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Village of Maryville, Illinois

Description Caucus Meeting
Date1/30/2008 Location Council Chamber
Time Speaker Note
6:31:22 PM Gulledge Called the Caucus meeting of Wednesday, January 30, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Public Works Director Presson, Maryville Museum lessee candidate Mike Mason, three (3) residents and three (3) reporters; Attorney Wigginton arrived late.
6:32:05 PM Gulledge Called for approval of the January 23, 2008 Caucus minutes. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:38 PM Gulledge Went to first agenda item, and explained Mike Mason is in attendance and is a retired SIUE museum curator. Explained Kostyshock has been looking for an individual to help direct the Village with the Museum Committee. Stated he asked Mason to attend tonight to give a background of his credentials. Stated a lease agreement was included in the packets for review. Explained for tonight's purposes, he would like to discuss ideas, and leave the contract negotiation to him and the attorney. Asked Trustees to direct questions or problems with the contract to him or attorney after tonight's meeting. Asked Mason to address the Board.
6:33:53 PM Wigginton Arrived and was seated.
6:34:00 PM Mike Mason 18 Valley View Drive, Collinsville, IL, 62234. Stated he served as Museum Curator for over 30 years at SIUE. Stated he retired to pursue his art career. Stated in the process of looking for a studio, he found the building on Main that is now demolished. Stated he also found the Maryville Museum. Stated his idea is to utilize the upstairs room as a studio space in exchange for providing help with the museum. Stated he has experience in working with a wide variety of collections. Explained he has done archival matting/framing; exhibition building; conservation; curation.
6:36:33 PM Gulledge Explained Mason attended the Museum Committee meeting. Stated Chairperson Janet Butts is in favor of this arrangement.
6:36:53 PM Kostyshock Stated the Committee was 100% in favor. Explained the space in question is the old council chambers on the southeast corner of the building. Stated the carpeting is ruined, so there is no risk of damage. Explained Mason has brought his work for the Board members to view. Stated one of the first projects he will work on is copying the photos collected for the Centennial book so the originals can be returned to their owners.
6:38:08 PM Gulledge Asked for any questions. Explained he is impressed with Mason, as he has a lot of expertise in order to help with the museum. Commented Mason was impressed with the accumulation at the museum.
6:38:48 PM Mason Commented a great deal of work has been done in assembling collections. Explained they need to start inventory, records, conservation, assessments, etc. Stated there is a good core collection in place.
6:39:24 PM Gulledge Asked for any questions. Polled the Board; Limberg and Schmidt were in favor of negotiating an arrangement. Explained there will be no payments; they are trading Mason's expertise for the use of the room.
6:40:37 PM Bell Asked the intentions of the use of the building, i.e. will it be used for a business.
6:40:44 PM Mason Responded no; he is not interested in any retail application. Explained he needs a place to work outside of his home to work on matting, framing, building frames, etc. Explained he has an exhibition coming up in July with a delivery date of June12th. Stated he has 130 running feet of wall space to occupy. Explained the space would provide him an opportunity to build the pieces needed.
6:41:39 PM Gulledge Continued the poll of the Board. All were in favor. Mayor stated they will address Mason's questions and make contact tomorrow. Went to next Agenda item and asked Presson to discuss.
6:43:37 PM Presson Presented a bid from Layne Western for repair to the bowl assembly of water well #1. Explained the other company failed to submit a bid. Stated the total cost for parts is $9,921; estimated amount of days would be four (4) at $5,440 for a total cost of $15,361. Explained this assembly has not been repaired or rebuilt since 1998.
6:44:22 PM Gulledge Asked if the labor could be more.
6:44:25 PM Presson Responded it could be more or less; the representative is hoping for less. Gulledge commented for eight (8) hours, the cost is approximately $1,100 per day.
6:44:40 PM Schmidt Asked if there is other preventative maintenance needed at this time.
6:44:46 PM Presson Explained they reviewed the video and this is the only problem as of now. Stated this is an original well, and has been on since 1971.
6:45:17 PM Kostyshock Explained the repairs will be new; nothing rebuilt.
6:45:30 PM Schmidt Asked if they are okay on the budget.
6:45:33 PM Presson Responded yes.
6:45:36 PM Gulledge Asked if the other three wells have been tested.
6:45:44 PM Presson Stated they just had an acid treatment done, and it is doing well. Stated they will be doing draw-downs at the end of this month. Explained after this, he will know when the next treatment will be needed. Mayor asked if he anticipated problems with bowl assemblies. Presson responded it is possible on well #2. Commented it is producing double what #1 is right now, so it is not likely. Explained he is not planning on conducting a video inspection until the maintenance is done.
6:46:38 PM Gulledge Polled the Board. All were in favor. Went to next agenda item, and asked Presson to discuss.
6:46:57 PM Presson Presented three bids for a Tommy Lift which is an addition to the truck currently used by Presson when it is transferred to the Street Department. Explained the Tommy Lift is attached to the back of the truck and used to move 55 gallon barrels, sprayers, pumps, drums, etc. Explained the lift eliminates the need for employees to lift such items onto the truck by hand. Explained the low bid is from Kranz Automotive for $2,875.
