, Building and Zoning Administrator/Fire Chief Flaugher, Public Service Officer Jones, Public Works Director Presson, Comptroller Brussatti, six (6) residents and three (3) reporters.
7:00:49 PM Gulledge Asked the Board to entertain a motion to amend the agenda to allow for a Closed Session to discuss Collective Negotiations between the Village of Maryville and the FOP per Illinois Statute 5ILCS120(2)(c)(2). Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:48 PM Gulledge Called for approval of the minutes from the November 21st Board meeting. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:22 PM Gulledge Called for approval of the bills for payment. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to pay was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:52 PM Gulledge Went to Communications. There were none. Went to Legal Matters, and asked Wigginton to discuss.
7:03:08 PM Wigginton Presented Resolution 2007-18, relating to the acceptance of a Preliminary Development Plan for McRea-Midkiff Medical Park located at 2023 Vadalabene Drive. He read the resolution in its entirety.
7:04:47 PM Gulledge Called for a motion to approve Resolution 2007-18. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:21 PM Wigginton Presented Resolution 2007-19 relating to the acceptance of a final plat for Maryville Retail Center located at 4996 South State Route 159. He read the Resolution in its entirety.
7:07:08 PM Gulledge Called for a motion to approve Resolution 2007-19. Motion was made by Kostyshock and seconded by Schmidt.
7:07:40 PM Garcia Asked the location of the property. Mayor responded the corner by Red'z Rib Shack at the intersection of Routes 159 and 162.
7:07:47 PM Callahan Asked how the property is zoned. Mayor responded B-1.
7:07:52 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:12 PM Wigginton Presented Resolution 2007-20 relating to the acceptance of a Preliminary Development Plan for Maryville Retail Center located at 4996 South State Route 159. He read the resolution in its entirety.
7:09:56 PM Gulledge Called for a motion to approve Resolution 2007-20. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock -yes; Garcia - yes. Motion carried.
7:10:39 PM Wigginton Presented Ordinance 2007-58 relating to the annexation of certain property known as the Arnold property located at State Route 159. Stated this was a voluntary annexation; the property is not currently located within the corporate limits of any municipality but is contiguous to the Village of Maryville. Stated the property owner has filed a written petition with the Village of Maryville requesting the territory be annexed to the Village. Stated the property will be annexed as SR-1 zoning. He read the remainder of the Ordinance in its entirety.
7:13:01 PM Gulledge Called for a motion to approve Ordinance 2007-58. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:54 PM Wigginton Presented Ordinance 2007-59, 2007 Tax Levy. Stated the ordinance has been the subject of a public hearing held this evening at 6:30 p.m. Stated notice of the public hearing was posted in the Troy Tribune in accordance with Statute. Stated copies are available for public inspection. Stated it is based on an estimated assessed valuation of $173,000,000. Stated the Board believes the tax rate will remain the same as 2006 at 99 cents. Read the highlights of the ordinance.
7:17:54 PM Gulledge Called for a motion to approve Ordinance 2007-59. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:34 PM Wigginton Presented Ordinance 2007-60 for the levy and assessment of taxes for May 1, 2007 through April 30, 2008 for Special Service Area #1. Stated this is an annual ordinance, and will levy a sum of $18,000 upon property located within Special Service Area #1. Stated this is the amount required to be raised by taxation for the current fiscal year and the Village is hereby ordered and directed to file a certified copy with the Clerk of Madison County.
7:19:27 PM Gulledge Called for a motion to approve Ordinance 2007-60. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:20:15 PM Wigginton Presented Ordinance 2007-61 for the levy and assessment of taxes for May 1, 2007 through April 30, 2008 for Special Service Area #3. Stated this Special Service Area was created by an Ordinance adopted on October 4, 1995. Stated the Village was authorized to issue bonds or obtain a loan through the IEPA called a Water Pollution Control Revolving Fund, and to levy taxes for special services in that area. Stated the ordinance will authorize the levy of $19,821.00 to be raised to repay amounts of bond issues or loans to create Special Service Area #3.
