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Village of Maryville, Illinois

Description Board Minutes
Date 2/20/2008 Location Council Chamber
Time Speaker Note
7:01:21 PM Gulledge Called the Board meeting of Wednesday, February 20, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Attorney Wigginton, Clerk Long, Public Works Director Presson, Police Chief Schardan, three (3) reporters and two (2) citizens.
7:03:20 PM Gulledge Asked for a motion to amend the agenda to take up the matters of the $16,000 grant for a poured solid surface for the Drost Park playground equipment, and a recommendation for possible consideration from the Insurance Committee. Motion was made by Schmidt and seconded by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:04 PM Gulledge Called for approval of the February 6th Board meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:55 PM Gulledge Called for approval of the bills submitted for payment . Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:37 PM Gulledge Went to Communications. Presented a letter of resignation from the Economic Development Committee dated February 11, 2008 from Tom Lange. He read the letter in its entirety. Asked for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:14 PM Gulledge Went to Legal Matters and asked Wigginton to discuss.
7:08:25 PM Wigginton Presented Resolution 2008-02 for maintenance of streets and highways by the Village under the Illinois Highway Code. Explained this resolution is prepared by the Illinois Department of Transportation and provided to the Village relating to Motor Fuel Tax Funds. He read the Resolution in its entirety.
7:10:02 PM Gulledge Called for a motion to approve Resolution 2008-02. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:36 PM Wigginton Presented Ordinance 2008-08 providing for the Annexation of Wholly Bounded Property located on State Route 162 pursuant to the provision of 5ILCS5/7-1-13. Read the ordinance in its entirety.
7:12:34 PM Gulledge Asked for a motion to approve Ordinance 2008-08. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:09 PM Wigginton Presented Ordinance 2008-09 authorizing the Sale of Two Surplus Police Vehicles via a bidding process with certain provisions including a minimum reserve and right of rejection.
7:13:54 PM Gulledge Called for a motion to approve Ordinance 2008-09. Motion was made by Garcia and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:29 PM Wigginton Presented Ordinance 2008-10 authorizing the sale of a surplus vehicle in the Public Works Department via a bidding process with certain provisions including a minimum reserve and right of rejection.
7:15:10 PM Gulledge Asked for a motion to approve Ordinance 2008-10. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:42 PM Gulledge Went to Old Business.
7:15:53 PM Bell Made a motion to apply for the 2008 PEP Grant of $15,000 with which the funds will be used to purchase an assortment of picnic tables and planters for use around the Village.  Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:02 PM Bell Made a motion to apply for a 2008 Solid Waste Recycled Equipment Grant in the amount of $8,000, which is an 80/20 matching grant, for which the funds will be used to purchase trash bins. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia yes. Motion carried. Motion carried
7:18:11 PM Bell Made a motion to pursue the Poured Solid Surface grant in the amount of $16,000 to be used for the surface around the older children's playground in Drost Park. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:27 PM Kostyshock Made a motion to approve Phase II Storm water Permit Contract with RJN Group, Inc. in the amount of $1,500. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:04 PM Gulledge Went to New Business/Trustee Comments.
7:21:29 PM Limberg Commented on February 25th a public hearing will be held at 7:00 p.m. before the Planning Commission regarding the rezoning of certain properties located on South Center, South Donk and South Lange streets. Stated also scheduled on the meeting agenda is a recommendation on rezoning of those properties. 
7:22:02 PM Gulledge Commented it would be good for the Trustees to be in attendance. Stated a public hearing will be held as a follow up at the next Board meeting to discuss the same issue.
7:23:04 PM Schmidt Made a motion to accept the resignation of Tom Lange from the Economic Development Committee.  Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:42 PM Schmidt Presented the Insurance Committee recommendation to accept the Blue Cross/Blue Shield proposal incorporating a $1,000 deductible.
7:24:22 PM Gulledge Commented normally such an issue would be taken up at Caucus for discussion; however the decision could affect the Village as much as one-month's premiums if they wait. Asked for questions or comments.
7:24:54 PM Callahan Commented there originally was concern due to the fact individual insurance does not necessarily benefit from this proposal; however the group has determined this is best for all and commended the committee on the decision.
7:25:30 PM Garcia Asked how the deductible will work.
7:25:35 PM Callahan Explained the deductible proposal comes at a much cheaper rate, therefore the Village has agreed to rebate the $1,000 to the employees as needed. Stated the broker used will do the work; all the employee has to do is turn in the explanation of benefit in order to be reimbursed for the amount to be billed. Stated this is a projected $24,000 savings to the Village.
7:27:03 PM Schmidt Made a motion to accept the recommendation of the Insurance Committee to implement the Blue Cross/Blue Shield coverage incorporating the $1,000 deductible. Second to the motion was made by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:56 PM Schmidt Commented it was agreed that the Insurance Committee will continue to have meetings on a quarterly basis. Stated the next meeting is scheduled for May 16, 2008 at 3:00 p.m. Stated if issues arise before the scheduled meeting, they will call a special meeting.
7:28:30 PM Bell Commented the new lap tops and mixer have been installed. Thanked Schmidt for being available Monday to help with the installation. Explained with the new equipment there have been some changes regarding input keys that the Clerk must get used to, which is the reason for the delays this evening.
7:29:33 PM Bell Discussed the recommendations from the Park Board. Commented some of the recommendations require action right away, which is the reason he is discussing them now instead of at Caucus. Stated one recommendation is to allow the Khoury League Opening Day celebration this year, in conjunction with the Community Improvement Board. Explained the event will be similar to last year's, with a couple of new items on the agenda. Made a motion to allow the Khoury League and MCIB to host an Opening Day on May 3, 2008. Second to the motion was made by Callahan.
7:30:46 PM Callahan Commented the MCIB anticipated this event on an annual basis. Explained last year they budgeted double the amount anticipated to cover last year and this year. Commented they spent $600 on inflatables last year, and the event went well. Commented the projection is for 1,000 children in the Khoury League this year.
7:31:55 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:12 PM Bell Asked that the other recommendation for improvements to Field 6 be included on the Caucus meeting agenda for next week.
7:33:57 PM Gulledge Went to Calendar Updates. Commented on the Planning Commission meeting, as stated, on February 25th; the last Discovery Series, Oil Painting, which is a full class; Bell commented the Best of Maryville Art Show needs to be added to the March calendar on March 16th from 1:00 p.m. to 3:30 p.m. Went to Staff Reports.
7:35:41 PM Schardan Stated his intention to give an update regarding the I-Bid process for the surplus vehicle; however the representative was not available to speak with today.
7:36:48 PM Gulledge Went to Business from the Floor. There was none. Went to Committee Appointments. Asked for a motion to appoint Francis Karanovich, 2787 Woodfield Drive, Maryville, to the Economic Development Committee. Commented Karanovich has prior experience on the Macomb Economic Development Committee. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:37:58 PM Gulledge Asked for a motion to go into Closed Session pursuant to 5ILCS120/2(c)(1) to discuss the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of One or More Employees of the Public Body. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:38:47 PM Wigginton Clarified for the record they will also be discussing Collective Bargaining matters under the same Statute 5ILCS120/2.
8:17:59 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
8:18:42 PM Gulledge Called for a motion to hire part time employee Jolene Henry as a full time employee going back to her original date of employment at January 18, 2001 with no increase in pay at $15.60 per hour with full benefits, waiving the one-year introductory period and allowing a four-year longevity credit, effective February 25, 2008. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:20:25 PM Gulledge Asked for a motion to adjourn. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes, Motion carried.
8:21:00 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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