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Village of Maryville, Illinois

Description Caucus Meeting
Date1/23/2008 Location Council Chamber
Time Speaker Note
6:30:08 PM Gulledge Called the Caucus meeting of Wednesday, January 23, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Building and Zoning Administrator/Fire Chief Flaugher, three (3) residents and three (3) reporters; Wigginton arrived late.
6:30:57 PM Gulledge Called for approval of the January 9th meeting minutes. he asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:30 PM Gulledge Went to first agenda item, MABAS, and asked Chief Flaugher to discuss.
6:31:40 PM Flaugher Explained MABAS stands for Mutual Aid Box Alarm System. Stated eventually it will be a national program; however as of now Illinois is the first State to implement it. Explained it was used for the first time with the Katrina disaster when the State sent units to assist. Explained it is a prearranged mutual aid system. Explained how mutual aid works now: Upon attendance at a call, decisions are made about equipment that is needed, and the individuals at the scene decide which municipality to call for which types of assistance. Explained MABAS is predetermined. Explained in order to join MABAS, the Mayor must sign an intergovernmental agreement, so the Board must pass an ordinance to authorize the signature. Stated the plan is to have the ordinance on the agenda for the first Board meeting in February. Explained it will not affect the Village financially except for $100 annually for dues. Further explained the system has a uniformed truck numbering system by type and department, so some trucks will have to be re-numbered for an approximate cost of $780.
6:34:39 PM Bell Asked what type of event would initialize the system.
6:35:01 PM Flaugher Explained the system replaces the current procedure. Explained the system utilizes box alarm cards, which will be kept by the dispatchers. Explained depending on the location of the call, when the dispatcher receives it they will pull out the corresponding card and page out a still alarm; the card is a graph that shows exactly who to page. Explained when the Chief gets on scene, he determines the emergency and calls dispatch to relay what type of alarm he needs; the graph goes down the list of who to call for each type of alarm i.e., full alarm. Explained each department must agree on the information contained on the cards. Explained a similar procedure will be set up by Division, which is separated by County; however they are not that far along in the planning process yet.
6:38:01 PM Callahan Asked if a card must be set up for each structure in the Village.
6:38:05 PM Flaugher Explained it is for dividing sections of town, explaining the reason is some sections of the Village are closer to Troy, some to Collinsville, etc.
6:38:55 PM Callahan Asked why Glen Carbon is not joining, and whether their decision will affect Maryville
6:39:06 PM Flaugher Responded he cannot answer why not; however it will not affect Maryville, only Glen Carbon.
6:39:30 PM Callahan Clarified the mutual aid agreement stays in place.
6:39:35 PM Flaugher Responded they have a county-wide mutual aid agreement with all departments. Commented he knows some departments will not be on the cards; however his opinion is it will only be a matter of time until they realize they need to use this procedure.
6:40:09 PM Gulledge Explained they have been working on this project for a while, and it also plays a part with the ISO rating as it gives additional points. Commented his understanding is there is not much difference except it takes the guess work out of dispatching equipment. Stated his only concern is who will keep the program up to date for equipment changes, etc.
6:41:25 PM Flaugher Concurred. Discussion ensued as to the procedures. Flaugher gave an example of how it will work.
6:44:56 PM Schmidt Asked if there will be a separate card for the hospital.
6:45:01 PM Flaugher Responded as of now it will fall under commercial; however they can do specialized cards if they decide there is a need.
6:45:27 PM Schmidt Asked if they will be re-numbering all of the trucks.
6:45:31 PM Flaugher Explained they did not have to, as the engines were already numbered correctly. Explained the first two digits are the department identifier; the third digit is the type of vehicle.
6:46:59 PM Schmidt Asked if this will necessitate different radio frequencies.
6:47:03 PM Flaugher Responded they were already prepared for that. Explained MABAS has seven (7) different frequencies, signified by color. Explained when Maryville reprogrammed the radios a couple years ago they input the MABAS frequencies. Explained that enables an incident to operate on a specific frequency that all departments involved, state-wide, can go to and communicate.
6:47:51 PM Schmidt Asked if this will in any way affect the SOPs.