7:21:11 PM Gulledge Called for a motion to approve Ordinance 2007-61. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:48 PM Wigginton Presented Ordinance 2007-62 abating the tax levied for the year 2007 to pay the principal and interest on $850,000 in general obligation combined water works and sewage system bonds series 1997. He read the ordinance in its entirety.
7:23:33 PM Gulledge Called for a motion to approve Ordinance 2007-62. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:00 PM Wigginton Presented Ordinance 2007-63 abating the tax levied for the year 2007 to pay the principal and interest on $935,000 in General Obligation combined water works and sewage system and refund bonds, Series 2001A. He read the ordinance in its entirety. Explained passage of this ordinance will abate taxes already levied for repayment of the principal and interest on $935,000 in bonds.
7:25:15 PM Gulledge Called for a motion to approve Ordinance 2007-63. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:04 PM Wigginton Presented Ordinance 2007-64 abating the tax levied for the year 2007 to pay the principal and interest on $2 million in General Obligation bonds construction and equipment for Village complex improvements, Series 2001B. Read the ordinance in its entirety. Explained passage of this ordinance will authorize the abatement of taxes previously levied in 2001 to pay the $2 million in bonds used to construct and rehabilitate the municipal complex. Stated there are sufficient revenues to make those principal and interest payments without a tax levy on the citizens.
7:27:35 PM Gulledge Called for a motion to approve Ordinance 2007-64. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:02 PM Wigginton Presented Ordinance 2007-65 relating to the Rezoning the Adler Property located at 123 West Zupan Street from SR-2 to B-1. Explained this item was a subject of a public hearing before the Maryville Planning Commission on November 26, 2007. Stated the Planning Commission issued an advisory report recommending the rezoning request. Pursuant to the Code of Ordinances, a public hearing was held earlier this evening to consider the rezoning before the Board of Trustees.
7:29:04 PM Gulledge Asked for a motion to approve Ordinance 2007-65. Motion was made by Garcia and seconded by Schmidt.
7:29:31 PM Callahan Asked about an incident where another resident requested a similar re-zoning and made it past the Board but not through the Zoning Board of Appeals.
7:29:57 PM Gulledge Responded he does not know.
7:30:08 PM Wigginton Responded that may have been a special use permit. Explained any straight zoning amendments requires a public hearing in front of the Planning Commission and a subsequent public hearing in front of the Board. Stated if a person wants a special use permit with re-zoning, that goes to the Zoning Board of Appeals.
7:30:29 PM Gulledge With no other questions or comments, asked or a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:30:47 PM Wigginton Presented Ordinance 2007-66 authorizing the Village to enter into an agreement with MEPRD to obtain unit heaters for the restrooms in Drost Park. He read the ordinance in its entirety.
7:31:42 PM Gulledge Asked for a motion to approve Ordinance 2007-66. Explained the agreement said two; however they have found a third heater that will be given as well. Motion was made by Bell and seconded by Kostyshock.
7:32:19 PM Bell Asked if the agreement is for only one bathroom. He was told yes. Wigginton commented if the bathroom is closed, the heaters must be returned in working order.
7:32:38 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:33 PM Gulledge Went to Old Business.
7:33:53 PM Bell Made a motion to accept a bid from R. Cann Electric for an estimated amount of $1,285.00 to install the heaters in the Drost Park restroom facility near the bike trail. Second was made by Kostyshock.
7:34:25 PM Gulledge Commented regarding the cost: R. Cann bid on two heaters, however Mayor has secured a third so the cost may go up. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock -yes; Garcia - yes. Motion carried.
7:35:33 PM Gulledge Stated before giving authorization to perform the work he will get a firm dollar amount and contact Bell. Bell clarified it will come out of the Public Comfort Fund. Gulledge responded yes.
7:35:59 PM Callahan Made a motion to pay the Volunteer Fireman Fire Call and Participation pay from December 2006 through November 2007 in the amount of $1.65 per point for a total cost of $76,862.10.
