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Village of Maryville, Illinois

Description Caucus Meeting
Date 6/25/2008 Location Council Chamber
Time Speaker Note
6:30:26 PM Gulledge Called the Caucus meeting of Wednesday, June 25, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Callahan, Kostyshock and Garcia; Bell arrived late, and Limberg was absent. Also in attendance were Attorney Wigginton, Deputy Clerk Fenton, one (1) reporter and two (2) residents.
6:31:13 PM Gulledge Called for approval of the June 11, 2008 Caucus meeting Minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:42 PM Gulledge Went to first agenda item, Planning Commission Items. Explained two public hearings were held regarding rezoning from SR-1 to B-1: First, the Tottleben property located at 6537 State Route 162; second the Langridge property located at 6529 State Route 162. Stated the Planning Commission recommended by a vote of five (5) to zero (0) that the Board grant the Tottleben request for rezoning.
6:33:07 PM Garcia Asked the location of the property.
6:33:12 PM Gulledge Explained. Next, stated the Planning Commission recommended by a vote of five (5) to zero (0) that the Board grant the Langridge request for rezoning. There were no questions. Stated the items will be placed on the Board meeting agenda. Next, stated the Planning Commission considered the matter of the Zupan Town Homes, located at 128 W. Zupan Street. Stated the Planning Commission has recommended approval contingent on granting of variance requests by the Zoning Board of Appeals as follows: A variance on the number of allowable units from nine (9) to twelve (12); a variance on the number of off street parking reduced from thirty six (36) to thirty three (33); and a single 7.5' parking lot landscape island in lieu of several 9'X20' landscape islands every ten (10) spaces. Stated the recommendation for variances will go before the Zoning Board of Appeals on July 19th at 9:00 a.m.
6:36:30 PM Bell Arrived and was seated.
6:36:52 PM Callahan Asked the vote count on this item.
6:36:55 PM Gulledge Replied he was not there, and the documentation does not state what the vote was.
6:37:18 PM Callahan Clarified this property is zoned MR-2.
6:37:25 PM Gulledge Answered yes.
6:38:03 PM Kostyshock Commented there are several reasons he is against this development. Stated there are too many apartments in that small area. Stated the development is flanked by one 10-foot alley on one side and a 10-foot wide street on the other. Commented his opinion grouping so many people together in an apartment complex is asking for trouble. Compared the situation to Patty Drive. Commented his opinion this area will be Section 8 some day. Stated he is 100% against this development.
6:39:12 PM Schmidt Commented he is against granting the variance regarding density. Stated they don't need anything more dense in this small of an area, as this property is only a little over an acre.
6:39:47 PM Garcia Agreed the development is too much for the small area.
6:39:59 PM Callahan Agreed with all comments made. Asked if the vote was 5 to 0, who is listening to the Trustees. Mayor responded they went to the Planning Commission first. Callahan commented the Village has certain rules and regulations, to which the Planning Commission is not adhering. Commented his opinion the area is already partially section 8. Asked why have rules if they increase density by 33%. Clarified they can put nine (9) units in the development without bringing it before the Board. Gulledge concurred they have to ask for a variance for over nine (9) units.
6:41:18 PM Kostyshock Commented he would have been at the meeting; however he was out of town and did not let the Commission know his feelings.
6:41:31 PM Gulledge Commented he was not there. Stated he will not criticize the job they have done; the Board still has their chance to vote.
6:42:06 PM Schmidt Asked whether the item was on the Planning Commission agenda. Commented his understanding the only two items on the agenda were the rezoning requests.
6:42:18 PM Gulledge Responded he does not know. Stated he understands they asked the Commission if they could present their plan, and the Commission allowed it. Suggests the Trustees go to the Zoning Board of Appeals meeting.
6:43:00 PM Kostyshock Asked when it was re-zoned MR-2. Comments were made it has been zoned this way for a long time.
6:43:15 PM Callahan Commented his understanding it was designated MR-2 on the Future-Use plan. Stated there was a question regarding the white house across from Sew Time; the original owner asked if the Board would re-zone him MR-2 as he was surrounded by same.
6:43:38 PM Gulledge Commented he thought it was about 15 years ago. Commented they would need to ask Kevin. Went to next agenda item, Cemetery Maintenance.
6:44:36 PM Kostyshock Stated currently Jim Gard maintains the cemetery and does a good job. Stated in the summer he cuts the grass once per week ; in fall and spring it is cut every two weeks at $130 per cut. Stated due to the rise in gas prices, Gard has requested an increase. Stated his recommendation is to give him an increase of $10 per cut.
6:45:17 PM Bell Asked if it needs to be cut every week.
