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Village of Maryville, Illinois

Description Board Meeting
Date 7/16/2008 Location Council Chamber
Time Speaker Note
7:00:20 PM Gulledge Called the Board meeting of Wednesday, July 16, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Public Service Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, two (2) residents and three (3) reporters.
7:01:22 PM Gulledge Called for a motion to amend the agenda to allow for three (3) items: Ordinance 2008-36 authorizing the Mayor, on behalf of the Village, to enter into a Sanitary Sewer Agreement between the Village of Maryville and JS Land Trust; passage of a permit resolution with IDOT for sanitary sewer bore under Highway 159 for the 159 Strip Center; and authorization for the Mayor to sign grant documents with the Illinois EPA in regards to a $40,000 grant received. Motion to amend the agenda was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:34 PM Gulledge Called for a motion to approve the meeting and Public Hearing minutes for July 2, 2008. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:08 PM Gulledge Called for a motion to approve the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Bell asked how the new copier was working. Mayor answered it was delivered yesterday and is working well. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:58 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked Attorney to discuss.
7:06:22 PM Wigginton Presented Ordinance 2008-32 authorizing the Village to enter into and execute a Water Service and Pre-Annexation agreement for the property of Linda K. Wyatt, located at 14 Knoll Drive, Collinsville, Illinois, 62234. Stated the agreement was the subject of a public hearing this evening at 6:45 p.m.; all other statutory procedures provided in the Illinois Municipal Code for execution have been complied with. Stated passage of the ordinance will authorize the Mayor to execute and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated June 23, 2008.
7:07:11 PM Gulledge Called for a motion to approve Ordinance 2008-32. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:46 PM Wigginton Presented Ordinance 2008-33 relating to the execution of a Water Service & Pre-Annexation agreement for the property of Johnny J. and Jennifer A. Kane, located at Lot 52 Meierwood Gaslight Estates, 4th Addition, commonly known as 21 Chaparral Lane, Glen Carbon, Illinois, 62034. Stated the annexation agreement was the subject of a public hearing this evening at 6:50 p.m.; all other statutory procedures provided in the Illinois Municipal Code have been complied with. Stated the ordinance will authorize the Mayor to sign and the Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated Jun 9, 2008.
7:08:34 PM Gulledge Called for a motion to approve Ordinance 2008-33. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:10 PM Wigginton Presented Ordinance 2008-34 relating to the execution of a Water Service and Pre-Annexation agreement for the property of Daniel J. Sweet, located at Lot 6 Meierbrook Manor Subdivision, commonly known as 119 Lou Rosa Drive, Collinsville, Illinois, 62234. Stated the agreement was the subject of a public hearing this evening at 6:55 p.m.; all other statutory procedures provided in the Illinois Municipal Code have been complied with. Stated passage of this ordinance will authorize the Mayor to sign and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated June 26, 2008.
7:09:54 PM Gulledge Called for a motion to approve Ordinance 2008-34. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:43 PM Wigginton Presented Ordinance 2008-35, the Village's Annual Appropriation Ordinance. Stated the Village is required during the first quarter of its fiscal year to pass this ordinance. Explained the ordinance establishes the legal limit the Village can spend in a particular category. Stated the numbers are traditionally set high to provide the Village with room in each category. Explained this does not mean the Village will spend the amounts listed. Read the figures for each category: Fire Department - $709,100; Police Department - $1,292,050; Fire and Police Board - $16,500; Administrative Department - $730,600; Legal Department - $120,000; Buildings - $71,750; Streets and Alleys - $1,133,000; Public Comfort - $51,000; Parks and Recreation - $905,700; Insurance - $376,000; Cemetery Maintenance - $15,600; Public Service Department - $63,750; Social Security Contributions - $150,000; IMRF and Retirement Pensions - $404,500; Street Lighting - $80,000; Building and Zoning - $143,150; Economic Development and Tourism - $24,000; Community Improvement - $72,350; Contingencies to cover unforeseen claims, accidents and other matters not otherwise included in a specific category - $150,000; Total Appropriation - $6,509,050. Explained as part of the ordinance, the Village is required to provide an estimate of anticipated revenue which was a subject of discussion at Caucus on July 9th. Listed estimated revenue for each category: Taxes - $3,101,053; Licenses/Permits - $233,525; Intergovernmental Matters - $183,500; Services - $193,250; Other, including donations, fines, grants, greenspace fees, interest income, rentals - $1,263,900; Water and Sewer - $2,306,000; Total - $7,281,228.
7:15:14 PM Gulledge Called for a motion to approve Ordinance 2008-35 and Estimated Revenues. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:57 PM Wigginton Presented Ordinance 2008-36 authorizing the Mayor to sign a Sanitary Sewer Agreement between the Village of Maryville and JS Land Trust. Explained JS is the owner of property located at 2023 Vadalabene. Stated they desire to develop the property by constructing a commercial building and other improvements. Stated in order to build the building, JS needs to obtain sanitary sewer service, and were unable to obtain it through a traditional easement through a neighboring property. Stated JS came to the Village and asked them to obtain a permit to go through the right of way owned by the State of Illinois and its agency, IDOT. Stated the Village has agreed to do so in exchange for JS's agreement to build the force main and lift station, and to remain responsible for any repairs, maintenance and relocation required until such time as that system is publicly dedicated to the Village. Stated the agreement was reviewed at Caucus, and the only thing that has changed is they have made the collateral more secure in that they have tied the future obligations to repair, maintain or relocate the system to whomever owns the property. Stated the agreement will be recorded against the property and the obligations to repair, maintain or relocate will be binding on the current owners and any successor owners or assigns.