7:36:22 PM Gulledge Asked for a second to the motion. Second was made by Schmidt.
7:36:41 PM Callahan Thanked Schmidt and Flaugher for the work in getting the numbers together. Also thanked the firemen. Commented there were over 900 calls made for the year, and there were individuals that made approximately 400 of them. Explained firemen that do not make 15% of the calls are not allowed to participate in the bonus program. Explained points are also given for training, EMS certification, etc. Commented they have a good group of men.
7:37:38 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:58 PM Kostyshock Made a motion to pay Pay Request #16 to Petroff Trucking in the amount of $16,671.00 for Old Town Road Improvements. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:50 PM Kostyshock Stated Presson found an industrial grapple attachment for the Bob Cat which had only been used once at a cost of $1,500. Commented regular cost is $5,100.
7:39:31 PM Gulledge Commented Presson called each of the Board members for approval, because the purchase had to be made at that time.
7:40:19 PM Gulledge Went to New Business/Trustees Comments.
7:40:29 PM Schmidt Thanked the Fire Department for their service and dedication.
7:40:47 PM Callahan Stated Fenton and Jones toured area electronic message boards to view those with 4.25 inch lettering. Stated their opinion, backed by Mayor who saw photos, is that 4.25 inch lettering will be readable from the street. Stated the recommendation is to continue with the purchase of the sign. Explained the other option is to pay an additional $6,000 for larger letters. Commented he reviewed the photos, which were easy to read.
7:41:32 PM Gulledge Explained Callahan is opening the issue for discussion rather than making a motion. Commented the photos were distributed to the Board. Commented the signs are readable. Asked if the Board is in favor of staying with the original recommendation. All were in favor.
7:42:34 PM Callahan Commented the MCIB has also been working on bids for the signs advertising "Brought to you by". Explained the price of six signs, three one-sided and three two-sided, laminated with holders is approximately $450 and will not exceed $500. Commented the signs will be blue with yellow lettering. Explained because the amount is under the bid limit, the committee chair was instructed to obtain a purchase order from the Comptroller for the purchase. Stated the vendor is Mark's Quick Printing in St. Louis.
7:43:27 PM Gulledge Commented this is not an item to be voted on; they are simply making the Board aware. Stated the committee chair also researched prices from other sources and did a great job.
7:43:55 PM Callahan Stated under new projects the Mayor asked that the MCIB consider reviving the Senior Citizen program to try to increase the number of individuals participating. Mayor commented they had some people volunteer to gather information to bring back to the group. Callahan stated this will likely be a new project for next year.
7:44:44 PM Gulledge Commented there was also interest in reinstituting the Fall Fest that Maryville hosted in years past. Discussion was held regarding past celebrations. Kostyshock commented he started the program, and the proceeds went to the Parks and Recreation.
7:45:57 PM Gulledge Went to Calendar Updates. Stated there will be no Economic Development Committee meeting. Stated they would like to cancel the Caucus meeting scheduled for December 26th. Stated any items for discussion need to be turned in to him by December 10th so as to take care of final business for the year at the Board meeting on December 19th.
7:46:58 PM Bell Commented on the Holiday Lighting Contest, for which the deadline is December 16th.
7:47:15 PM Gulledge Went to Staff Reports.
7:47:24 PM Schardan Gave totals for November: 189 calls for service; 318 citations written; 175 speeding violations on the speed grant; also during the speed grant they had one DUI arrest, 2 drug offenses, and 6 other violations; stated the officers worked 88 hours on the speed grant during November; also had 11 traffic accident reports. Discussion was held as to the excessive speeds recorded on Route 159. Schardan stated Officer Huniak will graduate from the Academy on December 14th. Stated he will need to know by noon tomorrow if any Board members plan to attend the ceremony. Mayor commented on the impressiveness of the program and encouraged Board members to attend. Schardan stated Mike Richards came back to work last Friday, November 30th and is doing well.
7:50:02 PM Bell Asked about a grant for cameras for traffic light violations.