6:47:56 PM Flaugher Responded no.
6:48:08 PM Schmidt Asked about hydrant books.
6:48:12 PM Flaugher Explained they are working on a proposal that they plan to bring to the Board in conjunction with the ISO for lap tops for the trucks and purchase a program that will incorporate GIS, street guides plus a built in GPS. Explained that enables them to share data with other areas.
6:49:01 PM Gulledge Asked for other questions. Clarified Callahan supports the program. Callahan responded yes.
6:49:33 PM Wigginton Arrived and was seated.
6:49:48 PM Gulledge Polled the Board; all were in favor. Went to next agenda item, FDIC Conference, and asked Flaugher to discuss.
6:50:04 PM Flaugher Stated he is seeking approval for attendance at this annual instructors' conference. Explained he needs approval for up to four, although he is unsure as to exactly how many will attend. Explained there is money in the travel budget for the travel and lodging, and he will take the registration fees from the training budget.
6:50:46 PM Gulledge Polled the Board; all were in favor. Asked for further questions for Flaugher. There were none. Went to next agenda item, Ordinance to allow Special Assessment to Recover Nuisance Abatement Costs. Explained the Administration has been heavily trying to clean up areas of the community. Explained sometimes recovery of clean up costs becomes the Village's responsibility. Stated he asked Wigginton to look into other ideas than liening property for cost recovery in order to speed up the process.
6:52:16 PM Wigginton Explained there was a law passed by the State to allow municipalities to adopt an ordinance to provide for a special property tax assessment against the property in an amount equal to the cost of abating a nuisance such as garbage, debris, grass, towing, clearing a lot, grading a lot. Explained this is another tool that allows them to file the amount of the lien with the County Clerks' office, which then appears as a special line item on the real estate tax bill. Explained they will have owners that let their property fall into disrepair and don't care about citations or costs incurred for which liens are filed. Stated what they do care about is paying the property tax each year so the property is not sold for back taxes. Explained this law allows the municipality to ask the county to impose a special assessment. Explained this is a very new law; in fact, the Madison County Assessor's and Clerk's offices have not yet received any instructions from the State regarding how to process the assessment itself. Stated Mark Von Nida recently sent a letter to the State's Attorney asking to advise. Clarified they will still file the lien, as one prerequisite for the special assessment is that a lien has been filed of record by the Village in the Office of the Recorder. Explained one of the questions the Clerk's office is researching is over what time period; does the amount show on the first property tax bill after the lien and request are filed, or is it over some period of time. Commented his assumption is it would show as a lump sum; however he is unsure.
6:58:51 PM Gulledge Commented they have been dealing with this issue a lot lately. Explained they have approximately $20,000 tied up in liens right now. Stated they are not getting the money back because the properties are not being sold. Stated for this reason he asked Wigginton to research other ways to recoup the cost. Commented his opinion this is a great tool.
7:00:32 PM Wigginton Commented it helps for the smaller liens where they will definitely not go through the expense of foreclosing on the lien.
7:00:52 PM Bell Asked whether they can add to these multiple times within a year.
7:01:00 PM Wigginton Explained there are deadlines for every type of lien; for example on a demolition they have 180 days from the day the demolition is filed. Stated he is assuming how it works is when the property tax bill is paid, Maryville receives the money for the special assessment and then files a release of lien. Callahan asked if it is retroactive; Wigginton responded no. Commented there are still a lot of questions to be answered.
7:02:40 PM Callahan Commented this would become standard procedure from now on.
7:02:51 PM Gulledge Responded that is the hope. Discussion ensued regarding the specific ordinances and chapters involved.
7:07:04 PM Kostyshock Commented his hope that the Village will try to collect from the first time offenders before filing a lien or assessment.
7:07:21 PM Wigginton Responded they always do so; in fact his contention is sometimes the Village is not aggressive enough in pursuing such items. Commented when the Village comes down hard, it is because it is deserved.
7:09:27 PM Gulledge Stated the item will be placed on the Board meeting agenda. Went to next agenda item, Vicious Dog Ordinance.
