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Village of Maryville, Illinois

Description Board Minutes
Date 8/6/2008 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, August 6, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Public Works Director Presson, Public Service Officer Jones, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Police and Fire Board President Pamatot, Police Chief Schardan, Police Officer Ponce, Police Officer Hopke, ten (10) residents and one (1) reporter.
7:00:56 PM Gulledge Called for approval of the July 16th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:30 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:01:38 PM Bell Asked if the anti-virus yearly upgrade was paid this month. Clerk Long pointed out the bill on the list.
7:02:02 PM Gulledge With no further questions or comments, asked for a motion to pay the bills. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:29 PM Gulledge Went to Communications, and asked Clerk Long to present.
7:02:53 PM Long Presented a letter from Madison County Community Development notifying the Village of grant of an award of funding for the Northwood Drive Sanitary Sewer Extension. She read the letter in its entirety.
7:06:33 PM Gulledge Presented an agreement/funding resolution for the Lakeview Acres Road Project. He read the agreement/funding resolution in its entirety.
7:09:02 PM Gulledge Invited Police and Fire Board President Mike Pamatot to swear in new police officer Hopke.
7:09:16 PM Pamatot Explained this is a re-affirmation of swearing in, as Hopke actually started with the Department August 1, 2008. Swore in Keith Hopke as Maryville Police Officer. Next, explained at the last meeting the Police and Fire Board voted to re-establish a Sergeant's list for the police department. Stated they have five (5) officers that will begin testing this week.
7:12:11 PM Gulledge Asked for other Communications. There were none. Motion to place the Communications on file was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:45 PM Wigginton Presented Ordinance 2008-37 relating to the execution of a Water Service & Pre-Annexation Agreement relating to the property of Clinton Allen and Mary Virginia Boyer located at Lot 7 Meierwood Gaslight Estates 1st Addition, commonly known as 33 Chaparral Lane, Glen Carbon, Illinois, 62034. State the pre-annexation agreement was the subject of a public hearing on August 6, 2008 at 6:45 p.m.; all other statutory procedures provided in Division 15.1 of Article II of the Municipal Code have been complied with. Stated this ordinance would authorize the President to sign and the Village Clerk to attest a document known as Agreement for Water Service and Pre-Annexation dated July 17, 2008.
7:13:49 PM Gulledge Called for a motion to approve Ordinance 2008-37. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:24 PM Wigginton Presented Ordinance 2008-38 Amending Section 154.103, Final Plats of the Subdivision Code. Read the ordinance in its entirety. Explained the ordinance clarifies the required submission of an electronic copy of the plat must be in an Auto Cad, Micro Station or similar format approved by the Village Engineer.
7:16:36 PM Gulledge Called for a motion to approve Ordinance 2008-38. Motion was made by Limberg and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:05 PM Wigginton Presented Ordinance 2008-39 amending Section 33.129, Ambulance Service Fees. Stated a copy of the ordinance is available for inspection and copying. Explained it sets forth a number of fees charged for emergency medical services based upon the service provided. Stated the fees are subject to change as the market dictates.
7:18:12 PM Gulledge Called for a motion to approve Ordinance 2008-39. Motion was made by Callahan and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:47 PM Wigginton Presented Resolution 2008-17 accepting the Preliminary Development Plan for Zupan Towne Homes. He read the Resolution in its entirety.
7:20:28 PM Gulledge Called for a motion to approve Resolution 2008-17. Motion was made by Limberg and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - abstain; Bell - yes; Callahan - nay; Kostyshock - abstain; Garcia - yes; Mayor votes yes. Motion carried.
7:21:42 PM Wigginton Presented Resolution 2008-18 authorizing a Contract Extension Proposal with Allied Waste Services. Stated the issue has been the subject of several discussions at Caucus. Read the Resolution in its entirety. Explained the amendment to the agreement would extend the term from February 1, 2009 to January 31, 2012. Stated the rates for the extended term are set forth in Exhibit A. Commented the exact rates are in another Exhibit A where they are broken out in much more detail. Stated this exhibit is available for review.
