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Village of Maryville, Illinois

Description

Caucus Meeting

Date

10/8/2008

Location

Council Chamber

Time

Speaker

Note

6:30:02 PM

Gulledge

Called the Caucus meeting of Wednesday, October 8, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Police Chief Schardan and three (3) reporters.

6:30:57 PM

Gulledge

Called for approval of the September 24 meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.

6:31:32 PM

Gulledge

Stated he would like to move Chief Schardan's request to be first on the agenda. Explained Chief has a request to attend a conference in San Diego, and referred to the memo included in the Trustee packets. Asked Schardan to discuss.

6:32:03 PM

Schardan

Stated he is requesting to attend the International Chiefs' Conference, which is recommended by most area chiefs as one of best conferences to which to go. Stated the training is from Saturday through Wednesday, and the program fits in with the mentoring program, as there is a special session for mentors. Explained the trainers are nationally known. Stated he will contribute to the cost of the conference and airfare with donated money. Explained the hotel room is $249 per night, for five nights. Commented he has not been to an over-night State conference, nor an international conference before in the five years he has been with the Village.

6:34:09 PM

Gulledge

Asked for any questions.

6:34:18 PM

Bell

Asked the total cost of the trip.

6:34:25 PM

Gulledge

Responded $1,120 without meals. Bell responded the $1,120 is just the hotel charge. Gulledge stated in looking at the line item, there is $3,000. Stated Schardan discussed the issue with him several months ago when the discussion was held with all Department Heads that they would be allowed only one conference per year.

6:35:47 PM

Callahan

Commented he has no problem with it.

6:35:50 PM

Gulledge

Polled the Board. All were in favor.

6:36:23 PM

Gulledge

Stated the item will be placed on the Board agenda.

6:38:32 PM

Gulledge

Went to next item, Future Land Use and Transportation Plan and asked Schmidt to discuss.

6:38:40 PM

Schmidt

Displayed the map via projection and opened the subject to general discussion.

6:39:45 PM

Bell

Asked if there is text of what changes were made.

6:39:52 PM

Schmidt

Responded the back side of the map has verbiage. Stated he has made list of highlights he can go over, if desired.

6:40:59 PM

Bell

Asked about the proposed extensions of Bauer and Pleasant Ridge.

6:41:07 PM

Schmidt

Stated the extension from Bauer Lane to Keebler was eliminated. Stated there was never an extension from Pleasant Ridge north. Stated the extension of West Main that goes north east to connect to Keebler was re-routed.

6:41:54 PM

Bell

Commented the old future use map showed different extensions.

6:42:00 PM

Schmidt

Stated they have been eliminated due to topographical and land issues. Stated Gun Club Road was eliminated due to the terrain.

6:42:29 PM

Gulledge

Commented this group put a lot of practicality into the project. Stated on the prior map there were some things included that most knew would not be cost effective. Stated this time, they tried to be practical with the plan.

6:43:37 PM

Schmidt

Commented there were people on this committee that served on the last one, and saw the reasons for the changes and were in agreement.

6:44:07 PM

Gulledge

Commented one of the things he likes about the plan is the extension of the road where it makes the bend on West Main. Commented they could move a lot of traffic through that area, and it is undeveloped right now.

6:45:02 PM

Callahan

Asked the logic of the item by the Baptist Church.

6:45:08 PM

Schmidt

Explained it is to facilitate north and south traffic and eliminate traffic off of Old Troy Road, as well as go through a commercial area.

6:45:27 PM

Gulledge

Stated the property on the north side is under consideration for the new Catholic high school. Explained it would go out to Bouse Road and would make the properties in Maryville on both sides of the main road a better draw for commercial development. Discussion ensued as to where the high school will be located.

6:47:22 PM

Bell

Asked the justification of going through the middle of 80 acres with a road. Discussion ensued.

6:47:51 PM

Gulledge

Commented there should be a road of some kind, and they are hoping it would be an interceptor type. Commented regardless of road size, they still want a road with a light.

6:48:23 PM

Kostyshock

Asked why they don't show the 30 acres across from the Baptist church commercial.

6:49:07 PM

Gulledge

Commented the committee was worried if they came down any farther there is too much residential in that area and would be subject to light and noise pollution. Commented this is not to say a developer couldn't come to the Village with a rezoning plan upon request for annexation.

6:50:07 PM

Callahan

Asked if the State still plans on a round about. He was told yes. Asked about the road on the north west side.

6:50:34 PM

Schmidt

Stated that connects to a street in Glen Carbon. Stated it is a plan to move traffic between communities.

6:50:53 PM

Callahan

Asked whether a line across from the church is a property line. The explanation regarding the road at the proposed high school was reiterated. Discussion ensued.

6:54:13 PM

Gulledge

Explained the rule on future parks: The Village has one year from the time an offer is made by a developer to decide whether to condemn the property, come up with the money to purchase the ground, or allow the developer to purchase. Discussion ensued.

6:57:55 PM

Schmidt

Commented they chose the area by the school for a park due to the central location to the community, as well as a consideration for ball fields for the growing Khoury League. More discussion ensued.

6:59:26 PM

Gulledge

Asked for other questions.

6:59:32 PM

Garcia

Commented they should consider making the area from the winery on East Main down to Route 159 commercial.

7:00:34 PM

Gulledge

Commented there were concerns due to the homes in the area, as the whole north side of the street is residential.

7:01:50 PM

Schmidt

Stated also in that area, they added a bike lane connecting the bike trail east past the water tower.

