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Village of Maryville, Illinois

Description Board Minutes
Date 6/4/2008 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the board meeting of Wednesday, June 4, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Public Service Officer Jones, Public Works Director Presson, Administrative Assistant Henry, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, Comptroller Brussatti, three (3) reporters and four (4) citizens.
7:00:49 PM Gulledge Called for approval of the May 21st meeting minutes. Asked if there were any questions, additions or subtractions to the minutes. There were none. Motion to approve was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:21 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay the bills was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:58 PM Gulledge Went to Communications.
7:02:20 PM Long Read a letter of resignation from the Community Improvement Board from Andy Dressel due to scheduling conflicts. She read the letter in its entirety.
7:04:05 PM Gulledge Called for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:30 PM Gulledge Began his presentation in recognition of Jack Kime as founder and editor of the Village Gazette. Gave a brief background of how the Village Gazette came into being. Talked about Kime's dedication to the project. Presented Kime with a memorial brick paver for the plaza.
7:07:07 PM Kime Offered his appreciation to the Board and Mayor for the recognition. Extended recognition to Jolene Henry for her contribution as well.
7:08:02 PM Wigginton Presented Resolution 2008-11, authorizing the Mayor to sign loan application forms related to the Public Water Supply Loan Program for the construction of public water supply facilities in the Village.
7:08:35 PM Gulledge Called for a motion to approve Resolution 2008-11. Motion was made by Kostyshock and seconded by Schmidt. Commented this resolution in no way binds the Village, it is simply necessary to begin the paperwork with the EPA. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:36 PM Wigginton Presented Resolution 2008-12, allowing the Village to place an encased 8" water main crossing under Vadalabene Drive and a 4" sanitary forced main installed along the north side of Vadalabene Drive, which comes under the jurisdiction and control of the Department of Transportation of the State of Illinois. Stated the work will be performed by the employees of the Village of Maryville. Explained passage of the resolution will authorize the Village to sign the permit. Stated the resolution is required by IDOT.
7:10:33 PM Gulledge Stated for the record, the Village will not be performing the work. Stated the Resolution will be changed to state the Village "is not" performing the work.
7:10:48 PM Gulledge Called for a motion to approve Resolution 2008-12 with changes noted. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:33 PM Wigginton Presented Ordinance 2008-17, authorizing the Mayor to execute and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated May 7, 2008 relating to property owned by Jason and Danielle Askew, located at Lot 4 First Addition to Bettorf Subdivision, commonly known as 3055 Keebler Road, Collinsville, Illinois. Stated the agreement was the subject of a public hearing this evening at 6:45 p.m. Stated all other statutory procedures provided in Division 15.1 of Article 2 of the Municipal Code have been complied with.
7:12:19 PM Gulledge Called for a motion to approve Ordinance 2008-18. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:05 PM Wigginton Presented Ordinance 2008-18, authorizing the execution of a Water Service and Pre-Annexation Agreement for property owned by Jimmie W. and Connie R. Hays, located at 5736 Old Keebler Road, Collinsville, Illinois. Stated the agreement was the subject of a public hearing this evening at 6:50 p.m. Stated all other statutory procedures provided in Division 15.1 of the Illinois Municipal Code have been complied with. Stated passage will authorize the Mayor to execute and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated May 9, 2008.
7:13:53 PM Gulledge Called for a motion to approve Ordinance 2008-18. Motion was made by Garcia and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:35 PM Wigginton Presented Ordinance 2008-19 amending Section 35.03(B)(1), the Hotel/Motel Tax, of the Code of the Village of Maryville to increase the tax from 3% to 5%. Read the ordinance in its entirety.
7:16:14 PM Gulledge Called for a motion to approve Ordinance 2008-19. Motion was made by Schmidt and seconded by Kostyshock.
7:16:42 PM Callahan Asked the reason for the 30 day limitation. Wigginton responded it is the Statute.
7:16:44 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:12 PM Gulledge Went to Old Business.
7:17:22 PM Limberg Made a motion to approve an inter-governmental agreement for a plumbing inspection program with Madison County at a cost of $65 per inspection. Second to the motion was made by Kostyshock.
7:18:49 PM Callahan Asked what was done before.
7:19:01 PM Gulledge Explained inspections were done by the State, which covered 14 counties. Explained inspections will be done by a fully licensed plumbing inspector. With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:58 PM Schmidt Made a motion to accept a proposal to provide planning services to update the Village's Comprehensive Plan from Juneau Associates, subcontracted to Tom Wobbe, for a cost of $17,000 for a period starting June 1, 2008 and ending December 1, 2008. Second to the motion was made by Limberg.
7:21:21 PM Bell Commented the last time work was done on the Comprehensive Plan it took longer than six (6) months.
