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Village of Maryville, Illinois

Description Board Minutes
Date 4/16/2008 Location Council Chamber
Time Speaker Note
7:00:03 PM Gulledge Called the Board meeting of Wednesday, April 16, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Service Officer Jones, Water Superintendent Hoffman, Streets Superintendent Jones, Police Chief Schardan, four (4) residents and two (2) reporters.
7:00:50 PM Gulledge Noted after the agenda was sent to the newspapers an error was realized regarding the motion to award Nebco Steel Erectors a Contract; the contract amount should read $13,050.
7:01:16 PM Gulledge Called for approval of the April 2nd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:53 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:38 PM Gulledge Went to Communications.
7:02:52 PM Long Presented a letter from Madison County Government Planning and Development Department advising award of the 2008 Madison County Recycled Park Equipment Grant. She read the letter in its entirety. Presented a letter of resignation from the Police Pension Board from Roger Haydon. She read the letter in its entirety. Presented a bid opening notice. She read the notice in its entirety.
7:05:27 PM Gulledge Asked Kostyshock to bring the bid acceptance up under New Business for a Board vote.
7:05:38 PM Long Presented the bids for the two police vehicles.
7:06:09 PM Gulledge Commented his opinion after they read the bids, they should be referred to committee for discussion. Opened and read each of the three bids in their entirety.
7:09:40 PM Gulledge Asked for other Communications. There were none. Asked for a motion to place the Communications on file. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:19 PM Gulledge Went to Legal Matters.
7:10:20 PM Wigginton Presented Resolution 2008-05, Fair Housing Resolution. Stated it is part of the Community Block Grant Development Program. He read the Resolution in its entirety.
7:11:51 PM Gulledge Called for a motion to approve Resolution 2008-05. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:37 PM Wigginton Presented Resolution 2008-06, for the authorization to apply for Illinois Transportation Enhancement Program funds. He read the Resolution in its entirety.
7:13:41 PM Gulledge Called for a motion to approve Resolution 2008-06. Motion was made by Bell and seconded by Kostyshock.
7:14:03 PM Schmidt Asked if this is for one connector.
7:14:09 PM Gulledge Responded that is correct. Explained this is the one that easements were acquired and application was made once before and was denied. Stated this is an 80/20 match for which Village contribution is believed to be approximately $15,000. Stated this will allow access to the bike trail from Route 159 traveling east or west on the trail.
7:14:57 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:11 PM Wigginton Presented Resolution 2008-07, authorizing a grant fund application for Community Development Block Grant funds from Madison County. He read the Resolution in its entirety.
7:16:18 PM Gulledge Commented this is the third year for which the Village has applied to this grant. Explained it is for the Northwood area for the six houses that face Main Street, west, as well as the houses directly behind. Stated this has to pass the test of low to moderate income through interviews done by the County. Commented if the grant is received, they fund 100% up to $100,000. Stated this issue was not discussed at a prior Caucus due to his oversight. Explained they are on a deadline of May 1st, and there is not another Board meeting between then.
7:17:57 PM Gulledge Asked for a motion to pass Resolution 2008-07. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:26 PM Gulledge Went to Old Business.
7:18:36 PM Bell Made a motion to accept the Park Committee Recommendation to allow the Khoury League to name a baseball field in honor of Robert "Bob" Boken. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:20:01 PM Gulledge Commented the Park Board approved Ken Oberkfell's dedication first, who was signed in 1975. Explained at the time, the Park Board's recommendation was to dedicate fields in the order in which they signed professional contracts. Stated Bob Boken and John "Buster" Lucas both signed in 1929; however they chose Boken alphabetically. Explained Lucas is on the plan to dedicate next year, and two years' from now the dedication will be for Dwayne Sloat who signed in 1937.
7:20:48 PM Bell Made a motion to accept the Park Committee Recommendation to allow Jamie Swanner to use Drost Park for a soccer camp to be held June 2 through June 6 between 9:00 a.m. and noon, at which he expects to have 50 to 100 participants. Second to the motion was made by Kostyshock. Gulledge commented Swanner will provide a rider for insurance. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:09 PM Bell Made a motion to award Nebco Steel Erectors a contract to construct the large pavilion in Drost Park in the amount of $13,050. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:11 PM Kostyshock Made a motion to allow Presson, Hoffman and Simpson to attend the Illinois Potable Water Supply Operators Association Conference to be held in Springfield, Illinois from September 10 through 12, 2008 at a cost of $1,395 plus transportation and meals. Second to the motion was made by Limberg. Gulledge commented this conference is Continuing Education for these employees for licensure. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:20 PM Kostyshock Made a motion to accept the proposal of Paradise Eco Solutions LLC for the Old Town manhole rehabilitation at a cost of $14,925 for three manholes. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:15 PM Kostyshock Made a motion to accept the proposal of Vandeventer Engineering for the Birke Lift Station Rehabilitation at a cost of $51,689. Second to the motion was made by Garcia. Schmidt commented the figure has been added to the WSOM budget. Gulledge commented the lift station has been there since 1977 and has no major repairs to date. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:34 PM Kostyshock Made a motion to approve an engineering contract with Juneau Associates for the Lakeview Acres Road Project. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:13 PM Kostyshock Made a motion to accept the bid for $650 from Bradley Hunsinger of Maryville to purchase the 1989 Chevy Utility truck. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:09 PM Gulledge On behalf of Trustee Garcia, explained they have personnel issues discussed at last Caucus. Asked for a motion to change the personnel policy to add a section for the Police Department Sergeants to match the unionized Police Officers.
7:29:13 PM Wigginton Asked for a copy and indicated he did not remember discussing the issue. Asked the Board to defer the vote until he has a chance to review.
