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Village of Maryville, Illinois

Description Caucus Meeting
Date 12/12/2007 Location Council Chamber
Time Speaker Note
6:30:24 PM Gulledge Called the Caucus meeting of Wednesday, December 12, 2007 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Bell, Callahan, Kostyshock and Garcia; Schmidt arrived late. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Public Works Director Presson, one (1) resident and three (3) reporters.
6:31:08 PM Gulledge Called for approval of the November 28th Caucus meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:49 PM Gulledge Went to first agenda item, Mike Semanisin Memorial and asked Bell to discuss.
6:32:01 PM Bell Referred to the drawing of the plan. Stated Judy Wieman was under the impression donations for the memorial were made to the Village for purposes of the memorial. Stated if there were not enough funds available, the family will pick up the remaining costs. Stated they are asking permission to erect the memorial in the open area between the Village Hall and ball field.
6:32:59 PM Gulledge Asked if this a recommendation from the Park Committee.
6:33:06 PM Bell Responded yes. Mayor commented he did not see anything in writing. Bell concurred; however it is a recommendation.
6:33:26 PM Limberg Asked if there are any funds.
6:33:28 PM Gulledge Responded there is no record of any funds collected. Discussion ensued as to whether anyone remembers any donation funds and how much was donated.
6:34:25 PM Bell Explained part of the recommendation was to check on the funds; the other part was to obtain Board approval for placement of this memorial next to the memorial for Vernon Lucas which will be moved to the same location.
6:35:09 PM Schmidt Arrived and was seated.
6:35:26 PM Gulledge Asked the Board's opinion on the issue. Comments ensued. Gulledge suggested tabling the issue pending further research on funds.
6:36:14 PM Schmidt Asked what was being discussed. The issue was explained.
6:36:36 PM Schmidt Stated he spoke with Diana Hedrick who's recollection is that funds were collected at the funeral; however she does not remember a time frame nor an exact amount. Explained he spoke with Clerk/Treasurer Long, who had no knowledge of the issue and found nothing upon researching records of receipts.
6:37:25 PM Bell Stated it is possible a collection was made at the funeral for Drost Park and placed in a general account, not earmarked for this particular memorial. Asked that Administration check further. Commented they need to decide if the Board approves of the memorial, placement and wording.
6:38:06 PM Kostyshock Asked for a specific location.
6:38:11 PM Bell Stated there is nothing specific, just an idea.
6:38:29 PM Gulledge Asked what the Board wants to do regarding approval of placement on Village property.
6:38:46 PM Schmidt Asked if the Village will be responsible for maintaining it.
6:38:51 PM Bell Answered yes, just as they are any of the other memorials currently in place.
6:39:02 PM Gulledge Polled the Board.
6:39:05 PM Limberg Stated he would like to think about it longer. Stated he is concerned about the size of the memorial compared to the Lucas memorial. Explained this memorial is almost 6 feet wide by 4 feet tall. Explained it is nothing against Mike Semanisin.
6:40:08 PM Schmidt Stated he agrees with Limberg. Asked whether this recommendation is coming from the most recent formed Park Board. Bell responded yes.
6:40:57 PM Bell Stated he would like the funds issue researched. Stated he agrees to the memorial.
6:41:14 PM Callahan Stated he would like an answer to the funds question. Stated he agrees with Limberg and Schmidt regarding location, size, etc.
6:41:38 PM Kostyshock Stated his agreement of the location next to the Lucas memorial. Stated he would like more detail regarding material, etc.
6:42:06 PM Gulledge Suggested they get more information. Confirmed Garcia's agreement. She responded yes.
6:42:12 PM Gulledge Stated they will check on the money and find out more details. Went to next agenda item, Pay Application #17, and asked Presson to discuss.
6:42:36 PM Presson Explained this is the final pay request in the amount of $63,230.91. Stated the walk-through list has been completed with a few minor items that will be done before the check is issued. Stated for this reason his recommendation is to approve the payment and hold the check until the items are complete.
6:43:06 PM Gulledge Asked for questions. Commented this payment includes the retainage. There were no questions. Polled the Board; all were in favor. Asked for other questions for Presson.
6:43:45 PM Schmidt Asked the status of the street signs in the second addition to Remington.
6:43:56 PM Presson Stated the signs are in; however the posts are not.