7:10:05 PM Wigginton Explained Maryville still has an ordinance named "pit bull ordinance". Explained under the Illinois Animal Control Act, regulation prohibits municipalities from having breed specific ordinances. Stated the ordinance is being revised to bring it up to date and in compliance with State statute. Explained the ordinance now refers to vicious dogs, which are defined as any dog with a propensity, tendency or disposition to attack, or cause injury or otherwise endanger the safety of human beings or domestic animals; or any dog which has attacked or caused injury to any human being. Explained it gives exceptions for police and security dogs. Explained there is a registration process for security dog use. Summarized that the ordinance addresses the breed specific prohibitions and expands the definition of a vicious dog.
7:12:56 PM Callahan Clarified that a dog will be deemed vicious even if an incident takes place on the owners property.
7:13:12 PM Wigginton Responded it could be, which is true now; if a child walks by a yard and a dog attacks the child, even if it's on that property, the owner has the issue with the State. Commented there is no more "one free bite" rule.
7:13:38 PM Callahan Commented an individual can no longer have a watch dog unless it is registered.
7:13:49 PM Wigginton Commented they still have to exercise common sense in applying the ordinance.
7:14:33 PM Gulledge Asked for other questions. Discussion ensued as to specific cost recovery.
7:14:43 PM Wigginton Reminded Maryville is non-home rule, which means their powers are limited by State statute.
7:14:59 PM Gulledge Commented the ordinance states "shall pay all expenses". Confirmed the Board is in favor of the ordinance; all were. Went to Calendar Updates. Commented on the Planning Commission meeting scheduled for the 28th.
7:16:06 PM Limberg Stated the agenda contains a recommendation for acceptance of a final development plan for Maryville Retail Center.
7:16:16 PM Gulledge Asked for other comments regarding January. There were none. Went to February. Bell asked Fenton to update the calendar for the February Discovery Series Events to be held each Sunday from 1:00 p.m. to 3:00 p.m. Mayor commented there will be a Caucus meeting next week. Callahan commented on the Community Improvement Board meeting scheduled for the 4th. Schmidt commented on the Economic Development Committee meeting on the 11th. Mayor commented on the Museum meeting scheduled for the 5th. Explained they are hoping to have some information on a possible agreement with someone that might help with the museum at the next Caucus meeting. Asked for other comments. There were none. Went to To Do List, page 1.
7:17:44 PM Schmidt Asked the status of the electronic message board. Fenton reported she has not heard anything.
7:18:18 PM Gulledge Stated they will try to find out for report at Caucus next Wednesday.
7:18:43 PM Schmidt Asked the status of OSLAD.
7:18:45 PM Gulledge Reported Maryville is still in the running and has a good opportunity for approval; it will depend on State finances. Commented at the Park meeting they passed out applications for recommendations from the Park Committee on the PEP Grant for 2008, the $8,000 Recyclable Material Grant and the $16,000 Poured Rubber Surface Grant.
7:19:41 PM Bell Stated the recommendation from the Park Committee was to apply for the poured surface for the final playground. Stated they have formed subcommittees for the other two grants. Stated they can put the poured surface on the Board meeting agenda.
7:20:25 PM Gulledge Asked for other comments on page 2; there were none. Went to page 3.
7:20:28 PM Callahan Commented the insurance committee has run into problems.
7:20:33 PM Schmidt Explained due to conflicting schedules it has been hard to find a meeting time.
7:21:09 PM Gulledge Stated his advice is they may have to hold the meeting even if some can't make it.
7:21:34 PM Callahan Asked if it is permissible for committee members to appoint a designee if they are unable to attend. Gulledge responded he would not have a problem with that.
7:21:44 PM Schmidt Commented it was his understanding Manley was selected by the union.
7:21:54 PM Wigginton Stated they can address with the Union that if he is unable to attend he can send a designee. Stated everyone recognizes there may be times when all eight cannot there.
7:22:13 PM Callahan Asked if attendance is requested during off-duty hours for Police or Fire, will it be paid time.
7:22:25 PM Wigginton Responded no, which was specifically addressed at the bargaining table.