7:29:47 PM Gulledge Went to New Business/Trustees comments.
7:29:58 PM Bell Asked the status of the Safe Routes to School grant.
7:30:04 PM Gulledge Stated a meeting is set with IDOT at which he, Fenton and Presson will attend next Wednesday.
7:33:59 PM Callahan Commented on an article in the IML publication regarding pension debt. Encouraged all Trustees to review the article.
7:34:23 PM Kostyshock Stated the Maryville Elementary walking field trip is scheduled for Monday, April 28, leaving at 9:15 a.m. Asked for volunteers to escort the over 100 children. Gulledge commented the date and time conflict with the Congressional Prayer Breakfast. Encouraged volunteers who are not attending the breakfast to contact Kostyshock.
7:35:23 PM Gulledge Went to Calendar Updates.
7:35:40 PM Schmidt Stated the rabies clinic is scheduled for this Saturday from 9:00 a.m. to noon; Go Fly a Kite Day in Drost Park scheduled for Saturday at 1:00 p.m.; Park Board meeting scheduled for April 21; Planning Commission meeting; Khoury League Opening Day scheduled for May 3rd, at which the parade wills start at 9:00 a.m. starting from Mother of Perpetual Help Church, proceeding north on Lange to the ball fields; Bike Safety Rodeo scheduled for May 10th; Concert in the Park scheduled for May 23rd.
7:37:30 PM Gulledge Went to Staff Reports.
7:37:37 PM Schardan Updated the Board regarding the Starcom 21 system with St. Clair County. Explained an agency dropped out, so Maryville will have $6,000 more in funding for an additional portable as well as a mobile inside his unit. Stated it will cost $129 more to accomplish this. Next, thanked everyone for their kindness upon the death of his mother last week.
7:38:21 PM Gulledge Asked for questions for Hoffman or Jones in Presson's absence.
7:38:32 PM Callahan Asked what happened on Nepute.
7:38:58 PM Hoffman Explained they had a water main break in the 2-inch AC line on Monday morning. Stated repairs were made; however the settling of the ground caused another break another 2 feet south of it, to which repairs were made this morning.
7:39:07 PM Gulledge Commented this is a line that is scheduled for upgrade. Discussion ensued as to a miss-locate on a phone line.
7:39:40 PM Garcia Asked when they will repair the sinking concrete on West Main Street. She was told Presson would have to answer that question.
7:40:27 PM Long Reported this is the last Board meeting of this fiscal year.
7:40:31 PM Gulledge Confirmed all information has been sent as required by the new auditor. Long responded they are in the process of gathering the information.
7:40:44 PM Gulledge Went to Business from the Floor and invited Ralph Herzing to address the Board.
7:41:01 PM Ralph Herzing 2200 Williams Street, Maryville, Illinois. Stated he is asking for assistance from the Board. Offered a letter from the Environmental Management Company for the Trustees' review. Stated he has received four citations from the Public Service Officer regarding his property located at 2801 Maryville Road. Explained the service station is closed and the tanks and pumps have been removed. Stated the citations ask him to enclose his dumpster, clean the property, fix the front sign and enclose the fence. Stated he cannot enclosed the fence with slatting as it is in such condition it will be blown over. Stated there is also the possibility the EPA will be digging up the area, over which he has no control. Stated for this reason he is asking for an extension until the EPA has settled their issues. Stated he has discussed the issue with PSO Jones. Explained his understanding he is legally in violation; however his opinion is he is throwing away money with expenditures on his property. Commented he has been trying to clean up the property. Commented he is asking the city to be lenient until he can resolve the issues with the EPA.
7:45:54 PM Bell Asked if the EPA has given him any time frame on completion.
7:46:12 PM Herzing Responded no. Explained the EPA and engineering process. Commented the canopy will be torn down due to contamination from the gas pumps. Stated they have contracted a graphics company to make up new signs to replace the old gas price faces on the existing sign. Stated this will not be accomplished by May 1st.
7:48:11 PM Gulledge Asked that any questions be posed to Herzing now; if not, he will assign Trustees Limberg and Schmidt as Chair and Co-Chair of the Health and Sanitation Committee to meet with Herzing and PSO Jones and report back to the Board. Commented his appreciation for Herzing's address; however PSO Jones is simply performing his job as instructed. Discussion ensued as to whether a time frame can be given from the engineering company.
7:51:06 PM Schmidt Asked what percent of his business is generated by towing.
7:51:17 PM Herzing Answered 35-40%.
7:51:37 PM Schmidt Asked whether the problems with derelict vehicles is the fact they are on the police tow list. Herzing responded yes. Schmidt asked if they have considered being withdrawn from the towing list. Herzing responded no.
7:52:55 PM Gulledge Reiterated the plan to have Limberg and Schmidt meet with Herzing at the property. Discussion ensued as to the procedure for tire removal. Thanked Herzing for coming.
7:54:23 PM Gulledge Went to Mayor's Comments. Stated Clerk Long has tickets available for the Mayor's Prayer Dinner at 6:30 p.m. at the First Baptist Church on Thursday, May 1st. Asked for a motion to accept the resignation of Roger Haydon from the Police Pension Fund effective April 30, 2008. Motion was made by Callahan and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:55:51 PM Gulledge Gave Allied Waste totals for March. Reminded the Board he is looking for comments on the memorial criteria for discussion at the upcoming Caucus meeting.
7:56:40 PM Gulledge Asked for a motion to appoint Curtis Bailey, 9 Shernan Drive, Maryville, Illinois to the Park Committee. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:57:17 PM Gulledge Asked for a motion to appoint Ed Clark Jr., 6 Oaklake Court, Maryville, Illinois to the Park Committee. Motion was made by Limberg and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:57:52 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:58:14 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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