7:21:31 PM Gulledge Responded the first time it took eleven (11) months; the update only took four (4) to five (5) months. Explained they feel six (6) months is adequate to update the plan. Stated he has assurances if it is not enough time, they can rectify it.
7:21:56 PM Callahan Commented the last time they only had information printed on the map. Gulledge responded that is what this one will be as well.
7:22:09 PM Gulledge Commented they have worked hard on getting prices on the project. Stated they believe they have done a good job, as the next closest price obtained was $28,000. Commented Tom Wobbe did the original plan in 1998 as well as the update in 2004.
7:22:56 PM Gulledge With no other questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan -yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:13 PM Schmidt Made a motion to purchase a copier as a replacement for the one located in the upstairs offices from Konica Minolta for a cost of $6,387.00, which is the lowest of three bids obtained. Second to the motion was made by Bell.
7:24:32 PM Bell Asked if this is a budgeted item. Gulledge responded yes, and in fact they budgeted $10,000.
7:24:42 PM Gulledge Commented the current copier will be moved to the Fire House. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:28 PM Kostyshock Made a motion to approve the 2007 Motor Fuel Tax Maintenance Expenditure Statement. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:09 PM Gulledge Went to New Business/Trustees' Comments.
7:26:19 PM Callahan Made a motion to accept the resignation from the Community Improvement Board from Andy Dressel. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:09 PM Callahan Discussed the Community Improvement Board meeting held Monday at which there were fourteen (14) members in attendance. Stated they discussed the possibility of contracting with the Senior Services organization to utilize the Senior Center, which will be discussed at Caucus.
7:28:18 PM Kostyshock Discussed the Museum Committee meeting held last evening. Stated they plan to video tape interviews with six people of the approximate age of 90 that grew up in Maryville: Elliot, Beard, Mills, Ranek, Murphy and Dona. Asked for recommendations on other individuals meeting this criteria. Next, commented on the articles Jack Kime writes for the Troy Times Tribune, which are always really interesting.
7:30:41 PM Gulledge Went to Calendar Updates. Commented the Fishing Derby will be held June 14th at Drost Park at Pavilion 3 at the south end of the lake, which is located at the Parkview Drive entrance; the Economic Development Committee originally scheduled for June 9th has been cancelled; the first Movie in the Park Event is scheduled for June 27th, at which the movie to be shown is Uncle Buck.
7:32:13 PM Gulledge Went to staff reports.
7:32:30 PM Schardan Stated June 17th the Police Department and Kiwanis is sponsoring a Blood Drive at the Senior Center from 3:00 p.m. to 7:00 p.m. Next, gave Police Department totals for May.
7:34:30 PM Jones Gave Public Service totals for May.
7:35:09 PM Schmidt Commented substantial improvements have been made on the Herzing property thanks to Jones.
7:35:54 PM Gulledge Commented on the problem with feral cats in town. Asked that people be patient, as Jones is doing his best with a limited amount of traps available.
7:36:19 PM Garcia Asked how long the Village intends to cut grass for residents.
7:36:27 PM Gulledge Explained the procedure as set by the law is notice is given; if nothing is done, the Village performs the work, after which a certain amount of time is given for the resident to pay the bill. If the bill is not paid, the Village places a lien on the property. Discussion ensued as to various issues around town.
7:39:12 PM Flaugher Gave monthly report for May for the Building and Zoning Department. Comments were made that totals are exceeding last year. Gave monthly report for the Fire Department. Commented the calls are on target with last years' numbers. Discussion ensued as to the number of calls made to Cambridge House. Gulledge commented his interest in meeting with management to discuss procedures.
7:43:02 PM Presson Gave monthly totals for the Public Works Department for May. Stated they have started installation of street signs on Donk Street.
7:43:59 PM Callahan Asked how many hours have been spent on the hole on Nepute Street.
7:44:09 PM Presson Stated there is an issue there which has been brought to the attention of the Public Works Committee. Commented they will be upgrading the water main located there. Discussion ensued as to what happened.
7:45:21 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Stated with the resignation of Dressel, there is an opening on Community Improvement Board. Asked anyone interested to contact him or Callahan. Next, stated a meeting has been scheduled for Saturday for the Community Emergency Response Team at 10:00 a.m. at the Senior's Center. Commented they have 21 people interested in the project. Next, stated the 2008 Solid Surface Grant has been awarded to Maryville, and the final playground in the Park will be redone this year. Next, stated he is looking for 15 members for the Comprehensive Plan Committee. Explained they will take three members from each of the following committees: Community Improvement Board, Planning Commission, Economic Development Committee, and Park Committee. Stated the final three members will be chosen from citizens living within the corporate limits of the Village with no other Village Committee affiliation. Stated Schmidt will serve as a non-voting liaison. Encouraged the Trustees to attend the meetings for their input. Invited the public to attend June 19th at 7:00 p.m. at the Village Hall.
7:50:19 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt -yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:50:40 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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