6:44:03 PM Schmidt Asked what will be done in the mean time.
6:44:06 PM Presson Stated the plan is if they are not in the week of the 18th, they will use temporary signs.
6:44:17 PM Bell Asked the status of Southwestern Electric's response to turning off the parking lot light at the comfort station during movies in the park.
6:44:40 PM Presson Stated the Village would be required to do this on their own and pay for it separately. Explained it is possible to do.
6:44:52 PM Bell Stated they had an idea to run a small battery powered light mounted under the sensor with a switch, so as to turn the light on causing the sensor to turn out the light. Commented whatever solution is found, he would like something done before next season.
6:45:30 PM Presson Stated the heaters are set to be installed in the Drost Park restroom next Thursday and Friday, and the facility will be re-opened the following week.
6:45:46 PM Gulledge Commented they picked up the third heater.
6:45:53 PM Bell Clarified the room will take all three.
6:45:56 PM Presson Responded yes.
6:46:00 PM Gulledge Asked for other questions.
6:46:03 PM Kostyshock Clarified the ribbon cutting will be held next Tuesday.
6:46:11 PM Gulledge Responded yes, at 10:00 a.m. at the corner of Donk and Division. Stated refreshments will be served afterward. Invited the Board and press, as well as any citizens that would like to attend. Explained the individuals involved with construction and engineering as well as people from the County have been invited. Asked for other questions for Presson. There were none. Presson was excused from the meeting.
6:47:23 PM Gulledge Went to next agenda item, Employee Holiday Bonuses. Distributed a change from what was sent in the packets two weeks ago. Explained the Board has been doing this for a number of years. Stated if they give, as in the past, $100 grossed up for taxes, the amount totals $5,038.42. Explained if they decide to give a straight $100 bonus, after taxes the firemen and police would receive $98.55, and everyone else would receive $87.85, which would cost the Village $4,600.
6:48:46 PM Schmidt Stated he recalled there was a line item allotted in the budget.
6:48:56 PM Gulledge Responded yes, and it covers either option. Asked which option the Board prefers.
6:49:22 PM Schmidt Commented last year the amount was grossed up.
6:49:36 PM Gulledge Concurred. Commented this results in slightly over $400 difference. Polled the Board. All were in favor of $100 grossed up. Gulledge clarified for the record, the Mayor does not receive a bonus.
6:50:42 PM Gulledge Commented Wigginton is in the building working on the Cable TV ordinances, and if he finishes in time to make the meeting they will discuss them. In the meantime, went to Calendar Updates. Commented there is a Planning Commission meeting on the 17th; a Park meeting at 6:00 p.m. the same evening. Stated the Planning Commission meeting agenda includes two public hearings, the first for amendments to the sanitary sewer requirements. Gulledge commented this was the subject of a discussion approximately a month ago and is for the backup generators at the lift stations. The other public hearing is the Wells request for re-zoning to B-1 at 2207 S. Center. Gulledge commented that is Albert Picchioldi's former house on the west side of Route 159. Commented the zoning follows the Comprehensive Plan. Next on the agenda is a recommendation for amendment to the subdivision code; and a recommendation for a special use permit for the Maryville Retail Center; a recommendation for variance on building height for the McRea Midkiff Medical Park. Gulledge asked for any questions. Callahan asked what the special use permit is. He was told it is for the drive through.
6:55:46 PM Callahan Asked whether anyone mentioned a fast food establishment in conjunction with this project.
6:55:56 PM Limberg Responded they did not specifically say; however they have had discussions with various people regarding the two back lots.
6:56:07 PM Gulledge Explained it came up in the conversation; however nothing is definite. Callahan commented the lot seemed too small. Gulledge responded the whole area purchased is almost 7.5 acres. Asked for other comments on the Calendar Updates.
6:56:43 PM Schmidt Commented the Caucus meeting on the 26th has been cancelled and needs to be deleted from the calendar.
6:57:09 PM Gulledge Confirmed they will hold the Board meeting on January 2, 2008. Asked that the Village Hall closing at noon on December 21st, and all day the 24th and 25th be noted on the calendar. Kostyshock noted there is no Museum meeting on January 1st.
6:58:04 PM Bell Commented the Scavenger Hunt will be held January 1st at the park.
