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Village of Maryville, Illinois

Description Board Minutes
Date 4/2/2008 Location Council Chamber
Time Speaker Note
7:00:14 PM Gulledge Called the Board meeting of Wednesday, April 2, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Attorney Keck, Clerk Long, Public Service Officer Jones, Public Works Director Presson, Comptroller Brussatti, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, three (3) residents and two (2) reporters.
7:01:32 PM Gulledge Called for a motion to amend the agenda to allow for discussion of an auditing contract for possible Board action. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:42 PM Gulledge Called for approval of the minutes from the March 19th meeting. Asked if there were any questions, additions or subtractions to the minutes. There were none. Motion to approve was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:15 PM Gulledge Called for approval of the Bills. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:08 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked attorney to discuss.
7:04:49 PM Keck Presented Proclamation for Supportive Living Week during April 28 through May 2, 2008. Read the Proclamation in its entirety.
7:06:58 PM Gulledge Asked for a motion to adopt the Proclamation. Motion was made by Kostyshock and seconded by Garcia. Discussion was held as to where the request came from. Gulledge explained it came from the State through Cambridge House. Further discussion was held as to the number of people using supportive living facilities. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:32 PM Keck Presented Ordinance 2008-13 Rezoning the Tottleben Property located at 6541 State Route 162, Maryville, Illinois from SR-1 to B-1. He read the ordinance in its entirety.
7:12:53 PM Gulledge Called for a motion to approve Ordinance 2208-13. Motion was made by Limberg and seconded by Schmidt.
7:13:18 PM Garcia Asked to be shown the location.
7:13:44 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:00 PM Keck Presented Ordinance 2008-14 Rezoning the Costa Property located at 2933 Maryville Road, Maryville, Illinois from SR -1 to B-1. Read the ordinance in its entirety.
7:16:07 PM Gulledge Called for motion to approve Ordinance 2008-14. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:16:49 PM Gulledge Went to Old Business.
7:16:59 PM Bell Made a motion to accept an Eagle Scout project from Ben Ogle to complete landscaping at the Drost Park entrance at Parkview Drive for a cost not to exceed $1,000. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:24 PM Bell Made a motion to return the retention pond used for dredging at Drost Park to its former condition including leveling and seeding. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:27 PM Bell Made a motion to purchase catfish from Madison County. Explained they had approved up to $100 last year; this year they are adding $175 to that. Stated they are purchasing 200 of the 8"-10" catfish, and 100 of the "6-8" catfish for a total cost of $275. Second to the motion was made by Kostyshock.
7:20:36 PM Gulledge Clarified they approved $100 last year; however the order was never placed. Stated they missed the order deadline of March 28, but Madison County pushed the order through today as the fish need to be picked up this Saturday. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:28 PM Bell Made a motion to allow the Public Works Department to pursue a solution to the drainage problems on the walking trail for a cost not to exceed $5,000. Second to the motion was made by Kostyshock. Bell commented if the cost goes up, they will bring the issue back to the Board for approval.
7:23:33 PM Gulledge Commented if the OSLAD grant is awarded to Maryville, they need to make sure they are not spending money twice, as the trail will be hard-paved. Explained they will need to discuss the project with Juneau before work is performed.
7:24:05 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:29 PM Kostyshock Made a motion to accept the bid from Brotcke Well and Pump to clean wells #3 and #4 in the amount of $19,960.20. Second to the motion was made by Schmidt. Schmidt commented it is his understanding the amount will come out of next year's budget. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:34 PM Gulledge Went to New Business.
7:25:48 PM Kostyshock Commented on the photos displayed which Mike Mason restored and enlarged for the Museum.
7:27:02 PM Gulledge Commented Mason is working on getting a cost for photo restoration.
7:27:35 PM Garcia Asked if the bill payment drop box can be lowered, as she has received complaints that it is too tall to reach from an automobile. Gulledge stated they will review the issue.
7:28:26 PM Gulledge Went to Calendar Updates. Commented large item pickup is this week; the Community Improvement Board meeting on April 7th; Economic Development Committee meeting will likely be cancelled; Rabies Clinic on April 19th.
7:30:39 PM Gulledge Went to Staff Reports.
7:30:48 PM Flaugher Gave Building and Zoning and Fire Department totals for March. Stated the Fire Department Chicken and Beer Dance is scheduled Saturday, April 12th and tickets are $20 in advance or $25 at the door. Stated the Fire Department Golf Scramble is scheduled for Saturday, May 10th at Stonebridge Golf Course.
7:33:32 PM Jones Gave department totals for March. Commented for the Rabies Clinic, dogs must be on leashes and cats in crates.
7:34:18 PM Schardan Gave department totals for March.
7:34:49 PM Long Reminded the Board they need to submit their Economic Interest Statements.
7:35:31 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Stated water bills have been sent out reflecting the raise in rates, as well as a retro amount that was not billed on the last statements.
7:36:49 PM Bell Stated he received a call from a resident that the bill does not separate the line items for the retro payment.
7:37:29 PM Gulledge Commented the staff understands there will be a lot of phone calls on the issue. Next, read the Allied Waste trash collection totals. Next, went to amended item of agenda: Discussion of auditing contract. Stated an interview meeting was held with C.J. Schlosser, who come highly recommended and are used by a number of neighboring communities. Stated the bid they received was $8,500. Stated Wigginton has reviewed the contract, which is standard. Explained any additional costs would be brought to the Board before work is performed. Stated he strongly recommends Board approval of this contract.
7:40:34 PM Schmidt Stated the Comptroller and Treasurer were comfortable with the candidate. Explained this is a one-year contract, and after the audit is approved by the Board they will come back with an extended contract.
7:41:35 PM Gulledge Asked for a motion to enter into a one-year contract for auditing services with CJ Schlosser Company from Alton, Illinois in the amount of $8,500. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:26 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:42:53 PM   The meeting ended.

Respectfully submitted

Thelma Long, Village Clerk

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