7:02:07 PM

Gulledge

Stated he commented to the committee it is not practical. Stated it would be difficult to get the extra footage from the residents for a bike lane. Discussion ensued.

7:06:38 PM

Kostyshock

Asked why they did not go all the way to Lange street on the east side of Route 159 with commercial.

7:07:06 PM

Schmidt

Stated it was never discussed to expand commercial through that area of Old Town.

7:07:30 PM

Callahan

Commented they took multi-family along 159 with preferred usage as commercial.

7:07:44 PM

Schmidt

Commented they eliminated the industrial commercial altogether off of Schiber Court and made it commercial except for the Village owned lot. Discussion ensued.

7:10:32 PM

Gulledge

Stated they will hold a public hearing next week. Stated if the Board can't vote for this plan the way it stands, they need to take it back to the committee to alter it before the hearing.

7:11:36 PM

Callahan

Asked if they re-routed the road in front of the YMCA. He was told no.

7:12:23 PM

Gulledge

Asked if there is anything anyone feels as though they can't live with and would like to take to the rest of the Board members to support a change.

7:13:00 PM

Kostyshock

Questioned whether the bike path should be left in.

7:13:06 PM

Gulledge

Commented it is just a plan; the Board will have to decide whether it is practical at the time the project is proposed. Discussion ensued regarding practicality and feasibility of the path.

7:14:16 PM

Callahan

Commented a developer might be stopped from looking at the ground if he sees he would have to install a bike trail.

7:14:26 PM

Schmidt

Commented the discussion was the bike lane would be put in at the time of the East Main improvements; there was not discussion of a developer scenario.

7:14:46 PM

Callahan

Clarified they are talking about 2 car lanes, sidewalks and another 10 feet for the bike lane. Comments were made that there is not enough room. Discussion ensued.

7:16:02 PM

Gulledge

Polled the Board regarding leaving the bike trail on the plan, or taking it off. All were in favor of taking it off.

7:18:09 PM

Garcia

Asked the Board's opinion regarding leaving the area by the winery residential or change it to commercial.

7:19:28 PM

Gulledge

Polled the Board. Limberg, Schmidt, Bell and Callahan were in favor of leaving it residential; Kostyshock and Garcia were in favor of commercial. The decision was made to leave it residential.

7:20:01 PM

Callahan

Asked if they should keep the corner of Keebler and Route 162 commercial with the build up of residential in that area. Discussion ensued.

7:21:00 PM

Gulledge

Polled the Board. Limberg, Schmidt, Bell and Kostyshock were in favor of leaving it commercial; Callahan and Garcia were in favor of changing it to residential. The decision was made to leave as commercial.

7:22:13 PM

Gulledge

Asked for other questions. There were none. Stated they will contact Juneau to take the East Main bike path off. Discussion ensued regarding road round-abouts.

7:25:25 PM

Gulledge

Commented they removed the Engineering Contract from the agenda; went to next item, Contract for Auditing Services.

7:25:38 PM

Schmidt

Referred to the proposal from CJ Schlosser for services for the next three years. Stated the administration staff are comfortable with the firm; the job went very smoothly and both sides worked well together. Stated the first year contract was either $8,000 or $8,500, which he felt was a fair price. Explained the proposal for the next three years is $8,675, $8,900 and $9,150, consecutively. Stated this is less than a 3% increase each year.

7:28:03 PM

Gulledge

Polled the Board. All were in favor. Stated the item will be placed on the agenda for the Board meeting.

7:28:27 PM

Gulledge

Went to Calendar Updates: Large item pickup is scheduled for the week of October 20th; the Economic Development Committee meeting has been cancelled; the MCIB meeting scheduled for last Monday was cancelled due to the absences of the Chair, Vice Chair, Secretary and Mayor, and was rescheduled for October 13th at 7:00 p.m.; Wednesday, October 15th will be the public hearing to discuss the Comprehensive Plan.; Concert in the Park scheduled for October 12th; October 31st is the Police Department Halloween Party at Maryville School.

7:31:40 PM

Gulledge

Went to Public Input. There was none. Went to To Do List, page 1. Stated the lake dredging is on going. Went to page 2. Stated the solid surface has not yet been poured due to the rain. Stated he mailed the letter of agreement for the cell tower. Went to page 3. There were no comments.

7:33:02 PM

Gulledge

Went to New Business, Trustees Comments.

7:33:10 PM

Schmidt

Thanked Dr. Hall, his assistants and Erik Jones for a successful rabies clinic at which 125 rabies tags were issued.

7:34:25 PM

Bell

Stated he is working on the e-mail notification project.

7:34:35 PM

Kostyshock

Stated the school walking field trip went well. Commented Villa Marie Winery is will be open this weekend, with a Grand Opening foreseen in November.

7:36:36 PM

Garcia

Commented her concern over the budget and suggested they only spend money on an emergency basis.

7:36:59 PM

Gulledge

Explained that is what they have been doing. Commented they will be meeting with Mary Kane on the 20th to discuss bonds.

7:38:00 PM

Gulledge

Went to Mayor's Comments. Read an e-mail received from Dawn Mushill of the Troy Chamber of Commerce inviting all to the Business After Hours event tomorrow from 5:00 p.m. to 6:30 p.m. at FNB.

7:39:11 PM

Gulledge

With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.

7:39:29 PM

 

The meeting ended.


Respectfully submitted,

Thelma Long, Village Clerk

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