7:50:13 PM Schardan Stated there was no grant; however they were looking at proposals.
7:50:19 PM Bell Commented on the frequency of photos taken by cameras mounted in St. Louis. Asked whether there is some control regarding increase of sensitivity of the cameras at holiday times.
7:51:10 PM Schardan Discussed the settings of the cameras. Stated the Village discussed the possibility of cameras; however they were waiting for IDOT to get set up as they would have to get approval through them. Commented some places are fighting the Constitutionality of the cameras.
7:52:26 PM Gulledge Stated he is very interested in them. Commented the settings are regulated by the community. Discussion ensued as to the process.
7:53:40 PM Flaugher Gave Building and Zoning monthly totals for November: Total of 11 permits issued; 7 single family; 1 accessory building; 2 single family additions; 1 deck; total fees collected was $5,270.85; year to date fees collected was $98,099.61; total estimated valuation of new construction for the month was $1,897,750; year to date estimated valuation was $37,094,753.
7:54:30 PM Schmidt Asked what Permit #183 was for.
7:54:34 PM Flaugher Stated it is an existing tower on the Bohn property for which an equipment building is being replaced.
7:54:59 PM Flaugher Gave Fire Department totals for November: 81 total alarms answered; 52 EMS; 3 structural fires; 1 vehicle fire; 7 motor vehicle crashes; 5 brush or trash fires; 10 alarms; 2 carbon monoxide; 1 stand by for a neighboring community; of the 81 calls, 67 were within the Village; 5 were within the Fire Protection District; 9 were mutual aid assists to other communities. Stated next to the year-to-date running total, he has fiscal year-to-date totals for each category, and added the percentage for each out of the 921 calls. Discussion ensued as to the increase in calls over last year. Flaugher thanked the Board for their consideration in payment of bonuses to the Department. Reminded the Board to RSVP for the Fire Department Christmas Party on December 15th at BS Boogies at 6:30 p.m.
7:57:42 PM Jones Gave Public Service monthly report for November: 25 complaints; 3 citations; $100 fines collected; $1,600 fines collected year to date.
7:58:11 PM Presson Thanked the Board for the equipment purchase. Gave monthly totals for November: Total gallons year to date was 325,151,000; daily average was 976,429 gallons; water services to date were 145; leaks repaired to date were 168; meters replaced were 193.
7:59:00 PM Schmidt Asked the percentage of meters replaced with Radio Read. Presson responded approximately 65%.
7:59:13 PM Gulledge Asked Presson to relay to the Street Department how nice the Christmas decorations look.
7:59:29 PM Gulledge Went to Comptroller's report; Brussatti had none. Gulledge asked about the e-mail received regarding a meeting with Baugher Financial regarding insurance. Comptroller indicated he had been unable to reach the representative, and will try again tomorrow. Gulledge stated he needs to make sure to relay the meeting information to Callahan and Schmidt.
8:00:07 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Thanked MEPRD for the heaters. Discussed the equipment purchased for Public Works, stating his appreciation for Presson's and Clint Jones' handling of the situation. Stated there will be a Ribbon Cutting on December 18th at 10:00 a.m. at Donk and Division Streets for the Old Town Roadway Improvement project. Stated they would like to see as many attend as possible. Thanked Jones, Fenton, Callahan and the MCIB for the work done on the electronic message board. Asked for a motion to go into Closed Session to discuss collective negotiating matters between the Village and the FOP, per 5ILCS120(2)(c)(2). Motion was made by Schmidt and seconded by Kostyshock.
8:03:32 PM Wigginton Advised upon coming out of Closed Session, action may be taken on the ratification of the Collective Bargaining Agreement between the Village and the FOP.
8:03:37 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:27:06 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:27:32 PM Callahan Made a motion to accept the Collective Bargaining Agreement between the Illinois Fraternal Order of Police Labor Council and the Village of Maryville for the period May 1, 2006 through April 30, 2010. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes; Mayor Gulledge - yes. Motion carried.
9:28:18 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
9:28:25 PM    The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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