7:24:33 PM Gulledge Called for a motion to approve Resolution 2008-18. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - no; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:25:13 PM Gulledge Went to Old Business.
7:25:17 PM Bell Asked if the Computron contract is included on next week's Caucus agenda. He was told yes.
7:25:29 PM Gulledge Went to New Business/Trustee's Comments.
7:25:44 PM Schmidt Stated he distributed a copy of the audit to each Trustee. Asked that the Trustees review the material and be prepared to discuss the audit at the Caucus meeting scheduled for August 23rd with a representative from C.J. Schlosser.
7:26:11 PM Gulledge Went to Calendar Updates: Movie in the Park event scheduled for August 15th, at which the movie to be shown is Close Encounters; Movie in the Park event scheduled for August 29th at which the movie to be shown is Hook; no Economic Development Committee meeting on August 11th, for which the entry on the calendar should be deleted. There were no further comments.
7:27:11 PM Gulledge Went to Staff Reports.
7:27:18 PM Schardan Commented his appreciation to the First Baptist Church of Maryville for their donation for the purchase of a Taser. Next, gave monthly report for July. Commented due to a shortage of manpower with recent vacations, they were only able to work 27 hours of overtime on the speed grant.
7:28:37 PM Limberg Asked if, in Schardan's opinion, people are obeying the speed limit better on Route 159, or is the situation the same.
7:28:45 PM Schardan Stated the Officers mentioned they have had a harder time finding speeding violations, so people may have slowed down a little bit.
7:29:18 PM Bell Asked what was decided on the Keebler Oaks situation. Asked whether the street can be included in the grant.
7:29:31 PM Schardan Responded there is not enough traffic on that street to qualify for the grant. Stated they have sent officers with radar units to check speeds and have not found the excessive speeds as claimed.
7:29:56 PM Bell Commented it is happening, as he has observed it and he does not even live there.
7:30:04 PM Gulledge Commented this has been a question for a couple of years now. Stated he and Chief have gone to observe traffic on the street. Concluded they do not think it happens as frequently as claimed. Stated the situation has been reviewed numerous times. Stated speeding happens there, just as in any other area of town. Stated he has suggested several times to the complainant that he should write down license plate numbers when he observes speeding violations, which he has yet to do. Commented they are doing the best they can.
7:31:49 PM Bell Suggested they set out a sign stating "speed video enforced" or something similar.
7:32:21 PM Kostyshock Commented school will be starting soon, and asked if officers can be present at the cross walk.
7:32:33 PM Gulledge Responded they did that last year for the first two to three weeks of school, and is sure they plan to do so again.
7:32:47 PM Schardan Responded he has a meeting scheduled tomorrow with school administrators to review their new pickup/drop off procedures. Stated the principal has requested the Police Departments help for the first four days in implementing the procedure.
7:33:19 PM Gulledge Commented the Firemen's Park marquee always displays a reminder to drivers that school has started.
7:33:57 PM Schardan Commented they will likely have a problem due to shortage of manpower, as a lot of days they are only working with one patrol officer.
7:34:35 PM Presson Reported the Autumn Oaks street signs are up; the large pavilion is erected; Sher Nan and Professional Park Drive are milled and overlays will be done in the next week; oil and chipping has begun.
7:36:00 PM Schmidt Asked if they are only doing one-half of Sher Nan at a time and how are residents being notified.
7:36:04 PM Presson Stated they will be notified when the street is closed down. Commented it is asphalt and is drivable within an hour.
7:36:15 PM Schmidt Asked if Executive Park Plaza Drive has been dedicated to the Village yet. He was told no.
7:36:58 PM Flaugher Gave monthly reports for Building and Zoning.
7:37:50 PM Gulledge Commented it looks as if permits have started to slow down.
