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Village of Maryville, Illinois

Description Board Minutes
Date 5/21/2008 Location Council Chambers
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, May 21, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock; Garcia was absent. Also in attendance were Clerk Long, Attorney Manion, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Public Service Officer Jones, Police Chief Schardan, two (2) residents and two (2) reporters.
7:01:08 PM Gulledge Asked for a motion to amend the agenda to take up the matter of the Yard of the Month Program proposal by the Community Improvement Board. Motion was made by Bell and seconded by Callahan. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:01:42 PM Gulledge Called for approval of the April 23, 2008 Special Board Meeting minutes. Explained there were questions regarding the minutes which have since been answered. Motion to approve was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:17 PM Gulledge Called for approval of the May 7, 2008 Board meeting minutes. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:47 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:03:05 PM Schmidt Asked on page three, two fire extinguishers were purchased for the Outreach Center but charged to Building and Zoning. Mayor responded they will check on the issue.
7:04:16 PM Gulledge With no further questions or comments, asked for a motion to pay the bills. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:04:40 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked Attorney Manion to discuss.
7:05:01 PM Manion Presented Resolution 2008-10 Authorizing the Mayor to Sign a License for a Drainage Culvert with MCT. He read the ordinance in its entirety.
7:06:30 PM Gulledge Called for a motion to approve Resolution 2008-10. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:07:15 PM Manion Presented Ordinance 2008-16 for Disposal of 1988 Chevrolet S-10 Pickup Truck as Surplus Property. He read the ordinance in its entirety.
7:08:55 PM Gulledge Called for a motion to approve Ordinance 2008-16. Motion was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:10:02 PM Gulledge Went to Old Business.
7:10:16 PM Callahan Made a motion to approve the Electronic Message Board Policy and Request Form as proposed by the Community Improvement Board, with one correction to the third paragraph to include not for profit organizations within the Village of Maryville and the Maryville Fire Protection District. 
7:11:08 PM Gulledge Called for a second to the motion. Second was made by Bell.
7:11:23 PM Bell Asked if the same rules will apply for the board in Firemen's Park. Gulledge responded this policy is for the electronic message board, as each board is different. Bell clarified he is asking regarding the online application that will be uploaded to the website. 
7:11:49 PM Gulledge Responded, as discussed at Caucus, the decision was made to pass the policy for this sign and talk to the Fire Department to come up with a policy for that board. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:12:32 PM Kostyshock Made a motion to accept the bid from Roland Machinery Company in the amount of $10,765 for the Drost Park Lake 24" Overflow Installation. Second to the motion was made by Limberg.
7:13:10 PM Schmidt Commented that amount is to be charged to Parks. 
7:13:10 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:13:37 PM Kostyshock Made a motion to accept the 2008 Motor Fuel Tax Program Bids as follows:  For Class "SI" Concrete, Concrete Supply of Illinois for $69.75/cubic yard with no load charge; for Bituminous Concrete Course Superpage, Mix C. N50 "hot mix", Maclair Asphalt Sales for $45/ton; for Bituminous Patching Material M19-07 "cold mix", Maclair Asphalt Sales for $55/ton.
7:14:38 PM Gulledge Asked for a second to the motion. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:15:39 PM Gulledge Went to New Business/Trustees Comments.
7:15:50 PM Limberg Commented a Memorial Service will be held Monday at 10:00 a.m. at the Village Hall, sponsored by American Legion Post 917 and the Maryville Ministerial Alliance. Stated Retired Colonel Bruce Busler will be the key note speaker. Stated the public is invited to attend. Encouraged volunteers to help set up that morning at 9:00 a.m.
7:16:46 PM Gulledge Commented this is a short service. Stated chairs will be available; however the crowd can get large so encouraged attendees to bring lawn chairs.
7:17:23 PM Kostyshock Commented in case of rain, the service will be held inside.
7:17:54 PM Limberg Commented a Planning Commission meeting was held Monday; however they will discuss the issues at the next Caucus meeting.
7:18:17 PM Schmidt Relayed a story regarding an individual picking flowers in the Village Hall Plaza. Reminded the public the flowers are not to be picked.
7:20:20 PM Bell Thanked everyone for the great turnout to the Community work day. Commented approximately 75 volunteers attended, and much work was done.
7:21:16 PM Gulledge Thanked Schmidt for cooking hot dogs, and serving them for lunch.
7:21:40 PM Bell Commented on the Concert in the Park scheduled for Friday Night at 7:00 p.m. at Firemen's Park, at which the entertainment will be Buddy Holly and Elvis impersonators. Gulledge commented additional parking will be available at Mother of Perpetual Help Catholic Church.
7:22:13 PM Callahan Presented the Yard of the Month Contest as presented by the Community Improvement Board. Suggested changing the requirement that the event is open to all businesses and homes within the Village of Maryville versus the Fire Protection District.
7:23:22 PM Bell Suggested changing the form to include a submission date. Stated the date in the title of the form can then be deleted to allow for use in subsequent years.
7:24:52 PM Callahan Made the motion to approve the Yard of the Month contest with changes as noted. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:25:19 PM Callahan Commented the Pocket Landscape Committee will hold two working days this Friday starting at 9:00 a.m. and Saturday from 8:00 a.m. to noon and 1:00 p.m. to 4:00 p.m. Encouraged volunteers to meet at the Centennial Garden.
7:26:27 PM Kostyshock Commented on the nice yellow tee shirts from the Community Work Day, which did not stay yellow for the individuals painting due to the wind.
7:26:53 PM Gulledge Went to Calendar Updates. Commented on the Memorial Day Service Monday; Caucus meeting Wednesday; Concert in the Park Friday; Village Hall will be closed on the 26th to observe Memorial Day; Fishing Derby scheduled for June 14th at Pavilions 3 and 5; Movie in the Park scheduled for June 27th, at which the movie to be shown will be Uncle Buck.
7:29:03 PM Gulledge Went to Staff Reports. There were none.
7:29:24 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Gave Allied Waste Totals for the month. Stated there will be no Closed Session held this evening. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:30:34 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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