6:58:32 PM Gulledge Stated Wigginton is now in attendance to discuss the Cable TV ordinances.
6:59:18 PM Wigginton Stated as discussed at previous Caucus, there are three ordinances they intend to present to the Board for adoption prior to December 31, 2007. Stated the ordinances arise out of the Cable and Video Competition Act passed earlier this summer. Stated the large ordinance sets standards for construction of facilities in the right of way and was put together by the IML Committee. Stated he has modified it to fit the Village's code book. Stated any questions should be directed to him before the next meeting. Stated it requires anyone that occupies the right of way to register with the Director of Public Works, and annual registration is required. Stated the next ordinance establishes the Cable and Video Service Provider Fee. Stated the fee imposed is equal to 5% of the gross revenues of the utility. Explained the definition of gross revenues has been expanded to include things not included previously.
7:02:49 PM Gulledge Commented his understanding that cable TV is currently 4%. Clarified the percentages should be the same.
7:03:12 PM Wigginton Explained this ordinance will apply to every video service provider. Discussion ensued.
7:04:03 PM Gulledge Asked the Board if 5% is what they want, or if it should stay at 4%.
7:04:15 PM Schmidt Suggested they find out for sure what Charter's is.
7:04:57 PM Wigginton Commented any tax imposed is always passed on to the consumer.
7:05:05 PM Gulledge Polled the Board. All were in favor of 5%. Discussion ensued regarding the fact Charter's rates will likely go up if the fee is raised.
7:05:29 PM Wigginton Asked when AT&T will go live. He was told January or February. Wigginton commented that hopefully the competition will cause rates to drop. Discussion ensued as to when Maryville will get AT&T service. Bell commented phase one would get them to approximately 67%.
7:06:04 PM Gulledge Commented Maryville will be ahead of most communities.
7:06:15 PM Callahan Asked if the definition of revenue has changed from what Charter currently pays.
7:06:22 PM Wigginton Responded yes; it becomes more expansive. Explained this is part of the debate many communities had with Charter, as the business has changed over the years. Discussed the third ordinance, regarding the right of the municipality to adopt the Cable and Video Customer Protection Law so they have enforcement rights in the event the company violates the Customer Protection Act. Explained the Village will adopt the regulations set forth in State Statute made applicable to cable companies regarding response time, number of people on duty, how they must correct problems, notification of the Village of problems, credits on bills, etc. Stated if there is a breach of law, the Village can impose fines up to $750 per day for each day and up to $25,000 per occurrence.
7:09:42 PM Callahan Commented this could be a great revenue source for the Village. Asked how they would collect.
7:09:51 PM Wigginton Stated they will issue non-traffic ordinance violation citations, and will be issued a summons to appear in court, where a fine will be imposed if found guilty.
7:10:29 PM Gulledge Asked for other questions or comments. Stated the ordinances will be presented for adoption at the next Board meeting. There were no questions. Went to Public Input.
7:11:44 PM Mike Drake 2501 Gecko. Asked regarding AT&T whether anyone has done research on prices for service.
7:11:58 PM Bell Stated he looked three weeks ago; they have bundle prices for phone, DSL, video and wireless in various combinations. Drake asked if the prices are dramatically higher than other providers. Bell responded no.
7:12:42 PM Drake Commented he priced their TV package and it was dramatically higher. Discussion ensued regarding pricing.
7:15:57 PM Drake Asked whether the Village has any control over pricing.
7:16:04 PM Gulledge Answered none.
7:16:18 PM Drake Asked if there is a limit on what can be billed.
7:16:26 PM Wigginton Responded no. Stated they are pre-empted by federal regulations from being involved in rate regulation. Discussion ensued.
7:17:29 PM Gulledge Asked for any other questions. There were none. Went to To Do List, page 1. Schmidt asked the status of the Special Census. Gulledge stated he will ask the Board next week to approve the Special Census and have it ready to go right after the first of the year. Stated they will need a check for $68,546 and will have to hold in escrow $27,078 to cover personnel. Asked for any questions.
7:19:21 PM Kostyshock Clarified they have to do it before February.
7:19:26 PM Gulledge Responded yes. Commented his opinion it will be worthwhile. Commented on an article in a local newspaper regarding Troy. Explained they had a special census done in 2004 and have done more since then to date than Troy did from 2000 to 2007. Asked for other questions. There were none. Went on with page 1 of the To Do List.