6:47:41 PM Gulledge Commented they are trying to stop the dead-lifting. Explained this was a recommendation from the Workmen's Compensation Insurance representative as a means to alleviate potential comp claims in back injuries. Stated the cost will be split between the departments. Polled the Board; all were in favor.
6:48:19 PM Callahan Commented there are three different model numbers. Questioned whether the items are comparable.
6:48:26 PM Presson Responded yes. Explained they are different models from separate companies. Stated the only one that is an original "Tommy Lift" is the one from Kranz. Stated this is a budgeted item, coming out of the Equipment budget for both departments.
6:48:53 PM Gulledge Stated the item will be placed on the agenda. Asked for other questions for Presson.
6:49:00 PM Bell Asked if he has discussed a bid for a PC with Computron yet. Presson responded no. Bell clarified he asked her to put one together. Presson responded yes. Next, Bell asked if Presson received a phone call regarding a sink hole in a resident's yard.
6:49:22 PM Presson Responded yes, and he inspected it today. Stated the home sits on old farm property, so it could be an irrigation well. Stated it is down approximately two feet in diameter and four (4) feet deep. Mayor commented it is not mine subsidence. Presson explained it is brick-lined.
6:49:56 PM Gulledge Commented it is really close to the Piquard's old barn. Commented his memory is they had a well in that area.
6:50:13 PM Bell Asked if the Village is helping the resident.
6:50:16 PM Presson Stated he spoke with the resident, and due to the location, he does not believe there is anything the Village can do other than provide fill. Commented there are no utilities located near the site.
6:51:26 PM Gulledge Asked for other questions. There were none. Went to next agenda item, Chamber Auction Table. Commented the Chamber has two big fundraisers per year. Commented right now the Village is a member of the Chamber with no financial responsibilities. Explained St. Jacob, as a member, purchased one $450 table; Troy has purchased two $750 tables. Stated he is asking the Board to consider at least sponsoring one $450 table, and if there is enough interest in attendance, possibly two. Stated the purchase includes a table for eight, food, beverages, a quarter-page advertisement in the program book, and a listing as a designated sponsor.
6:53:18 PM Schmidt Commented he and Mayor are volunteering to work at the auction.
6:54:00 PM Gulledge Polled the Board; all were in favor of purchasing a table. Went to Calendar Updates. Bell commented the Discovery Series Sundays are scheduled for each Sunday in February from 1:00 p.m. to 3:00 p.m. Stated the classes are bass fishing, wine making and tasting, digital pictures into movies, and oil painting. Asked for other comments. There were none. Went to Public Input. There was none. Went to To Do List. Asked Fenton to comment on the Electronic Message Board. 
6:57:11 PM Fenton Reported the sign is in at Design One, and Meeks has received his second installment payment to begin work on installation. Stated Meeks indicated the sign would be installed no later than February 15th. 
6:57:45 PM Gulledge Went to Trustees' Comments.
6:57:49 PM Limberg Stated at the Planning Commission meeting the Commission recommended approval of the final plat of Maryville Retail Center Lot #1. Stated it was a unanimous vote by five (5) members. Stated he has plans available for review after the meeting.
6:58:21 PM Gulledge Added the committee wanted trees planted on the eastern property line. Stated the developer has agreed.
6:58:53 PM Callahan Asked if the plan includes berm lines because it is adjacent to residential property.
6:59:00 PM Limberg Stated there will be no berm lines.
6:59:08 PM Gulledge Explained berms are required only between zoning changes. Explained the trees will be planted for appearance purposes. Asked for other comments. There were none.
6:59:47 PM Schmidt Stated he will be at the Village hall tomorrow to participate in training with Fenton and Henry regarding the Location One website, which will help with Economic Development. Stated later he will attend the Insurance Committee meeting. Stated in discussing insurance with Ben Crowder, he indicated since the employee evaluation process the United Healthcare proposal has jumped up to a 30% increase. Stated they will not be considering this proposal, but will propose the higher deductible on the current plan to the committee to realize further cost savings. Callahan clarified this is the plan where the Village reimburses the difference. Schmidt responded yes, explaining it is still some savings even with the increase of 8% over last year. Next, commented he had AT&T Uverse installed today. Discussion ensued regarding the service.
7:03:07 PM Callahan Stated the Community Improvement Board meeting will be held February 4th. Reminded the Board they need input on the Fall Fest as well as ideas about the Senior Citizen program, and encouraged the Trustees to attend.
7:03:54 PM Kostyshock Commented on the forecast of snow tomorrow, saying the Public Works Department is prepared for street clearing.
7:04:10 PM Gulledge Went to Mayor's Comments. Stated he included a request in the packets from a prospective commercial person. Asked the Trustees to contact him with their thoughts. Stated he will refer the issue to Schmidt and his committee for consideration. Asked for other business to come before the meeting. There was none. Motion to adjourn was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:04 PM   The meeting ended.
 

Respectfully submitted,

Thelma Long, Village Clerk

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