7:22:56 PM Gulledge Explained this committee is for the benefit of all employees. Commented they are trying to accommodate everyone. Stated the meeting needs to be held in the next two weeks. Stated the insurance representative believes the figures from the insurance company will be back in the next few days. Stated his opinion appointing a designee is a good idea; however the designee must come from the department of the individual unable to attend. Asked for other comments on page three. There were none. Went to Trustees' Comments.
7:24:31 PM Limberg Commented on a conversation he had with a resident on Donk asking about vinyl siding damaged during street repair. The resident indicated he spoke with the foreman from Petroff, who assured the homeowner they would be back to fix it.
7:25:12 PM Gulledge Commented he believes he has spoken with the same individual, and asked Limberg to meet with him after the meeting on the issue.
7:25:24 PM Schmidt Stated a guest speaker from DMI attended the Economic Development Committee meeting. Stated the company helps municipalities with economic development and growth. Stated the idea is to possibly hire his services. Commented his opinion he would be instrumental in getting the Comprehensive Plan redone. Explained after further discussion with the Mayor, they may be putting the item out for bid. Explained he would be on an as needed, hourly basis. Stated he will put a proposal together for the next Economic Development Committee meeting, after which the Committee will make a recommendation to the Board.
7:27:07 PM Gulledge Commented whatever the recommendation is, they will invite the gentleman to a Caucus meeting to address the Board.
7:27:28 PM Bell Stated at the Park meeting, they set up a small sub committee to discuss the memorial issue. Commented they met today; however he has not spoken to anyone regarding how it went. Explained the direction was to come up with a better idea. Next, asked regarding the General Fund Cash Report, is this a true reflection and is the Village "broke".
7:28:09 PM Gulledge Stated the figures are true numbers. Commented they have a lot of money in restricted accounts.
7:28:24 PM Bell Commented they spent almost $2 million on Old Town. Commented at one time they discussed some bonds or loans to offset some of the cost.
7:28:35 PM Gulledge Stated they have asked for proposals from banks, and have met with Mary Kane. Explained they will bring something to the Board, possibly by next Wednesday.
7:29:12 PM Callahan Commented the Community Improvement Board is working on the Senior program. Explained regarding the Fall Fest, they need guidance as to whether it will be held for fun, profit or a fund raiser.
7:30:12 PM Kostyshock Commented in the past the money went to Parks and Recreation.
7:30:25 PM Gulledge Commented Wigginton had a good idea to have any money raised go into Community Improvement for improvements to the whole community.
7:31:24 PM Callahan Explained Troy's procedure, saying the entities that participate donate their profits back to the city.
7:32:09 PM Garcia Asked whether they will have craft booths.
7:32:13 PM Callahan Stated the plan is open ended. Encouraged the Trustees to come to the next meeting to discuss their ideas. Next, commented he has received communication indicating the Landscaping Committee will be picking out plants this Saturday for the spring planting. Discussion ensued regarding the Fall Fest.
7:35:46 PM Gulledge Asked for other questions.
7:35:51 PM Callahan Reiterated his request for Trustees to come to the Community Improvement Board meeting, as the committee needs guidance.
7:37:34 PM Kostyshock Commented the building on Donk and East Main is being torn down, and they are recycling the brick. Next, stated he has spoken with an AT&T solicitor, and reminded them they cannot solicit in the evenings; they explained they only go to pre-arranged appointments at that time. Discussion ensued.
7:39:27 PM Bell Commented he is concerned with what they are selling, as his recollection is AT&T told the Board during Phase One they would bundle their packages including phone service; however he has heard they are not including phone in their packages. Commented further the advertisement on the website differs from what is being told to residents by solicitors. Discussion ensued.
7:41:47 PM Gulledge Asked, so as to avoid speculation, if Trustee Schmidt would call his contact to find out details. More discussion ensued.
7:42:33 PM Gulledge Interjected that the Board needs to move on. Asked for other business; there was none. With no further business to come before the meeting asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:43:08 PM   The meeting ended.


Respectfully submitted,

Thelma Long, Village Clerk

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