7:20:25 PM Callahan Asked if they have heard from the fireman regarding a union contract.
7:20:33 PM Wigginton Responded no.
7:20:36 PM Gulledge Asked for other comments on page 1.
7:20:39 PM Schmidt Asked the status of the rezoning of Route 159.
7:20:43 PM Wigginton Stated they should have the ordinance for the first meeting in January.
7:21:17 PM Gulledge Asked for other comments on page 1. There were none. Went to page 2. Bell asked if they have heard anything from OSLAD. Gulledge responded no. Gulledge commented they are proceeding with the ISO, for which Chris Jamruk, Kevin Flaugher and Patrick Presson are preparing.
7:21:49 PM Bell Confirmed their current rating is 6.
7:21:56 PM Gulledge Commented they think they have a good chance at dropping to 4, which is good for a predominantly volunteer department.
7:22:20 PM Schmidt Asked whether ISO ratings truly affect insurance premiums.
7:22:30 PM Wigginton Stated he has not done anything to confirm a direct impact; however he is told it does.
7:22:39 PM Gulledge Explained it does for commercial, and in a small amount for residential. Commented they have to keep the insurance company informed of the current rating. Stated he has been told that to go from 6 to 5 will not make a big difference; however 6 to 4 will be good. Asked for any other questions.
7:23:18 PM Schmidt Asked if the new message board should be included on the To Do List.
7:23:25 PM Gulledge Stated it is not. Stated it should be in some time in early February.
7:24:03 PM Callahan Asked if health insurance is on the To Do List.
7:24:13 PM Gulledge Stated he will add it to page 3.
7:24:26 PM Schmidt Asked if a decision has been made as to the other members of the Board.
7:24:32 PM Gulledge Responded not yet. Stated he wants to discuss the issue with Schmidt and Callahan. Callahan asked how many more individuals it will be.
7:25:08 PM Wigginton Responded the Police Department nominated their individuals. Stated they left the size of the committee flexible. Stated management needs to decide how many they want, and the employees will be an equal number.
7:25:56 PM Gulledge Asked for other questions on page two. There were none. Went to page three. There were no questions. Went to Trustees Comments.
7:26:09 PM Schmidt Thanked the individual who decorated the Council Chamber for Christmas.
7:26:33 PM Bell Stated he spoke with Buscom: The mixers are in. Stated they agreed to wait until after the first of year to install the equipment.
7:27:07 PM Callahan Asked who from the Fire Department was involved in the decision on height of buildings.
7:27:17 PM Gulledge Stated Doug Drobisch was at the meeting. Stated they talked in general terms about the height of the hospital. Explained they already call for mutual aid for problems with getting on top of any building. Stated they had some discussion that more buildings will come in this way, which will necessitate a review by the Planning Commission on the restrictions.
7:29:52 PM Schmidt Commented he wanted to speak about one other item. Stated he found an Economic Development website, which he displayed on the wall. Stated it is a nationwide system that developers can go to for demographics, including available ground sites, sizes, zoning, etc. Stated the site has a membership fee; however for the State of Illinois portion the fees are paid by Ameren and the State. Stated he has contacted Ameren for a training session to be held in January. Explained they can add demographics at no charge regarding available ground, etc. Commented it will be a great tool.
7:32:15 PM Gulledge Stated Jolene Henry and Tracy Fenton will attend the training for the website.
7:32:35 PM Gulledge Went to Mayor's Comments. Discussed the Plat of Easement Vacation and Dedication distributed. Explained this is located as the turn is made into Trotter's Run from West Main. Stated the first two lots are empty. Stated there was some type of agreement at development to retain the big oak trees in that easement. Stated he will release the first two lots to have houses built if the ten foot easement will be moved off the property line and the trees will be saved. Explained the plat would not have to be changed. Asked for any questions. There were none. Stated there will be an ordinance presented next week. Next, discussed the Arnold annexation, which closed a hole over four properties. Stated as in past practice, the surrounded properties will be taken in, as they are less than 60 acres. Stated he wants to make sure the Board is in favor of the forced annexation of these four lots. All were in favor.
7:37:31 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia- yes. Motion carried.
7:37:53 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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