6:45:28 PM Gulledge Responded normally until it dries out, it is cut every week. Stated Gard does not go out unless it needs to be cut. Commented he has been cutting the grass there as long as he can remember. Stated he has not been given a raise in at least three (3) years. Commented his agreement to the amount.
6:46:53 PM Callahan Commented the Federal Government has allowed a mileage increase of 15%; therefore this request is not unreasonable.
6:47:33 PM Bell Asked if three (3) gallons of gas is enough to cut the property. Commented $10 only covers 2.5 gallons.
6:48:04 PM Gulledge Stated the recommendation is an increase of $10 per cut. All Trustees were in favor.
6:48:30 PM Gulledge Went to next item, Security Issues Quote.
6:48:52 PM Bell Asked if this is the updated quote, as he asked Patrick to get some information.
6:48:59 PM Gulledge Reminded Bell his suggestion was to hold off on the update if the Board decides not to do the outside cameras. Explained what happened at the last meeting: There were four Trustees present; Bell wanted to see outside cameras and the others disagreed; Bell wanted to wait on the issue until the other three Trustees were in attendance.
6:49:36 PM Bell Explained his issue was the camera and the lock on the door.
6:49:41 PM Gulledge Explained if the majority of Trustees only want a panic button, there is no sense in obtaining bids for locks. Bell asked who was not in attendance. Mayor responded Callahan, Garcia and Limberg. Explained the scenario: His comments were a panic button is sufficient, as he is unsure how much good a camera would do. Stated it is up to the Board whether they want anything extra or to leave the security as it is currently.
6:51:08 PM Bell Stated in his opinion they do not need the recording option, but believes they need a dome camera with a monitor mounted in the Council Chamber to see what is going on outside. Stated he firmly believes if they see something outside and have the ability to hit a button to lock the doors, they will be able to get to safety versus not being aware of a lunatic coming through the door.
6:53:13 PM Kostyshock Asked if they plan to frisk everyone that comes in the door. Commented if someone wanted to, they could shoot through the window of the room. Commented his opinion the panic button is all that is needed.
6:53:43 PM Fenton Asked about a scenario where nothing suspicious is happening outside and someone calmly walks into the Council Chamber and pulls out a gun; if the panic button is hit and locks the doors, now they have restricted access to the building by Police as well as restricting exit from the building.
6:53:58 PM Bell Disagreed that the panic button does not have to lock the door; they should install separate buttons.
6:54:45 PM Gulledge Polled the Board: Schmidt -- panic button only; Bell -- security and video without the recording option; Callahan -- nothing is needed; Kostyshock -- panic button only; Garcia -- panic button only; Mayor -- panic button only. Mayor stated they have a majority and the panic button installation will be put on the Board meeting agenda.
6:55:42 PM Gulledge Went to next item Intergovernmental Sewer Agreement. Gave a brief overview of the situation: Explained it started four to five years ago with an agreement to bring sewers to unincorporated areas of Maryville, Collinsville Township, Collinsville, Glen Carbon and Troy. Stated over the years other members have dropped out. Stated currently it is only Glen Carbon, Maryville and portions of unincorporated Collinsville Township that lie between the two communities. Explained the agreement does not require the Village of Maryville to put up money; although Glen Carbon will because it directly affects their line. Stated they are trying to stay involved with the Army Corps of Engineers and Glen Carbon. Stated at a future date areas north of Route 162 in the Glen Carbon FPA District may be able to build sewer lines with Federal money. Explained by entering into the intergovernmental agreement, Maryville continues to be involved while not putting up any money. Explained the agreement will be between the County and Army Corps of Engineers. Explained the County has asked Maryville and Glen Carbon to pass the agreement so they in turn at their meeting July 16th can pass an ordinance or resolution allowing them to be the conduit with the Corps of Engineers.
6:58:33 PM Wigginton Explained the agreement specifically says Maryville will not be obligated to pay any costs. Stated the only obligation is to cooperate in good faith with facility planning.
6:58:43 PM Gulledge Commented Wigginton has reviewed the agreement.
6:58:51 PM Wigginton Commented they met with Joe Parrente last month to discuss the issue.
6:59:21 PM Gulledge Asked the Board's opinion. All were in favor. Stated the item will be placed on the Board meeting agenda.
6:59:31 PM Gulledge Went to next item, Resolution to Attend the IML Convention in September.
7:00:30 PM Garcia Asked whether they should spend the money this year.
7:00:44 PM Gulledge Commented his opinion it is important that representatives from Maryville attend; however he and Schmidt have been discussing the option of not sending as many people each year. Explained his opinion this is an investment in the community with the information that is learned and brought back.