7:17:53 PM Gulledge Called for a motion to approve Ordinance 2008-36. Motion was made by Kostyshock and seconded by Callahan.
7:18:22 PM Callahan Asked whether this has been done in the past and how well such arrangements work when attached to the deed.
7:18:38 PM Wigginton Responded they have, for example when permits have been obtained for people to bore underneath Route 162 or 159. Stated typically once that construction is completed they then dedicate the system to Maryville. Explained in this instance there may be a delay in dedicating it to Maryville because it is a private service for that one building. Stated if in the future the area around the building develops and someone wants to tap into this service, at that time it might be dedicated to Maryville. Explained that is the difference between this and what was done in the past, and he wanted to make sure there was a viable option for securing the future obligations.
7:19:31 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:51 PM Wigginton Presented Resolution 2008-16 relating to a permit for 159 Strip Center. He read the Resolution in its entirety. Explained it is a standard resolution provided by IDOT. Stated attached to this resolution is the utility permit allowing Maryville to put the sewer line underneath Illinois Route 159.
7:21:27 PM Gulledge Called for a motion to approve Resolution 2008-16. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:10 PM Gulledge Went to Old Business.
7:22:19 PM Schmidt Stated he is asking to table the issue of the Allied Waste Contract until the first meeting in August.
7:22:44 PM Wigginton Stated they need a separate motion and vote on the Estimated Anticipate Revenues.
7:22:53 PM Gulledge Called for a motion to approve the Estimated Anticipated Revenues for 2008/2009. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:23:31 PM Callahan Stated one of the projects for the Community Improvement Board is public relations with the Khoury League. Stated for the second year the Village was active on their Opening Day event. Stated the Village agreed in advance to pay for the rental of inflatables at the event, which was included in the MCIB budget. Made a motion to reimburse the Khoury League in the amount of $800. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes Motion carried.
7:24:34 PM Kostyshock Made a motion to approve Pay Request #1 to Haier Plumbing in the amount of $53,084.49 for the Route 157 14" Main Extension. Second to the motion was made by Garcia.
7:25:07 PM Schmidt Asked if this will be the only payment.
7:25:09 PM Gulledge Responded no; the 10% contingency is left to pay. Stated the total bill is $58,982.77. Commented there may be a small change order add-on, which will bring the total to $61,552.30. Commented they will discuss the issue at the Public Works Meeting to make sure it is acceptable. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes; Motion carried.
7:26:14 PM Kostyshock Made a motion to accept the quote from Whitehead Brothers painting in the amount of $5,300 for repairs to filter #6. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:54 PM Kostyshock Made a motion to accept a quote from Siemens Water Technologies in the amount of $5,494.80 for strainers for filter #6. Second to the motion was made by Limberg.
7:27:25 PM Bell Asked if these two repairs take care of filter #6. He was told yes.
7:27:36 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:56 PM Kostyshock Made a motion to approve Maryville/Glen Carbon water meter interconnection for a cost not to exceed $3,500. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:46 PM Gulledge Went to New Business/Trustee's Comments.
7:28:58 PM Bell Made a motion to authorize the Mayor to sign documentation from the IEPA Grant in the amount of $40,000 to dredge the lake at Drost Park. Second to the motion was made by Limberg.
7:29:38 PM Callahan Asked if the dirt will be placed in the same place as before.
7:29:44 PM Bell Answered they will not use the dredge belt this time, but will dig out into the finger as far as possible in order to save money. Stated the same company used before is no longer in business.
7:30:06 PM Gulledge Explained they will dig out the southern part of the lake with a 60' boom excavator, which will be rented for the months of September and October. Explained they will stack what is dug and when it dries out they will move it. Commented his appreciation for receiving the grant. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:12 PM Callahan Asked the Chief to pass on the Board's appreciation to Sergeant Howe for the work for which he received a commendation letter.
7:32:24 PM Kostyshock Thanked Presson, full time and summer help for the outstanding job done on the streets and parks in anticipation of homecoming.
7:32:58 PM Gulledge Went to Calendar Updates. Commented the second meeting of the Comprehensive Plan Committee will be tomorrow at 7:00 p.m.; CERT meeting at the Senior's Building tomorrow at 7:00 p.m.
7:33:32 PM Callahan Commented Dan Wright reported they had ten additional calls due to the articles printed in the newspapers.
7:33:47 PM Gulledge Commented he was told there are over twenty people scheduled to attend tomorrow. Next, commented on the Movie in the Park event.
7:34:27 PM Gulledge Went to Staff Reports.
7:34:36 PM Flaugher Thanked all who helped with Homecoming, and echoed Kostyshock's comments regarding the Public Works Department. Commented the fundraising effort did well. Next, commented on the nice articles printed in the newspapers concerning the children's parade and floats.
7:36:35 PM Callahan Commented a sister community in St. Clair County holds their Volunteer Fire Department Homecoming on the same weekend, and it was not well attended.
7:37:21 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Gave Allied Waste totals. Commented on compliments received at homecoming from visitors regarding the streets and the equipment of the Fire Department. Commented the Homecoming is how much of that equipment is purchased and maintained. Also commented there were very few problems at the celebration due to the visibility of the Police. Agreed that the Public Works Department did a good job. Commented his appreciation for the nice articles in the newspapers. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:40:40 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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