7:37:55 PM Flaugher Commented this month has picked up again. Gave Fire Department report.
7:38:42 PM Schmidt Thanked Flaugher for the figures to change the fees for the ambulance service.
7:39:03 PM Jones Apologized he does not have a report, as it is not yet complete; however he will have it at the next Board meeting.
7:39:25 PM Callahan Asked about the vehicles and items for sale at the south end of town.
7:39:29 PM Jones Stated he has had a major problem with the situation and is trying to get it resolved. Stated he originally was dealing with it on a by-vehicle basis, which is no longer working; he now plans to contact Keller to deal with it, who will be cited if it is not resolved.
7:39:50 PM Gulledge Explained the road is strictly an easement road.
7:40:03 PM Gulledge Stopped the meeting to resolve technical issues.
7:40:48 PM Callahan Asked if the people are told by the owners of the station that they can park there.
7:40:52 PM Jones Responded no.
7:41:18 PM Callahan Commented with the ordinance that prevents off-site advertising, can they ticket the individuals for being there. Commented Keller likely does not even know the vehicles are there.
7:41:29 PM Jones Responded he has contacted Keller about the situation before, and believes he knows what is going on.
7:41:43 PM Callahan Asked why the Village cannot do something.
7:41:47 PM Jones Stated he plans to deal with it by citing Keller, as the violation is on his property.
7:41:54 PM Gulledge Stated Jones' point is Keller is allowing it to happen.
7:42:07 PM Callahan Asked why they don't tow the vehicles.
7:42:08 PM Jones Stated he cannot tow off private property; that would have to be done by Keller. Callahan clarified he cannot ticket the vehicles. Jones explained the ordinance does not allow vehicles for sale on commercial property without a license from the state to sell vehicles. Explained that is the only ordinance he knows to enforce. Callahan countered he can use the off-site advertising ordinance.
7:42:39 PM Gulledge Stated they will review the issue with the attorney.
7:42:45 PM Callahan Commented the issue is, Keller may clean up the problem and five more vehicles will show up the next day. Commented he understands Keller is somewhat responsible, but they cannot expect him to drive by every day to make sure no one is parked on his property. Jones commented he has to deal with it on a daily basis. Callahan responded he does not think they can expect Keller to have to do that.
7:43:03 PM Bell Commented if Keller had the cars towed once or twice, the word would be spread and the issue would stop happening.
7:43:09 PM Callahan Argued he does not see why they can't ticket the vehicles.
7:43:17 PM Limberg Commented many commercial lots have signs posted stating "no for-sale vehicles".
7:43:34 PM Gulledge Asked if it was posted and Keller gave the Village written authorization to have vehicles towed, could the Village do so.
7:43:51 PM Wigginton Answered that would make more sense than leaving the issue to the property owner to police the issue. Stated it would be a trespassing issue at that time.
7:44:07 PM Gulledge Stated they will try that idea. Reiterated Jones has been trying to keep the property cleaned up, but dealing with the vehicles individually is no longer working. Stated they will work on the issue tomorrow.
7:45:05 PM Gulledge Went to Business from the Floor. There was none.
7:45:13 PM Gulledge Went to Mayor's Comments. Gave Allied Waste totals for July. Next, stated he was asked to make an announcement that the Special Census in Maryville will start Friday. Distributed a list of streets to be counted. Stated Roger Shoup was hired by the Census Bureau to be the local Supervisor. Stated currently the Senior Citizen's building "belongs" to the Census Bureau. Commented the Village has very little to say about the situation, and had to turn in all keys to the Census Bureau Representative. Next, stated tomorrow evening at Anderson Hospital the Troy/Maryville Chamber as well as other local Chambers are meeting from 5:30 p.m. to 7:00 p.m. for a meeting. Stated Millie Belobraydic requested individuals to attend from Maryville.
7:47:56 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:48:20 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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