7:01:25 PM Schmidt Commented he and the Mayor discussed the idea of allowing three Trustees to go one year, and the next three attend the next year. Stated his suggestion is to have the left side of the Board have the first option since these individuals are up for election next year and this may potentially be the last year they could attend. Explained if one of those three are unable to attend, the other three Trustees' names would be placed in a hat to determine who will attend in their place.
7:02:45 PM Gulledge Commented they plan to stagger the staff as well.
7:02:49 PM Schmidt Commented the Department Heads have already been told they must choose one conference per year; so for example if Patrick chooses to go to his water conference, he will be ineligible to attend the IML.
7:03:13 PM Gulledge Explained he likes the format suggested; however he feels they need to discuss it. Stated his opinion is the format should be reversed, as the three Trustee's not up for election will definitely be here two more years to put their knowledge in practice, versus the potential for changes on the other side of the Board due to attrition, loss of election, etc.
7:04:05 PM Bell Suggested they base the decision on the information being presented.
7:04:17 PM Gulledge Commented they can't really do that, as the agenda does not come out until just before the conference.
7:04:33 PM Kostyshock Commented another way to cut costs is to have everyone pay their own transportation costs and only supply rooms. Schmidt commented that option would be available anyway.
7:04:49 PM Gulledge Stated all they are doing right now, is approving sending delegates to the conference. Stated they can decide on specifics later. Asked the Trustees' opinion. All were in favor. Stated the item will be placed on the Board meeting agenda.
7:05:46 PM Gulledge Went to Calendar Updates. Stated the Movie in the Park event is scheduled for Friday; Bell commented the parking light has been fixed for the ability to turn it off during the movie. Went to July. Commented the Improvement Board meeting is scheduled for July 7th. Mayor commented regarding the Comprehensive Plan Committee, he has received three more requests to serve. Commented he hates to tell such volunteers no, and Schmidt was in agreement. Stated the three additional citizens are Nancy Shoup, Brad Nelson and Larry Simms. Stated the next meeting will be held July 18th, and invited all Board members to participate. Next, commented Homecoming is scheduled for July 11th & 12th. Asked for other comments. There were none.
7:08:13 PM Gulledge Went to To Do List, page 1. Commented his hope they are close to finishing the Business District Agreement. Went to page 2. Bell asked if the youth are still scheduled to finish work on the fence. He was told they are coming in July. Bell asked the status of the big pavilion. Gulledge explained it is staked, and although the weather has been dry, the ground is still soft and they have concerns regarding getting a concrete truck in and out. Bell asked the status of the over flow pipe at the lake. Mayor responded it will not be done until the water in the lake drops a little more. Bell asked the status of the OSLAD grant. Mayor stated they are waiting on the Governor to confirm the money is available. Went to page 3. There were no comments.
7:12:22 PM Gulledge Went to Trustees Comments.
7:12:26 PM Schmidt Commented the first Comprehensive Plan meeting went well, with 15 of the 18 members in attendance. Stated Tom Wobbe gave an overview of the purpose, direction, and expectations of members. Stated they are generating maps to get to the members to put their feelings down. Stated the concentration will be on land use and transportation at the next meeting. Next, stated the issue with the sign at West Main and Route 159 is better, as is the clean-up of the lot across the street.
7:14:23 PM Bell Commented he was told by his daughter, who is working as summer help for the Public Works Department, that an individual comes to the park every day and asks when they will be fixing the walking path regarding the growth of weeds.
7:14:46 PM Gulledge Commented they are not planning to do much due to the impending OSLAD project. Bell suggested it might be drug to eliminate weeds.
7:14:55 PM Bell Asked Fenton whether any online forms are ready. Fenton responded no.
7:15:11 PM Kostyshock Commented the new signs are up in Old Town and look good. Stated all signs up to East Main will be done by Homecoming. Next, commented the contractor never finished the extension of the sidewalk on Route 159. Stated if it is not done next week, the Village will have to do it and charge the contractor. Next, commented they have spruced up the old Firehouse, and it looks much better. Explained they will make permanent changes with the doors later.
7:16:09 PM Garcia Stated she had a question from a resident regarding the Safe Routes Grant whether a handicap ramp could be cut into the crosswalk at West Main, as well as a flashing yellow light.
7:16:57 PM Gulledge Stated those items were not included in the granted project. Explained such items were included in the grant request; however those projects were not awarded. Stated those projects will be included in this year's request. Commented it is possible the Village could cut the ramp on their own; however they will not be able to install a light.
7:17:49 PM Gulledge Asked for a motion to go into Closed Session to discuss Collective Negotiating Matters under 5ILCS120/2(c)(2). Motion was made by Bell and seconded by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:40 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:56 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:18 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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